RFQ_DRAFT_to_AOPE-final_16Q0054.doc

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number SRP380-16-Q-0054, Prices, Block 23

· Continuation To SF-1449, RFQ Number SRP380-16-Q-0054, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

· Attachment 2 to Description/Specifications/Performance Work Statement, Contractor Furnished Property

· Attachment 3 to Description/Specifications/Performance Work Statement, RSO Biographic Form

· Attachment 4 to Description/Specifications/Performance Work Statement, Sample Maintenance Record Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER SRP380-16-Q-0054

PRICES, BLOCK 23

1.0

SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, unless otherwise indicated, for the U.S. Embassy Manila. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with three (3) one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

2.0

PRICING

2.1. Base Year

Standard Services. The firm fixed price for the Base Year of the contract is:

Breakdown of firm fixed price per month and annually for each of the locations listed below is as follows:

Chancery Compound*

Seafront Compound

Chief of Mission’s Residence

Deputy Chief of Mission’s Residence

TOTAL PRICE FOR BASE YEAR

*including Parking Building, Hardscape Area, and NOX2 Building & perimeter wall

2.2. Option Year 1 Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for the Base Year of the contract is:

Breakdown of firm fixed price per month and annually for each of the locations listed below is as follows:

Chancery Compound*

Seafront Compound

Chief of Mission’s Residence

Deputy Chief of Mission’s Residence

TOTAL PRICE FOR OPTION YEAR 1:

2.3. Option Year 2 Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for the Base Year of the contract is:

Breakdown of firm fixed price per month and annually for each of the locations listed below is as follows:

Chancery Compound*

Seafront Compound

Chief of Mission’s Residence

Deputy Chief of Mission’s Residence

TOTAL PRICE FOR OPTION YEAR 2:

2.4. Option Year 3 Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for the Base Year of the contract is:

Breakdown of firm fixed price per month and annually for each of the locations listed below is as follows:

Chancery Compound*

Seafront Compound

Chief of Mission’s Residence

Deputy Chief of Mission’s Residence

TOTAL PRICE FOR OPTION YEAR 3:

2.5. Grand Total of Base and All Option Years

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Grand Total- Base and All Option Years

3.0. VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

4.0.

OFFERS AND PAYMENT IN U.S. DOLLARS

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

5.0.

FOREIGN FIRMS

Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

CONTINUATION TO SF-1449

RFQ NUMBER: SRP380-16-Q-0054

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1.0.

PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at Manila, Philippines. The Contractor shall perform gardening services in all designated spaces.

*Note: Address information will be provided after contract award.

1.2.

GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.13. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3.

MANAGEMENT AND SUPERVISION

1.3.1.

SUPERVISION. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

1.3.2.

SCHEDULES. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 7:00AM and 4:00PM, Monday through Saturday (for the Chancery and Seafront Compound), and between the hours of 7:30AM and 4:30PM, Monday through Saturday (for the Chief of Mission and Deputy Chief of Mission Residences). For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.3.3.

QUALITY CONTROL. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

1.3.4 TECHNICAL GUIDANCE. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

1.3.5.

GROUNDS MAINTENANCE PLAN. The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award.

The requirements for Grounds Maintenance Plan addressed in this performance work statement shall be broken down into Monday through Saturday, between the hours of 7:00 AM and 4:00 PM (for the Chancery and Seafront Compounds), and into Monday through Saturday, between the hours of 7:30 AM and 4:30 PM (for the Chief of Mission and Deputy Chief of Mission Residences), weekly and monthly activities, and must also include the following gardening services:

The schedules, methods, materials for;

(1) Weeding

(2) Grass cutting

(3) Landscape repair work

(4) General garden and landscape works, to include planting, landscape, fertilizing, lawn and pesticide application for the entire year

(5) Bi-annual tree pruning during the start of the rainy season (May) and the start of the dry season (November).

1.4

LAWN CARE

1.4.1.

GRASS CUTTING. The Contractor shall maintain the height of grass as stated below, as well as maintain control against grass browning. The Government is responsible for all equipment and fuels needed to complete this task.

The Contractor shall maintain the height of grass as stated below, as well as maintain control against grass browning. The Government is responsible for all equipment and fuels needed to complete this task.

(a) Wedilla grass. Ground cover grass species requiring trimming and no mowing or cutting.

(b) Peanut grass. Ground cover grass species requiring edging, removal of threadlike vine. Does not require trimming, mowing or cutting.

(c) Bermuda and blue grass. Ground cover grass species requiring mowing between

3 cm (1”) and 6 cm (2-1/2”) by height and a distance of 15 cm (6”) of ground cover from the roots of plants and shrubberies.

(d) Carabao grass. Ground cover species requiring mowing between 6 cm (2-1/2”) and

12 cm (5”).

(e) Other types of ground cover grass not specified above shall be mowed and maintained at a height of between 4 cm (1-1/2”) and 6 cm (2-1/2”).

1.4.2 EDGING. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.4.3.

TRIMMING. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.4.4.

WEEDING. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

1.4.5.

TURF REPAIR AND RE-ESTABLISHMENT. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic, and any type of soil erosion regardless of the cause at no increase in the contract prices. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas. The Contractor shall level the seeded or sodded area and apply additional soil over lawns or around roots of plants. Maintain drainage over root area and cover up exposed root areas.

1.4.6.

The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair, and soil treatment according to climate or changes in season shall be part of the Contractor's Grounds Maintenance Plan.

1.5.

PRUNING

1.5.1 The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.5.2.

The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

1.5.3.

The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

· direct and encourage plant growth in directions desired,

· remove dead and unsightly growth, and

· maintain a neat and attractive appearance, and

· re-use by plant propagation

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.

1.5.4.

At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor. In addition, the Contractor shall obtain approval from the COR prior to the relocation of any tree, shrub, arbor or plant life.

1.6.

LEAF REMOVAL. The Contractor shall remove leaves from the properties listed in Section 1.13 Monday through Saturday, between the hours of 7:00 AM and 4:00 PM (for the Chancery and Seafront Compounds), and Monday through Saturday, between the hours of 7:30 AM and 4:30 PM (for the Chief of Mission and Deputy Chief of Mission Residences).

1.7.

RECYCLED MATERIALS. The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.8.

REMOVAL OF DEBRIS. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.9

WATERING

1.9.1.

The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

1.9.2.

The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3.

The Government shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.9.4.

The Government shall furnish the supply of water.

1.10

FERTILIZER

1.10.1.

The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.10.2.

The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

1.10.3.

The Contractor shall fertilize the lawn areas a minimum of two times per year.

1.10.4.

The Contractor shall apply weed killer once a year. If weed killer is not required, the Contractor shall request a waiver in writing from the COR.

1.10.5.

The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

1.11 PEST AND DISEASE CONTROL. The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides.

The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

1.12.

HAZARDOUS AND TOXIC SUBSTANCES. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.13.

LOCATION FOR GARDENING SERVICES

All standard services are to be delivered on regular Post working days.

(a) Chancery Compound, American Embassy Manila, Roxas Boulevard, Manila

(This location includes the perimeter area between the Chancery Compound fence and Roxas Boulevard; the NOX 1 grounds and Chancery gazebo, and Parking Building and Hardscape Area; the NOX2 building and perimeter wall at Roxas Boulevard.)

(b) Seafront Compound, American Embassy Manila, Roxas Boulevard, Pasay City

(This location includes the perimeter area between the Seafront Compound fence and Roxas Boulevard, which includes the service road and parking space; NOX 3 grounds, Seafront gazebo and smoking shed.)

(c) Chief of Mission’s Residence, (This location includes maintenance of fishpond.)

Address information will be provided after contract award.

