SRC0000030974.pdf

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: 2025 Ohio Hunting Regulations Booklet

BID NUMBER: SRC0000030974

BID NOTICE DATE: 05/15/25

CLOSING DATE: 05/23/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are nul l and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services a t (614)-387- 0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 2025 Ohio Hunting Regulations booklet, 40 pages, self-cover booklet by August 6, 2025 for use by the Ohio Department of Natural Resources.

2. QUANTITY: 380,000 (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total pr ice of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals toget her.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: 2025 Ohio Hunting Regulations, 40 pages, 5.375in x 8.375in self-cover, saddle stitched book, using 150 line-screen (minimum), full bleeds, bound (shrink wrapped, twine tie, or paper strap) in sets of 20 or 25, and packed 100 to 200 per box using 200# test corrugated cartons sealed using heavy duty paper strap then labeled. No subcontracting presswork.

A. PRESSWORK: Full color, full bleed, two-side, 40 pages, self-cover, saddle stitch

B. SIZE: 5.375in x 8.375in (no under-sizing)

C. STOCK: White, gloss coated, 70# text, 87 brightness minimum.

D. INK: Four-color process with bleed. (150 line-screen minimum).

E. BINDERY: Fold, collate, saddle-stitch on 8.375in dimension, trim to size 5.375in x 8.375in

F. SUPPLIED TO VENDOR: Artwork will be provided as a press quality pdf, single pages, using document bleed settings at 0.25in. with crop marks and color conversion set to destination.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

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G. PRINT PROOF: Two (2) hard copy proofs required. One (1) high resolution color match hard copy press proof is required for all pages of this book. This proof will be viewed for accuracy in color, graphic links, and layout -AND- One (1) low resolution color or black & white hard copy representing bindery and pagination. Proofs shall be delivered to:

Ohio Division of Wildlife Attn. Chad Crouch 2045 Morse Rd. Bldg. G-2 Columbus, OH 43229-6693

H. PRESS CHECK: (ON SITE INSPECTION OF PRESS SHEET) The opportunity for an on-site inspection of the press sheet is REQUIRED. If attended by representative(s) of ODNR, an approved press sheet will be required prior to production. No production sheets from any form prior to a signed approval from an ODNR representative will be accepted nor count towards the final quantity.

In the event a ODNR representative cannot attend an onsite press check, a second high-resolution proof may be requested that will be retained by the client (Ohio Division of Wildlife) to ensure reasonable quality control was administered to the final product. If a second high-resolution proof is requested, then it must be provided by the vendor.

I. PACKAGING: Shrink-wrap, twine tie, or heavy duty paper strap in groups of 20 or 25, then packed in groups of 100 to 200 per box. Each box is to be label “PUB 5085 2025 Ohio Hunting Regs” and quantity within each box. Boxes shall be 200# test corrugated (requirement for re-ship) and securely sealed with heavy duty packing tape.

5. DELIVERY REQURED BY: AUGUST 6, 2025 or sooner.

6. SHIIPPING: The vendor shall be responsible for the full delivery to:

Ohio Division of Wildlife Warehouse Attn: Chad Crouch and/or Keith McClaskey 1500 Dublin Road Columbus, OH 43215

Please scheduled delivery prior to arrival, call:

614-902-4193 (Keith McClaskey - Warehouse Staff)

614-256-7048 (Jason Gibbs - Warehouse Manager)

614-265-6339 (Chad Crouch - Project Manager)

614-644-3925 (District One front office - general)

All warehouse deliveries are to arrive between 9am - 4pm, Monday thru Friday. No weekend or holiday deliveries.

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shippi ng of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT responsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on -site visual inspection.

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000030974 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor af f irms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of of fshore services, locating State data of fshore in any way, or purchasing f rom Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

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Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed -up, or stored:

Contractor also af f irms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shif t in location of services performed by Contractor or its subcontractors before, during and af ter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shif t in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver f rom the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Af f irmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: