SS26-17 Scope of Work 2026 06 01.pdf

1 | P a g e

PERFORMANCE WORK STATEMENT

Trash and Recycling Removal

1.0. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST), Facilities Services Division, requires a contractor to collect, remove and properly dispose of trash and recyclable material generated at the NIST, Gaithersburg campus.

2.0. PURPOSE

The objective is the removal of waste and recyclable material from the NIST campus. This service supports the NIST mission by maintaining a clean and safe working environment for NIST personnel.

2.1. Place of Performance

National Institute of Standards and Technology 100 Bureau Drive Gaithersburg, MD 20899

The Contractor shall perform services at the various building located within the NIST Gaithersburg Campus

2.2. Regular Business Hours

Regular business hours for contract services shall be Monday through Friday, 6:00 a.m. – 2:30 p.m.

(vehicle inspection station closes at 2:30 p.m.) Eastern Standard Time, excluding Federal holidays and NIST closures.

2.3. Period of Performance

• Base Period: December 1, 2026, through November 30, 2027

• Option Period 1: December 1, 2027, through November 30, 2028

• Option Period 2: December 1, 2028, through November 30, 2029

• Option Period 3: December 1, 2029, through November 30, 2030

• Option Period 4: December 1, 2030, through November 30, 2031

An extension period, not to exceed 6 months, per FAR Clause 52.217-8 is also considered.

3.0. SCOPE OF WORK

The Contractor shall provide all personnel, labor, supervision, equipment, tools, materials, licenses, insurance, administrative support, and technical expertise necessary for the proper oversight and execution of the trash and recycling removal services under this contract.

3.1. Tasks

The contractor shall perform to the standards in this contract, and in accordance with all applicable local, state and federal laws and regulations.

2 | P a g e

3.1.1. Task 1 – Trash and Recycling Removal Services

The contractor shall maintain an active solid waste hauler and collector license for the duration of the contract, and shall dispose of waste and recyclables in accordance with the following laws and regulations:

a) Montgomery County, Maryland, Solid Wastes (Trash) Law, Chapter 48

b) Code of Montgomery County Regulations, Solid Wastes – Regulations, Chapter 48

c) Montgomery County Executive Regulation 18-04: Collection, Transport, and Disposal of Solid

Waste

d) Montgomery County Executive Regulation 1-15: Residential and Commercial Recycling

e) Montgomery County Executive Regulation 5-13AM: Solid Waste Tonnage Reporting

f) Montgomery County Executive Regulation 7-12: Solid Waste and Recycling

The contractor shall furnish all external refuse and recycling containers and compactors to collect the waste for disposal in accordance with the schedule, to authorized disposal facilities. Contractor-supplied equipment shall remain the contractor’s property during and after the contract period.

Containers/compactors may be added/removed from the schedule as the Government’s needs change.

The Contracting Officer Representative (COR) or Contracting Officer (CO) will notify the contractor of such change. See Section 4.1. Container Location and Schedule.

Containers shall be returned to the same location and position from which they were originally loaded.

The contractor shall schedule the removal of the self-contained compactor (SCC) so that NIST is not without this container for more than three hours.

The contractor shall remove all refuse and debris located within the containers and the immediate dumping area. Furthermore, the Contractor shall ensure that the container areas remain free of any refuse resulting from the dumping operations. In the event litter and/or debris are spilled during the dumping operation, the contractor shall retrieve, pick up, and remove such litter from the immediate dumping area.

3.1.1.1. Recyclables

Recyclable materials include, but are not limited to:

• Paper

• Corrugated cardboard

• Aluminum cans

• Steel/tin cans

• Glass bottles/jars

• Broken glass

• Plastic

The driver picking up the compactors shall notify the COR via phone upon pick-up so the area under and around the compactors can, as necessary, be cleaned by NIST personnel before the compactors are set back in place.

3 | P a g e

3.1.1.2. Recyclable Material Credit

The Government shall receive 50 percent of the funds or credit received from the recycling center from the transfer or sales of the recyclable materials collected from the NIST locations stated herein.

Any remuneration or credit received shall be shared monthly with the Government with the exact amount of the remuneration credit appearing on each monthly invoice.

Submitted invoices shall include at a minimum, the copies of receipts/slips from the recycling center attached to the invoice.

3.1.1.3. Container Requirements

The contractor shall provide all waste and recyclable containers in accordance with Attachment 01 Container Location & Schedule. The containers shall have leak-proof bases, tight-fitting lids, and durable, lockable doors, to prevent the spillage of liquids, scattering of trash, and/or any unauthorized use. The containers shall be kept free from holes, vermin, or foreign matter that cause injury or clothing stains, to avoid safety or health problems. The containers shall not emit unpleasant odors.

Containers shall have a minimum capacity of eight (8) cubic yards for each location identified in Attachment 01.

Front-loaded containers shall allow loading by personnel from the side or top from a normal standing position. Maximum overall height of eight-cubic-yards containers is 84 inches.

Front-loaded containers shall be physically located at each of the locations designated in Attachment 01.

The contractor shall provide dockside loading containers for locations where trash and recyclables will be emptied directly from a loading dock. The contractor may provide conventional containers with side doors to facilitate placing trash or recyclable items into the container from the ground level.

Containers that require side access shall have covered side openings to prevent debris from blowing out and spilling during storage or dumping operations.

3.1.1.4. Compactor Requirements

• Compactor units as specified for the SCC shall be capable of delivering normal operating release pressure that meets the manufacturer’s specifications.

• Compactor Equipment Features. Each self-contained compactor shall be equipped with the following:

o Separate power unit o Doghouse and access interlock switch (doghouse/hopper shall be lockable to avoid contamination and unauthorized usage) o Multi-cycle timer with Ram Stop Forward o Lights for advance warning of full container o A functioning hydraulic pressure gauge capable of reading 2,000 p.s.i.

4 | P a g e o Charge box loading capacity with a minimum of 1.14 cubic meters (1.50 cubic yards) (manufacturer’s rating), or 0.85 cubic meters (1.12 cubic yards) (NSWMA rating).

3.1.1.5. Maintenance of Equipment

• All equipment, including vehicles, shall be maintained in good physical, mechanical, and working condition without rust, damaged seams, tops, or rollers, or leaking hydraulics. All metal containers shall be maintained in a completely painted condition. Contractor is responsible for cleaning up any spills and/or leakages from vehicles such as oil, hydraulic oil, coolant, etc.

• All equipment shall be maintained in a sanitary condition, to include avoiding offensive odors and unsightly appearance.

• Once per month, starting with the second week in May and continuing monthly until the fourth week in September, the contractor shall be responsible for de-odorizing all dumpsters and compactors, so they are maintained in a clean, sanitary condition. The COR may also direct the contractor to deodorize specific containers as needed in addition to the above schedule.

• In the case of damaged equipment or equipment determined to be unacceptable by the COR or CO due to mechanical failure, or sanitary or aesthetic reasons, the contractor shall correct the deficiencies or replace the equipment within 5 working days of notification by the COR.

• If the SCC becomes inoperative, the contractor shall repair the equipment such that the compactor is fully operational within 3 working days. Repair costs are the sole responsibility of the contractor.

3.1.1.6. Rodent Proofing

The contractor shall take all necessary steps to ensure that conditions which may contribute to rodent infestation, such as the accumulation of debris around and under containers or loose-fitting lids and/or doors, are corrected as soon as they are observed or reported. The contractor shall correct reported deficiencies within twenty-four hours of notification by the COR or CO.

• All refuse containers and compactors shall have tight-fitting lids and/or doors. There shall be no gaps greater than 1.27 centimeters (1/2 inch).

• When in the Ram Stop Forward position, compactor equipment shall not have an opening greater than 1.27 centimeters (1/2 inch) between the frame of the charge box, compactor container and the ram.

3.1.1.7. Missed Pick-Ups

The COR shall notify the contractor of any pick-ups that were scheduled for a given day and were missed.

The contractor shall have until 3:00 p.m. the following day to collect the missed containers.

The contractor shall be responsible for notifying the COR when dumpsters are blocked such that the contractor is prevented from being able to empty them per the approved schedule.

If emergencies arise beyond the contractor’s control and the contractor cannot make the daily pick-ups between 6:00 a.m. and 3:00 p.m., the contractor shall notify the COR’s office by telephone.

