SSA_NCCER_Textbooks_by_Savvas-approved.pdf

Request for Sole Source Authorization_updated 7/2015 Page 1

Request for Sole Source Authorization (SSA) Division of Purchasing (DOP)

Email Completed Request Form to DOP at purchasing@adm.idaho.gov

New Request (Answer Questions 1-5)

Request to Renew SSA# (Answer Questions 6-8)

(Check this box to request an additional term for the same goods/services)

Request to Amend SSA# (Answer Questions 9-10) (Check this box to request a change to the goods/services, term, or other conditions of the SSA)

Agency Purchasing Representative (Name):

E-mail/Phone:

Name of Agency:

Request for the Purchase of:

Requested Supplier (vendor name):

Cost Estimate (attach quote):

Desired Term: Start Date: to End Date:

(For one-time purchases, please enter a one-year term from the date on which you wish to place the order)

Do you anticipate the need for renewals? Yes No

Sole Source History (renewals and amendments):

Provide a history of the sole source including: SSA number, date issued, term, cost, and brief description for original SSA and each renewal/amendment; and total value to date. See SSA Instructions for examples.

IDAPA 38.05.01.045 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

NEW REQUESTS (complete #1-5)

1. Describe the Product or Service.

2. Describe your Agency’s Business Need for the requested product or service.

DOP use only:

SSA#

Jason Urquhart jason.urquhart@idjc.idaho.gov Idaho Department of Juvenile Corrections Textbooks related to job training for juveniles Savvas Learning Company $20,000.00 over 5 years

6/15/24 6/14/29

Textbooks used for job training for juveniles in IDJC facilities. IDJC has a need to provide educational opportunities to juveniles at its Juvenile Correction Centers (JCCs), including the opportunity to obtain job training and certifications. There is a school within each JCC, and IDJC has a need for the juveniles to be able to obtain construction certifications.

The textbooks distributed by Savvas Learning Company (Savvas) ARE THE ONLY textbooks that are compatible with the National Center for Construction Education and Research (NCCER) program that IDJC uses for construction certifications under sole source SSA20232024 (attached). A sole source letter and an email clarifying the sole source letter are attached. Savvas is the only provider of these textbooks for K-12 schools, which is the level of schooling provided in our JCCs.

20240525

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3. Justification: Check each box that applies and attach required documentation.

Sole source provider of a licensed or patented good or service (attach provider’s letter) Sole manufacturer AND distributor (attach manufacturer’s letter) Sole provider of factory-authorized/warranty service (attach provider’s letter) Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other (attach description and justification)

4. Describe what makes this Product or Service unique.

5. Provide a list of other suppliers contacted and describe the method for determining that there are no other possible suppliers.

REQUEST TO RENEW (complete #6-8) Note: each agency seeking authorization to renew a current SSA must conduct a business/financial analysis every 5 years, at a minimum, documenting estimated costs (as well as other factors) related to maintaining the current provider versus switching/migrating to a new provider/alternative solution, if one is available.

6. Confirm your Agency’s continuing Business Needs.

7. Justification: Check each box that applies and attach required documentation.

Sole source provider of a licensed or patented good or service (attach provider’s letter) Sole manufacturer AND distributor (attach manufacturer’s letter) Sole provider of factory-authorized/warranty service (attach provider’s letter) Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other (attach description and justification)

8. Describe the steps taken to confirm that the product/service continues to qualify as a sole source; include a list of suppliers contacted.

REQUEST TO AMEND (complete #9-10)

9. Describe (with specificity) the requested modifications to the scope of work, product requirements, cost or other proposed changes to your current SSA.

As shown in the attached SSA20232024, NCCER ensures that unions, community colleges, and IDOC understand they type of training our students have in the area of construction training. This allows our students to walk away with an NCCER card and go straight to work. No other known program, including Career and Technical Education courses provide this.

Additionally, if juveniles that have left our jurisdiction are committed to IDOC facilities, IDOC uses NCCER and so they can continue their education of this nature there. As stated in section 2 above, he textbooks distributed by Savvas ARE THE ONLY textbooks that are compatible with the NCCER program. Please see the attached letter from Savvas dated May 6, 2024, and note that Savvas clarified that the NCCER they sell is made by NCCER and then Pearson publishes it and Savvas distributes it for K12.

From our Education Program Director: When we decided to use NCCER, we looked at CTE Idaho credits and other possibilities. NCCER was the only one at that time what had certifications for construction, allowed us to explore different areas of construction, and was recognized by professionals and colleges. We also discussed with The Idaho Department of Corrections about NCCER as this is what they use for their program. The students have to learn things from books and complete performance based activities. Once they are ready, they take an assessment. If we used books that were not a part of NCCER, then it may be more difficult to pass the test. Because NCCER has textbooks to teach to the test, it is using the same language, same vocabulary, etc.

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10. Describe your Agency’s business need for the requested modifications.

Agency Certifications:

I certify that the Agency has sufficient appropriation balances for payment of the requested product/service.

(Checking this box takes the place of a DA-1 or IPRO request.)

I am aware that Idaho Code and IDAPA require procurements to be competitively bid unless specifically exempt;

that the statements contained in this Request are complete and accurate, based on my professional judgment and independent investigation; that no personal advantage will accrue to me or any member of my immediate family as a result of this direct procurement; and that based on my analysis of my agency’s business need and research into available products or services, no other vendor can provide the same or similar product or service to meet my agency’s need.

End-User/Program Agency Requestor:

Signature Date

Printed Name Title

Agency Purchasing Representative:

Printed Name Title

Upon approval by the Administrator, the Agency may proceed with the purchase and issue its own purchase order or contract document for this acquisition. The Division of Purchasing’s SSA number noted above (with Administrator approval, below) is the only authorization needed for the Agency to proceed with this purchase. Agency purchases from this sole source authorization shall not exceed the dollar amount listed above unless approved in writing by the Division of Purchasing.

APPROVED REJECTED

DOP ADMINISTRATOR:

Printed Name

Additional Conditions which apply to this approval:

The Agency must consult with its legal counsel regarding terms and conditions prior to entering into a contract with the approved supplier.

The Agency must complete a business/financial analysis prior to any additional renewals of this SSA.

Other (specify):

Cindy Orr Digitally signed by Cindy Orr Date: 2024.05.20 07:32:01 -06'00'

Jason R. Urquhart Digitally signed by Jason R. Urquhart Date: 2024.05.23 08:54:14 -06'00'

June 10, 2024

Chelsea Robillard, State Purchasing Manager