SRC0000030424.pdf

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: Amphibians, Dragonflies, and Moths of Ohio Booklets

BID NUMBER: SRC0000030424

BID NOTICE DATE: 05/01/25

CLOSING DATE: 05/08/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-387- 0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide THREE field guides (an 48-page, 72-page, and a 80-page booklet), each full color with bleeds throughout, self-cover, and saddle stitched for use by the Ohio Department of Natural Resources by July 17, 2025.

2. QUANTITY: 75,000 (exact quantity) (25,000 per book)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: Three booklets (one 48-page, one 72-page, and one 80-page) - ALL are full color, 2-sided, self-cover, full bleeds using 150-line screen minimum, 7.5in x 5.125in, stitched on the 7.5in (long) edge. Cover is head-to-head, text is head-to-foot.

A. SIZE: 7.5in x 5.125in, saddle stitched long edge. No Under sizing allowed.

B. STOCK: 70# text, white, gloss coated, 82 brightness minimum.

C. PRESSWORK: Full color, two-sided, full bleed, four color process (150 line-screen minimum).

D. INK: Full color, four-color process, 150 line-screen minimum

E. BINDERY: saddle stitch on long edge (7.5in), cover head to head, text pages head to foot

F. PAGES: (3 books) - Amphibians of Ohio 48 pages / Dragonflies of Ohio 72 pages / Moths of Ohio 80 pages

G. QUANTITY: 75,000 total books (3) - Amphibians of Ohio 25k qty / Dragonflies of Ohio 25k qty / Moths of Ohio 25k qty https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

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H. SUPPLIED TO VENDOR: Artwork is ready at vendor request. A high-quality print pdf with bleeds and cropmarks will be provided to the awarded vendor via email or vendor ftp portal.

I. PACKAGING: Booklets shall be bound in sets of 20 or 25 by shrink wrap, paper strap, or plastic strap (no rubber bands). If plastic strap is used, do not over-tighten and damage the booklets. All bound sets are to be packaged in 200 lbs. test corrugated cardboard boxes with 200-400 books per box. Label Information (on outside of box) is to indicate the booklet title and total quantity within. A single box shall not exceed 40lbs.

J. PRINT PROOF: High resolution exact color match hard copy proofs are REQUIRED for all booklets. Proofs will be viewed for accuracy in color, graphic links, and registration. Any changes by the ordering agency that result in additional charges will need to be submitted to and approved by a DAS representative.

K. PRESS CHECK: The opportunity for an on-site inspection of the press sheet is REQUIRED. If attended by representative(s) of ODNR, an approved press sheet will be required prior to production. No production sheets from any form prior to a signed approval from an ODNR representative will be accepted nor count towards the final quantity.

In the event a ODNR representative cannot attend an onsite press check, a second high-resolution proof may be requested that will be retained by the client (Division of Wildlife) to ensure reasonable quality control was administered to the final product. If a second high-resolution proof is requested, then it must be provided by the vendor.

5. DELIVERY REQURED BY: JULY 17, 2025 or sooner.

6. SHIPPING: The vendor shall be responsible for delivery to:

Ohio Division of Wildlife Warehouse Attn: Chad Crouch and/or Keith McClaskey 1500 Dublin Road Columbus, OH 43215

Please scheduled delivery prior to arrival, call:

614-902-4193 (Keith McClaskey - Warehouse Staff)

614-256-7048 (Jason Gibbs - Warehouse Manager)

614-265-6339 (Chad Crouch - Project Manager)

614-644-3925 (District One front office - general)

All warehouse deliveries are to arrive between 9am - 4pm, Monday thru Friday. No weekend or holiday deliveries.

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shipping of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT responsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on-site visual inspection.

7. EXHIBIT:

8. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL

INVOICES MUST REFERENCE: JOB NUMBER SRC0000030424 WITH A SIGNED DELIVERY RECEIPT.

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9. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

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2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: