SRWMD Janitorial Services RFP 2627.003 Q&A.pdf

Suwannee River Water Management District Janitorial Services RFP 26/27-003

Questions

1. Section 6 of the RFP requires proposers to provide an hourly rate for "Additional

Requests." However, the RFP does not define the scope of services included under this category.

Could the District please clarify what types of work or services are considered "Additional Requests"? Additionally, are these services expected to be scheduled in advance, or is there an anticipated response time that proposers should consider when establishing the hourly rate?

• Carpet cleaning from accidental spills.

• Dust or other minor debris from any construction projects. Not projected and there would be expected debris and dust mitigation by the building contractor to minimize this.

• Air conditioning condensate or plumbing overflow or other facility maladies that may introduce additional debris or water intrusion.

2. On page 2. Bidder Qualifications: Bidders shall be bonded, licensed, and insured. What will it need a bid bond or a performance bond?

• Many of our contracts require the contractor to be bonded. Although the RFP states that a bond is required, a bond will not be required under this contract.

3. Regarding Bidder Qualifications, The solicitation states that bidders shall be bonded. However, the solicitation does not identify any Bid Bond, Performance Bond, or Payment Bond requirements. Can the District confirm whether any type of bonding is required for this solicitation? If so, please specify the type and amount required.

• Many of our contracts require the contractor to be bonded. Although the RFP states that a bond is required, a bond will not be required under this contract.

4. My question is, does the bidders have to pay to obtain access in order to place a bid for this contract? Please let me know so that I will know what to do next please

• There is no payment required by the District to obtain access to submit a proposal. There are costs associated with the Bond, worker’s comp insurance, vehicle liability insurance, and general liability insurance as stated in the Request for Proposal. These are all expenses that would be incurred prior to entering a contract with SRWMD.

5. What was the previous contracted price please?

• See attached contract.

6. Can the District provide the current annual contract value for these janitorial services?

• See current contract provided.

7. Who is the current janitorial services provider?

• Don’s Janitorial Service, Perry , FL

8. Are you able to provide the current number of employees staffed and their hours worked?

Suwannee River Water Management employees 69 people that work from 8 to 5 Monday through Friday.

9. Approximately how many janitorial employees are currently assigned to this contract?

• We do not specify a requirement for number of janitorial employees.

Approximately 4 to 5 employees currently serve the janitorial needs.

10. Can the District provide the approximate number of labor hours currently utilized each week under the existing contract?

• We do not know the exact amount of hours utilized under the existing contract.

11. As far as window cleaning, is it only the Swannee Room inside and outside windows and the other facilities only the lobby windows inside and outside? Not the other offices inside and outside?

• Standard Nightly Cleaning Service (3 days per week) – 15 glass exterior entry door units to be cleaned inside and outside nightly.

• Suwannee Room is to have all windows (24 total) cleaned inside and outside the Monday before the Governor’s Board Meeting. Typically, September is the only month that may interfere with Governing Board preparation as Labor Day may fall on the Monday prior to the second Tuesday. In that case the Monday preparation should take place on the preceding Friday. The Tuesday cleaning service following the Governing Board Meeting would take place as normally scheduled, but starting later than normal. September Governing Board meetings are separately scheduled due to the special Board Meeting that month.

• All windows and doors in the lobby and main entry doors into the main building leading to the Santa Fe Room are to be cleaned inside and outside weekly.

• All glass office doors are to be cleaned both sides monthly. There are 103 glass interior doors total.

• All windows in the hallways, conference rooms and Executive Director’s office are to be cleaned quarterly. There are four conference rooms with windows.

• Except the Executive Director’s office, no other individual office windows are included in the routine cleaning service contract.

12. For the Suwannee Room scope of work that includes "clean windows inside & outside," can you please give the number of windows and is there a screen that needs to be removed for cleaning? Or do the windows have access from the inside to clean the exterior glass?

• See question 11 for Suwannee Room window specifics. There are no screens on these windows.

• There are screens on the conference room windows that need to be removed from the inside, each 18” X 40”.

• Santa Fe Room – 18 windows

• Alapaha Room – 12 windows

• Itchetucknee Room – 10 windows

• Executive Director’s Office – 10 windows

• Hallway – 21 Windows (no screens)

13. For the quarterly services, can you please give us the number of windows in the hallways, conference rooms, and Executive Director's office that is required for the quarterly cleaning?

• See Question 6 replies

14. The schedule shows for Monday, Tuesday, Wednesday, and Friday cleaning respectively. On holidays that fall on that particular day does the contract come in on the following open day for cleaning? For example if a holiday fell on a Wednesday, would the staff come in on a Thursday to clean?

• Weekly Service is Monday, Wednesday and Friday.

