SS.RFI Temp Probes DPG 5.14.26.pdf

REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT

Temperature and Relative Humidity (TRH) Probes Calibration and Repair

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Anticipated NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance with size standard of $34M.

1. INTRODUCTION/BACKGROUND

The Mission and Installation Contracting Command (MICC), U.S. Army Dugway Proving Ground (DPG), is issuing a Sources Sought/Request for Information (RFI) to identify potential sources capable of providing calibration and repair services for Temperature and Relative Humidity (TRH) probes.

More than one hundred remote weather stations are deployed across DPG to monitor, transmit, and record data vital to operational readiness and mission support. The probes are used to measure temperature and relative humidity on the Meteorology Branch's meteorological towers. The accurate and precise calibration of these probes is necessary to support the mission of the Meteorology Branch to provide scientifically proven weather data to test programs and ensure weather monitoring for range safety.

2. SCOPE OF WORK

The Government is seeking information from contractors capable of providing all personnel, equipment, supplies, facilities, tools, materials, and supervision necessary to perform off-site calibration and repair for approximately 353 Government-owned TRH probes.

Equipment Models to be Serviced:

Temp Probe Model Original Equipment Manufacturer

Total Quantity (approx.)

HMP155 Vaisala 209 Units HMP45 / HMP45AC Vaisala 110 Units HygroVue 10 Campbell Scientific Inc. 110 Units EE181 E+E Elektronik 34 Units

3. SPECIFIC SERVICE REQUIREMENTS / SALIENT CHARACTERISTICS

Interested vendors must demonstrate the capability to meet the following requirements:

A. Calibration & Repair Standards

All calibration services must maintain strict traceability to SI Units through the National Institute for Standards and Technology (NIST) and remain in full compliance with Army Regulation AR750-43 regarding Army Test, Measurement, and Diagnostic Equipment. For probes requiring specific parts or maintenance to achieve successful calibration, the Contractor is required to submit a comprehensive written list of necessary parts and associated pricing for Government approval prior to executing any repairs. If a probe is deemed unrepairable or cannot be calibrated within these standards, the unit must be clearly marked as "Unserviceable" and returned to Dugway Proving Ground (DPG), though the Government reserves the right to provide a replacement unit for calibration in its place.

B. Deliverables and Documentation

The contractor shall provide a formal calibration test report for every item serviced, which must explicitly detail both the "As Found" data (initial readings recorded upon receipt) and the "As Left" data (final readings recorded after all calibrations and adjustments are complete). These deliverables must be provided in two formats: a physical hard copy must accompany the return shipment of the equipment, and a digital PDF version of all reports must be transmitted via email to the Contracting Officer's Representative (COR) upon completion of the services.

C. Logistics, Turnaround, and Shipping

All calibration and repair services will be performed off-site at the Contractor's facility and must be completed within 45 calendar days of receiving the equipment. While the Government will initially ship the probes in protective containers, the Contractor is solely responsible for the secure packaging and the safe return shipment of all equipment back to the DPG Meteorology Branch (MET).

4. REQUEST FOR INFORMATION INSTRUCTIONS

The information identified above is intended to be descriptive, not restrictive, and to indicate the quality of the services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that they can fulfill the required specifications.

Responses to this RFI should include your company name, address, point of contact, phone number, point of contact e-mail, UEI Number, CAGE Code, and size of business pursuant to the anticipated NAICS code.

Please address the following in your Capability Statement:

1. Business Size: Indicate your business size and socioeconomic status (e.g., Large, Small, SDVOSB, VOSB, Hubzone, WOSB, etc.).

2. Technical Capability: Confirm your capability to calibrate and repair the specific probe models listed (HMP155, HMP45, HygroVue 10, EE181).

3. NIST Traceability: Confirm that your calibration procedures are traceable to SI Units via NIST and detail your quality control processes.

4. Turnaround Time: Confirm your ability to meet the required 45-calendar-day turnaround time for calibration and standard repairs.

5. Subcontracting: If you intend to subcontract any work (e.g., specialized repairs), what portion of the total cost will be self-performed by your organization?

6. Federal Contracts: Does your company have a Federal Supply Schedule (FSS) contract with GSA or any other existing federal contract? If so, please provide the contract number and indicate if these specific services are on schedule.

7. PWS Feedback: Please review the provided requirements and provide any feedback, suggestions, or standard commercial practices the Government should consider before finalizing the Performance Work Statement. If none, please reply as N/A.

5. SUBMISSION DETAILS

Any interested business concern must submit a no longer than 5-page capability statement addressing its ability to meet the requirements listed above. If a solicitation is issued, it will be posted on SAM.gov at a later date, and interested parties must respond to the solicitation to be considered for award.

This RFI is conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 (Market Research). Telephone responses will not be accepted. Responses must be received via e-mail to Laurel Brown, Email: laurel.j.brown7.civ@army.mil no later than 10:00 AM MDT on May 26th, 2026.

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot mailto:laurel.j.brown7.civ@army.mil be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. All firms responding to this RFI are advised that their response is not a request for proposal; therefore, it will not be considered for a contract award.