SS-AFRH-25-029.pdf

INTENT TO SOLE SOURCE

Architect and Engineering Services

SS-AFRH-25-029

Fiscal Service Procurement, on behalf of the Armed Forces Retirement Home in Washington, D.C. (AFRH-W), intends to award a Blanket Purchase Agreement to AE Works Ltd for continued work on their existing architect and engineering (A&E) services. The work consists of specific A&E services for a continuing care retirement community to include, but not limited to, feasibility study, concept design, plans and specifications, construction cost estimates, field engineering investigation, new building and renovation work, construction management and bridging documents for design/build for the Armed Forces Retirement Home (AFRH). The work will be for a base period of 12-months, and three (3) 12-month option periods, to begin on 05/01/2025 pursuant to FAR Part 6.302-1(b)(1)(i). See attached draft performance work statement (PWS) for additional requirements.

Fiscal Service will consider written responses received no later than 10:00a.m. ET on Monday January 13, 2025. Responses must include sufficient evidence that clearly shows the vendor is capable of providing continuing work on AE Works Ltd’s existing A&E design services for AFRH-W. If no written response is received that clearly demonstrates the vendor’s ability to meet all of the salient features of the requirement, then Fiscal Service shall proceed with an award on a sole source basis to AE Works Ltd.

NO SOLICITATION IS AVAILABLE. A request for more information, or a copy of the solicitation, will not be considered an affirmative response to this Special Notice. Telephone responses or inquiries to this Special Notice will NOT be accepted.

Interested vendors shall provide the following:

1. The name and location of your company, contact information, UEI number, and identify your business size (Large Business, Small Business, Disadvantaged Business, 8(a), Service-Disabled Veteran Owned Small Business, HUBZone, etc.) based on NAICS Code 238210 size standard $19 million. Please ensure contact information includes the name of the point of contact, email address, and telephone number should the Government have questions regarding individual responses.

2. Whether your services are available through a Government contract vehicle or Open Market.

3. A brief capabilities statement (not to exceed 5 pages) that includes a description of your company's standard line of business, as well as a list of customers your company currently provides these products/services for.

4. Complete details of your company’s product that clearly and sufficiently demonstrates that it is an equivalent product to the one stated above without pricing at this time.

Responses to this request shall be submitted by email to purchasing@fiscal.treasury.gov and kaity.eaton@fiscal.treasury.gov including “SS-AFRH-25-029 Attn: KE/GJ” in the subject line. The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered:

.bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, and .zip files.

Microsoft Office compatible documents are acceptable.

No other information regarding this Special Notice will be provided at this time.

This notice does not restrict the Government to an ultimate acquisition approach. All vendors responding to this notice are advised that their response is not a request that will be considered for contract award. All interested parties will be required to respond to any resultant solicitation separately from their response to this notice if the Government determines there is clearly an equivalent product(s) for the fire alarm system upgrade required.

mailto:purchasing@fiscal.treasury.gov mailto:kaity.eaton@fiscal.treasury.gov

BLANKET PURCHASE AGREEMENT (BPA) FOR

ARCHITECT AND ENGINEERING SERVICES

Performance Work Statement

Armed Forces Retirement Home (AFRH)

1. Background. The United States Congress established the Armed Forces Retirement Home (AFRH) as a separate federal agency in 1991 when it enacted the Defense Authorization Act, Public Law 101-510.

The Agency’s source of income flows from the enlisted men and women of the Armed Forces of the United States through a small payroll deduction and forfeitures. In addition to the contributions from enlisted personnel, AFRH enjoys donations from generous individuals and the interest income from a trust fund established in 1855 for the Forefather to AFRH, the United States Soldiers Home. While the total number of residents varies from month-to-month, AFRH provides a home for approximately 600 former enlisted personnel in their retirement years at both the Gulfport (AFRH-G) and Washington (AFRH-W) campuses. This Home provides retired veterans with the common daily living needs such as:

private rooms, bank, chapel, convenience store, mail room, laundry facilities, barber/beauty shop, dining facility, and a 24-hour security and staff presence. In addition to these common needs, AFRH offers social, recreational, and occupational activities for many interests. While residents live in this community, AFRH provides for their overall health care needs in a high-quality manner, including on site primary care, medical care, and a continuum of long-term care services as residents transition from independent living.