(d) Deputy Chief of Mission’s Residence

Address information will be provided after contract award.

1.14.

RELATED LANDSCAPE ELEMENTS

The Contractor shall provide maintenance of all fishponds and water features at the Chief of Mission’s Residence (CMR) and the Chancery Building.

1.14.1. The Contractor shall maintain continuous operation of water features at the Office of the Chief of Mission’s balcony and center court.

1.14.1.1. The Contractor shall drain, clean and refill water features as needed or as requested by the COR.

1.14.1.2. The Contractor shall remove debris and algae from the surfaces and filter screens of water features.

1.14.2. The Contractor shall maintain the Koi pond at the CMR to ensure continuous operation.

1.14.2.1. The Contractor shall operate all pumps and pond filter systems ensuring that there is a continuous supply of aerated fresh water and that the pond water is kept clean and clear, Monday through Saturday, between the hours of 7:00 AM and 4:00 PM (for the Chancery Compound), and Monday through Saturday, between the hours of 7:30 AM and 4:30 PM (for the CMR).

1.14.2.2. The Contractor shall perform feeding of the Koi fish during Monday through Saturday, between the hours of 7:30 AM and 4:30 PM for the pond at the CMR, except for the holidays identified in the Addendum in Section 2.

(a) The Contractor shall maintain an adequate inventory level of Government-furnished

Koi food at the indoor storage facility designated by the COR.

(b) The Contractor shall follow the rotation schedule of Koi food (protein fish food maintenance, high protein fish food or color enhancing fish food) in accordance with the type of food furnished by the Government.

1.14.3. The Contractor shall clean all fountain ponds and pools, to include the following tasks:

(a) Check all fountain ponds and fishponds, pump-vacuum and filter system and components (filter, filter media, filter screen, air blower), Monday through Saturday, between the hours of 7:00 AM and 4:00 PM (for the Chancery Compound), and Monday through Saturday, between the hours of 7:30 AM and 4:30 PM (for the CMR).

(b) Clean all filter systems every two weeks.

(c) Keep all fountain ponds and fishponds clean and free of debris that may cause clogging of filter screens to circulation pump suction lines.

(d) Drain and refill fountains ponds and fishponds as needed or as requested by the COR.

(e) Check, Monday through Saturday, between the hours of 7:00 AM and 4:00 PM (for the Chancery Compound), and Monday through Saturday, between the hours of 7:30 AM and 4:30 PM (for the CMR), that filter pumps (primary fishpond pump and secondary fish pond pump) process and produce clean water by removal of waste products (solids and ammonia).

(f) Ensure that the bottom of fishponds is visually clear.

1.14.4.

The Contractor shall report to the COR any problems regarding the fountain ponds and fish ponds for the appropriate action by the Government.

1.15.

MAINTENANCE OF GOVERNMENT-FURNISHED EQUIPMENT (GFE)

(a) The Contractor shall perform on-site preventive maintenance and repair of all Government-furnished equipment (GFE) at the COR-designated Gardener’s Storage Area at the Chancery Compound, Seafront Compound, Chief of Mission’s Residence (CMR) and Deputy Chief of Mission’s Residence (DCR). The Contractor shall provide an experienced mechanic to perform preventive maintenance and repair of all GFE. The respective GFE used at each location shall be stored at the COR-designated Gardener’s Storage. The Contractor shall record all preventive and breakdown maintenance work using the form under Attachment 4 - Maintenance Record. Major breakdowns, any part found damaged, in need of repair or replacement shall be immediately reported to the COR. For all GFE, the U.S. Government will provide all components, single parts and sub-assemblies, replacement parts, including GFE-related tools as well as routine maintenance expendables such as spark plugs, filter element, flushing oil, engine oil, fuel filter, gasket, o-ring, seal ring, lubrication ring, bolts, nuts, screws, fuses, cable assemblies, brake pads, exhaust pipes, manifolds and bearing components. The U.S. Government shall also provide all types of fuel (diesel and unleaded gas), fuel container, additive (2T oil) and lubrication supplies necessary for all types of GFE. Repair and/or replacement work shall be performed by the Contractor’s personnel as soon as parts are received. Preventive maintenance tasks shall be performed for the below listed GFE. The Contractor shall perform routine lubrication and accomplish equipment routine maintenance and operation as specified in Attachment 4 - Maintenance Record, as well as in compliance with any additional maintenance operation specifications issued by the equipment manufacturer.

(b) The Contractor shall maintain and update Attachment 4 - Maintenance Record for each of the equipment. The Contractor shall maintain written records of work performed and report the need for major repair, replacement and other capital rehabilitation work for U.S. Government property in its control. The Contractor shall ensure that Government property will be used only for those purposes authorized in the contract and that any required approvals for use will be obtained prior to use.

(c) The approximate size for the storage facilities located CMR and DCR are as follows:

CMR – 3 sq.m.

DCR - 4 sq.m.

The storage space is provided for the safe keep of gardening tools, equipment, and consumables related to the contract services only. A dedicated cabinet inside the storage space is provided for hazardous materials/consumables such as fuel, fertilizer, and fish food. These storage facilities should be locked when not in use. Key control procedures will be coordinated with COR.

(d) The following checkpoints will be observed for the corresponding equipment:

(1) Push Lawn Mower – This applies to gasoline, hand operated rotary mower. Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. Routine lubrication and cleaning shall be accomplished by the operator.

Checkpoints:

a. Change engine oil, clean air filter and replace spark plug every 50 hours or 3 months whichever comes first.

b. Service carburetor every 50 hours or 3 months whichever comes first.

c. Sharpen cutting blade. Replace when cutting edge is damaged.

d. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush.

e. Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

f. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, cutting tool head, gear case shaft, under gear case cap and inside of muffler.

g. Adjust brakes, clutch cable assembly, brushes and operating mechanical link.

(2) Hand Mower, Trimmer, Edger and Sweeper – This applies to mix gasoline and oil type, i.e. 2T, engine with different attachments designed to cut areas around shrubs, foundation walls, along fences, sidewalks and patios.

Checkpoints:

a. Replace spark plug every 50 hours or 3 months whichever comes first.

b. Clean air filter after every use. Replace when damaged.

c. Service carburetor every 50 hours or 3 months whichever comes first.

d. Refill cut head with nylon material for hand mower. Sharpen cutting blades for hand trimmer. Sharpen blade or replace nylon material for hand edger. Trim or replace nylon bristles for hand sweeper.

e. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, cutting tool head, gear case shaft, under gear case cap and inside of muffler.

f. Lubricate gear case every 50 hours of operation. Check every 3 months and refill to level.

g. Check and tighten all screws, bolts, nuts and mating parts.

(3) Hand Pruner and Chain Saw – This applies to mix gasoline and oil type, i.e. 2T, engine used for wood and tree cutting.

Checkpoints:

a. Replace spark plug every 50 hours or 3 months whichever comes first.

b. Clean air filter after every use. Replace when damaged.

c. Service carburetor every 50 hours or 3 months whichever comes first.

d. File saw chain every use. Replace when saw chain teeth has very low grit contact.

e. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, cutting tool head, gear case shaft, under gear case cap and inside of muffler.

f. Refill oil to level before and during use.

g. Fill grease level the gear case every start of use.

h. Check and tighten all screws, bolts, nuts and mating parts.

(4) Back Pack Blower – This applies to mix gasoline and oil type, i.e. 2T, engine designed for blowing debris on grass, tight and covered space. It is an operator back carried and hand operated air blower. Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning.

Checkpoints:

a. Replace spark plug every 50 hours or 3 months whichever comes first.

b. Clean air filter after every use. Replace when damaged.

c. Service carburetor every 50 hours or 3 months whichever comes first.

d. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake.

e. Check and tighten all screws, bolts, nuts and mating parts.

