SRC0000030901.pdf

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

MINORITY SET-ASIDE BID IN ACCORDANCE WITH ORC CH.125.08.1

INVITATION TO BID FOR: Ohio Department of Higher Education Promotional Items

BID NUMBER: SRC0000030901

BID NOTICE DATE: 05/13/25

OPENING DATE: 05/16/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services a t (614)-387- 0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide Ohio Department of Higher Education FY25 Promotional Items for use by the Ohio Department of Higher Education.

2. QUANTITY: 17,740 (exact quantity)

3. MULTIPLE ITEM PRICE AWARD: There will be one (1) low lot total award made to the lowest responsive and responsible bidder meeting all bid specifications and requirements listed herein. To determine the low lot total price, the state will multiply the estimated usage of each item by its corresponding unit price and add these totals together. Failure to bid all items will re sult in the bidder being deemed as non-responsive and no further consideration given for potential awarding of the contract. Any award made pursuant to this Invitation to Bid shall be placed with the lowest responsive and responsible bidder having proper facilities to insure prompt performance of the work. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award.

4. SPECIFICATIONS:

Drawstring Beverage Holder Quantity – 5,000 Color – Green Camo, Royal Blue, True Life Camo, Neon/Turquoise Blue, Tan Camo, Red Logo – White Transfer Logo with QR Code https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

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US Flag Flexible Key Tag Size – 1" split-ring Quantity – 5,000 Color – Flag on one side, white imprint area on other side Imprint Area – 1” H x 1 5/8” W Logo – ODHE full color logo

Sliding Mint Tin

Size – 2 3/4" x 1 5/8" Quantity – 2,500 Imprint Area - 2.625" W x 1.5" H on top Logo - ODHE full color logo

USA Made 3/4" Full Color Lanyard Size – 36" L x 3/4" H Quantity – 5,000 Clip – Lobster claw or J-Hook Logo – ODHE Lanyard Logo printed on both sides

Reusable Name Badges – Reusable Size – 3" L x 1" H Backplate - White, Gold, or silver back plate

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Quantity – 120 Clear insert refills that can be printed at the office Magnetic closure Logo - full color ODHE logo on backplate

Deluxe Padfolio Quantity – 120 Material – Simulated leather

Logo – debossed ODHE logo on front

Features – multi-function organizer space for business cards molded pen holder 8 ½” x 11” paper pad big pocket to hold a small tablet or documents

A. PROOF: A proof shall be delivered to:

Ohio Department of Higher Education Attn: Kathryn Shipley 25 South Front Street, 7th Floor Columbus, Ohio 43215 kshipley@highered.ohio.gov

B. PACKAGING: Cartons are to be labeled with total amount in carton not packaged quantity.

C. ADDITIONAL SPECIFICATIONS: Delivery before June 15, 2025

Please include pricing for fast shipping if that is necessary to have the order delivered by the June 15 deadline.

5. DELIVERY: REQUESTED JUNE 15TH OR SOONER (DELIVER TO: )

OHIO DEPARTMENT OF HIGHER EDUCATION

ATTN: KATHRYN SHIPLEY

25 SOUTH FRONT STREET, 7TH FLOOR

COLUMBUS, OHIO 43215

KSHIPLEY@HIGHERED.OHIO.GOV

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000030901 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor af f irms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of of fshore services, locating State data of fshore in any way, or purchasing f rom Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

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3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed -up, or stored:

Contractor also af f irms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shif t in location of services performed by Contractor or its subcontractors before, during and af ter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shif t in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver f rom the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Af f irmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: