SS NV Growth Chambers Lights LED Retrofit Bldg 010B 4-3-2020.pdf

SOLE SOURCE JUSTIFICATION

MANDATORY TEMPLATE FOR FEDERAL PROCUREMENTS UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

1. Estimated Dollar Value: $192,397

2. Anticipated Period of Performance: 9 months

3. Does the anticipated Period of Performance include option years? If no, explain.

No because this is a construction project to be completed within the time allotted in the period of performance

4. Sources Sought Notice posted to Contract Opportunities and attached to this document?

☐ Yes ☒ No

5. Market Research conducted and attached to this document? If not, explain.

Attachment #3 of the contract documents will give the details of the market research information on the LED retrofit kit.

6. Is this a new requirement or a follow-on to an expiring award?

☒ New requirement ☐ Follow-on to an expiring award

7. Describe the requirement. Please note that the requirement is the minimum acceptable specification or capability, and is not necessarily the best in the industry. Please note whether any additional follow-on work is anticipated in response to the current proposed effort.

To replace the outdated HID & flourescent lamps in the BioChambers growth chambers #41-45, 48 & 49 with LED retrofits. The new kits will help with energy reduction consumed by the old lamps.

8. List the proposed vendor and contact information.

BioChambers 477 Jarvis Ave Winnipeg, Canada R2W3A8 Ed Wiebe – 204-594-0430/ ed.wiebe@biochambers.com

9. Describe why the proposed vendor is the only vendor from which the requirement can be obtained. Examples of acceptable justifications include but are not limited to: sole manufacturer and seller, adherence to warranty provisions, urgency, etc. If other vendors can provide similar products or services, describe why they cannot meet our particular requirement.

The current growth chambers manufactured by BioChambers is currently used to grow plants for research purposes throughout BARC campus. The chambers in question need new energy efficient LED lamps to reduce the energy consumption of the unit. BioChambers currently manufactures a new retrofit kit to accommodate the needs of these chambers. To avoid warranty functionality of the growth chambers it is the recommendation of BARC to have BioChambers technicians perform this task.

mailto:ed.wiebe@biochambers.com mailto:ed.wiebe@biochambers.com

10. Certification:

I hereby certify that the information provided above is accurate and complete to the best of my knowledge and belief.

Technical Representative Date

11. CO Certification:

I hereby determine that the circumstances of this procurement action deem only one source reasonably available. Also, the quoted price is determined to be fair and reasonable as documented on the SAP e-File Checklist and Award Summary.

Contracting Officer Date

4-3-2020