• Additionally, the second Tuesday of each month (except holidays) is an additional contracted cleaning service day for the Suwannee and Santa Fe Rooms after the monthly Governor’s Board Meetings.

• In September the start time may be later – 6:30 PM

• For scheduled holidays that fall on regular service days, there will be a prearranged adjustment to the cleaning schedule.

• SRWMD observes New Year’s Day, MLK Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and the following Friday, and Christmas Day. Should these holidays fall on a weekend, the observed day will be planned and communicated in advance accordingly.

• Occasionally there may be some administrative days the offices will be closed. In these instances the contractor will be alerted as soon as we are informed of administrative closures.

• Any Thursday service would be considered an additional request and the District would schedule this in advance.

15. What is the total square footage of all 4 buildings/cleanable space?

• Total space to be cleaned: 23,487 sf

• Executive Wing (Suwannee Room, Lobby and offices) - 4,822 sf

• Main Building – 15,305 sf

• Kirby Building (Offices and Lab) – 2,360 sf

• Field Services Building (HDS Lab only) – 1,000 sf

16. Can the District provide the total gross square footage for each of the four (4) buildings, including the approximate square footage of carpeted areas and hard floor surfaces?

• See Question 15 reply for total square footage.

• Carpeted surface area – 21,583 sf

• Hard Floor surface area o Executive Wing – 100 sf o Santa Fe Room (Kitchen) – 64 sf o Staff Break Room - 360 sf o Archive Stairwell – 100 sf o Kirby Building Lab – 280 sf o Field Services Building – HDS Workshop – 1,000 sf

• Total Hard Floor Surface not including restrooms = 1,904 sf

17. Could you please provide the total square footage of each building, or alternatively the total square footage to be cleaned under this contract? This information will help us prepare an accurate staffing plan and pricing proposal.

• See Questions 15 and 16 for replies.

18. What is the total square footage of all 4 buildings/cleanable space?

• See Questions 15 and 16 for replies.

19. Is there a secured janitor's closet with sufficient space to store vacuum equipment?

• Yes – in the main lobby, there is one closet sufficient for vacuum equipment.

20. Access Hours?

• 5 PM to 11:59PM Monday Through Friday

21. The solicitation requires annual steam cleaning of all carpeted areas. Can the

District provide the approximate square footage of carpeted areas included in this annual service?

• See question 16 for replies.

22. The solicitation requires annual cleaning of all chairs located in the Suwannee

Room Approximately how many chairs are included in this requirement?

• 85 total chairs

23. The solicitation requires emergency/on-call services. Can the District provide the approximate number of emergency or on-call service requests that occurred during the past twelve (12) months?

• To the best of our knowledge we have not had any in the last 12 months.

24. The evaluation criteria assign twenty percent (20%) of the total score to the location of the proposer's office and Site Manager. Can the District clarify how this criterion will be evaluated (office location, travel distance, response time, or another measurable factor)?

A portion of the points awarded under the location criteria category of the Evaluation of Responses listed in section 4 of the RFQ will be based on the location of the office and the location of the Supervisor/Manager in relation to District headquarters based on distance and response time.

25. Can the District provide floor plans or building layouts for the four (4) buildings to assist proposers in accurately estimating labor requirements and preparing their proposals?

• See attached floor plan of the four buildings contacted for cleaning service.

The plan is not to scale, but is a close representation in relative size and location.

26. Are there any specific performance expectations, service challenges, or operational priorities that the District would like the successful contractor to address under this contract?

• The expectation is to perform all tasks as required under the contract.

27. Section 5 states that the District will provide the cleaning supplies. Can the District clarify which materials and consumables will be furnished by the District and which items will remain the responsibility of the Contractor (for example: cleaning chemicals, restroom consumables, trash liners, microfiber cloths, mop heads, and similar cleaning materials)?

• All cleaning chemicals, consumable paper goods, trash liners, microfiber cleaning cloths, mop heads, soap, hand sanitizer and specialty items needed for routine cleaning will be supplied by the district and stored in the janitorial closet.

SRWMD CONTRACT 23/24-066

CONTRACT

BETWEEN

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

AND

JOSEPH LEE ROUIS DBA

DON’S JANITORIAL SERVICE

FOR

JANITORIAL SERVICES

THIS CONTRACT by and between the DISTRICT, and the CONTRACTOR, who for and in consideration of the terms and conditions set forth herein do covenant and agree as follows:

(1) Definitions. As used herein, the following terms shall have the following meanings unless the context clearly requires otherwise.

a. CONTRACT shall mean this Contract between the DISTRICT and the

CONTRACTOR.

b. CONTRACTOR shall mean JOSEPH LEE ROUIS DBA DON’S JANITORIAL

SERVICE. a Florida DBA whose address is 911 E. Bay Street Perry, FL 32347, and whose Federal Tax ID No. is 59-3380022.

c. CONTRACT TERM shall mean the time period beginning on the EFFECTIVE

DATE and ending on September 30, 2024.

d. DISTRICT shall mean the Suwannee River Water Management District, a special taxing district organized under Chapter 373 of Florida Statutes, whose address is

9225 County Road 49, Live Oak, Florida 32060.

e. DISTRICT REPRESENTATIVE shall mean Kelly Landis, whose contact information is 386.362.1001, Kelly.landis@srwmd.org, or such other person as may be designated by the DISTRICT, from time to time, upon written notice to

CONTRACTOR.

f. EFFECTIVE DATE shall mean the date beginning March 1, 2024, through

September 30, 2024.

g. FISCAL YEAR shall mean the DISTRICT’s fiscal year which runs from October 1 through September 30.

h. PROJECT MANAGER shall mean Joseph Rouis, whose contact information is

911 E. Bay Street Perry, FL, 32347, donsjanitorialservice@gmail.com, (850) 843-mailto:donsjanitorialservice@gmail.com

4296 or such other person as may be approved, in advance and in writing, by the

DISTRICT.

i. REQUIRED INSURANCE LIMITS shall mean (i) for workers’ compensation insurance, the limits shall be as required by law; (ii) for motor vehicular liability insurance, the limits shall be for not less than $500,000 combined single limit; (iii) for general liability insurance, the limits shall be a minimum of $1,000,000 per occurrence and $1,000,000 general aggregate; (iv) for professional liability insurance, the limits shall be a minimum of $0 per occurrence and $0 general aggregate.

j. TOTAL CONTRACT AMOUNT shall mean an amount not to exceed $59,300.

k. WORK or SCOPE OF WORK shall mean Attachment A, Scope of Work, which is attached hereto and made a part of this agreement.

(2) Representation of Qualification. CONTRACTOR represents that: (1) the

CONTRACTOR is presently, and throughout the CONTRACT TERM shall continue to be, qualified and capable of providing the services and requirements as set forth in the REQUEST and the SCOPE OF WORK; (2) CONTRACTOR presently has, and throughout the CONTRACT

TERM shall maintain, all professional licenses and other licenses and permits necessary to provide the services and fulfill the requirements as set forth in the REQUEST and the SCOPE

OF WORK; (3) if the CONTRACTOR is a business entity, the CONTRACTOR is the business entity set out in the definition of the term CONTRACTOR; (4) if the CONTRACTOR is a foreign business entity, the CONTRACTOR is duly registered and authorized to do business in the

State of Florida; and, (5) the name, address, contact information, Federal Tax ID number and all other identifying information for the CONTRACTOR set out in the definition of the term

CONTRACTOR is correct. It shall be the continuing duty of the CONTRACTOR to immediately notify the DISTRICT should any of the above represented information change in any way during the CONTRACT TERM. The person executing this CONTRACT on behalf of the

CONTRACTOR represents that he or she is the authorized representative of the

CONTRACTOR with the legal authority to execute this CONTRACT on behalf of the

CONTRACTOR and to bind the CONTRACTOR hereto.

(3) Engagement. Based on the representations in paragraph 1 above, DISTRICT hereby engages CONTRACTOR to provide the services as described in the SCOPE OF WORK during the CONTRACT TERM.

(4) Contract Documents. In the event of any conflict between the SCOPE OF WORK and this CONTRACT, this CONTRACT shall prevail. CONTRACTOR shall initiate the performance of the above WORK following receipt of written authorization to proceed from

DISTRICT.

(5) Payment. CONTRACTOR may invoice DISTRICT upon the completion of WORK requested by DISTRICT. Each invoice shall be submitted to the DISTRICT REPRESENTATIVE, shall have the CONTRACT number on it, a description of the WORK done, the rate charged for said WORK, and the date(s) the WORK was done. Emailed invoices should be sent to accountspayable@srwmd.org. Services shall be furnished at a rate as provided in the SCOPE

OF WORK. Upon staff quality control and acceptance of the invoices, DISTRICT shall pay all amounts due CONTRACTOR within thirty (30) days.

(6) Total Amount to be Paid by the DISTRICT. In no event will the total sums paid by the DISTRICT for all WORK performed under this CONTRACT, including all expenses and costs, whether by the CONTRACTOR or its agents, employees, subcontractors or material men, including any act, omission, oversight, errors, exclusion, extra WORK and/or overtime necessary to complete the WORK contracted for by the CONTRACTOR within the time set forth herein, exceed the TOTAL CONTRACT AMOUNT in the aggregate, except as may be approved by DISTRICT in writing, in advance of the WORK performed or materials furnished.

(7) Subcontracting. Other persons may be authorized to do WORK as may be recommended by CONTRACTOR and approved in advance and in writing by the DISTRICT.

(8) Renewal of Term. Upon satisfactory performance of this CONTRACT and pending approval by EXECUTIVE DIRECTOR, DISTRICT has the option to renew this

CONTRACT up to two years upon the same terms and conditions or terms more favorable to

DISTRICT.

(9) Errors and Omissions. It shall be the CONTRACTOR’s responsibility to ensure that CONTRACTOR’s work product is free from errors and omissions and to timely correct any errors or omissions which may be discovered.

(10) Independent Contractor Status. CONTRACTOR shall be deemed to be an independent contractor in all its operations and activities hereunder.

a. Contractor’s Employees. The employees furnished by CONTRACTOR to perform the WORK and CONTRACTOR’S subcontractors shall be paid by CONTRACTOR for all such services. CONTRACTOR will be responsible for all obligations and reports concerning FICA, unemployment insurance, worker's compensation, income tax, and other reports and deductions required by an applicable state or federal law. Under no circumstances shall such employees and subcontractors be deemed to be the employees of the DISTRICT.

mailto:accountspayable@srwmd.org

b. Contractor to Furnish Its Own Means of Work. CONTRACTOR shall, at its expense, supply all labor, equipment, materials, and supplies to complete the WORK, except as provided in the Scope of Work..

c. Expenses Not to Be Billed Separately. The consideration paid to CONTRACTOR under this CONTRACT is for all of CONTRACTOR’s costs and expenses including but not limited to all of its services, personnel, administrative fees, materials, equipment, copies, telephone, postage, meals, lodging, and travel. Expenses are not to be billed separately but are incorporated into the fixed fee costs.

d. Contractor Not to Be Agent. CONTRACTOR is not an agent of DISTRICT and does not have any authority with respect to any matter or in any manner to obligate or commit

DISTRICT by contract or otherwise.

(11) Changes to General Scope/Equitable Adjustment. DISTRICT may, at any time, by written order, make changes within the general scope of the CONTRACT as to the WORK and services to be performed. If any such changes cause an increase in the cost or the time required for performance of this CONTRACT, an equitable adjustment shall be made with the consent of CONTRACTOR in the CONTRACT price or time of performance, or both, and

CONTRACTOR will be notified in writing accordingly.

(12) Termination of Contractor for Cause. Should CONTRACTOR at any time refuse or neglect to supply sufficient and properly skilled workers, equipment, or materials of the proper quality and quantity, or fail in any respect to perform the WORK or any responsible portion, with promptness and diligence, or fail in the performance of any portion of this CONTRACT for the satisfactory completion of the WORK, or become insolvent, or file for bankruptcy, DISTRICT may, if CONTRACTOR has not corrected the same after fifteen working days written notice to

CONTRACTOR to correct the deficiency, terminate this CONTRACT and the DISTRICT may provide any such labor, equipment, or materials the District deems necessary to complete performance of the tasks herein. DISTRICT may terminate CONTRACTOR's right to proceed with the WORK or such part of the WORK where defaults have occurred. In the event of a termination, DISTRICT may finish the WORK by whatever method it may deem necessary and advisable, including the hiring of another contractor or subcontractor, and CONTRACTOR shall be liable to DISTRICT for all reasonable damages sustained by it arising out of said default.

(13) Termination of Contractor for No Cause. The DISTRICT may terminate this

CONTRACT for no cause upon thirty (30) days written notice to CONTRACTOR, CONTRACTOR will be entitled only to compensation covering the portion of the WORK accomplished pursuant to this CONTRACT prior to the effective date of such termination notice, less any sums CONTRACTOR may owe DISTRICT.

(14) W-9 Requirement. Upon execution of the CONTRACT, the CONTRACTOR shall immediately submit to the DISTRICT a completed IRS Form W-9, for reporting purposes only.

The DISTRICT shall make no payments to the CONTRACTOR, under the CONTRACT or for any other reason, unless and until such form is submitted to DISTRICT.

(15) Insurance Coverages. The CONTRACTOR shall provide insurance as follows:

a. CONTRACTOR will purchase and maintain all insurance necessary to protect it from claims under workers' compensation laws, disability benefit laws or other similar employee benefit laws; from claims for damages because of bodily injury, occupational sickness or disease, or death of its employees, including claims insured by usual personal injury liability coverage; from claims for damages because of bodily injury, sickness or disease, or death of any person other than its employees including claims insured by usual personal injury liability coverage; and from claims for injury to or destruction of tangible property, including loss of use resulting therefrom - any or all of which may arise out of or result from CONTRACTOR’s operations under this CONTRACT, whether those operations be by the CONTRACTOR or by any subcontractor or anyone directly or indirectly employed by any of them or for whose acts any of them may be legally liable.

b. This insurance shall be written for not less than the REQUIRED INSURANCE

LIMITS or as required by law, whichever is greater, and shall include contractual liability insurance.

c. Before starting the WORK, CONTRACTOR will file with the DISTRICT certificate(s) of insurance, acceptable to the DISTRICT, providing evidence that CONTRACTOR has in full force and effect the insurance required herein with insurers authorized to do business in the State of Florida. These certificate(s) shall contain provision(s) that provide, without limitation, the following:

(i) For all insurances except for professional liability insurance, name the

DISTRICT as a named or additional insured without waiving any defense of sovereign immunity or increasing the limits of DISTRICT’s liability in excess of the statutory cap provided under

Section 768.28, Florida Statutes.

(ii) The coverage afforded under the policies will not be cancelled or materially changed until at least 30 days prior written notice has been given to the DISTRICT.

d. Should the CONTRACTOR provide professional services pursuant to this

CONTRACT, the CONTRACTOR shall purchase and maintain professional liability insurance covering such professional services. The insurance shall be written for not less than the

REQUIRED INSURANCE LIMITS. Should the REQUIRED INSURANCE LIMITS for professional liability insurance be shown herein as greater than $0.00, then the parties will be deemed to agree that the services being provided by the CONTRACTOR are professional services and the CONTRACTOR shall purchase and maintain professional liability insurance in such amount. Should the REQUIRED INSURANCE LIMITS for professional liability insurance be $0.00, then the parties will be deemed to agree that the services being provided by the

CONTRACTOR are not professional services and no professional liability insurance shall be required.

(16) Electronic/digital deliverables. For all electronic/digital deliverables due under this agreement the CONTRACTOR must ensure that those deliverables and all supporting documents are accessible according to section 282.603, Florida Statutes and Section 508 of the

Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This requirement applies to editable formats, such as Microsoft Word, as well as portable document formats (PDF).

(17) Compliance with Laws. CONTRACTOR, its employees and representatives, shall at all times comply with all applicable laws, ordinances, statutes, rules, and regulations of the federal, state, or local government, including but not expressly limited to those relating to wages, hours, and work conditions.

(18) Ownership of and Rights to Items Produced. DISTRICT shall have absolute ownership of and unlimited rights in all items produced or delivered in the performance of this

CONTRACT. CONTRACTOR shall not publish or use any of the information or products generated by this CONTRACT for advertising, presentations not directly connected with this

CONTRACT, or for other uses not connected with this CONTRACT without the prior written approval of the DISTRICT.

(19) Indemnification. CONTRACTOR shall be solely responsible for and shall hold

DISTRICT free and harmless from, and hereby indemnifies DISTRICT against any and all claims, demands, courses of action, loss, cost, damages, and expenses, attorneys fees and consultants fees arising out of or in connection with, property damage, or injuries or death of any and all persons in any way sustained, or alleged to have been sustained, in connection with, or arising out of the performance of the WORK by CONTRACTOR, its agents and employees, and its subcontractors, unless caused by the sole negligence of DISTRICT employees while working on this project for DISTRICT. Provided that notwithstanding anything else herein to the contrary, to the extent the CONTRACT is a “Professional Services Contract” as defined in Section 725.08(3), Florida Statutes and the CONTRACTOR is a “Design

Professional” as defined in Section 725.08(4), Florida Statutes, the indemnification provided herein shall be limited to that indemnification allowed under Section 725.08(1-2), Florida

Statutes.

(20) Records Retention. The books, records, and documents of CONTRACTOR, insofar as they relate to WORK performed or money received under this CONTRACT, shall be retained by the CONTRACTOR for a period of three years from the date of the final payment, except that such records shall be retained until final resolution of matters resulting from any litigation, claim, or audit that commences prior to the expiration of the three-year period. Notice of the need for such extended retention shall be in writing and signed by DISTRICT's representative. All records shall be subject to audit, at any reasonable time and upon reasonable notice, by DISTRICT or other duly authorized representatives of the State.

(21) Binding Effect. CONTRACTOR binds itself and its successors, and assigns to

DISTRICT and to the successors, and assigns of DISTRICT, in respect to all covenants of this

CONTRACT. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body or corporation which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than DISTRICT and

CONTRACTOR.