Our residents found it to be an honor to serve our country. AFRH finds it to be an honor to serve them now.

2. Purpose. The Contractor shall provide the Armed Forces Retirement Home with Architect & Engineering services. The work consists of specific architectural and engineering services for a continuing care retirement community to include, but not limited to, feasibility study, concept design, plans and specifications, construction cost estimates, field engineering investigation, new building and renovation work, construction management and bridging documents for design/build for the Armed Forces Retirement Home (AFRH).

3. Scope. This is a multi-disciplined Architect-Engineer Blanket Purchase Agreement (BPA) that requires many capabilities. The Professional Architect-Engineer capabilities include, but are not limited to, creating and/or providing designs, reports, and/or consultations for, but not limited to, the following construction categories: interior, lite civil, structural, mechanical, electrical, plumbing, IT, lite geotechnical, food service, and landscaping. The Architect-Engineer Contractor shall provide additional services related or required for design, reports, or construction on remodels, renovations, alterations, modifications, or new construction. These additional services include, but are not limited to, surveying, cost estimating, historic preservation consulting, construction management, review of designs and studies by others, architectural and engineering inspections during construction, consulting in the field of housing and health care for the aging, and bridging documents for design/build for the Armed Forces Retirement Home (AFRH). In all designs and reports the Architect-Engineer Contractor shall take into consideration availability of materials, price reasonableness, and cost-effectiveness. Where sensible and feasible for the design or report, the Architect-Engineer Contractor shall specify in the construction design specifications or report documentation energy conservation, pollution prevention, use of the maximum practical amount of recovered materials consistent with the performance requirements, and waste reduction to the maximum extent practicable in developing the construction design specifications.

Any miscellaneous equipment, supplies, materials and/or other items required for proper completion of the work shall be provided at no additional cost to AFRH beyond the firm fixed price proposed and accepted.

4. Specific Tasks.

• The Contractor shall provide all labor, material, equipment, and services to fulfill all requirements stated herein this purchase agreement and associated task orders.

• When creating design documents for construction purposes at AFRH, the Contractor shall have on staff an architect who shall have been the primary and/or lead architect on a minimum of 3 completed projects within the last 10 years addressing senior/retirement community construction design. (Note: A senior/retirement community is a multifamily designed facility where the minimum age is 55 in order to reside at the facility.)

• When creating design documents for historic buildings, the Contractor shall have architect(s) and engineers (on staff or subcontractor) who shall have each been the primary and/or lead designers on a minimum of 3 completed projects within the last 10 years addressing renovations of historic buildings (Note: a historic building is one listed on the National Historic Registry where the Department of Interior Standards must be utilized during construction.)

• The Contractor or a Contractor’s subcontractor must be DC certified to perform design review services for code and regulation complains related to construction and site development in DC.

• All documents and materials produced under this contract become the property of the United States for its exclusive use.

• Contractor shall not disclose any information about the work performed under this contract unless approved by the COR or unless compelled by federal law.

• Conduct of Work: The Contractor shall maintain close liaison with the COR who will coordinate the work with AFRH. The Contractor shall:

o Execute the work diligently and aggressively, and promptly advise the COR of all significant developments.

o Contact the COR prior to starting the field investigation who will coordinate all visits to the project site. Records of all visits to the installation shall be kept by the Contractor and copies shall be provided to the COR within seven (7) working days.

o Prepare complete minutes of each meeting and significant telephone conversations with Government representatives and furnish a copy to the COR within seven working days of the conference. AFRH may revise all minutes of meeting and approve same before being utilized as decision documents.

o Take appropriate measures to obtain clarification of design criteria requirements, to acquire all pertinent design information and to incorporate such information in the work being performed. These actions will be accomplished through the COR.

o The Contractor shall not react to any instructions that will affect the scope, cost, or industry standards without first advising the COR. The Contractor shall not perform any additional services without prior written authorization from the Contracting Officer.

• Quality Assurance: The Contractor is responsible for the professional quality, technical accuracy and the coordination of all documents and other services, including the work of any of his Subcontractors/consultants. The Contractor is required to have a logical and functional quality control program to assure that errors and deficiencies are minimized. In the event damage to the AFRH results from negligent performance of any of the services furnished under this contract, the Contractor shall be held liable for such damages. The AFRH’s review in no way relieves the Contractor of their contractual responsibilities.

• Progress Schedule: The Contractor is responsible for providing a project schedule with their proposal. The schedule is to indicate major milestones and the typical numbers of days for standard work associated with the performance of this project. Within seven days after the contract award, the Contractor shall perform a Site Inspection pursuant to the preceding paragraphs. Within 3 days of the site inspection, the Contractor shall provide the COR with a revised schedule showing the major milestones for the performance of the project, including proposing submittal dates for these milestones. The schedule can be CPM and shall incorporate a time scale. The Contractor shall identify who will be responsible for the work and who will check

it. Before any changes, the COR will be immediately notified, in writing, prior to such changes in key personnel, for approval. When changes in key personnel are made, the Contractor shall update the progress schedule and shall immediately deliver it to the COR.

• Drawings: Drawings shall be prepared on standard 30” x 42” sheet. Drawings must be easily readable at one-half size. A location and vicinity map shall be provided on the cover sheet.

• Specifications: Specifications shall be prepared in a way that is appropriate for this project and approved by AFRH. The final specifications shall include a prepared Submittal Register which shows items required shop drawings or any other types of submission by the contract for AFRH review. The use of trade names and proprietary items in the specifications is strongly discouraged. If necessary, their use shall be brought to the attention of the COR early in the design development so that the necessary approvals can be obtained.

5. Unforeseen Condition(s). During the course of installation, if a related unforeseen condition(s) is encountered that prevents the Contractor from completing the work as proposed. Any additional work resulting or required from the aforementioned unforeseen condition(s) shall be submitted and pre-approved by COR and/or CO. The Contractor shall prepare a detailed estimate illustrating the work required. The COR and CO must approve this prior to performance. All proposed materials and/or labor associated with any unforeseen condition shall be determined fair and reasonable by the COR and/or CO prior to performance.

6. AFRH Business Hours. When the Contractor performs their responsibilities during AFRH’s Business Hours, they shall arrange work so as not to cause interference with normal occurrence of Government business. Though areas of AFRH are open 24 hours per day; 7 days per week, AFRH’s Business Hours are 7:00am to 4:00 pm, Monday through Friday, excluding Federal holidays: New Years Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day and Inauguration Day (Washington, DC only).

6.1 Allowable Contractor Hours of Operation. The Contractor may perform work between the hours of 6:30 A.M. and 8:00 P.M. any day of the week unless otherwise directed by the COR.

7. Place of Performance. Work shall be performed for the AFRH Campus in Washington, DC.

8. Permits, Licenses, Records, and Reporting. The Contractor shall be responsible for submission of all required code compliant forms and shall obtain any applicable required permits and licenses for the performance of work. Upon submission of reports or the acquisition of permits or licenses, the Contractor shall provide one (1) copy to the Government for its records.

While AFRH Corporate Facility Manager is the Authority Having Jurisdiction on the federal campus, jurisdiction of environmental elements resides with the Environmental Protection Agency (EPA) who has delegated the DC Environmental Office as their representative. As such, the Contractor is subject to the environmental regulations of the local jurisdiction.

9. Contractor Regulatory Responsibility. The Contractor shall comply at all times with applicable laws, regulations, and codes issued by Federal, State, and local Municipality governing health, safety, environmental, and fire prevention in regard to their performance responsibilities. While performing duties, the Contractor shall abide by all industry standards and original equipment manufacturers’ (OEM) specifications and recommendations.

10. Contractor-Furnished Equipment (CFE) and Vehicles. The Contractor shall furnish all equipment and materials including, but not limited to, motor vehicles, containers, and administrative equipment required to perform work required under this Contract. The Contractor shall repair and maintain all CF vehicles and equipment in a safe and serviceable condition suitable for their intended use. The Contractor shall not use any Government-owned tools, materials, or parts to maintain CF vehicles or equipment. CF vehicles or equipment not meeting applicable safety standards shall not be operated or stored on the AFRH facilities.

11. Contractor-Owned Vehicle Condition and Markings. All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition. Contractor vehicles shall have clearly marked signs of sufficient size on both sides of the vehicle so as to be distinguishable from Government equipment. Markings shall include, but not be limited to, the Contractor’s name, telephone number, and the vehicle identification number.

12. Contractor-Furnished Facilities (CFF). The Government will not provide facilities and the Contractor shall not place, construct, or otherwise provide additional buildings or facilities at the AFRH without prior written approval. The absence or non-availability of facilities shall not be cause for non-performance of this Contract.

13. Removal of Contractor Property. Within seven (7) calendar days after expiration or termination of this performance period, the Contractor shall remove of all Contractor-owned vehicles, equipment, tools, supplies, materials, and other items from the AFRH. The Government will not be responsible for any Contractor-owned property left after performance period expiration or termination. If the Contractor does not remove said property from the AFRH within the stated time, the Government will take possession of said property and dispose at the Contractor’s expense or use for AFRH’s needs.

14. Government Furnished Equipment (GFE). None

15. Government Personnel. The Contracting Officer (CO) has the overall responsibility for contract administration. The CO is the only Government representative authorized to amend, modify, or deviate from the contract. The Contracting Officer’s Representative (COR) will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of this contract. The COR responsibilities include, but are not limited to determining the compliance and adequacy of performance by the Contractor, in accordance with the terms and conditions of this contract; requesting removal of unsuitable Contractor employees; approving schedule and Quality Control Plan changes; ordering re-performance of unacceptable work or performance by other means, etc.

16. Management. The Contractor shall manage the total work effort associated with the services required herein to ensure fully adequate and timely completion of these services, and permit tracking of work in progress. Such management includes, but is not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide staff with the necessary management expertise to assure the performance of the required work.

Many of the services required by this contract include routine and scheduled weekend and holiday support and the Contractor shall ensure appropriate supervision and management consultation is available to respond to complaints or emergencies.

16.1 Key Personnel. Key personnel are defined as the Contract Manager and designated alternates.

The Contractor shall provide a Contract Manager and perform continual management of the functional areas contained in this PWS. The Contract Manager shall conduct overall management coordination and shall be the central Point of Contact (POC) with the Government for performance of all work under the PWS. A Contractor employee shall be designated to act for the Contract Manager when work is being performed outside of duty hours or during the Contract Manager’s absence.

The Contractor shall be required to provide the resume of key personnel at the time of award of contract for approval. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home, and mobile telephone number of the Contract Manager.

16.1.1 Substitution of Key Personnel. Any changes to the working status of Key Personnel shall be submitted to the COR for approval within 14 working days prior to the change. In addition, the Contractor shall provide personnel with specific licenses and certifications as required in this Contract.

16.1.2 Supervision of Work. The Contractor Manager shall supervise work performed by Contractor personnel to ensure that all Contract requirements are met. The Contract Manager or designated alternate shall ensure that required supervision of Contractor personnel is provided whenever work is being performed.

16.2 Contractor Responsiveness. The Contractor shall ensure the COR has current emergency contact numbers for cases where services pertaining to execution of the PWS need to be addressed at other than normal Contract work hours. A personal answering machine and/or service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Contract Manager or designee responds to all calls within 8 hours after notification of the call by the answering machine and/or service. If that’s after hours, then Contractor shall respond at beginning of next business day. The Contract Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

The Contract Manager or his designated representative shall be immediately available during all “Allowable Contractor Hours of Operation” (see Section 6.1).

17. Contractor Employees. All employees are to be responsible and of good character.

17.1 Employee Qualifications and Certifications. The Contractor shall ensure that only qualified personnel with required licenses or certifications perform work on the AFRH premises.

17.2 National Agency Check. All Contractor personnel are required to undergo background security investigations to ensure suitability for employment with a Federal entity. At a minimum, criminal background checks shall be conducted for Mississippi (MS) and any state where the prospective staff member has resided for the last seven years. For non-recurring or temporary services, the Contractor shall submit to the CO a letter for the CO's review to ensure whether a NAC is needed or not.

17.3 Employee Conduct. The Contractor shall be responsible for the performance and conduct of Contractor and Subcontractor personnel. Personnel employed by the Contractor in the performance of this PWS or any representative of the Contractor entering the installation shall abide by the security regulations and policy letters or directives of AFRH and shall comply with Executive Order 11222 (May 8, 1965) Prescribing Standards of Ethical Conduct for Government Officers and Employees.

No Contractor employee shall accept money or gifts from Residents. Contractor employees are prohibited from entering the occupied rooms of independent living residents without the prior approval of the COR.

Any violation of the above will result in immediate removal of the employee by AFRH security.

Contractor employees shall not exhibit rude behavior toward civilians or other Contractor personnel.

Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be grounds for denying the employee further access to the installation.

The Contractor shall not employ for performance under this PWS any person whose employment would result in a conflict of interest with the Government's standards of conduct.

17.4 Personnel Appearance. Contractor employees shall be well-groomed, clean, neat in appearance, clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, Anti-American, or which advocates the use of illegal drugs or other unlawful conduct.

17.5 Employee Roster. At the Contract start, the Contractor shall provide the COR with a roster that lists all employees (to include Subcontractor employees) requiring AFRH site access, their job titles, and CDL# for drivers. The Contractor shall update the roster as required, but not less than quarterly.

17.6 Smoking. Smoking is prohibited in all AFRH buildings and at least 25 feet from any occupied building on AFRH’s campus. Contractor employees shall ensure that the smoking policy is observed in all areas of the AFRH.

17.7 Alcohol and Drug Use. The Contractor shall not allow any employee to perform work when the employee is under the influence of alcohol, illegal drugs or prescription drugs which can adversely affect the employee's ability to perform their duties in a safe manner. Employees found to be under the influence of alcohol or illegal drugs will be immediately removed from AFRH. The threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operation in the local jurisdiction. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs. The Government reserves the right to require any Contractor employee that is displaying errant or unexplained behavior to be removed from AFRH and immediately tested.

17.8 Termination of Employees. The Contractor shall ensure that employees who resign or are terminated from employment return identification badges to the Government immediately upon termination of employment with the Contractor.

18. Contractor Personnel Access. Contractor personnel shall be accompanied by COR or designee(s) while at AFRH or obtains written approval by the COR for unescorted access to the Contractors work areas but shall be subject to inspections by the Government as deemed necessary.

19. Contractor Personnel Removal. Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order and security shall be applicable to all employees or representatives who enter AFRH. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this PWS.

The COR may require the Contractor to remove any employee performing requirements under this PWS for reason of misconduct or security risk posed. Contractor employees shall be subject to dismissal from the premises upon determination by the COR that such action is in the interest of the Government.

20. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the Contractor’s employees, regardless of prior clearance or Background Investigation (BI) adjudication status, whose actions clearly conflict with the interests of the Government. Upon the determination by the CO that a Contractor employee should be removed, the Contractor shall remove the Contractor’s employee immediately after notification and shall provide replacement within five (5) working days.

21. AFRH Personnel and Other Contractors. Government employees or other Contractors may be performing services in areas associated with the requirements of this contract. Some examples may be Contractors performing specialized and one-time jobs. The Government will facilitate initial contact between Contractors or government employees performing duties associated with this contract. The Contractor shall provide all further required coordination with the Contractor.

21.1 Disputes with AFRH Personnel and/or Other Contractors. The Contractor shall notify the COR, in writing, of disputes in receiving support from, or providing support to other Contractors and/or government personnel within eight (8) working hours from the time the dispute occurs. If the Contractor is not able to resolve the dispute with the other Contractor and/or government personnel within a reasonable amount of time (a reasonable amount of time will be defined by the COR upon initial notification), the issue shall be forwarded to the COR for resolution. The COR shall provide written notice of dispute resolution(s) to the Contractor no later than five (5) workdays after the written notice for dispute resolution.

22. Pass and Identification Items. Pass and identification items are required for all Contractor personnel and non-Government owned vehicles entering AFRH. The Contractor pass and identification request shall be made to the COR on company letterhead and shall include: Contractor employee names, social security numbers, birth dates and work and home phone numbers.

23. Employee Badges/Parking. Contractor personnel shall visibly display Government furnished identification badges on their person in accordance with the AFRH procedures. All Contractor personnel shall comply with parking procedures published for the AFRH. Contractor employees shall return all AFRH issued identification badges and parking/vehicle IDs to the attending AFRH security officer stationed at the AFRH Security Gatehouse immediately upon exiting AFRH.

24. Safety. While performing the contract requirements, the Contractor shall ensure the protection of employees, health, and safety of AFRH residents, staff, and visitors while preventing damage to property, materials, supplies, equipment, and work interruptions. The Contractor shall:

• Comply with all OSHA and the AFRH Safety Regulations.

• Ensure that any additional safety measures will be incorporated when it is deemed necessary by the Contracting Officer (CO) or COR.

• Ensure resident safety and shall report safety concerns to the AFRH Safety Officer.

25. Motor Vehicle/Traffic Regulations. Contractor employees operating motor vehicles at AFRH shall possess a valid driver's license and insurance. Driver and vehicle permit, license, registration, and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall comply with local laws requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits. Speed limits on AFRH grounds are 15 mph unless otherwise posted. Only 5 mph is permitted when AFRH residents are present. Contractor personnel driving a motor vehicle on AFRH shall not use a cell phone unless the vehicle is safely parked, or the driver is using a hands-free device.

26. Data and Information. The Contractor shall respond to requests for any information from the COR and provide said information in a reasonable timeframe.

The Contractor shall obtain COR approval before releasing any stored, generated, or archived information related to this PWS to news agencies, the Contractor’s corporate or other off-site offices, other government agencies, other Contractors, private parties, or any other entity other than the COR, the Chief of Campus Operations, or the AFRH Agency.

27. Non-Payment for Additional Work. Any additional services or a change to work specified which may be performed by the Contractor, either at its own volition or at the request of an individual other than a duly appointed CO, except as may be explicitly authorized in the contract, will be done at the financial risk of the Contractor. Only a duly appointed CO is authorized to bind the Government to a change in the specifications, terms, or conditions of this contract.

28. Indemnification. The Contractor shall indemnify and hold harmless the Government and its officers, agents, representatives, and employees from all claims, loss, damage, actions, causes of action, expense, and/or liability resulting from, brought for, or on account of any personal injury or property damage received or sustained by any person or property growing out of or attributable to any work performed under or related to the Contract, regardless of whether such claims, losses, damages, actions, expenses, and/or liability may be attributable to the fault, failure, or negligence of the Contractor.

29. Environmental Compliance. The Contractor shall comply with all AFRH, local, state, and federal environmental policies and mandates. Penalty charges resulting from Contractor's failure to comply with environmental policies and mandates will be borne by the Contractor only. The Contractor shall take any corrective actions as directed by such agencies with no additional cost to the Government.

30. Government Supervision of Contract Personnel. The Contractor shall be subject to inspections, audits, and work interruptions by AFRH personnel and personnel from other Government agencies. Such inspections, audits, and work interruptions are typical for government Contractors and may delay the work performed by the Contractor.

31. Quality Control. The Contractor and the Contractor personnel shall be responsible for quality control but shall be subject to government inspections and surveillance.

31.1 Inspections by the Government. The CO and COR will inspect for compliance with contract terms throughout the contract period. Evaluation will be based on the Contractor’s compliance with the requirements set forth in the Performance Requirements Summary (PRS) Table below, and the Government will monitor the Contractor's performance under this Contract by performing checks of the Contractor’s performance of PWS tasks. The Government will not only monitor “logistical tasks,” but will also evaluate the Contractor’s response and resolution to customer complaints. Typical procedures include random sampling, planned sampling, scheduled inspections, incidental inspections, and customer complaints.

31.2 Inspection Reports. The Government will record surveillance inspections. When the Contractor's performance is unsatisfactory, a Contract Discrepancy Report (CDR) will be issued. The Contractor shall reply in writing within five (5) workdays from the date of the CDR. The reply must give the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

31.3 Quality Assurance. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The purpose of the QASP is to ensure that all PWS requirements are complete and acceptable. The plan will ensure reliable continued service and preclude unnecessary complaints as a result of unacceptable performance. The Government’s QASP includes the following elements:

• COR acceptance of performance objectives.

• Periodic surveillance of Contractors work.

• Performance meetings with the Contractor.

31.4 Participation in Government Quality Assurance. In addition to performing Contractor quality control, the Contractor shall participate in Government quality assurance programs as required by the

CO.

31.5 Quality Control Plan (QCP). The Contractor shall establish and maintain a Quality Control Program (QCP) to ensure the work performed conforms to contract requirements and submit the QCP as part of their proposal package.

32. Performance Meetings. The Government and Contractor representatives shall meet as often as necessary to ensure satisfactory performance in accordance with the PWS.

33. Performance Requirements Summary (PRS). The Contractor service requirements are summarized into performance objectives that relate directly to contract success. The performance standards briefly describe the minimum acceptable levels of service for each objective. These standards are critical to successful contract completion.

34. Periodic Surveillance. This method employs a “spot check” style of evaluation and may be adjusted, based on quality trends. The PRS contains only those items considered most important for contract accomplishment. The Government retains the right to inspect all PWS requirements. The Contractor shall correct the unacceptable performance within 24 hours. If the Contractor does not correct the unacceptable performance within 24 hours, the COR will notify the CO who will take appropriate administrative action.

35. Performance Evaluation. Contract is subject to a performance evaluation to be placed in contract file upon performance completion.

Performance Requirements Summary (PRS) Table

PWS Task Requirement(s) PWS Ref Performance Standard Method of Surveillance

PRS 1 Create Documents as defined in task order scopes Section 4

Performs task with 100% accuracy unless an exception was granted by the CO or COR.

Spot inspections performed throughout project.

PRS 2

Provide innovated and cost considerate designs when designs are requested

Section 4 Performs task with 100% accuracy unless an exception was granted by the CO or COR.

Spot inspections performed throughout project.

PRS 3

Provide well experienced professions in the subject matter related to the scope in the task order

Section 4 Performs task with 100% accuracy unless an exception was granted by the CO or COR.

Spot inspections performed throughout project.

PRS 4

Coordinate all work and ensure the work meets scheduled deadlines

Section 4 Performs task with 100% accuracy unless an exception was granted by the CO or COR.

Spot inspections performed throughout project.