SPS-FY18-013_JETS_EFO_Data_Lakev4_SIGNED.pdf

DEFENSE LOGISTICS AGENCY

DLA CONTRACTING SERVICES OFFICE - PHILADELPHIA

700 ROBBINS AVENUE

PHILADELPHIA, PENNSYLVANIA 19111-5092

JUSTIFICATION FOR AN EXCEPTION TO FAIR

OPPORTUNITY (FAR 16.505(b)(2))

Upon the basis of the following justification, I hereby approve the issuance of the contractual action described below using an exception to fair opportunity, pursuant to the authority cited herein.

1. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY:

Agency Requiring Activity:

Defense Logistics Agency (DLA) 8725 John J. Kingman Road Fort Belvoir, Virginia 22060-6221 Standard Procurement System (SPS) Office, J62CB POC: Jack Rothwell Phone: 571-767-6814

Contracting Activity:

DLA Contracting Service Office- Philadelphia 700 Robbins Avenue Philadelphia, PA 19111-5092 POC: Maureen Gushue Phone: 215-737-2572

2. NATURE AND DESCRIPTION OF THE ACTION BEING APPROVED:

Pursuant to FAR 16.505(b)(2)(i)(B), the action being approved is an exception to fair opportunity.

This justification authorizes the use of other than full and open competition for a Firm Fixed Price task order to provide continued support for the Data Lake Utility effort for the Standard Procurement System (SPS). The acquisition will be a sole source award under the J6 Enterprise Technology Services (JETS) contract vehicle.

The task order will be for a forty (40) week period.

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET

THE AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT:

The Standard Procurement System (SPS) is scheduled to sunset beginning in September 2020, with full retirement by September 2023. To aid in the retirement of SPS, user communities with contracts that are closed but still within the retention period require a holding location other than their local SPS database. The Data Lake provides data storage with advanced reporting capability and is the target repository for holding this closed contract information from SPS. Moving this closed contract information off the SPS servers will allow SPS JPMO to retire Sybase licenses and phase out the current server locations that host and maintain the software. This effort will create a utility to extract all the native data and documents associated with closed contracts for upload to the Data Lake. The scope of this effort includes design, development, testing and documentation of this new utility.

The estimated dollar value of this requirement is $462,065.30.

4. IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY (SEE FAR

16.505(b)(2)) AND THE SUPPORTING RATIONALE, INCLUDING A

DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF

THE EXCEPTION CITED:

Per FAR 16.505(b)(2)(i)(B) an exception to the fair opportunity process is justified because only one awardee is capable of providing the supplies and services required at the level of quality required because the supplies or services ordered are unique and highly specialized. This requirement is so specialized that only one vendor, CACI, can supply this service.

The core software underlying SPS, Procurement Desktop – Defense (PD2), is a COTS product developed by CACI (formerly American Management Systems) under commercial investment. CACI retains data rights to the SPS software. Consequently, certain activities, such as modification of the software source code can only be performed by CACI, as only CACI has the data rights to the SPS software.

5. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

As the Contracting Officer, I hereby determine that the anticipated cost to the Government will be fair and reasonable. Price will be analyzed in accordance with FAR 15.404-1 procedures. It is anticipated that the Government will use various price analysis techniques including, but not limited to: (1) Comparison of proposed prices to historical prices paid; (2) Comparison of proposed prices with independent Government cost estimates; and (3) Comparison of proposed prices obtained through market research for the same or similar items. The Contracting Officer will determine that the price is fair and reasonable prior to task order award.

6. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

N/A

7. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE EXCEPTION TO

FAIR OPPORTUNITY BEFORE ANY SUBSEQUENT ACQUISITION FOR THE

SUPPLIES OR SERVICES IS MADE:

The SPS JPMO will continue to consider whether the portions of the services described above, for which source code access is not required, can be severed from the follow-on contract and acquired through competitive acquisitions. To date, SPS JPMO has been able to sever, and issue competitive solicitations for, Legacy Integrations, Integrations Support, Training, and Level I Call Center services. These services were covered under the initial CACI contract which expired on 30 September 2006. The SPS JPMO broke the pieces out because they are confident that there is now experience and expertise with the SPS product suite to result in adequate proposals. These areas of services do not require access to the CACI Proprietary source code.

At this time, CACI is the only company that can support DLA’s continued mission requirements and meets the Government’s needs. However, DLA has and continues to exercise competition as often as possible and is required to conduct ongoing reviews to keep abreast of new technology, both in industry and in the Government. As a continuing effort, DLA uses a variety of vendors, manufacturers and contracts to fulfill its requirements and will continue its practice of surveying the market to ensure full and open competition.

8. CERTIFICATIONS.

TECHNICAL CERTIFICATION

Requirements Certification: I hereby certify that the support data provided for which I am responsible and which form a basis for this justification are complete and accurate.

Jackie Bostic DATE SPS JPMO/ Program Manager

Technical Certification: I hereby certify that the support data provided for which I am responsible and which form a basis for this justification are complete and accurate.

Jack Rothwell DATE SPS JPMO/ IT Analyst

Contracting Officer Certification:

I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.

Valarie Palumbo DATE Contracting Officer DLA Contracting Services Office – Philadelphia