SS_SON Lutron Light Kits Draft.pdf

STATEMENT OF NEED (SON)

1.0 TITLE

Procurement of 200 Lutron Retrofit Light Kits and 200 EcoSystem Ballast Module.

2.0 BACKGROUND

The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Management (OM), Office of Space and Facilities Management (OSFM) requires the upgrade and replacement of discontinued parts of the lighting fixtures located at NCI Shady Grove (SG) facility.

As a result of new efficiency and energy reduction regulations and guidelines, Lutron brand parts in the existing lighting fixtures at the NCI-SG facility shall be discontinued by Lutron Electronics Co., Inc effective December 2023 and shall no longer be covered under warranty.

The discontinued items include Fluorescent light tubes to LED light tubes, Fluorescent light ballast to LED Drivers, and C5-BMF-2A Ballast Module. To maintain NCI’s warranty coverage under Purchase Order 75N91020P00904, OSFM requires the upgrade and replacement of the discontinued parts for the existing lighting fixtures.

3.0 TYPE OF ORDER

This is a Firm Fixed-Price Purchase Order.

4.0 SPECIAL ORDER REQUIREMENTS

The Contractor shall provide the following required items:

Item Description Quantity Lutron C5-BMF-2A EcoSystem Ballast Module 200 Lutron C-FLEX RP-T5-4FT-2L-830-E1-M-G2 (2-T54f 3500K LED Light Tubes, 1LED Driver) Retrofit Light Kits

4.1 PRODUCT FEATURES/SALIENT CHARACTERISTICS

All parts requested in the order must be as specified by One Source Associate Inc. for Lutron JN2001114 LED Retrofit kit configuration.

4.1.1 The following product features/characteristics are required for the Lutron C5-BMF-2A

EcoSystem Ballast Modules. The equipment shall:

• Be compatible with the Lutron Software System - Quantum Vue 3.4.445.

• Allow control of Lutron’s 3-wire phase controlled dimming ballasts.

• Provide the following standards:

o UL Listed (evaluated to the requirements of UL935) CUL Listed o Class P thermally protected.

o Meets FCC Part 18 Non-Consumer requirements for EMI/RFI emissions.

o Meets ANSI C62.41 Category A surge protection standards up to and including 4 kV

Manufacturing facilities employ ESD reduction practices that comply with the requirements of ANSI/ESD S20.20 o Lutron Quality Systems registered to ISO 9001.2000

• Contain the following power specs:

o Operating Voltage: 120/240/277 V 5 0 /60 Hz Dimming Range: 100% to minimum ballast level (10% for Eco-10®, 5% for Compact SETM, 1% for Hi-lume®) relative light output. Class 2 Output: +20V 50 mA max.

o Controls 1 to 20 Eco-10, Compact SE, or Hi-lume o series 3-wire phase-controlled dimming ballasts

• Operate at an ambient temperature operating range between 50-140 °F (10-60 °C).

• Allow for relative humidity of less than 90% non-condensing.

Ballast Module Wiring Terminal blocks on the BMF accept only ONE solid wire of the following size:

Power Wiring (H, DH, N):

18 to 16 AWG (1.0 to 1.5 mm2) solid wire

• Include Class 2 Sensors of 24 to 22 AWG (0.20 to 0.50 mm2) solid wire.

• Mount using two screws within a fluorescent fixture or an alternative approved electrical enclosure.

4.1.2 The following product features/characteristics are required for the Lutron CFLEX RP-T5-

4FT-2L-830-E1-M-G2 (2-T54f 3500K LED Light Tubes, 1LED Driver). The equipment shall:

• Be compatible with the Lutron Software System - Quantum Vue 3.4.445.

• Include the following items within each kit:

• RP-T5-4FT-2L-835-E1-M-G2

MFR: RP

Product: T5 Size/LM: 4FT # of Lamps: 2L (2 lamps) Color: 835 (3500K) Dimming (DD) E1 Lutron Eco System 1 dims down to 1% Case © M Linear Gen: G2

• Wire Connector Kit.

PN: RC-LF-Wire connector Kit -12N

PO: 105342

• LED Driver Model: L3DA4U1UMN-3ABLK 3-Wire | 3-fil LED Driver Hi-lume 1% L3D Power: 40W 120-277V 50/60 Hz

4.2 DELIVERY

The Contractor shall deliver the required equipment within 15 weeks of the purchase order award. The Contractor shall coordinate delivery and tracking information with the NCI Technical Point of Contact (TPOC), TBD at award. All shipping/handling (including FOB) and delivery fees shall be included. Installation services shall not be performed under this purchase order.

The Contractor shall deliver the equipment to the following address:

Attn: TPOC, TBD at award 9609 Medical Center Dr.

Suite TE-200 Rockville MD, 20858

5.0 PAYMENT

Payment shall be made after delivery, inspection, installation, and Government acceptance.

Payment authorization requires submission and approval of invoices to the TPOC and NIH OFM, in accordance with the payment provisions listed below:

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25.

Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number);

or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice.

The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. NIH is using a phased transition approach from the NIH Office of Financial Management (OFM) Electronic Invoice Submission instructions to the Department of Treasury’s Invoice Processing Platform (IPP). This award will transition to IPP in the future. It is the Contractor/Vendor’s responsibility to periodically check the OALM IPP website and be prepared to transition to IPP on the designated transition date.

Until the Contractor/Vendor has transitioned to IPP as specified on the OALM IPP website, the Contractor/Vendor must follow step-by-step instructions as stated in the NIH/OFM Electronic Invoicing Instructions for NIH Contractors/Vendors, which is included as an attachment and is on the website at https://oamp.od.nih.gov/DGS/DGS-workform-information/attachment-files Questions concerning the transition to IPP should be directed to NIH-IPPinvoicing@mail.nih.gov. Questions concerning this award should be directed to the NIH Contracting Officer.

If this award is a parent indefinite delivery award or a Blanket Purchase Agreement Set-Up, then HHSAR 352.232-71 applies to all task/delivery orders or Blanket Purchase Agreement calls issued under this award.

The Contractor shall submit a copy of the electronic invoice to the following NCI TPOC:

Name- TBD at Award Email Address- TBD at Award

For inquiries regarding the status of invoices, contact OFM Customer Service via email at ofm_customer_service@incontactemail.com or via phone at 301-496-6088. To send your inquiries via other available communication methods refer to the OFM Customer Service website at https://ofm.od.nih.gov/Pages/Customer-Service.aspx.

Note: The OFM Customer Service is open Eastern Standard Time Monday – Friday from 8:30 a.m. to 5:00 p.m. and is closed between 12:00 p.m. to 1:00 p.m.

II. Invoice Payment

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and https://oalm.od.nih.gov/IPP https://oalm.od.nih.gov/IPP https://oalm.od.nih.gov/IPP https://oamp.od.nih.gov/DGS/DGS-workform-information/attachment-files https://oamp.od.nih.gov/DGS/DGS-workform-information/attachment-files https://oamp.od.nih.gov/DGS/DGS-workform-information/attachment-files https://oamp.od.nih.gov/DGS/DGS-workform-information/attachment-files mailto:NIH-IPPinvoicing@mail.nih.gov mailto:ofm_customer_service@incontactemail.com https://ofm.od.nih.gov/Pages/Customer-Service.aspx edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (November 2021)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February

2, 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

http://www.ipp.gov/