SRA 23-35 HW PORFP DELL Apex Cloud - SBR Only.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

G20P36000XX SRA 23-35

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

DELL

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Hardware Master Contractors authorized for that manufacturer.

If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the PORFP to all Hardware Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

PORFP Issue Date:

mm/dd/yyyy

02/02/2023 PROPOSAL DUE

DATE and TIME:

02/15/2023 at

11:00AM

Place of Performance: 110 Carroll Street Annapolis, MD 21401 Delivery to 120 East Baltimore Street Baltimore, MD 21202

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware 2012 Master Contract BPO # 060B2490022 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA

Small Business Reserve Program are eligible for award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB)

Delivery to:

Maryland State Retirement Agency 120 E. Baltimore Street, 15th floor Baltimore, MD 21202 (No Pallet Jacks allowed)

Security Requirements (if applicable):

1.The Agency reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.5. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 60 days after the set due date above.

6. The Master Contractor must be an authorized reseller for DELL. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screen shot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. The Master Contractor must provide a Mercury Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

9. Equipment must be delivered to:

Maryland State Retirement Agency 120 E. Baltimore Street Baltimore, MD 21202

Invoicing Instructions:

Mail invoice to:

Maryland State Retirement Agency 120 E. Baltimore Street

Attention: Accounts Payable

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland State Retirement Agency

Agency POC Name: Jane Noble, CMPO Agency POC

Phone Number:

410.625.5660

Agency POC Email Address:

procurement@sra.state.md.us Agency POC Fax:

N/A

Agency POC Mailing Address:

120 E. Baltimore Street

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Joe Puller Agency On-site Phone Number:

410.659.5878

Agency On-site Email Address:

helpdesk@sra.state.md.us Agency On-site Fax:

N/A

Agency On-site Address: 120 E. Baltimore Street

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Replacing our old Sans at the DR site

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. DELL APEX Private Cloud C-50

All Flash-N2 NCLSTR Optimized W/RAS VSPH-ENTP

VSAN-ENT CPR

Sub 3 Year, 36 Month(s)

C-50 1 TBD

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. APEX Private Cloud C-50 All Flash-N2 NCLSTR Optimized W/RAS VSPH-ENTP VSAN-ENT CPR Sub 3 Year, 36 Month(s)

Executable Agreement

XX/XX/2024 XX/XX/2027

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Lowest price.

2. Earliest availability.

3.

(insert additional rows as needed)

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.