SS HQ Shredding PWS.pdf

NWW – Onsite Shredding Contract

PERFORMANCE WORK STATEMENT (PWS)

ONSITE SHREDDING SERVICES

USACE WALLA WALLA DISTRICT

1.0 PURPOSE

1.1 U.S. Army Corps of Engineers (USACE), Walla Walla District, requires onsite shredding services that will destroy records and other non-paper media to render “Protected Personal Information (PPI)” contained data unrecognizable or beyond reconstruction (e.g., tearing, burning, melting, chemical decomposition, burying, pulping, pulverize, shredding, or mutilation) in accordance with the Privacy Act of 1974, as amended, and SECNAVINST 5211.5E. The unidentifiable, shredded pulp will be rendered safe for recycling or disposal.

1.2 The types of material to be shredded or destroyed will consist of the following:

• Types of paper: white, color, fax, glossy, invoice, laser print outs, ledger, window envelopes, and file folders that may or may not have alligator clips, staples, paperclips, post-it notes, tape or plastic tabs attached.

• In addition to destruction of types of paper, the contractor will provide total product destruction for non-paper media such as, but not limited to, videotape, compact discs, three-ring binders, books, DVDs, microfiche, and magazines with inserts or common, non-paper, type media received by a typical post office.

2.0 SCOPE OF WORK

2.1 The contractor will provide lockable containers suitable to contain PPI documents for shredding and will maintain these containers in good working condition. Contractor will provide the combination or key to open the containers to designated point(s) of contact (POC) in cases where retrieval is necessary, or staging is needed, by departments as an operational requirement.

2.2 Six 64-gallon containers are required at the Walla Walla District office. The contractor will contact the onsite POCs for the initial staging of the containers. The contractor will also allow the onsite POCs at each location to witness the shredding of PPI documents as needed.

2.3 All recyclable pulp material and non-recyclable materials collected and removed by the contractor will be disposed of at an authorized, licensed disposal site selected by the contractor.

Disposal will be in accordance with existing local, state, and Federal regulations. The contractor will be responsible for all permits or fees associated with the disposal.

2.4 The contractor will pick up and shred contents of containers twice per month (first and third week). The contractor is also expected to make additional interim pick up and shredding runs when requested by the Contracting Officer Representative (COR) or a designated, alternate Government representative.

2.5 Government will issue security badges (primary and alternate) for access into the building for approved contractor employees.

2.6 Included in the cost of the shredding will be:

• All applicable taxes.

• Removal and disposal of all shredded material.

• Removal and disposal of all debris resulting from the shredding.

• A monthly invoice for each month’s service visit.

3.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

• The contractor must have a valid form of Government-issued identification to obtain access to the Walla Walla District office.

• U.S. citizenship is required.

• Five years of prior experience in providing this service is desired.

4.0 SECURITY REQUIREMENTS ANTI-TERRORIST/OPERATION (AT/OPSEC)

4.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of U.S. Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

4.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

4.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4.4 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4.5 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

4.6 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102- 1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5.0 PLACE OF PERFORMANCE

U.S. Army Corps of Engineers, Walla Walla District, 201 North 3rd Avenue, Walla Walla, Washington 99362.

6.0 PERIOD OF PERFORMANCE

The base period of performance is 1 year from time of award, followed by four 1-year options.

Starting Mid April to beginning of May 2026.

7.0 PAYMENT

8.0 POC/COR

9.0 NON-PERSONAL SERVICE STATEMENT

10.0 NON-PAPER MEDIA

In addition to the destruction of types of paper, the contractor will provide total product destruction for non-paper media such as, but not limited to, videotape, compact discs, DVDs, microfiche, three-ring binders, books and magazines with inserts or common, non-paper type media received by a typical post office.