5 | P a g e

Failure to perform the service required within the approved schedule may result in invoice deductions in accordance with the Quality Assurance Surveillance Plan (QASP). The COR shall notify the contractor by e-mail when services are not performed. Any deductions taken shall appear on the next invoice submitted by the contractor.

3.1.1.8. Disposal Facility

The waste and recycling disposal facilities used by the contractor must be certified for waste/recycling management in accordance with local, state and Environmental Protection Agency laws and regulations.

The contractor shall submit documentation to the CO and COR within 10 calendar days of award of the contract of their authorization to dispose waste and recyclables at certified disposal facilities.

3.1.1.9 Annual Reporting

The contractor shall submit a comprehensive annual waste and recycling report to the COR. The report must detail the collected materials by month, building number, dumpster type and size, and weight. The contractor must format the report according to the Yearly Tonnage Report template attachment.

3.1.2. Task 2 – Unscheduled Service/Pick-Ups

The contractor shall perform unscheduled pick-ups made at the request of the COR. These pick-ups shall be made by noon of the next working day after the contractor has received notice for pick-up.

Unscheduled pick-ups shall not occur more than ten (10) times within a performance period. The cost for the ten (10) pick-ups shall be included in the contract price.

3.1.3. Task 3 – Temporary Container Rental & Disposal

The Contractor shall provide temporary containers or compactors, including disposal services, upon the Government’s request. Disposal services performed under this contract shall apply to all rented containers and compactors for the duration of the rental period.

For each request, the COR will request a price proposal from the Contractor.

4.0. GENERAL REQUIREMENTS

4.1. Container Locations and Schedule

Attachment 01 Container Location & Schedule is provided with the current dumpster locations and pick up schedule.

The Contractor shall perform all services in accordance with an approved Container Location and Schedule (Attachment 1).

• Temporary Changes: The COR and the Contractor may temporarily adjust the schedule on a single-instance basis by mutual written agreement.

• Permanent Changes: If a permanent schedule change is required, the Contractor must submit an updated Container Location and Schedule document to the COR and CO for review. The Contractor shall not implement a permanent schedule change until receiving written approval from the COR or CO

6 | P a g e

The COR may require containers to be added, removed, or relocated within the campus based on Government needs. The COR shall submit written notification to the Contractor specifying the required timeframe for each occurrence.

4.2. Sign-In Procedures

The contractor shall sign-in on the log each time the contractor comes onto the campus.

The sign-in log is located in Building 304, Room 107 (Janitorial Services Office). Furthermore, the contractor shall sign in for each type of waste/recyclable item being picked up on any given day, e.g., trash, cardboard, mixed paper, etc.

For example, if the contractor picks up three different items on a given day, then the contractor needs to sign-in with the COR three different times.

This procedure is to ensure that proper pick-ups are always made for each day of the week per the approved schedule, and that recyclables and trash are never mixed.

4.3. Roster

The contractor shall submit a roster by name, position, e-mail address, phone number and responsibility, of all staff working under this acquisition.

The contractor shall submit the roster to the COR and CO within 3 calendar days of the award date of the contract. Any revisions to the roster shall be submitted to the COR and CO within 5 calendar days of any changes.

The COR will notify the contractor of the appropriate level of security investigation required for each personnel. If the personnel is filling a new position, the contractor shall provide a position description and the Government will determine the appropriate suitability level.

4.4. Marking of Trucks and Containers

All trucks and containers shall be clearly marked with the contractor’s company name and/or logo.

Recycle containers shall be clearly marked with the recycle logo for the type of material acceptable (i.e., cardboard, metal only, etc.) All other containers shall be marked as to the type of acceptable refuse.

4.5. End of Contract Transition

The contractor shall remove all containers/compactors from NIST before 3:00 p.m. EST, on the last day of the contract.

5.0. REQUIREMENTS FOR CONTRACTOR PERSONNEL

5.1. Contract Manager (Key Personnel)

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manager shall have full authority to act for the contractor on all contractual matters relating to daily operations and requirements of this contract.

7 | P a g e

The contract manager shall:

• Be available within twenty-four (24) hours of a meeting request during normal duty hours to meet on campus with the Government for contractual matters or with the COR to discuss problem areas regarding the day-to-day operations. The name and contact information (e-mail and cell phone) of the contract manager shall be designated in writing to the COR and CO.

• Have a minimum of five years of experience managing trash and recycling removal services of similar size and scope to this requirement.

• Both be able to read, write, speak, and understand English.

5.2. Contractor Personnel

The contractor shall be responsible for maintaining satisfactory standards of employee competence, conduct, appearance, and integrity.

The contractor shall not employ any person to work on this contract if such employee is considered by the Government to be a potential threat to the health, safety, security, general well-being or operational mission of NIST and its population.

The CO may require the contractor to remove any contractor personnel from the job site and further performance under the contract if their conduct is deemed unacceptable.

6.0. SECURITY

NIST is a federal facility, and access is controlled at all entrances to the campus. An identification badge is required for access or entry into buildings and is required to be shown to Security when entering the campus.

Position Sensitivity Designations Requirement

All Contractor (and/or any subcontractor) personnel shall pass a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and 731 of Title 5, Code of Federal Regulations (CFR) to obtain a badge for campus access.

6.1. Uniform

Contractor personnel shall be provided with and wear uniforms with clear and visible identification of the company name.

Uniforms shall appear clean and free of tears or damage.

6.2 Badging

All contractor personnel must pass a federal background investigation. Once personnel pass the background investigation, personnel will receive a badge for access to the NIST campus. NIST requires all contractor personnel assigned to work on this contract to complete the badge applications no later than 3 days after award of contract. Badge application paperwork is to be submitted to the COR.

8 | P a g e

Contractor personnel must comply with NIST identification and access requirements. All contractor personnel shall wear the identification badge provided by the NIST Security Office at all times while on the NIST Campus and it shall be fully visible.

Personnel without proper badging or clearance will be denied entrance to the campus and may result in delay or failure to perform the required services.

6.3. Site Access

Site access for trash trucks will be through Gate F, located on Muddy Branch Road, where truck inspection will take place.

Only Government employees may grant access to non-Government employees. All non-Government employees who have not yet been issued a badge must be registered with security prior to site access.

Contractor will notify COR at a minimum of 48 hours prior to site access.

Please refer to the following web site for additional Visitor Information:

http://www.nist.gov/public_affairs/visitor/

Contractor personnel shall be on the NIST grounds only during normal work hours between the hours of 6:00 a.m. and 3:00 p.m. on normal Federal workdays, unless otherwise directed by the COR. Should the Contractor desire to work at times other than those specified above, the dates and hours must be scheduled at least seven working days in advance, and approved by the NIST Security Office through the

COR.

After hours work will require a government escort 100% of the time.

6.4. Non-US Citizen Personnel

Non-U.S. citizens to be employed under this contract shall:

a) Have official legal status in the U.S.

b) Have continuously resided in the United States for the last five years.

Prior to the employment of any foreign national at the contract work site, the Contractor shall have such personnel approved by the Servicing Security Office in consultation with the Department’s Office of Security in accordance with the National Security Threat List.

The name, country of citizenship, and employer for each Contractor and subcontractor’s employee working on the NIST site shall be submitted to the COR for review three days prior to the work date.

7.0. SAFETY

NIST is committed to maintaining a work environment that safeguards the public and the environment, as well as personnel and property.

Contractor personnel shall be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

http://www.nist.gov/public_affairs/visitor/

9 | P a g e

7.1. Safety-Related Equipment

The Contractor shall provide all safety-related equipment required to perform the work under this award, including personal protective equipment (PPE) and other equipment that is required or appropriate to protect contractor personnel and other personnel on the NIST campus.

Contractor-provided personal protective equipment shall include, at a minimum, safety shoes, safety glasses (prescription or standard), high visibility clothing and gloves that meet applicable OSHA standards for PPE.

8.0. QUALITY

The contractor shall adhere to performance standards and provide quality services detailed herein.

8.1. Quality Control Plan (QCP)

The Contractor shall develop, implement, and maintain a Quality Control Plan (QCP) to ensure all work performed under this contract complies with applicable federal, state, and local regulations, including security and safety requirements.

The Contractor shall have an approved QCP prior to commencement of service performance.

At a minimum, the QCP shall identify the Contractor’s quality control organization and lines of authority;

designate a qualified Quality Control Manager independent of production activities; describe inspection and testing procedures; outline document control and recordkeeping processes; establish procedures for identifying, documenting, and correcting deficiencies; include internal audit and performance monitoring methods; and define communication protocols with the COR.

The Contractor shall update the QCP as necessary throughout the life of the contract to reflect personnel or procedural changes and shall ensure all corrective actions are documented and tracked to resolution.

If any area of the QCP is identified as insufficient or outdated, the COR shall require the Contractor to submit a revision.

8.2. Quality Assurance Surveillance Program (QASP)

The Government shall implement a Quality Assurance Surveillance Plan (QASP) to monitor Contractor performance under this contract. The QASP establishes the Government’s oversight framework to ensure all work performed at the NIST Campus located in Gaithersburg, MD complies with applicable federal, state, and local regulations, and all contract requirements.

The Government may conduct surveillance through a combination of document review, field observation, inspection of ongoing work activities, review of submittals and reports, evaluation of laboratory analytical documentation, verification of equipment calibration records, and validation of deliverables for technical accuracy and completeness. Surveillance may include announced and unannounced site visits, review of emergency response performance, confirmation of response times, evaluation of training documentation, and assessment of compliance with approved work plans, safety plans, and Quality Control Plans (QCP).

The QASP is a “living document” and may be revised by NIST OFPM at any time during the period of performance to address evolving project risks, regulatory changes, or operational needs.

10 | P a g e

Implementation of the QASP does not relieve the Contractor of responsibility for quality control or compliance with all contract requirements, laws, or regulations.

9.0. INVOICING

Invoices shall be submitted for payment monthly in accordance with the clauses of this contract.

Payments are made in arrears, after inspection and acceptance of performance. Invoices submitted prior to performance shall be rejected.

All invoices must include documented proof of each disposal at certified waste and recycling facilities that occurred during period of performance of the invoice.

Invoices shall be accurate, up-to-date, free from duplications, and include the information.

The Government shall receive 50 percent of the funds or credit received from the recycling center from the transfer or sales of the recyclable materials collected from the NIST locations stated herein.

Any remuneration or credit received shall be shared monthly with the Government with the exact amount of the remuneration credit appearing on each monthly invoice. The invoice must include at a minimum, the copies of receipts/slips from the recycling center attached to the invoice.

10.0. SCHEDULE OF DELIVERABLES

Reference Title Description Format Due Date

Section 3.1.1.8 Disposal Facility Certification

The contractor shall provide the required certifications of their designated facility(ies).

Electronic / PDF Provide a full facility list with proposal.

Official certificates are due within 10 calendar days of award.

Section 3.1.1.9 Annua Reporting:

Yearly Tonnage Report

The contractor shall provide the Yearly Tonnage Report utilizing the template provided.

Electronic / PDF No later than January 26th of each year

Section 4.1 Schedule The contractor shall perform pick-up services on an approved schedule.

Electronic Draft due with proposals.

Final due within 10 calendar days of award.

Section 4.3 Roster Provide a full roster with all required

Electronic / PDF Within 3 calendar days of the award date.

11 | P a g e information to the

COR/CO.

Revisions due within 5 calendar days of change.

Section 5.1 Contract Manager Qualifications

Resume of the Contract Manager’s experience, qualification, and certification.

Electronic / PDF Primary resume due with proposal.

Section 5.1 Contract Manager contact information

Provide all relevant contact information for primary and alternate.

Via email / Electronic

Due within 10 calendar days of award.

Section 6.2 Security Badging The contractor shall provide all required information for their personnel to be badged for campus entry.

Via email / Electronic / PDF

Due within 3 calendar days of award.

Section 8.1 Quality Control Plan The contractor develop, implement, and maintain a project-specific QCP.

COR approval required.

Electronic / PDF

Draft due with proposal.

Final due within 14 calendar days of award.

Section 9.0 / Section 3.1.1.2.

Invoicing Invoices shall be submitted per the contract clauses.

Invoice shall contain the required Recyclable Materials Credit information.

Electronic / PDF Monthly