SQSR.pdf

JUSTIFICATION FOR QUALIFICATION REQUIREMENTS

FAR 9.202(a) Policy and DoD 4120.24-M Defense Standardization Program, Policy and Procedures

26 Jan 2021 Section A & Section B & Section D

RMSC: C (AFMCI 21-113, Contract Maintenance Program for Depot Maintenance Activity Group)

SECTION A: ITEM IDENTIFICATION

1. National Stock Number (NSN): 4120-01-560-9122ZR

2. Part Number (P/N): AC-242-36-31B

3. Noun: Air Conditioner

4. Application: AN/TRC-214

SECTION B:

1. JUSTIFICATION FOR ESTABLISHING A QUALIFICATION REQUIREMENT

a. Criticality: Repair/overhaul of this Air Conditioner requires engineering source approval by the engineering support activity 415 SCMS/GUMAB in order to maintain the quality of the part.

Failure to procure this Air Conditioner from a fully qualified repair source can result in functional deficiencies that will degrade the mission capability of the AN/TRC-214. The proper operation of the Air Conditioner is vital to the operational capabilities of Ground Theater Air Control Systems (GTACS). Qualifying as a repair source is necessary to assure the government that the Air Conditioner repaired by the offeror will perform properly in the Ground Theater Air Control Systems (GTACS). Failure to properly repair the Air Conditioner may result in compromising the operational capabilities of the AN/TRC-214. Completion of the specified repair source qualification requirements will ensure the government that the offeror is capable of repairing the Air Conditioner in compliance with the applicable specifications and data. The completion of these repair source qualification requirements will establish the technical capability of the offeror to support the government’s need for the repair of this Air Conditioner.

b. Complexity, Repair Processes, and/or Material Considerations: N/A

c. Form, Fit, Function, and Interface: The qualification requirements specified herein are necessary to verify the structural and/or functional integrity and/or fit, form, and interface of the Air Conditioner being procured.

2. REASON WHY QUALIFICATION REQUIREMENT MUST BE DEMONSTRATED PRIOR TO ANY CONTRACT

AWARD

a. Completion of the specified pre-contract award qualification requirements are necessary to assure the government that the offeror is capable of repairing the Air Conditioner in compliance with the applicable technical specification/data within the schedule and economic constraints of our contracts. There are significant technical and schedule risks which can only be minimized by a completion of the requirements prior to contract award.

b. Qualification Requirement Cost Estimate: Estimated likely costs for testing and evaluation, which will be incurred by the potential offering party to become qualified are $0.00.

c. Qualification Time Completion Estimate: It is the estimate of the engineering support activity that completion of this qualification effort should require 60 days. This is based on complexity of the Air Conditioner and other factors.

JUSTIFICATION FOR QUALIFICATION REQUIREMENTS

FAR 9.202(a) Policy and DoD 4120.24-M Defense Standardization Program, Policy and Procedures

26 Jan 2021 Section A & Section B & Section D

SECTION D: SIGNATURES

X Chief of Contracting Office (COCO)

X 415 SCMS/GUEA Lead Engineer

Engineer Support Activity (ESA)

X 415 SCMS/GUEA Engineer

Engineer Support Activity (ESA)

REPAIR QUALIFICATION REQUIREMENTS

NSN: 4120-01-560-9122ZR

P/N: AC-242-36-31B

Noun: Air Conditioner Application: AN/TRC-214

26 Jan 2021 Supporting Information

Qualification Requirement Cost Estimate

Estimate the likely cost for testing and evaluation which will be incurred by the potential offeror to become qualified. This is a requirement of FAR 9.202(a)(1)(ii) and 10USC2319(b)(3) (The following categories may not apply in all cases. The product engineer should identify the costs applicable to the project and indicate N/A on all sections that do not apply.)

Total cost is $ 0.00

Section A. Shipping, if required, use DD Form 1654, Evaluation of Transportation Cost Factors to develop the information. Refer any questions to the Procurement Contracting Officer for cost estimation.

N/A

Section B. Dimensional/Electronic Verification. Contact the science/engineering laboratory to obtain cost estimates (bids) for tests such as:

$ 0.00

a. Chemical N/A

b. Metallurgical $ 0.00

(1) Destructive N/A

(2) Non-Destructive N/A

c. Dimensional N/A

d. Electronic N/A

e. Mechanical N/A

f. Non-Destructive Inspection N/A

Section C. Nuclear Hardness [This includes cost of shock, vibration, and Electro-Magnetic Pulse (EMP)]. Contact Systems Engineering Integration and Test Division for hourly rate.

N/A

Section D. Form, Fit, Function and Interface. Contact your organizational Production Management Specialist (PMS) to obtain information on the same or similar item where work has been accomplished in the past using AFMC Form 206, Temporary Work Request.

N/A

Section E. Original Equipment Manufacturer (OEM) Qualification Testing (If required) $ 0.00

a. Laboratory Costs (Costs are directly dependent on the type of testing to be accomplished and the location and duration of the testing. For example, landing gear laboratory testing is normally accomplished on a dynamometer and costs vary from $25,000 to $500,000 depending on the depth of testing. Aircraft and missile testing will vary as the requirement dictates and the cost will have to be identified by the source of testing).

N/A

b. Flight/Data Reduction & Analysis Costs. N/A

Section F. Travel by Contractor to Test Site (if required) $ 0.00

a. Lodging N/A

b. Per Diem N/A

c. Rental Cars N/A

d. Incidentals (Verified) N/A

Section G. SAR Package Development/Evaluation Cost: A potential new source’s development of a Source Approval (SAR) package may cost as much as:

N/A

In addition, the cost incurred for Government evaluation of their SAR may be as much as: N/A

Evaluation cost may be born by the government if it is in the best interest of the Government to qualify alternate sources.