(22) Project Manager to Be Agent of Contractor. CONTRACTOR agrees that the

PROJECT MANAGER is to have direct, primary, and continuing responsibility for the WORK under this CONTRACT. While other individuals and specialists will be involved, the PROJECT

MANAGER shall be available to DISTRICT on a timely basis throughout the duration of the project. The PROJECT MANAGER shall have complete authority to transmit instructions, receive information, and interpret and define CONTRACTOR's obligations with respect to the

WORK under this CONTRACT and otherwise bind CONTRACTOR under this CONTRACT.

(23) District Representative to Be Representative of the District. DISTRICT agrees that the DISTRICT REPRESENTATIVE is to have direct, primary, and continuing responsibility for the WORK under this CONTRACT.

(24) Notices. All notices required to be given under this CONTRACT shall be in writing and addressed, in the case of DISTRICT, to the DISTRICT REPRESENTATIVE and in the case of CONTRACTOR, to the PROJECT MANAGER. All such notices shall be effective on the date received by the addressee or the addressee's office.

(25) Gifts. CONTRACTOR shall not pay any part of the TOTAL CONTRACT

AMOUNT provided herein, directly or indirectly, to any officer or employee of DISTRICT or the

State of Florida as wages, compensation, or gifts in exchange for acting as CONTRACTOR in connection with any WORK contemplated or performed in connection with this CONTRACT, without prior DISTRICT approval.

(26) Non-Discrimination. CONTRACTOR will not discriminate against any individual because of that individual’s race, color, religion, sex, national origin, age, handicaps or marital status with respect to any operations and activities hereunder.

(27) Conflicts. CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this CONTRACT. CONTRACTOR further covenants that, in the performance of this CONTRACT, no person having any such interest shall be employed. CONTRACTOR warrants that it has not employed, retained, paid, or agreed to pay any company or person, other than a bona fide employee, to solicit or secure this

CONTRACT contingent upon or resulting from the award or making of this CONTRACT.

(28) Severability. If any section, clause, or provision of this CONTRACT shall be held invalid, such holding of invalidity shall not affect the validity of any remaining section, clause, paragraph, portion, or provision of this CONTRACT.

(29) Public Records. All documents, papers, letters, or other material made or received by CONTRACTOR in conjunction with this CONTRACT shall be a public record under

Chapter 119, Florida Statutes. DISTRICT reserves the right to unilaterally cancel this

CONTRACT for refusal by CONTRACTOR to allow public access to such records.

(30) Time of Essence. DISTRICT and CONTRACTOR understand that time is of the essence of this CONTRACT.

(31) Extension of Services. DISTRICT and CONTRACTOR may by mutual agreement, in writing extend the scope of these services including additional WORK to be performed by CONTRACTOR with additional payments by DISTRICT. However, for this to be effective, the document must be executed in writing with same formalities as this CONTRACT.

(32) Conflict of Interest. CONTRACTOR agrees at the time of execution of this

CONTRACT it has no retainer or employment agreement, oral or written, with any third party relating to any matters which adversely affect any interest or position of DISTRICT.

CONTRACTOR shall not accept, during the terms of this CONTRACT, any retainer or employment from a third party whose interests appear to be conflicting or inconsistent with those of DISTRICT.

Notwithstanding the foregoing paragraph, CONTRACTOR may accept retainers from or be employed by third parties whose interest appear conflicting or inconsistent with those of

DISTRICT if, after full written disclosure to DISTRICT, DISTRICT determines that the apparent conflict shall not interfere with the performance of the WORK by CONTRACTOR.

(33) Unsatisfactory Progress. While DISTRICT intends to use CONTRACTOR for the

WORK set forth in this CONTRACT, should the WORK not progress satisfactorily to DISTRICT or should additional WORK be required which, in the opinion of DISTRICT, CONTRACTOR cannot perform, DISTRICT reserves the right to hire additional personnel or consultants at

CONTRACTOR’s expense at the sole discretion of DISTRICT.

(34) No Third-Party Beneficiaries. This CONTRACT is between DISTRICT and

CONTRACTOR and shall not be interpreted to be for the benefit of any party or entity not signing this CONTRACT.

(35) Drug Free Workplace. CONTRACTOR represents that it has established a drug free workplace and shall maintain a drug free workplace during the term of this CONTRACT.

(36) Public Entity Crime. A person or affiliate who has been placed on the convicted vendor list, following a conviction for a public entity crime, may not perform WORK as a grantee, contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount, provided in

Section 287.017 F.S. for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. CONTRACTOR warrants that it has not been placed on the convicted vendor list for a public entity crime.

(37) Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel

List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473; or

2. Is engaged in business operations in Cuba or Syria.”

(38) Integration. This CONTRACT supersedes all previous agreements, oral or written, between DISTRICT and CONTRACTOR, and represents the whole and entire agreement between the parties. Neither party has entered into the CONTRACT in reliance upon any fact or representation not expressly provided in the CONTRACT. This CONTRACT may not http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.4725.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.473.html be amended, revoked, or abandoned, except by a writing executed by the DISTRICT and the

CONTRACTOR with the same formalities as this CONTRACT.

(39) Venue and Jurisdiction of Litigation. The exclusive venue and jurisdiction for any litigation enforcing, construing or relating to this CONTRACT shall be the Circuit Court or the

County Court in and for Suwannee County, Florida. If under applicable law exclusive jurisdiction over any such matters is vested in the federal courts, then exclusive jurisdiction and venue shall be in the United States District Court for the Middle District of Florida, Jacksonville Division.

(40) Waiver of Jury Trial. The parties mutually and forever waive any and all right to trial by jury in any legal proceeding arising out of or relating to this CONTRACT or this transaction. The parties agree to have any such actions decided by a judge alone, without a jury.

(41) No Waiver of Sovereign Immunity. Notwithstanding anything else herein to the contrary, nothing herein shall be construed to waive or to otherwise affect the DISTRICT’s sovereign immunity and/or the protections given the DISTRICT under Section 768.28, Florida

Statutes.

(42) Contract Not to Be Recorded. Neither this CONTRACT nor any notice of this

CONTRACT, shall be recorded in the public records of any County.

(43) No Effect on Permits or Regulations. The parties’ rights and duties under this

CONTRACT are not contingent upon any permits being granted, modified or denied or other regulatory action being taken or not taken by the DISTRICT or any other regulatory authority.

(44) Contract Not to Be Construed Against Either Party. This CONTRACT is the product of negotiation between the parties, thus the terms of this CONTRACT shall not be construed against either party as the drafter.

(45) Security and Confidentiality. CONTRACTOR shall comply fully with all security procedures of the United States, State of Florida and DISTRICT in performance of the

CONTRACT. CONTRACTOR shall not divulge to third parties any confidential information obtained by the CONTRACTOR or its agents, distributors, resellers, subcontractors, officers or employees in the course of performing CONTRACT work, including, but not limited to, security procedures, business operations information, or commercial proprietary information in the possession of the State or DISTRICT. CONTRACTOR shall not be required to keep confidential information or material that is publicly available through no fault of CONTRACTOR, material that

CONTRACTOR developed independently without relying on the State’s or DISTRICT’s confidential information, or material that is otherwise obtainable under State law as a public record. To ensure confidentiality, CONTRACTOR shall take appropriate steps as to its personnel, agents, and subcontractors. The warranties of this paragraph shall survive the

CONTRACT.

(46) Miscellaneous. This CONTRACT may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one and the same instrument. This CONTRACT may be executed and delivered by facsimile and/or email transmission, with the intention that such facsimile and/or email signature and delivery shall have the same effect as an original signature and actual delivery. In the event a day of performance falls on a Saturday, Sunday or legal holiday under the laws of the State of Florida, the day of performance shall be extended to the next day not a Saturday, Sunday or legal holiday.

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IN WITNESS WHEREOF, the parties hereto have executed this CONTRACT, as of the day and year first specified.

EXECUTED this ________ day of ________________, 2024 by CONTRACTOR.

JOSEPH LEE ROUIS DBA

DON’S JANITORIAL SERVICE

By:________________________

Printed Name: _______________

As its: ______________________

EXECUTED this __________ day of __________________, 2024 by DISTRICT.

SUWANNEE RIVER WATER MANAGEMENT

DISTRICT

By:_________________________ Hugh Thomas As its Executive Director

ATTACHMENT A

SCOPE OF WORK

The Suwannee River Water Management District headquarters’ complex consists of 4 buildings containing 2 large conference room areas, 6 restroom facilities, 100 offices, 1 breakroom and 1 kitchen area. 1 of the 4 buildings is not in service currently but is expected to be back in service before July 2024

STANDARD JANITORIAL SERVICES:

Duties listed below will be performed between the hours of 5:30 p.m. and midnight three days a week on non- Governing Board meeting weeks (Monday/Wednesday/Friday) and four days a week on Governing Board meeting weeks (Monday/Tuesday/Wednesday/Friday). Janitorial services for Governing Board room (Suwannee Room) and Kitchen area (Santa Fe Room) are listed separately below and are in addition to the regularly scheduled duties on service nights.

Service days may be adjusted based on scheduled holiday closings. Selected contractor will provide all equipment and labor needed to perform these services; cleaning supplies will be provided by the District.

Suwannee Room Services:

These items are to be completed monthly and must be completed the service night before the Monthly Board Meeting.

Monthly Board meetings are held every 2nd Tuesday of each month with the exception of September which has two meetings beginning after 5 p.m., these cleaning nights will have to be slightly adjusted.

• Vacuum Chairs in Suwannee Room

• Dust all horizontal surfaces

• Removal of all cobwebs

• Clean windows inside

Santa Fe Room Services:

These items are to be completed monthly and must be completed the Tuesday night of Governing Board Meeting.

• Wipe down and sanitize all surfaces in the kitchen area

• Wipe down and sanitize all tables in the Santa Fe Room

• Empty all garbage from the Santa Fe Room and take out to the dumpster

Nightly Cleaning Services for Monday/Wednesday/Friday:

• Empty individual office and common area trash cans, replace liners when necessary.

Break down empty boxes and place in dumpster

• Clean and sanitize 6 restrooms. Cleaning to include but not limited to floors, mirrors, walls as needed, washbasin areas, urinals, toilet bowls and sanitizing of toilet seats. (2 restrooms in Lobby; 2 restrooms in Main building; 1 restroom in Kirby Building and 1 restroom in Lab building – not in service at this time but expected to be back in service before July 2024)

• Mopping of bathroom floors in main building and lobby, and non-carpeted area in lobby

• Mop break room floors, Santa Fe kitchen floor and other non-carpeted areas

• Refill all soap dispensers, paper towel dispensers, hand sanitizers and toilet paper

• Clean kitchen/break room surfaces including but not limited to floors, exterior of major appliances and microwaves, sinks, counter tops, and fixtures

• Clean door/window glass inside and out, clean outdoor floor mats and sweep outside of entrance doorways at all public entrances

• Remove cobwebs and or insect nest from entryways and breezeways

• Remove cobwebs from interior spaces of building

• Vacuum and dust Lobby area

• Clean and sanitize water fountains in break room and lobby area

Nightly Cleaning Services for Monday/Wednesday/Friday: New Lab area in Kirby Building

• Sweep Floors

• Mop Floors

• Empty garbage from Lab

• All other cleaning of the Lab area will be completed by District staff due to special equipment and testing agents

Weekly Services in addition to regular nightly duties:

• Vacuum hallways and conference rooms

• Vacuum records room

• Vacuum Executive Directors Office

• Lobby: clean windows inside and out (including hallway windows)

Bi-Monthly Services in addition to other duties:

• Dust all horizontal surfaces in public areas. This includes four meeting rooms (not the Suwannee Room) and Executive Director’s office

Monthly Services in addition to other duties:

• Vacuum offices

• Clean glass office doors inside and out

• Dust HVAC vents; including door vents, or as needed

Quarterly Service in addition to other duties:

• Clean windows in hallways, conference rooms and Executive Director’s office

Services to be performed as needed in addition to other duties:

As needed services shall be at the discretion of the contractor and/or District project manager.

• Spot clean carpet stains

• Remove dead bugs from light fixtures. (Contractor must supply own ladder, which may be stored on site)

• Staff exit doors inside and out

Additional Responsibilities:

• Provide annual steam clean/shampoo of all carpeted areas and all chairs in the Suwannee Room a minimum of once per year as scheduled by the District

• Contractor shall provide emergency/on call services billed at an hourly rate until services are completed. Emergency response will occur within 24 hours of notification to contractor from District

• Report any broken or non-functioning items within 24 hours

112111110

105 103

135136

155 156 163162161160158157

148 147 146 145 144 143 142 141 140 139

121120119118A

132 129 128 127 126 122A130

Outreach & Operations - Wing F

184183182181

188187186185

176 175

174 173 172 171

190 191

166 168

197196195194

201 202 203 204 205 206 207

208209210211212

215 216 217 218 219 220 221

Central Files, GIS - Wing C

Administration, Finance, IT - Wing B

118B 122C

122B

Executive Offices - Wing A

Breezeway

Kirby Building

Supply / Copy Room

Copy Room

IT

Storage

IT

Workroom

Steinhatchee Room

Plotter / Copy Room

R e s tr o o m

N e tw o rk

C lo s e t

Ladies' Restroom

Men's Restroom

Staff Kitchen / Break Room Server Room

Central Files

Olustee Room

Santa Fe Room

Lobby

Men's

Restroom

Ladies' Restroom

Suwannee Room

A/V Room

AC

Room

Electrical Room

Resource Management - Wing D

Water Resources - Wing E

Closet

A/V Room

Storage Room

Suwannee River Water Management District

Copy Room

Archive Stairwell

C o p y A re a

WR Lab

Field Services Building

Storage

HDS

Workshop

IT Storage

HDS

Storage

Financial Records

Alapaha Room

IT

StorageEconfina Room

Outreach Supply Room

HDS

Storage

Network Closet

Bathroom

Comfort Room