(5) Vacuum Blower – This applies to gasoline, hand operated vacuum blower. Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning.

Checkpoints:

a. Change engine oil, clean air filter and replace spark plug every 50 hours or 3 months whichever comes first.

b. Service carburetor every 50 hours or 3 months whichever comes first.

c. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush.

d. Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

e. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, debris collector, gear case shaft, under gear case cap and inside of muffler.

(6) Shredder/Chipper – This applies to gasoline, hand operated rotary shredder/chipper.

Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning.

Checkpoints:

a. Change engine oil, clean air filter and replace spark plug every 50 hours or 3 months whichever comes first.

b. Service carburetor every 50 hours or 3 months whichever comes first.

c. Sharpen cutting blade. Replace when cutting edge is damaged.

d. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, wood chips and debris chute and channel collector, gear case shaft, under gear case cap and inside of muffler.

e. Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

f. Remove all dirt, carbon build-up and combustible debris from the cutting tool head, gear case shaft, under gear case cap and inside of muffler.

g. Adjust brakes, clutch cable assembly, brushes and operating mechanical link.

(7) Ride On Mower (Gasoline Engine) – This applies to 3-cylinder gasoline spark-ignition garden tractor, automatic drive operation, and hydraulic clutch operated mower, blower and cart carry-on mount option. Perform maintenance after every 100 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning.

Checkpoints:

a. Change engine oil, clean radiator core and air filter, and replace spark plug every 100 hours or 3 months whichever comes first.

b. Change oil filter cartridge every 200 hours.

c. Change transmission fluid and replace oil filter cartridge every 300 hours.

d. Sharpen cutting blade. Replace when cutting edge is damaged.

e. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, debris collector, gear case shaft, under gear case cap and inside of muffler.

f. Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

g. Remove all dirt, carbon build-up and combustible debris from the cutting tool head.

h. Adjust brakes, clutch cable assembly, brushes and operating mechanical link.

(8) Ride On Mower (Diesel Engine) – This applies to 3-cylinder diesel compression-ignition garden tractor, automatic drive operation, and hydraulic clutch operated mower and blower. Perform maintenance after every 100 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning.

Checkpoints:

a. Change engine oil, clean radiator core and air filter every 100 hours or 3 months whichever comes first.

b. Change transmission fluid and replace oil filter cartridge every 300 hours.

c. Sharpen cutting blade. Replace when cutting edge is damaged.

d. After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, debris collector, gear case shaft, under gear case cap and inside of muffler.

e. Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

f. Remove all dirt, carbon build-up and combustible debris from the cutting tool head.

g. Adjust brakes, clutch cable assembly, brushes and operating mechanical link.

1.16.

MAINTAIN INDOOR PLANTS. The Contractor shall maintain the existing Government-owned indoor plants at the below listed locations. The plant sizes are as follows: Large (5’ to 6’), Medium (3’ to 4’), Small (1’ to 2’).

(a) The Government will provide all indoor plants and pots, except for replacement indoor plants. The Contractor is responsible at no increase in contract prices to provide the same indoor plants, including size, to replace any plant which has died during the course of the contract regardless of the cause.

(b) The Contractor shall submit monthly schedules of indoor plant rotation to maintain adequate sunlight regeneration of plants inclusive of watering, pruning, fertilizing and pest control. The schedule shall be submitted to the COR for review and approval.

(c) The Contractor shall propagate plants for replacement purposes for plants that have withered, matured or need to be replaced due to change of season.

(d) The COR shall provide escorts for restricted areas and specify respective office escorts for unclassified areas.

(e) The locations where Government-owned indoor plants are to be maintained and the existing number of plants are as follows:

Chancery Compound

Main Building (Chancery)

Seafront Compound

GSO Building

1.17.

