SRC0000028236 ITB.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

INVITATION TO BID FOR: BMV 2306P 4/14 Medical Restriction Instructions and Medical Card Paper - 8.5"x11", paper only, White 100# laser compatible Springhill tag. Micro Perforate horizontal, two 8.5”perforations; one at 7-3/4” from top edge, 2nd at 9-7/8” from top edge. A vertical perforation 2-1/8” between horizontal perforations at 6” from left edge. A vertical score 2-1/8” between horizontal perforations at 3” from left edge.

BID NUMBER: SRC0000028236

BID NOTICE DATE: FEBRUARY 18, 2025

OPENING DATE: FEBRUARY 25, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE,

VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 11/21/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-995- 5268 or e-mail: tim.riley@das.oihio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide BMV 2306P 4/14 Medical Restriction

Instructions and Medical Card Paper for use by the Ohio Department of Public Safety.

2. EXACT QUANTITY: 25,000 (250 PACKS OF 100).

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS:

A. SIZE: 8.5” x 11”

B. STOCK: White 100# laser compatible Springhill Tag - SHORT GRAIN.

C. NUMBER OF ORIGINALS: N/A

D. PRESSWORK: N/A

E. NUMBERING: N/A

F. INK: N/A

G. BINDERY: Micro Perforate horizontal, two 8.5” perforations; one at 7-3/4” from top edge, 2nd at 9-7/8” from top edge. A vertical perforation 2-1/8” between horizontal perforations at 6” from left edge. A vertical score 2-1/8” between horizontal perforations at 3” from left edge.

H. FINISHED TRIM SIZE: 8.5” x 11”

I. TYPESETTING: N/A

J. SUPPLIED TO VENDOR: A perforated sample will be furnished to the selected vendor by DAS upon request. Return all state supplied materials to the proof to person. Return all state supplied materials to the proof to person.

K. PROOF: A Black White laser to size and carton and/or package label proofs shall be sent to Ohio Department of Public Safety, Printing Services ATTN: Gary Cassell An electronic proof is requested and needs to include package and carton labels and must be emailed to printrequest@dps.ohio.gov for review.

L. PROOF: 50 TEST samples shall be delivered to: Jack Powers, Mainframe Print Center, 2080 Integrity Dr., N., Columbus, OH 43209-1395.

M. PACKAGING: Shrink wrap @ 100/pkg

N. REQUIRED PACKAGE LABELS: BMV 2306P 4/14 Medical Restriction Instructions and Medical Card Paper 46822

100/PK

O. REQUIRED CARTON LABELS: BMV 2306P 4/14 Medical Restriction Instructions and Medical Card Paper 46822 and quantity in carton. All cartons must contain equal quantity with the exception of last carton.

PACKING SLIP: With delivery, provide a delivery receipt which shall include the following information: Name of ordering agency, DAS job number, ODPS order number 46822, quantity ordered, quantity shipped, requested delivery date, actual date of delivery, title of material, and change order(s), if applicable.

PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches, cube form) pallets with four-way entry; flush-type by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 5,000 pounds.

5. DELIVERY: REQUESTED BY 3/28/25 (LIST DELIVERY INSTRUCTIONS)

SHIP TO: DAS Mainframe Print Center, 2080 Integrity Dr North., Columbus OH 43209, Attn: Jack Powers

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000028236 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: