RFI_Attachment 1_SQS.pdf

SOURCE QUALIFICATION STATEMENT (SQS)

Introduction:

This document defines the Qualification Requirements (QR) and administrative criteria necessary to establish source approval for the item(s) listed in Section A from the approved sources listed in Table I of this document. There are three types of offers considered under this SQS: Manufacturing and Procurement, Procurement Only, and Repair, Overhaul, Maintenance and Modification (ROMM).

1. Manufacturing and Procurement: The offeror of the item possesses the required Technical Data Package (TDP), tooling, and manufacturing capabilities to produce and deliver a fully compliant, field-ready asset from raw materials and/or piece parts.

2. Procurement Only (Distributor / Supplier): The offeror operates as an authorized vendor/ distributor supplying the item from an approved manufacturing source. The offeror does not perform value-added manufacturing, assembly, or modification but must provide documentation verifying traceability from the approved Original Equipment Manufacturer (OEM).

3. Repair, Overhaul, Maintenance and Modification (ROMM): The offeror possesses the technical data, specialized tooling, and depot-level capabilities to restore a non-serviceable asset to its original operational performance standards and operational safety, suitability, and effectiveness (OSS&E) limits.

SECTION A: ITEM IDENTIFICATION

Stock Number (NSN): Part Number:

Nomenclature:

Technical Order (If Applicable):

Note: Potential vendors will have to obtain access to the USAF Technical Order system- the Enhanced Technical Information Management System (ETIMs). This system is the source for the most up to date USAF TOs.

AMSC Code:

SECTION B: JUSTIFICATION FOR ESTABLISHING A QUALIFICATION REQUIREMENT

Note: Reference AFI20-106 Management of Aviation Critical Safety Items

Aircraft Applicability:

Item Description / Application:

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SECTION C: EFFORT IDENTIFICATION

Select one of the following options corresponding to this qualification effort:

MANUFACTURING & PROCUREMENT

PROCUREMENT ONLY

REPAIR, OVERHAUL, MAINTENANCE, AND MODIFICATION

Failure Modes & Potential Impact:

Criticality Determination & Critical Characteristics:

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SECTION D: QUALIFICATION & WAVIER REQUIREMENTS

The requirements described herein are typical for Critical Safety Items (CSI). Prospective sources must satisfy these criteria to become qualified. For specific requirments tailored to this item, contact the Cognizant Engineering Authority listed in Section E.

1. Source Approval Request (SAR) Package:

All potential vendors who have not been approved for this effort will be required to submit a SAR package for review / approval by the Cognizant Engineering Authority listed in Section E. If approved, the qualified vendor shall be added to the Approved Sources list in Table 1 of this document. SAR packages shall be submitted containing all required content in the style/format as directed by AF Rotary Wing SAR Package Submission Guide (WIH-ENG-07001, Revision A).

Note: previously approved vendors may be required to complete a new SAR package submission if quality deficiencies have become a concern, or if the vendor has undergone changes of ownership or acquisitions.

a. Facilities - The offeror must certify to the government that they possess the required facilities, tooling, and equipment to manufacture or repair, inspect, test, package, and store the item. The offeror shall make their facilities, equipment, tooling, and personnel available for evaluation and inspection by the government.

b. Manufacture or Repair, Overhaul, Maintenance, and Modification - The offeror must manufacture or repair/overhaul this item to conform strictly to government requirements as prescribed within the Technical Data Package (TDP) and/or respective Technical Order (TO) approved by the Cognizant Engineering Authority. The offeror must certify that they have legal access to use the required technical data; unauthorized use of proprietary data is strictly prohibited. The offeror must provide, at their own expense, comprehensive data showing the results of all quality, performance, and environmental evaluations conducted by the offeror to demonstrate compliance with the government requirements as prescribed by the Cognizant Engineering Authority listed in Section E.

Additionally, the offeror shall identify its material sources, internal process standards, and provide evidence of a management process specifically tailored to managing Critical Safety Items (CSIs) and their associated critical characteristics.

2. First Article Verification:

The offeror may be required to provide, at their own expense, a pre-contract award qualification article for evaluation by the government. This article must comply with all of the requirements of the authorized Technical Data Package (TDP) and/or respective Technical Order (TO). This article may be subjected to a form, fit and function evaluation to demonstrate compatibility with the weapon system and to evaluate the manufacturing or repair capability of the offeror. This article may be subjected to destructive testing to verify technical drawing compliance. Successful completion of the qualification testing does not guarantee any contract award. If the offeror is deemed qualified and awarded the contract, a post-award first article exhibit may still be required to verify ongoing production or repair capability.

a. First Article Requirements - If required, the following list details the basic requirements for submission of First Articles in order to qualify to become an approved source of this item. For a full comprehensive list of requirements, First Articles shall be submitted in accordance with guidance directed by AF Form 260 (First Article Requirement Document).

i. Pre-qualification articles (first articles): Potential vendors must provide pre-qualification article(s) of the part number listed in Section A for evaluation by the government. The source shall provide a complete report on each of the parts, verifying compliance with all requirements of the authorized engineering drawing. The delivered article(s) will be inspected and evaluated by DCMA for compliance with qualification requirements in accordance with AFMC Form 807.

ii. Previously qualified vendors may be subject to first article testing if they have not manufactured this item within the last 3 years.

iii. A qualified source may have its process reviewed if it is the subject of a Quality Deficiency Report (QDR). The Government reserves the right to revoke source qualification and require full recertification per this document.

iv. The Cognizant Engineering Authority listed in Section E reserves the right to revoke qualification status dependent upon the results of the First Article Testing. Failed First Article Testing will likely result in disqualification for the current effort and require the vendor to resubmit for future efforts.

b.Waiver Requirements - Requirement for first article submission may be waived at the discretion of the Cognizant Engineering Authority listed in Section E. Sources meeting any of the following source qualification waver criteria may apply for a waiver of all or part of the qualification requirements.

i. The potential source submits written certification that the articles have previously been supplied to the government or to the Original Equipment Manufacturer (aircraft OEM) (e.g., DD Form 250, Material Inspection and Receiving Report, Purchase Order invoice).

ii. The potential source is the Original Equipment Manufacturer (aircraft or part/assembly OEM).

iii. The potential source is qualified on the right-hand article and requests qualification on the left-hand article (applicable if they are mirror images).

iv. A source qualified to provide an assembly is generally deemed qualified to provide subassemblies, major components, and individual items of that assembly.

v. A source qualified to provide earlier dash numbers of a basic P/N may be qualified for other dash numbers, provided there is no increase in complexity, criticality, or other relevant requirements.

vi. A source qualified to provide a similar or like item may be qualified to provide the required item, subject to verification by the Cognizant Engineering Authority that there is no increase in complexity, criticality or other relevant requirements. At a minimum, the source shall provide a complete set of drawings for the similar item and written proof (such as purchase orders, shipping documents, etc.) to prove that the similar item was provided to the Original Equipment Manufacturer (OEM) or Department of Defense (DoD).

vii.A source previously qualified to provide the item, but which has undergone ownership changes (merger, acquisition, reformation, split, etc.), may qualify if it can be established that the qualification is currently with the requester and that the requester has the same or equivalent facilities, tooling, equipment, personnel, and utilizes the original forging/castings (etc.) in the manufacturing or repair process.

viii. Companies who currently possess official certification as an OEM authorized service center for component Repair & Overhaul for the applicable aircraft listed in Section A and have performed an Assembly Repair and Overhaul in the last 3 years of the item listed in Section A are currently qualified to repair, overhaul and test the items listed in Section A.

1. These companies may be waived from First Article Testing, dependent upon the current status of the vendor, at discretion of the Cognizant Engineering Authority.

c. Test and Evaluation and/or Verification - The offeror, at their own expense, may be required to prepare and submit a qualification test plan/procedure to the Cognizant Engineering Authority for prior approval; this plan must detail how the offeror intends to verify compliance with all performance, environmental, mechanical, and quality assurance requirements identified by the authorized engineering drawings. Upon completion of the approved qualification testing, the offeror may be required to submit a complete test report of the results to the design control authority AFLCMC/ WIHEZ for review and approval prior to contract award. The government retains the right to exercise the option to inspect the testing processes, including on-site witnessing of any or all documented testing. To exercise this option, the offeror shall notify the government at least 30 days in advance of any testing that will be used as a basis for qualification. The offeror’s facilities shall be made available for government inspection during these tests.

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SECTION E: GOVERNMENT CONTACT

Cognizant Engineering Authority (Organization/Department): ____________________

The Government Point of Contact for the technical requirements specified in this qualification effort is listed below:

NAME:

TITLE:

ORG/DEPARTMENT:

WORK-SITE ADDRESS:

WORK NUMBER:

WORK EMAIL:

SECTION F: APPROVED SOURCES

1. Manufacturing and Procurement: Sources designated in Table 1 under "Manufacturing and Procurement" are qualified to manufacture, test, and deliver the subject item directly to the Government in accordance with approved technical data, drawings, and specifications.

2. Procurement Only: Sources designated in Table 1 under "Procurement Only" are qualified to supply the subject item as an authorized vendor/distributor. These sources are strictly prohibited from manufacturing, altering, modifying, or repairing the item. They must procure the item exclusively from an approved manufacturing source listed in Table 1 and provide unbroken traceability back to the manufacturer.

3. Repair, Overhaul, Maintenance, and Modification (ROMM): Sources designated in Table 1 under "ROMM" are qualified exclusively to perform repair, overhaul, and testing of the subject item in accordance with the specified Air Force Technical Order (TO) or other government-approved technical documentation. These sources are not authorized to manufacture, supply, or solicit new-production items unless explicitly qualified in Table 1 of this document.

Note: A Source Qualification Statement and Source Pre-Qualification Statement shall be posted with the Request for Information / Sources Sought Synopsis (RFI/SSS) for all overhaul/repair efforts, unless specified by the Cognizant Engineering Authority that either is not required. For more information about repair/overhaul (if applicable) of this item, reference the corresponding Source Pre- Qualification Statement.

4. Source Review: OEM (aircraft or part/assembly) are not required to complete a source review of this item as they are deemed qualified/capable of manufacturing or repairing and delivering this item.

However, the Cognizant Engineering Authority can request a source review of the OEM (aircraft or part/assembly) at their own discretion, typically due to prior quality deficiencies.

Alternate sources will require an initial source review via submission of a Source Approval Request (SAR) package and shall be revalidated by the Cognizant Engineering Authority to ensure they remain capable of delivering satisfactory items if they have not delivered the specific CSI to the DoD within 3 years of an anticipated solicitation. Alternate sources require re-evaluation in cases of product quality concerns, manufacturing process changes, if the source has transferred its manufacturing facilities since the last manufacture, or the company has experienced severe financial difficulties. Only the Cognizant Engineering Authority can determine whether re-evaluation should be waived or the extent to which re-evaluation should be relaxed. (per AFI 20-106).

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SECTION G: APPROVAL SIGNATURES

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The authority granted by the signatures below for this qualification requirement shall not exceed seven

(7) years past the last signed date. Qualification requirements must be examined and revalidated if the last signed date is over 7 years old (per FAR 9.202(f)).

AFLCMC/WIHEZ Engineer:

AFLCMC/WIHEZ Branch Chief:

Standardization Office:

Note: The Standardization Office signature is only required if the qualification requirements being specified are for products that ARE included on a Qualified Products List (QPL) or manufactured by business firms BEING INCLUDED on a Qualified Manufacturers List (QML) per DFARS PGI 209.202.

Approval Iteration:

Note: An approval iteratrion represents the addition or removal of a company in Table 1 or any other update to this document that requires a new signature approval.

5. Additional Alternate Sources: A vendor may submit a SAR package for review to the Cognizant Engineering Authority in order to become an alternate source of this item. Should the Cognizant Engineering Authority approve the vendor for this item, the vendor shall be added to the list in Table 1 below and considered for competitive manufacturing and/or procurement and/or repair/overhaul as noted in the Qualification Status column.

Table 1: Approved / Qualified Vendors List

Vendor Name & Address Cage Alternate Source

Review Date

Qualification Status Manufacturing & Procurement

Procurement Only

ROMM

Untitled

3255 Bell Helicopter Blvd, Fort Worth, TX 76118-7630 1: Woodward HRT, Inc.

25200 W Rye Canyon Rd., Santa Clarita, CA 91355-1204 2: Malmrose Heli Services Inc.

890 Robinson Dr.

North Salt Lake City, UT 84020