MAINTENANCE OF ORCHIDS AT CHIEF OF MISSION’S RESIDENCE (CMR)

The Contractor shall provide the necessary personnel, tools of trade, equipment, chemicals including the expertise of a horticulturist who will be responsible for the maintenance of the existing orchid plants at the CMR (Address information will be provided after contract award) in accordance with proper horticultural practices. The Contractor shall perform the following tasks at least twice per week:

(1) Apply the chemicals listed below on the orchids as necessary to ensure proper growth and bloom. The Contractor shall only use chemicals that are approved by the Post Occupational Safety and Health Officer (POSHO).

(a) Fertilizer

(b) Bloom inducer

(c) Fungus control

(d) Insecticide control

(e) Proper sturdy roots

(2) Perform proper cuttings of orchids to promote propagation.

(3) Transfer the orchids from rotten driftwoods and broken pots to the new driftwoods and pots provided by the Government.

(4) Replace withered and dried plants due to Contractor’s fault at no additional cost to the U.S. Government.

(5) The Contractor shall arrange the orchids and other plants available whenever there is an upcoming event at the residence upon approval of the COR without additional cost to the U.S. Government.

(6) The Contractor shall submit a report including photos of the orchids to the COR on a monthly basis showing the status and condition of the plants. The report shall indicate the schedules of fertilizer and disease control applications performed on the plants including recommendations to maintain proper growth of the plants.

1.18.

PRESSURE WASHING OF STAFF APARTMENT PLAYGROUND EQUIPMENT located in Seafront Compound shall be done twice a week.

1.19.

PRESSURE WASHING OF PAVER TILES OF TOWNHOUSE WALKWAYS &

ENTRANCE WAY located in Seafront Compound shall be done quarterly.

1.20.

CLEANING OF CMR & DCR ROOF GUTTERS. Roof gutters at the CMR and DCR shall be cleaned twice a month by removing leaves, branches and other foreign materials. Any corrosion, damage or defects found on the roof gutters shall be reported immediately to the COR for action. All tools, materials and equipment necessary for this task shall be provided by the U.S. Government.

1.21.

PRESSURE WASHING OF WALKWAYS & ENTRANCEWAYS OF BELOW LISTED LOCATIONS AT SEAFRONT COMPOUND shall be done semi-annually.

1. Roxas Guard House

2. Harrison Guard House

3. Staff Apartment

4. Club House

5. GSO Building

6. GPS Building

7. CLO/Amerikids & Medical Unit

8. Tennis (Single/Double) & Squash Courts (formerly Maid’s Quarters)

9. IM/ISC Building

10. Special Project Warehouse

11. Gas Station

12. Staff Apartment Storage Room

13. Disposal Warehouse

14. GSO NXP Warehouse

1.22.

CLEANING OF PARKING AREA IN FRONT OF SEAFRONT COMPOUND PERIMETER FENCE shall be done twice a month.

1.23.

CLEANING OF PARKING BUILDING & HARDSCAPE AREA AT CHANCERY COMPOUND:

1. Daily sweeping/leaf blowing of the Parking Building and Hardscape Area

(Monday to Saturday, 7am to 4pm);

2. Daily disposal of all trash in trash bins of the Parking Building and Hardscape Area (Monday to Saturday, 7am to 4pm); and

3. Quarterly pressure washing of the Parking Building (Saturday, 7am to 4pm).

1.24 PRESSURE WASHING OF CHANCERY AND SEAFRONT PERIMETER WALL shall be done semi-annually.

2.0

WORKING HOURS

All work shall be performed during Monday through Saturday, between the hours of 7:00 AM and 4:00 PM (for the Chancery and Seafront Compounds), and Monday through Saturday, between the hours of 7:30 AM and 4:30 PM (for the Chief of Mission and Deputy Chief of Mission Residences), except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

3.0

DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION

QUANTITY

DELIVERY DATE

DELIVER TO:

Insurance

10 days after award

Contracting Officer

Grounds Maintenance Plan

30 days after award and

COR

annually thereafter List of Personnel

10 days after award for the initial list and updated monthly thereafter; or for replacement or new personnel, 30 days prior to their proposed utilization

Transition Plan

15 days after award

Payment Request monthly

Indoor Plant Rotation Schedule 30 days after award and monthly thereafter

CMR Orchids Report monthly

4.0

PERSONNEL REQUIREMENTS

4.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2

STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· Unauthorized use of Government property, theft, vandalism, or immoral conduct;

· Unethical or improper use of official authority or credentials;

· Security violations; or,

· Organizing or participating in gambling in any form.

4.2.6 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3.

NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4. PERSONNEL SECURITY

4.4.1 Within 10 days after award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 21 days to perform. For each individual, the Contractor shall provide:

· Completed RSO Biographic Data Form (Attachment 3)

· 3 pcs. 2”x2” colored ID picture

· Local police clearance

· Barangay clearance

· Original copy NBI clearance (not more than 6 months old) For replacement or new personnel, the above information shall be submitted 30 days prior to their proposed utilization.

4.4.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.0 MATERIALS AND EQUIPMENT

The Contractor shall provide the listed tools and equipment under Attachment 2.

6.0 INSURANCE

6.1 AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1.

Bodily Injury stated in Philippine Pesos:

Per Occurrence

PHP 100,000.00

Cumulative

PHP 500,000.00

2.

Property Damage stated in U.S. dollars or the equivalent in local currency:

Per Occurrence

PHP 100,000.00

Cumulative

PHP 500,000.00

6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

· any property of the Contractor,

· its officers,

· agents,

· servants,

· employees, or

· any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

7.0 LAWS AND REGULATIONS

7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

8.0. TRANSITION PLAN

Within 15 days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

9.0. (a) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Services.

Performs all gardening services set forth in the performance work statement (PWS).

(b) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

STANDARD. The performance standard is that the Government receives no more than three (3) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

(d)

PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

Attachment 1

Government Furnished Property

The Government shall make the below listed property available to the Contractor as "Government-furnished property" for performance under the contract. All Government-furnished property is in good, operating condition.

(1) Push Lawn Mower – gasoline, hand operated rotary mowers used for cutting grass

Chancery Compound

– 1

Seafront Compound

CMR

(2) Shredder/Chipper – gasoline, hand operated rotary mowers used for chipping wood

(3) Hand Mower, Trimmer, Edger and Sweeper – gasoline, engine driven and rotary power driven attachments for cutting grass, trimming shrubs, edging lawns and debris sweeping

(a) Grass Cutters

– 2

(b) Edger

DCR

(4) Pruning and Chain Saw

(a) Pruning Saw – telescopic, gas, engine drive used to cut dried branches at high locations

(b) Pruning Saw – manually operated with extended pole used to cut dried branches at high locations

(c) Chain Saw – gas powered type, used for cutting trees and branches

– 2 (Light Duty)

– 1 (Medium Duty)

(5) Blowers – gas powered type, blows dried leaves in one direction

(a) Back Pack Blower

– 3

(b) Vacuum Blower

(6) Riding Mower

– 1 Diesel Engine/1 Gas Engine

– 1 Diesel Engine/1 Gas Engine

(7) Water Accessories

(a) Sprinkler

– 9

– 8

– 4

(b) Water Timer

(c) Water Manifold

(d) Quick Connect Hose Fitting

– 5

(8) Aluminum Ladders – 100 ft. high

(9) Hose, size ¾” to 1” diameter (in 100 ft. long or 200 ft. long segments, whichever is available)

– 900 ft. (7 x 100 ft. and 1 x 200 ft.)

– 1000 ft. (8 x 100 ft. and 1 x 200 ft.)

– 400 ft. (4 x 100 ft.)

– 200 ft (1 x 200 ft.)

(10) Power Washer

(a) Electric

(b) Gas Powered

(c) GFCI…