STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

INVITATION TO BID FOR: 2026 Ohio NASP Championship Holographic Stickers

BID NUMBER: SRC0000035011

BID NOTICE DATE: 11/03/2025

CLOSING DATE: 11/10/2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at (614)-387-0012 or e-mail:

barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 5,000 full color, die cut, holographic stickers with a gloss finish for use by the Ohio Department of Natural Resources Division of Wildlife.

2. QUANTITY: 5,000 (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: For 5,000 total stickers. All stickers are die-cut, full-color, no bleed on a glossy holographic vinyl or polyester stock. All stickers are to have a peelable liner. The printing process can be digital or off-set.

A. PRESSWORK: One-sided / Full-color / No bleed / Die Cut

B. QUANTITES: 5,000 total (1 design)

C. SIZE: 3.63in x 3.42in (92.2mm x 86.78mm)

D. STOCK: Rainbow holographic (oil slick style) / Vinyl or polyester based / 2mil – 6mil / Release liner

E. DIE CUT: custom (contour) cut

F. INK: Full color / Opaque / No white / Durable / Solid continuous color / No color matching

G. FINISH: Glossy /. Scratch resistant ink or gloss laminate

H. ADHESIVE: High tack or permanent / Peelable release liner

I. ARTWORK: Raster based artwork ONLY

J. PACKAGING: The stickers shall be shrink wrapped, cellophane wrapped, or bagged in sets of 50, 100, or 150. No straps or bands of any kind are to be used. The sets shall be packaged in 200 lbs. test corrugated cardboard boxes and securely packed for shipping. Label each box “2026 NASP Stickers”. A single box is not to exceed 40lb.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf mailto:barry.zimmerman@das.ohio.gov

NOTE: Severely damaged boxes will be photographed and reported to the vendor. Any contents destroyed because of poor packing may be returned, refused upon delivery, or disputed for reimbursement.

5. PRE-PRODUCTION: No production is to begin until all artwork has been approved by a ODNR or Division of Wildlife representative. Any items produced without review or agency sign-off is subject to delivery refusal. Changes by the ordering agency (Ohio Division of Wildlife) that result in additional charges or fees must be submitted as a separate charge from the awarded PO price.

A. PRINT PROOF: A digital proof shall be made available to Chad Crouch via email at chad.crouch@dnr.ohio.gov for approval.

B. PRESSCHECK: N/A. (press check is not requested for this project)

6. DEADLINE: Delivery is requested to arrive by JANUARY 15, 2025 or sooner.

7. DELIVERY: The vendor shall be responsible for delivery to:

Ohio Division of Wildlife Attn: Chad Crouch 2045 Morse Road, Bldg G-2 Columbus, OH 43229

All deliveries are to arrive prior to 4pm, Monday through Friday. No weekend or holiday deliveries.

Note: this location does not have a loading dock. If a loading dock is required, please contact Chad Crouch for an alternative Columbus location. Contact Chad Crouch via email (chad.crouch@dnr.ohio.gov) or call 614-265-6339.

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shipping of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT responsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on-site visual inspection.

8. EXHIBIT:

9. COMPARABLES: Job#: 965077 - SRC0000026686 / 12/5/2024 / Title: 2025 NASP Championship Sticker / $1,160.00 USD Quantity: 5,000 total (kiss-cut, 3.4in x 3.5in, full color) / Stock: white vinyl, satin finish

Job#: 965122 - SRC0000026400 / 11/22/2024 / Title: Jr Wildlife Officer Badge Sticker / $1,164.00 USD Quantity: 12,000 total (die-cut, 1in x 1.21in, full color) / Stock: silver foil

Job#: 964155 - SRC0000019282 / 5/6/2024 / Title: 2024 Fish Ohio Sticker / $540.00 USD Quantity: 3,000 total (die-cut, 3in x 4in, six color) / Stock: silver prismatic vinyl mailto:chad.crouch@dnr.ohio.gov mailto:chad.crouch@dnr.ohio.gov

10. INVOICING: All invoices are to be submitted DIRECTLY to the Ohio Financial Shared Services (FSS).

A. There are two options available to submit invoices to FSS:

1. Email: invoices@ohio.gov

2. Mail: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

B. Please indicate the origin code “N22” on the invoice with the title/name of our agency.

This number is specific to the Ohio Division of Wildlife and will offer faster and thorough processing.

C. See the comment section of the awarded PO for specific invoice details and the most up-to-date information.

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: