SR2698_Project_Documents.pdf

REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Part I Rev. 10/11/23 Page 1 of 6

RPS #: 252698MN

RPS TITLE: ENGINEERING SERVICES FOR ENGLEWOOD COASTAL STORMWATER

IMPROVEMENTS

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting a qualified Proposer to provide professional engineering services for the design of stormwater drainage improvements in the Englewood coastal area.

Proposers are required to comply with Part II, Scope of Services, and Attachment A – Disaster Related Contract Provisions.

OpenGov is located at https://procurement.opengov.com/portal/scgov

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a business organization registered with the Florida Department of Business & Professional Regulation (DBPR) to provide engineering services in the State of Florida at the time of submit.

3.2 At least one key personnel listed in the Proposal must be a registered Professional Engineer (PE) licensed by the Florida Board of Professional Engineers at the time of submittal.

3.3 Proposals should demonstrate experience providing stormwater modeling, stormwater drainage system design to ensure identified roads and structures are protected against flooding.

3.4 Preferred Qualifications

3.4.1 Proposer's Lead Engineer of Record (EOR) is a licensed PE with a minimum of 10 years of experience in stormwater modeling in the State of Florida.

RPS Part I Rev. 10/11/23 Page 2 of 6

3.4.2 Proposer's team has transportation/roadway design, stormwater drainage system design, stormwater hydraulic modeling and interconnected channel and pond routing (ICPR) /StormWiseTM experience.

3.4.3 Proposer's team has experience designing project(s) with the following site constraints: commercial and residential uses, right of way, utilities, and floodplain encroachments.

MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

6.2 Grant Documents

6.2.1 This project includes U.S Housing and Urban Development (HUD) Community Development Block Grant Disaster Recovery (CDBG- DR) and Federal Emergency Management Agency (FEMA) grant funding. All applicable grant documents will be included in OpenGov. Grant documents that require Proposer’s signature will be available in the Vendor Questionnaire section.

WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

RPS Part I Rev. 10/11/23 Page 3 of 6

7.1 Ability of Professional Personnel

7.1.1 Single page letter of interest summarizing Proposer’s

qualifications.

7.1.2 Required and preferred licenses and certifications.

7.1.3 Resumes of key personnel, including subconsultants, demonstrating individual qualifications and experience.

7.2 Proposer’s Past Performance & Experience

7.2.1 Complete the Summary of Professional Experience & Capabilities Form in the Vendor Questionnaire section of OpenGov).

Projects submitted should demonstrate the experience of the Proposer, subcontractor(s), and current team members who may have worked for other firms on similar projects and provide detailed information regarding the Proposer’s capabilities, project management techniques, and project controls.

7.3 Approach

7.3.1 Project Approach – Provide a detailed project approach that includes, but is not limited to the following:

a. Project management techniques, controls, program and technologies to be employed to meet project schedule and budget requirements.

b. Assignment of personnel to provide the most efficient service.

c. Where elements of the work will be performed, and who in the organizational chart will oversee performance of the work to provide the most efficient services.

d. Anticipated impacts of the Proposer’s current and projected workload on the project.

e. Detailed information explaining how location of the firm, key personnel and sub-contractors will affect project, including how impact of any physical distance will be mitigated through the use of technology, processes or other means.

7.3.2 Workload

Complete the Current & Projected Workload Form (in the Vendor Questionnaire section of OpenGov) to identify active and awarded projects.

RPS Part I Rev. 10/11/23 Page 4 of 6

7.3.3 Organization

a. Provide an organizational chart delineating personnel assigned to the project (including subconsultants).

b. Provide an organizational chart showing the corporate management structure of the Proposer.

7.3.4 Schedule/Timeline

Provide a graphical representation of the proposed project schedule/timeline indicating major milestones and deliverables.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

8.1.2 Written proposals will be evaluated and scored by the Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

0 N/A

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposer

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8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

The Proposer ranked first by the PSRC will be recommended for award.

AWARD

9.1 It is the intent of the County to award a contract to the Proposer who, in the sole opinion of the County, is most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a CCNA Project Specific Agreement) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract.

RPS Part I Rev. 10/11/23 Page 6 of 6

CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

REUSE OF EXISTING PLANS

12.1 The plans on this project are subject to reuse in accordance with Section

287.055 (10), Florida Statutes.

(End of Part I)

PART II

SCOPE OF SERVICES

RPS Library Rev. 01/31/20 Prepared by Capital Projects Dept. Part II - Page 1 of 2

1. Purpose

The Scope of Services for this contract includes design, permitting, bid phase, and construction phase services for Englewood Coastal Stormwater Improvements (“Project”). The Project will provide for adequate drainage infrastructure to manage stormwater runoff and address potential flooding of South Indiana Avenue, an evacuation route road, and nearby roads and properties. Within 30 days of issuance of the Notice of Recommended Award (NORA), Consultant shall submit a detailed Scope of Services for the County’s consideration and for inclusion in the draft Agreement.

2. Description of Work

A. Consultant shall provide above services for a low-lying area in the Englewood community to reduce future flooding of roads and properties within the area. Existing stormwater infrastructure is limited to undersized reinforced concrete pipes across South Indiana Avenue, North Street, and West Horton Avenue. Spruce Street, West Bay Street, Church Avenue, and Palm Grove Avenue lack adequate drainage infrastructure to manage stormwater runoff and prevent flooding of roads and nearby properties.

The design shall include additional inlets, installation of new reinforced concrete pipe (RCP), and replacement of undersized RCP with larger conduits. Consultant shall include future bidding and construction phase services.

B. The Project roadway limits are located between the following: East/West Dearborn Street to the north, between Michigan Avenue to the east, Lemon Bay to the west and East/West Riverview Avenue to the south.

C. All design services, plans, products, and deliverable shall be in accordance with current editions of all applicable standards, manuals, and guidelines, and grants including those issued by Sarasota County, and state and federal agencies having jurisdiction over the project and of a quality acceptable for use in permitting.

D. Services may include, but are not limited to stormwater analysis, stormwater system design, certification of plans for construction, and/or permitting services.

E. The design will consider the existing site constraints including right of way, easements, drainage canals, environmental considerations, utilities, buried utilities, and Florida Power and Light (FPL) infrastructure.

F. Consultant shall use design criteria for best management practices (BMPs) and pollutant load analysis and recommendations shall reduce the average annual post-development stormwater pollutant loading of Total Suspended Solids (TSS) by 80% or by 95% for stormwater discharges directly into outstanding Florida Waters.

PART II

SCOPE OF SERVICES

RPS Library Rev. 01/31/20 Prepared by Capital Projects Dept. Part II - Page 2 of 2

G. Consultant shall provide grant assistance as necessary for the County’s funding sources which include Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) and by the Department of Housing and Urban Development (HUD) and Community Development Block Grant (CDBG) Resilient SRQ grant, both of which are subject to an environmental review process.

H. Consultant shall provide support services with community stakeholder management, engage in public meetings, neighborhood homeowner association meetings, and prepare alternatives and graphic support renderings for public outreach.

3. Professional Services

Consultant shall provide Project services, which include but are not limited to:

A. Environmental assessment and stormwater treatment design services B. Resource and measurable benefits analysis C. Public information services D. Cultural/historical resources survey and analysis E. Engineering design and analysis F. Stormwater hydrologic interconnected channel and pond routing

(StormWise™) modeling G. Permitting services (local, state, and federal) H. Design specifications and construction documents I. Constructability Review J. Construction Design-Bid-Build Services K. Design-Build Construction Services L. Construction Manager at Risk M. Post design construction services N. Highway/Roadway engineering services O. Maintenance of Traffic Design P. Bridge box culvert design services Q. Surveying and mapping services R. Geotechnical engineering services S. Utility and communication infrastructure engineering services T. Right of ways (acquisition and permitting) U. Traffic control systems V. Subsurface utility explorations W. Stormwater/Surface water management system design X. Meetings, progress reports, and required documentation needed for grant funding and grant support services Y. Federal National Environmental Policy Act requirements Z. Pollutant load analysis and recommendations

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2

B. PROFESSIONAL LIABILITY: Contractor shall maintain Professional Liability, or equivalent Errors & Omissions Liability, with limits not less than $1,000,000.00 per claim/occurrence for professional services rendered under this Contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two-year extended reporting period endorsement.

C. WORKERS' COMPENSATION: Contractor agrees to maintain Workers' Compensation insurance on in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has "leased" employees, the Contractor or the employee leasing company must provide evidence of a Workers' Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida's Workers' Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers' Compensation.

D. BUSINESS AUTOMOBILE LIABILITY: Contractor shall maintain Business Automobile Liability insurance with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor shall maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

(End of Part III)