SS-004-24 PUR 7776-FHP Communication Services.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Highway Safety and Motor Vehicles (FLHSMV)

TITLE: Communication Equipment Services for Florida Highway Patrol (FHP)-CPV-1 and

FHP-CPV-2.

Short description of the commodity or service desired: Communication Services and Maintenance for the catalyst systems in FHP Mobile Command Bus Vehicles

CONTACT

Name: Joley Owens Address: 2900 Apalachee Parkway, Tallahassee, Florida 32399 Telephone: 850-617-3198 Email: JoleyOwens@flhsmv.gov Internal tracking number, if any: FLHSMV-SS-004-24 Date posted: July 25, 2023 Last day for receipt of information: August 15, 2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United Nations Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

72151605: Voice and data and video wiring service 43221721: Radio frequency data communication equipment

Quantity or Term (as appropriate):

Up to three (3) years (FY 23/24-25/26)

Requestor (division, bureau, office, individual, as appropriate):

Nikki McGlockton, Information Systems Administration Vic Thomas, Information Systems Administration

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute, or other act of the Legislature, etc., as appropriate):

Williams Communications will provide services and maintenance of the Communication Equipment - Catalyst voice over Internet Protocol (IP) radio system currently installed in the Command Post Vehicles (CPV-1 & CPV-2). The existing Catalyst equipment currently in the Tallahassee Regional Communications Center (TRCC) dispatch center is used for dispatch and

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

patching operations on scene or remote with the CPV-1 and CPV-2 Mobile Command Buses. The specialized equipment in the Mobile Command Buses have the ability to remotely control the Harris radios used in our current Enhanced Digital Access Communications System (EDACS) Extended Addressing (EA) radio system. These services are critical to have in place so law enforcement and other first responders can function and operate during natural disasters, special events and intelligence driven missions.

Intended Single Source:

Williams Communications 5046 Tennessee Capital Blvd.

Tallahassee, FL 32303

Estimated Dollar Amount:

$150,000.00

Justification for single source acquisition (what is necessary and unique about the product, service, or source; steps taken to confirm unavailability of competition, as appropriate):

The Catalyst system is the only Voice over IP (VOIP) radio system that has the ability to remotely control the Harris radios used in our current EDACS EA radio system. Any other brand VOIP radio dispatch system would require a forklift replacement for the existing equipment already in place, including the second bus, CPV-2, and would have reduced functionality.

Williams Communications provides services as the authorized service provider for Harris Corporation to provide maintenance on the Statewide Law Enforcement Radio System (SLERS) and the radios required for that system in the North Florida area. The Harris radios are a component of the Catalyst system. Williams Communications is the only authorized service provider in the area and provides ongoing maintenance of the existing proprietary Catalyst equipment. Williams Communications is the only vendor that can provide this turnkey solution within the requirements listed above.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Stephanie Sanford, Procurement Administrator, Purchasing and Contracts

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.