SRC0000032352.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

SUBCONTRACTING SHALL NOT BE ALLOWED UNDER THIS CONTRACT

INVITATION TO BID FOR: State Fire Marshal 2026 Vehicle Inspection Decal. Prints two color plus opaque white for background opacity, full bleed, on 3-5/8" x 1-1/4" 2 Mil clear polyester permanent adhesive, with rounded corners. Liner is 4.5" x 1-3/8", two color plus opaque white for opacity, PMS 101 & Black, with full bleed background. Sequential numbering, 250 decals per roll with lowest number on outside of roll, with perforation on liner, in between each decal. Shrinkwrap @ 250/roll, The use of sub-contractors is not permitted.

BID NUMBER: SRC0000032352

BID NOTICE DATE: July 14, 2025

OPENING DATE: July 21, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide State Fire Marshall 2026 Vehicle

Inspection Decal for use by the Ohio Department of Public Safety.

2. EXACT QUANTITY: 3,000 (12 ROLLS OF 50).

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS:

A. SIZE: The decal must be 3-5/8" x 1-1/4", with rounded corners, and a 4.5" x 1-3/8" liner.

B. STOCK: Material shall be 2 Mil clear polyester, permanent adhesive, with split protective paper on face.

C. NUMBER OF ORIGINALS: 2

D. PRESSWORK: Prints two-sided. Face side is full bleed, PMS 101 background, with black horizontal numbers and border. Black text. Label will be applied inside window, for outside view of numbered side, and inside view of "Inspection Date" wording.

E. NUMBERING: Sequential numbering shall be 3/16" black, beginning with AT0001 and ending with AT3000. Lowest number begins on outside end of roll, with no missing or duplicate numbers.

F. INK: Black & PMS 101, plus opaque white for background opacity.

G. BINDERY: Liner is perforated, in between each decal, with split-back facing. Roll so that the decal is facing the inside of the roll.

H. FINISHED TRIM SIZE: The decal must be 3-5/8" x 1-1/4", with rounded corners, and a 4.5" x 1-3/8" liner.

I. TYPESETTING: Font is 3/16" black, with sequential numbering.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf mailto:tim.riley@das.ohio.gov

J. SUPPLIED TO VENDOR: A PDF will be furnished to the selected vendor. Return all state supplied materials to the proof to person.

K. PROOF: A Color laser, to size and carton and/or package label proofs shall be sent to Ohio Department of Public Safety, Printing

Services ATTN: James Toles An electronic proof is requested and needs to include package and carton labels and must be emailed to printrequest@dps.ohio.gov for review.

L. PACKAGING: Decals shall be shrinkwrapped 250 decals per roll, in sequential order, with the lowest number on outside end of roll. Each roll must be labeled with serialized range. Each roll shall pack from left to right in carton, consecutively from top to bottom, with lowest numbered roll on top, and sequential number range listed on package and carton labels.

M. REQUIRED PACKAGE LABELS: State Fire Marshall 2026 Vehicle Inspection Decal 47352 250/per roll

Serialized range in pkg

N. REQUIRED CARTON LABELS: State Fire Marshall 2026 Vehicle Inspection Decal 47352 Serialized range in Carton and quantity in carton. All cartons must contain equal quantity with the exception of last carton.

PACKING SLIP: With delivery, provide a delivery receipt which shall include the following information: Name of ordering agency, ODPS order number 47352, quantity ordered, quantity shipped, requested delivery date, actual date of delivery, title of material, and change order(s), if applicable.

PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches, cube form) pallets with four way entry; flush-type by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 5,000 pounds.

5. DELIVERY: REQUESTED BY 9/5/2025 (LIST DELIVERY INSTRUCTIONS)

SHIP TO: State Fire Marshal, Fire Prevention Bureau, 8895 E. Main St., Reynoldsburg OH 43068

Attn: Chief Anita Metheny / Cameron McMahon

6. INVOICE

SEND

INVOICE TO: DPS OSS ADM/BMV - A77, PO Box 182880, Columbus, Ohio 43218-2880, fiscal3@dps.ohio.gov

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: