SS - Market Survey.pdf

DEFENSE LOGISTICS AGENCY

DLA LAND and MARITIME

POST OFFICE BOX 3990

COLUMBUS, OH 43218-3990

Source Selection Information - See FAR 2.101 and 3.104. For Official Use Only Page | - 1 -

Market Research Questionnaire Project CL26068289

DLA Land and Maritime is considering a solicitation and subsequent award of an Indefinite Quantity Contract (IQC)* for National Stock Number 2930-01-168-7911. As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Your answers to these questions will aid in our ability to develop a solicitation that best meets the needs of the Warfighter while also optimizing the benefits of having a long term contract for both the Government and the Contractor.

Company Name: CAGE Code:

I. GENERAL INTEREST QUESTIONS:

1. Please check your company’s size and status:

a. Large or Small Business

b. Manufacturer or Dealer/Distributor/Reseller

c. Do you deal through Dealers/Distributors, or do you prefer to deal with the Government?

Dealer or Government

d. If you are a small business, how are you currently classified by the Small Business Administration (SBA)

i. 8(a) Program

ii. Small Disadvantaged Business (SDB)

iii. Woman Owned Small Business (WOSB)

iv. Economically Disadvantaged Women-Owned Small Business (EDWOSB)

v. Veteran Owned Small Business (VOSB)

vi. Service Disabled Veteran Owned Small Business (SDVOSB)

vii. HUBZone Small Business

2. Approximately how many employees do you currently have? ______

3. Do you have a parent company? YES NO

4. If YES to #3 above approximately how many employees does your parent company have? ______

5. If you are a Dealer/Distributor, are you independent from the OEMs?

YES (Example: if you have reliable access to the OEMs products and can set your own price)

If YES: Based on sources in table above, list the OEMs that you are independent from:

NO (Example: the OEM has strict control over the resale prices the dealers can charge) Check here if you would prefer to discuss this via telephone call

6. If you are a dealer for the actual manufacturer of these items, who is the manufacturer and approximately how many employees does the manufacturer have?

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7. Is your company interested in pursuing a Long-Term Contract for these items? YES NO

8. If NO to #7 above, please explain why below:

Your answers to questions 9-15 will be used to determine the optimum contract length (i.e. Base plus X option years). There will normally be a “BASE Year”, which is the first actual year of the contract, and then the Government will have the option to accept other years, which are called “Option Years.” For Example: “1st option year” (or 2nd actual year of contract), “2nd option year” (3rd actual year of contract, etc.)

9. Will your company be willing to accept a three-year base period: YES NO

10. If No to #9 above, please explain why below:

11. If the Base Period is more than one year, would you be able to hold pricing steady for the entire period or would you require an annual price adjustment:

YES - I can hold my prices for the Base Period NO - I would require an annual price adjustment

12. How many option years would you be able to accept: 0 1 2 3 4

13. How many option years would be optimal: 0 1 2 3 4

14. If NONE to #12 or #13 above, please explain why below:

15. What components/raw materials are the primary drivers in the pricing of these items (i.e. steel, rubber, oil, plastics, etc.)

Component Percentage of the make-up of the item

Example: Rubber 50%

16. What is the industry standard for contract terms for long term agreements/contracts for these items and/or the raw materials? ________________________________________

17. Do you carry this item in your inventory? YES NO

18. Are these items quantity sensitive? YES NO

19. Do these items contain hazardous material? YES NO

20. What quantity ranges would result in better pricing of the items you are able to supply? (We will consider your recommendations if they are within our demand forecast).

Qty Range 1: _________________ Qty Range 2: _________________ Qty Range 3: _________________ Qty Range 4: _________________

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II. COMMERCIAL QUESTIONS:

1. Is this item Commercial Items per FAR 2.101(b)? YES NO

NOTE: If you state the item is commercial, then please send with survey “Un-Redacted Commercial Invoices” for the items

2. If YES to #1 above are these items Catalog/Price Listed? YES NO

3. If YES to #2 above, can you supply us with a copy of your Price List? YES NO

4. If NO to #1 above are these items modified items of a type available in the commercial marketplace (Meaning these items do not have to be identical, but are closely related)? YES NO

5. If NO to #4 above do these items have minor modifications of a type not customarily available in the commercial marketplace (Example: minor modifications means the item needs to retain a predominance of non-governmental functions or essential physical characteristics)? YES NO

6. If NO to #1 above - if these items are not currently in the commercial marketplace, will these items be available in the commercial marketplace in time to satisfy the government’s delivery requirements on this project? YES NO

7. If YES to #1 above can you provide commercial sales history, listing in catalogs or brochures, known established price list to commercial marketplace, availability or announcement to the general public?

YES NO

8. The Government, and the Government only, must determine not only if an item is commercial but also if the commercial prices are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price. Such proof would describe the commercial market acceptance of the price or, more plainly, invoices proving that the item has been sold commercially at like prices, for like quantities. Is your company willing and able to provide such proof, if the government determines it is needed to verify price reasonableness?

YES NO

III. Free On Board (FOB) POINT QUESTIONS:

1. Do you prefer FOB Origin or FOB Destination? Origin Destination

2. Does your price typically include FOB Destination? YES NO

3. Would FOB Destination impact the price compared to FOB Origin? YES NO

4. If YES to #3 above what is the impact on price (Example: Estimated percentage of increase in price)?

5. If NO to #3 above does this mean the price for FOB Destination and FOB Origin would be the same?

YES NO

6. Is Inspection/Acceptance at Origin acceptable? YES NO

Note: For Stock Buys, source inspection would be mandatory if FOB Origin is utilized. Would the cost of source inspection impact pricing more than shipping? YES NO

7. Is FOB Origin acceptable? YES NO

8. If NO to #7 above, why would you not want to use FOB Origin?_

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IV. ZONE QUESTIONS:

1. If this solicitation is FOB Destination, would the government incur savings if unit prices were based on various shipping destinations (zones) within the U.S.? YES NO

2. Do you think these NSNs would significantly impact Shipping Prices (Example: size or weight of NSNs)?

YES NO

3. If YES to #2 above please list what the impact would be (Example: percentage of increase in price):

4. Would you typically provide the same price for anywhere in the U.S.? YES NO

5. If YES to #4 above does the location, make a significant difference in Price? YES NO

6. What is the difference in price (estimated percentage of increase)?

7. Would you prefer to provide pricing for one or multiple zones (Please choose one):

One Zone or Multiple Zones

V. DELIVERY QUESTIONS:

1. Are there production limitations for the items of which we are requesting information?

YES NO If YES, please annotate on the attached spreadsheet.

2. Would a minimum delivery order quantity and/or dollar value apply to these NSNs?

YES NO If YES, please annotate on the attached spreadsheet.

3. What is your estimated delivery for each of these items? (Please annotate on the attached spreadsheet).

VI. COST OR PRICING DATA:

The following pertain to the requirement for certified Cost or Pricing Data. *For contracts estimated over $2,000,000*, certified Cost or Pricing Data “may” be required. Contractors are greatly encouraged to view the sample format found at http://www.dcaa.mil to understand the in depth information required for submission.

1. Do you fully understand the requirements for Certified Cost or Pricing Data or Information Other

Than Cost or Pricing Data and are willing and able to provide such requirements? YES NO

2. Have you provided Certified Cost or Pricing Data to DLA in the past? YES NO

3. If YES to #2 above, please provide the most recent contract number or audit number for which you submitted this information: Contract Number and/or Audit Number: _______________________

4. If you are a Dealer, you will be required to obtain Cost or Pricing Data from the actual manufacturer.

Will you be able to provide the required Cost or Pricing Data from the manufacturer?

YES NO

VII. OTHER MISCELLANOUS QUESTIONS:

1. Can you provide STD-COM PKG with MIL-STD-129 Markings? YES NO

2. Do you have any other NSNs, ideas, or comments for additional “family” groupings? YES NO

3. If YES to #2 above, please explain why:

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4. Do you have EDI capability? YES NO

5. Would you prefer to have the pricing to be Firm Fixed Price for base year and all subsequent years?

YES NO

OR

6. Would you prefer to have the base years pricing adjusted based on the Producer Price Index (PPI) EPA?

YES NO

7. If YES to #6 above, do you have a recommended index that is applicable to these items. If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

8. Depending on the technical requirements of the item, Government First Article Testing (FAT), Contract FAT, or Production Lot Testing may be required. If required, is your company willing to submit to the specific testing for this project? YES NO

VII. FINAL COMMENTS: It is always the Defense Logistics Agency’s intent to produce Contracts that are advantageous to both the Warfighter and the Contractor. This is best achieved through open lines of communication and informative feedback. Please provide any additional information that you feel may be of assistance in building our Acquisition Strategy and possible Solicitation development.

Please Provide Your Company Name & CAGE Code:

Please Provide Your Company Phone Number:

Please Provide Your Name & Signature:

Please return the survey to Jeremy.Feeney@dla.mil. If you have any additional comments, please feel free to submit those with this survey. We sincerely appreciate your time and thank you for providing this information.