SRC0000032274.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: 2025/2026 Surface Mine Safety Training manuals

BID NUMBER: SRC0000032274

BID NOTICE DATE: 07/10/25

OPENING DATE: 07/16/2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are nul l and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at (614)-387-0012 or e-mail:

barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide the 2025/2026 Surface Mine Safety Training manual for use by the Ohio Department of Natural Resources.

2. QUANTITY: 6,000 (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total pr ice of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals toget her.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: Booklet, 8½” X 11”, saddle wire stitched, 56 pages total, which include the cover pages. 70# recycled matte text and one sheet, A saddle stitched booklet with 56 pages of text. Perforate 2 sheets (pg. 25/26, GHS Hazard Pictograms; and pg. 53/54 Training Course Evaluation). Add cost per copy line to back cover. Text & cover print four-color process with bleeds. Text as 70# recycled matte text (80# is allowed) Cover as 80# white recycled gloss cover.

A. SIZE: 8½” X 11”

B. STOCK: Text as 70# recycled matte text (80# is allowed) Cover as 80# white recycled gloss cover.

C. PRESSWORK: Offset printed, two sides, head to head, cover and text pages bleed. Shall print in one pass through the press each side.

D. INK: Four color process two sides, with bleeds

E. BINDERY: Fold, Collate in page sequence, saddle stitch on the 11” edge. Booklet, 8½” X 11”, saddle wire stitched, 56 pages total, which include the cover pages. 70# recycled matte text and one sheet, A saddle stitched booklet with 56 pages of text. Perforate 2 sheets (pg. 25/26, GHS Hazard Pictograms; and pg. 53/54 Training Course Evaluation). Add cost per copy line to back cover. Text & cover print four-color process with bleeds. Text as 70# recycled matte text (80# is allowed) Cover as 80# white recycled gloss cover.

F. FINISHED TRIM SIZE: 8½” X 11”

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf mailto:barry.zimmerman@das.ohio.gov

G. TYPESETTING: Set and strip in one cost per copy line information in 6pt type. This information shall appear on the back cover of the proof sent to the customer.

H. SUPPLIED TO VENDOR: InDesign artwork files plus cost information PDF will be furnished to the selected vendor.

I. PROOF: A hard copy, high resolution exact color match proof (show perf position) shall be delivered to: ODNR, DMRM, attn:

Beth Wilson, 2045 Morse Road Bldg H2, Columbus, OH 43229-6693.

J. PACKAGING: Carton pack 100 per box and label with title “'25-'26 Mine Safety Training Manual” and quantity

5. DELIVERY: REQUESTED AUGUST 12, 2025 OR SOONER

TWO DELIVERY (SPLIT) ADDRESSES:

DELIVER 30 BOXES of the order: Ohio Mine Safety Training Center, 43204 Industrial Park Road, Cadiz, Oh 43907

DELIVER 30 BOXES of the order: Ohio Dept of Natural Resources - DMRM Building I, ATTN: Beth Wilson, 2045 Morse Road, Columbus, OH 43229.

A. ADDITIONAL SPECIFICATIONS: Add cost per copy line to back cover

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor af f irms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of of fshore services, locating State data of fshore in any way, or purchasing f rom Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed -up, or stored:

Contractor also af f irms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shif t in location of services performed by Contractor or its subcontractors before, during and af ter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shif t in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver f rom the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Af f irmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: