Sr. Supply Chain Mgt Advisor Sol- Readvertisement.pdf

SOLICITATION NUMBER: 72062121R00004

ISSUANCE DATE: January 20, 2021

CLOSING DATE AND TIME: February 19, 2021, 5:00 P.M.

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) – Offshore Hire- Senior

Supply Chain Management Advisor

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development

(USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Timothy Pruett

Contracting Officer

USAID/Tanzania 686 Old Bagamoyo Road, Msasani

P.O. BOX 9130

DAR ES SALAAM

Tel: 255-22-2294490 Fax: 255-22-2294421 www.usaid.gov/Tanzania http://www.usaid.gov/Tanzania

ATTACHMENT 1 72062121R00004

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72062121R00004

2. ISSUANCE DATE: January 20, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: February 19, 2021, 5:00 P.M.

4. POINT OF CONTACT: Hussein Tuwa, e-mail at htuwa@usai.gov.

5. POSITION TITLE: Senior Supply Chain Management Advisor

6. MARKET VALUE: USD $92,977 – USD $120,868 equivalent to GS- 14. Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: One Year with four option years, estimated to start on April 04, 2021.

The base period will be April 04, 2021 to April 02, 2022, estimated to start on April 04, 2021. Based on Agency need, the Contracting Officer may exercise additional option periods for four years - for the dates estimated as follows:

Base Period: April 04, 2021 to April 02, 2022

Option Period 1: April 03, 2022 to April 01, 2023

Option Period 2: April 02, 2023 to April 06, 2024

Option Period 3: April 07, 2024 to April 05, 2025

Option Period 4: April 06, 2025 to April 04, 2026

8. PLACE OF PERFORMANCE: Dar es Salaam, Tanzania, with a possible travel as stated in the

Statement of Duties.

9. ELIGIBLE OFFERORS: American Citizens

10. SECURITY LEVEL REQUIRED: Facility Access mailto:htuwa@usai.gov

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

USAID/Tanzania requires the highly specialized technical services of a Senior Supply Chain

Management System (SCMS) Advisor for the Health Systems team to oversee complex supply chain related activities, including commodity procurement and systems strengthening, in

Tanzania. The position supports a data- driven and streamlined public sector procurement and distribution system that incorporates essential reproductive child health (RCH), family planning

(FP), tuberculosis (TB), malaria, HIV/AIDS, and other essential commodities. The Senior

Advisor will oversee supply chain activities for the U.S. Government’s (USG) President’s

Emergency Plan for AIDS Relief (PEPFAR) program, President’s Malaria Initiative (PMI), FP, Maternal and Child Health (MCH), and TB Programs. This includes non-USG support provided by other development partners (DPs) to ensure availability of FP commodities.

USAID’s health activities, in Tanzania, meet the needs of a large number of beneficiaries and has an extensive geographical coverage. The Agency’s supply chain portfolio is estimated at

US$120 million per year. The Senior Advisor will ensure that sound policy, strategic and technical analysis occurs in support of these objectives; monitoring and evaluation systems, meet management and reporting requirements; coordination with USG and other partners serves supply chain needs; and that reinforcing Tanzania’s sustainable capacity in these functions is aggressively pursued. The Senior Advisor will serve both USAID and the USG PEPFAR team as the principal expert, source of guidance, and representative on health commodities supply chain management challenges and issues, opportunities, and progress. Besides serving both

USAID and PEPFAR, the Senior Advisor will also coordinate with other major supply chain efforts, including those implemented through the Global Fund for AIDS, TB and Malaria, other donors and key stakeholders. In addition, the incumbent will collaborate with other supply chain advisors and assistants who contribute to the supply chain portfolio in Tanzania.

2. Statement of Duties to be Performed

The position sits within the Health Systems Strengthening Team, in the USAID Health Office, The Senior Advisor will collaborate with other supply chain advisors; other Health Office program staff; legal and political advisors; and PEPFAR interagency colleagues to lead policy, technical and management expertise for the USG’s HIV/AIDS supply chain services support to

Tanzania. As lead technical expert, s/he will also serve as USAID’s supply chain expert for

RCH, FP, Malaria, TB, and HIV/AIDS. S/he will provide policy, strategic and technical advice and expertise to the USAID health office and interagency USG PEPFAR team. If delegated by the Health Office and the Contracting Officer (CO), the position could assume

Contracting/Agreements Officer Representative (COR/AOR) duties for the contracts/cooperative agreement and could carry full technical and managerial oversight responsibilities for various programs. The incumbent will strengthen and expand other existing partnerships for supply chain improvement. S/he will direct attention to policy, institutional and other barriers to effective commodity supply, and identify and advocate innovations, best practices, reforms and training to remedy problems. The Senior Advisor works closely and manages core supply chain management (SCM) duties and responsibilities, in collaboration with a Supply

Chain Specialist and other members of the HSS team.

Specific duties and approximate time allocations follow by area of responsibility.

1. Technical leadership in supply chain management (40% of time)

• Interpret USG supply chain management policy and furnish related analysis and advisory assistance to the Government of Tanzania (GOT). Illustrative policy areas include drug protocols; supply chain integrity (drug quality assurance, commodity security); integrated supply chain services for all health program components; sustainable supply chain financing, promoting and informing best practices for product importation and clearance with key government counterparts.

• Strategic and technical leadership to inform key policy actions/decisions with national regulatory and planning authorities on international best practices for importation and clearance of life saving commodities and medicines. Identify and apply innovative approaches and best practices to achieve supply chain management goals.

• Work with the key Government counterparts that include the central Ministry of Health, Community Development, Gender, Elderly and Child (MOHDCGEC) Pharmaceutical

Services Unit (PSU), the Tanzania Medical and Medical Stores Department, District

Health Management Teams, and individual facility managers to strengthen forecasting of drug and other commodity requirements, and management of their procurement, distribution and storage in Tanzania.

• Act as liaison between USG supply chain implementing partners and the GOT to develop supply chain policies, systems and procedures that ensure reliable and timely procurement and distribution of, and access to, essential health and commodities medicines. These include but are not limited to anti- retroviral drugs, HIV test kits and laboratory supplies, with attention to injection and blood safety, malaria, family planning and other essential health commodities. Represent the USAID Health Office and the USG

PEPFAR team in supply chain technical and coordinating meetings with the GOT; other donors; and Tanzanian and international non-government and private sector organizations.

• Collaborate with the USAID HSS Team lead, the Supply Chain Specialist, the Senior

Advisor for Public/Private Partnerships to develop and support Tanzanian and international partnerships which leverage resources for supply chain services on a steadily expanding, sustainable scale.

• Facilitate and coordinate with key donors and development partners on emerging best practices for logistics and supply chain management, including increased use of data driven systems and approaches to advance SCM improvements.

• Contribute technical and management expertise and rigor to USG thematic groups-including the PEPFAR Technical Working- and produce relevant portions of the Country

Operating Plan.

2. Management and Supervision (30% of time)

• Oversee and Jointly manage the supply chain portfolio of activities estimated at USD $120 million per year.

• Possibly serve as activity manager and COR/AOR, as designated/ delegated by the

CO/HO, for supply chain, infrastructure and equipment maintenance projects and other activities that USAID may undertake. Duties include programmatic and financial oversight; seeing that suitable management information and impact monitoring and reporting systems are in place; and ensuring that obligations, expenditures and pipelines conform to work plans, and that incremental funding is appropriate and timely.

• Conduct work plan review and negotiation, ensuring that contracted technical advice is appropriate, timely and effective.

• Document and report program performance; conduct regular site visits to monitor availability and quality of commodities; review all written reports and furnish feedback to partners; verify asset use; assist with and conduct commodity demand forecasting;

recommend and pursue measures to improve supply chain implementing partners performance.

• Ensure that programs are implemented in compliance with relevant USAID and Office of the Global AIDS Coordinator (O/GAC) guidelines, policies, regulations and procedures.

• Coordinate and manage the SC portfolio together with the Supply Chain Specialist, delegating responsibilities to ensure effective performance and accomplishment of key goals

• Supervise the HSS Foreign Service National (FSN) supply chain specialist and program assistant, with a focus on developing capabilities, mentoring and coaching.

3. Representation and Coordination (20% of time)

• Promote communication and full partnership with USG supply chain Implementing partners, and the MOHCDGEC- including PSU, Medical Stores Department, the Tanzania

Food and Drug Administration and appropriate regional and local public sector and non-governmental entities.

• Be a key liaison for coordination between USG Supply Chain implementing partners and all USG PEPFAR agencies, other USG contractors and awardees, other donors – particularly the Global Fund for AIDS, TB and Malaria - and site managers, to be sure forecasting, ordering and delivery needs are met and coordinated for drugs, testing kits, lab equipment and other essential supplies.

• Serve as key USAID interlocutor with other USG agencies on supply service requirements, performance standards/objectives, and related funding.

4. Office -wide activities (10% of time)

• Contribute to and support HSS -wide duties and tasks related to strategic planning, operational planning, (COP/MOP/OP) and support for the PEPFAR design and implementation cycles.

• Organize and support field visits by external parties that highlight SCM in action.

• Help the USAID’s Development Outreach Coordinator’s (DOC) office maintains web site sections and public releases relevant to USG support for supply chain management.

3. Supervisory Relationship: The incumbent will be performed under the general supervision of the Health Systems Strengthening Team Lead.

4. Supervisory Controls: The incumbent will exercise direct and or functional supervision over

FSN staff- that include SC specialist, to achieve the goals of the supply chain program.

12. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: A master’s degree in international affairs/ development, public health, logistics management, systems and /or health administration; industrial engineering; or comparable education.

b. Work Experience: 8 years’ experience in pharmaceuticals management, health commodity logistics, supply chain capacity building and management in developing country contexts.

HIV/AIDS programmatic experience preferred. Experience with successfully leading large international health programs and systems strengthening actions, as well as with working closely with high-level host government officials, the private sector and multilaterals.

c. Language: Level IV English ability (fluent) is required. The incumbent must possess a high degree of proficiency in both written and spoken English.

d. Knowledge:

● Demonstrated in-depth knowledge and understanding of key concepts, practices in supply chain, procurement and logistics management

● Demonstrated knowledge and understanding of international rules and regulations on procurement and supply chain management.

● Experience with successfully leading large international health programs and systems strengthening actions, as well as with working closely with high-level host government official the private sector and multilaterals.

● Ability to develop and summarize technical information in policy briefs and documents that inform high level decision making

e. Skills and Ability:

● Excellent interpersonal skills and working collaboratively in teams and across the inter-agency to achieve results.

● Demonstrated skills and aptitude to build consensus and exercise political savvy in working with senior level government officials and in responding to internal and external constituencies

● Abilities and skills in mentoring and empowering locally employed colleagues to conduct their work effectively (e.g. active listening, sharing of information),

● Ability to prioritize and schedule tasks that optimizes your productivity and that of others

● Capacity to productively use diverse staff perspectives (e.g. nationality, racial, ethnic, age, sex, religion, etc),

● Ability to motivate self and work with others towards achieving common goals,

● Skills in Microsoft Office Suite applications, including Word, Excel, and PowerPoint.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR

52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Candidates meeting the minimum qualifications for the position will be evaluated based on information presented in the application and reference checks. For purposes of this solicitation, Offerors will be required to have the minimum qualifications expressed in Section II and will be assessed based on the following factors:

1. Education - (10 Points)

2. Work Experience - (40 Points)

3. Skills & Abilities - (20 Points)

4. Knowledge - (20 Points)

5. Language Proficiency - (10 Points)

In order to be considered for the position, a candidate must meet the Minimum Qualifications as stated in Section II above. Consideration and selection will be based on a panel evaluation of the

Evaluation Factors. Please note that not all applicants will be interviewed or contacted. USAID will not pay for any expenses associated with the interviews unless expenses are pre authorized. The applicant's references must be able to provide substantive information about his/her past performance and abilities.

After the closing date for receipt of offers, a selection committee will be convened to review offers and evaluate them in accordance with the evaluation criteria. Offers from candidates who do not meet the minimum requirements will not be considered or scored. Reference checks will be made only for offerors considered as finalists.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3.

3. Offeror submissions must clearly reference the number of this Solicitation to ensure the offer is for the position in this Solicitation.

Interested applicants must submit the following: (1) a current Form AID 302- 3, Offeror

Information for Personal Services Contract-attached to this solicitation; (2) a current resume or curriculum vitae; (3) a cover letter, not to exceed three pages, addressing how the applicant meets the Required Qualifications {(a) education; (b) prior work experience; (c) knowledge, (d) skills and abilities}; and (4) any other documents (certificates, awards, copies of degrees earned, etc.) that address the qualification requirements of the position as listed above, and a list of three (3) to five (5) references with complete contact information, including email address and telephone numbers.

Submittals should be sent to USAID/Tanzania PSC Applications mailbox, at daressalaampscsap@usaid.gov.

I. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Sensitive Positions for National Security (SF-86), or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)

II. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized http://www.usaid.gov/forms http://www.usaid.gov/forms mailto:daressalaampscsap@usaid.gov http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92

Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600)

III. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State

Income taxes.

IV. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION) (B)

QUANTI

TY

(C)

UNI

T

(D)

UNIT

PRIC

E (E)

AMOU

NT

(F)

1130008 Base Period -

Compensation, Fringe

Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code:

R497

1 LOT $ _TBD $_TBD

at

Award after negotiati ons with

Contract or_ http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101 https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms

1130008 Option Period 1 –

Compensation, Fringe

Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code:

R497

1 LOT $ _TBD $_TBD

at

Award after negotiati ons with

Contract or_

1130008 Option Period 2 –

Compensation, Fringe

Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code:

R497

1 LOT $ _TBD $_TBD

at

Award after negotiati ons with

Contract or_

1130008 Option Period 3 –

Compensation, Fringe

Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code:

R497

1 LOT $ _TBD $_TBD

at

Award after negotiati ons with

Contract or_

1130008 Option Period 4 –

Compensation, Fringe

Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code:

R497

1 LOT $ _TBD $_TBD

at

Award after negotiati ons with

Contract or_

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins

(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision

2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations https://www.oge.gov/web/oge.nsf/OGE%20Regulations

USAID IS AN EQUAL OPPORTUNITY EMPLOYER: In selecting personnel, there will be no discrimination based on race, color, religion, sex, politics, marital status, physical handicap, HIV/AIDS status, age, or membership or non-membership in an employee organization.