SS_26-0066BW_Written_Determination_Single-Sole_Source_-_signed.pdf
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- Solicitation number
- 26-0066
- Issued by
- Lee County, Fruitville CDP, Florida
About this file
This is a Single/Sole Source Written Determination document issued by the Lee County Port Authority in Florida for GIS Enterprise Software services from Environmental Systems Research Institute, Inc. (ESRI). The determination, dated April 27, 2026, and signed by Procurement Manager Matthew Catoe, addresses the Authority's need for a test instance of GIS server software to support facility operations and maintenance across multiple departments. The requested services include installation, configuration, training, and maintenance of specialized ArcGIS subscriptions for the airport's Development Department, enabling testing of updates and changes before implementing them to the production server. The posting of this written determination serves as a notice of intent to make a single/sole source purchase, with prospective vendors given fifteen (15) business days from the posting date to provide information regarding their ability to supply the requested commodities or contractual services.
The Lee County Port Authority determined that ESRI is the sole source provider of Small Municipal and County Government Enterprise Agreements domestically, as ESRI is the owner and manufacturer holding exclusive rights to grant copying and deployment of Enterprise Software and providing maintenance, updates, and technical support. The justification for the sole-source determination emphasizes that transitioning to an alternative GIS platform would be financially and operationally infeasible, requiring complete rebuilding of the airport's spatial databases, rewriting of custom API integrations, and extensive retraining of administrative staff. The determination notes that ArcGIS subscriptions represent a strategic investment in fiscal predictability and advanced spatial infrastructure, leveraging economies of scale through uncapped access to ArcGIS Enterprise and Online. ESRI's vendor statement confirming its sole-source status as the exclusive provider of the Small Municipal and County Government Enterprise Agreement is attached to the determination.
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Text version
LEE COUNTY PORT AUTHORITY
SINGLE/SOLE SOURCE NOTICE OF WRITTEN DETERMINATION
Date: Procurement Agent:
Client Department: Reference Number:
Title:
Vendor:
❖ Single-source purchases involve the acquisition of Commodities or Contractual Services from a specific vendor based upon standardization, warranty, compatibility, safety considerations, and other similar factors where other competitive sources may be available.
❖ Sole-source purchases involve the acquisition of Commodities or Contractual Services where there is only one authorized source for the required goods, service, system, software, or construction item.
Describe the goods and/or services required:
Provide an explanation, technical reasoning, or evidence the price is reasonable:
Explain why no other source of supply exists:
Sole/Single Source provider statement from vendor attached
Purchases above board level require approval of the Lee County Board of Port Commissioners. Posting of this written determination for fifteen (15) business days serves as NOTICE OF INTENT to make a single/sole source purchase. If determined by the Authority, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a sole/single source, the Authority will proceed to finalize the purchase. Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described within fifteen (15) business days from the date of posting.
Authorized by: _____________________________________________ Date: _______________ Matthew Catoe Procurement Manager
Rev 1/16/2025
4/27/26 Benjamin Ware SS 26-0066BWAIS - Information Technology
GIS Enterprise Software for RSW Environmental Systems Research Institute, Inc. (ESRI)
April 27, 2026
SOLE SOURCE LETTER
Environmental Systems Research Institute, Inc. (Esri) 380 New York Street Redlands, CA 92373
J-8933-SGE/JR March 4, 2026
Esri 380 New York St., Redlands, CA 92373-8100, USA • TEL 909-793-2853 • FAX 909-793-5953 • E-MAIL info@esri.com • WEB www.esri.com
DATE: March 4, 2026
TO: Lee County Port Authority
FROM: Jackie Ricks, Contracts Specialist I, Contracts and Legal Services Dept.
RE: Esri Sole Source Justification for Small Municipal and County Government Enterprise Agreement
This letter confirms Esri, as owner and manufacturer, is the sole source provider of all U.S. domestic Small Municipal and County Government Enterprise Agreements (EA). The Small Municipal and County Government EA is a bundled package of term limited software licenses and maintenance that includes the right to copy.
Subject to the disclosures set forth below, Esri is the only source that can grant a right to copy and deploy Enterprise Software within your organization (Enterprise). Also, domestically Esri is the only source of maintenance (updates and technical support) for all Esri® software.
Esri has authorized certain resellers to resell Small Local Government Cloud-Based Enterprise Agreements for populations of less than 15,000.
If you have further questions, please feel free to call our Contracts and Legal Services Department at 909-793-2853, extension 1990.
SS 26-0066BW Written Determination_Single-S ole Source Final Audit Report 2026-04-27
Created: 2026-04-27
By: Benjamin Ware (baware@flylcpa.com)
Status: Signed
Transaction ID: CBJCHBCAABAAERpxqD-c_nKjBXF_B7FbT5mZAx5gm4TI
"SS 26-0066BW Written Determination_Single-Sole Source" Hist ory
Document created by Benjamin Ware (baware@flylcpa.com)
2026-04-27 - 5:10:17 PM GMT
Document emailed to Matthew Catoe (mscatoe@flylcpa.com) for signature
2026-04-27 - 5:11:14 PM GMT
Email viewed by Matthew Catoe (mscatoe@flylcpa.com)
2026-04-27 - 5:11:25 PM GMT
Document e-signed by Matthew Catoe (mscatoe@flylcpa.com) Signature Date: 2026-04-27 - 5:21:54 PM GMT - Time Source: server
Agreement completed.
2026-04-27 - 5:21:54 PM GMT
| Describe the goods andor services required: GIS is critical to the operation and maintenance of the airport. It is used by most departments as the source of truth for information about our facility, including: location of offices; dimensions of leaseholds; and location of emergency equipment, etc. The Authority’s Development Department would like to have a test instance of the GIS server to test updates and changes before attempting changes to the production server. To help IT server administrators install and configure the new test server, training on configuration, installation, and maintenance of the software is required. | |
| Provide an explanation technical reasoning or evidence the price is reasonable: Specialized ArcGIS subscriptions represents a strategic investment in both fiscal predictability and advanced spatial infrastructure. ArcGIS leverages significant economies of scale by providing uncapped access to ArcGIS Enterprise and Online. | |
| Explain why no other source of supply exists SoleSingle Source provider statement from vendor attached: ESRI’s is the Authority’s current GIS provider. Transitioning to an alternative platform is not financially or operationally feasible. A change in software would require the complete rebuilding of the airport's spatial databases, the rewriting of custom API integrations, and the extensive retraining of all administrative staff. ESRI is the owner and sole source source provider of all U.S. domestic Small Municipal and County Government Enterprise Agreements (EA). The Small Municipal and County Government EA is a bundled package of term limited software licenses and maintenance that includes the right to copy. | |
| 2026-04-27T17:22:05+0000 | |
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