N/A

P/N: AC-242-36-31B

26 Jan 2021 Section C 1/3

SECTION C:

1. QUALIFICATION REQUIREMENTS THAT MUST BE SATISFIED TO BECOME A QUALIFIED SOURCE

a. Prequalification Notice: The offeror shall notify the appropriate government Small Business Office or, if responding to a solicitation, the contracting officer in the appropriate government contracting office, of intent to qualify as a source for this Air Conditioner.

b. Facilities, Testing, and Inspection Capabilities: The offeror must certify to the government that they have, or have access to, the required facilities and equipment to repair, inspect, test, package, and store the item. The offeror shall make their facilities, equipment, tooling, and personnel available for evaluation and inspection by the government.

c. Data Verification: The offeror must verify that they have a complete data package. This verification must include a complete list of all procedures, drawings, and specifications, including change notices. The offeror must have in their possession, at a minimum, the current revision of Applied Companies (CAGE 54080) Operations and Maintenance Manual, TM-AC242-

36-31B. The offeror shall show that they have access to the latest version of this manual and may also be required to produce copies of all other applicable procedures, drawings, or specifications.

d. Repair Process Verification: The offeror must repair this item to conform to the government requirements as prescribed within the ESA-approved engineering/technical data package. The offeror must show compliance with Unique Identification (UID) requirements in accordance with DFARS 211.274 as prescribed within the ESA-approved engineering/technical data package. The offeror must provide, at their own expense, data showing the results of all quality, performance, and environmental evaluations conducted by the offeror to show compliance with the government requirements as prescribed by 415 SCMS/GUMAB. The offeror shall also identify its sources for materials and its standards for internally used processes.

e. Test and Evaluation and/or Verification: The offeror, at their own expense, shall prepare and submit to 415 SCMS/GUMAB for their prior approval, a qualification test plan/procedure detailing how they intend to verify compliance with all performance, environmental, mechanical, and quality assurance requirements identified by the latest version of TM-AC242- 36-31B and associated documents. After completion of the approved qualification testing, the offeror shall be required to submit a complete test report of the results to 415 SCMS/GUMAB for their review and approval prior to the contract award. The test report shall describe in detail the point(s) in the repair process that testing occurred, and if failures are noted, the corrective action taken and the results of the retest. The government retains the right to exercise the option to inspect the testing processes, including on-site witnessing of any or all documented testing. To allow accomplishing this, the offeror shall notify the government at least 15 days in advance of the occurrence of any testing that will be used as a basis for qualification. The offeror’s facilities shall be made available for government inspection during these tests.

P/N: AC-242-36-31B

26 Jan 2021 Section C 2/3

f. Qualification Article Verification: N/A

g. Qualification Requirement Cost Estimate: Estimated likely costs for testing and evaluation, which will be incurred by the potential offering party to become qualified are $0.00.

h. Qualification Time Completion Estimate: It is the estimate of the engineering support activity that completion of this qualification effort should require 60 days. This is based on complexity of the Air Conditioner and other factors.

i. Qualification Time Limitation: An offeror may not be denied the opportunity to submit and have considered an offer for a contract if the offeror can demonstrate to the satisfaction of the contracting officer that the offeror (or its product) meets these standards for qualification or can meet them before the date specified for award of the contract. The award will not be delayed to provide the vendor with an opportunity to demonstrate its ability to meet the standards specified in this qualification requirement.

j. Evaluation of Proposals Not Previously Qualified: The offeror must be fully qualified in order to be eligible for a contract award. Therefore, the offeror must fulfill all of the requirements stated, in writing, in the qualification requirement before the date specified for award of the contract. Once all requirements are met, the offeror will be listed as an approved repair source for this item. Approval, however, does not guarantee subsequent contract award.

P/N: AC-242-36-31B

26 Jan 2021 Section C 3/3

2. SOURCE QUALIFICATION WAIVER REQUIREMENTS

Sources who meet any of the following Source Qualification Waiver Criteria (QWC) may apply for a waiver of all or part of the qualification requirements. If a waiver is granted and the offeror is awarded a contract, the offeror may still be required to provide a post-contract award first article exhibit to verify production capability:

a. QWC1: The potential source submits written certification that the articles have been supplied to the government or original equipment manufacturer (e.g., DD Form 250, Material Inspection and Receiving Report, Purchase Order invoice, etc).

b. QWC2: N/A

c. QWC3: A source qualified to provide an assembly is usually qualified to provide subassemblies, major components, and items of that assembly.

d. QWC4: A source qualified to provide earlier dash numbers of a basic P/N may be qualified to provide other dash numbers of that same basic P/N, provided there is no increase in complexity, criticality, or other relevant requirements.

e. QWC5: A source qualified to provide a similar or like item can be qualified to provide the required item. However, for approval, the engineering authority must verify that there is no increase in complexity, criticality, or other requirements over that of the similar item. At a minimum, the source shall provide a complete set of drawings for the similar item and written proof, such as purchase orders, shipping documents, etc., to show that the similar item was provided to the original equipment manufacturer or DoD.

f. QWC6: A source previously qualified to provide an item, but which has been purchased, sold, merged, absorbed, reformed, split, etc., may qualify if it can be established that the qualification is currently with the requester and that the requester has the same or equivalent facilities, tooling, equipment, personnel, and utilizes the original forging, castings, etc., in the repair process.