Solicitation_19-R-0071_Memo.doc

DEFENSE LOGISTICS AGENCY

Aviation 235 Byron Street, Suite 19A

ROBINS AFB, GEORGIA 31098-1813

IN REPLY

REFER TO

DLA-AW

6 September 2019

BAE

Systems Controls, Inc.

Attn: Colleen Watson

RE: Letter Request for Proposal SPRWA1-19-R-0071 The Defense Logistics Agency (DLA) wishes to add the following three Circuit Card Assembly NSNs to support the RSAF F-15 Program to the DLA-BAE Long Term Contract SPM4AX-15-D-9414.

FMS Circuit Card Assemblies:

5998-01-626-9360 Qty: 05 5998-01-661-8821 Qty: 05 5998-01-361-9735 Qty: 05 DLA Contracting POC Identification:

Lorey Barwick, DLA-AW. Robins AFB Contracting Officer

Lorey.Barwick.1@us.af.mil, 478-926-6475 A. Please adhere to the following timelines:

1. Indicate your intention in writing to provide a responsive proposal to this RFP within five (5) business days. It is requested that a negative response be accompanied by an explanation. Responses shall be provided to the contracting POC identified above.

2. Please provide a written proposal,

3. Your proposal response shall be submitted before 4:00 p.m. Eastern Standard Time (EST), 06 November 2019.

B. Instructions:

1. The negotiated contract shall govern the Contractor’s and Government’s rights and obligations.

2. Contract clauses are governed by the Basic contract, SPM4AX-15-D-9414 and its modifications. No alternate or additional clauses shall be submitted with this proposal. Clause suggestions will be sent to the Primary Procuring Contracting Officer, Orlando Holloway, for his consideration.

3. This Memo RFP is not an authorization to start work.

4. Please ensure that you read the entire contract, including modifications and RFP, including all of the attachments and amendments/modifications, prior to submitting your proposal. Your proposal shall be in full compliance with the instructions of this RFP and the Basic Contract. (See RFP Pricing Notes below.)

5. Your proposal shall remain valid for a minimum of ninety (90) days from day of receipt by the government.

C. Contract Information/Structure: The government contemplates Firm-Fixed-Pricing for the Delivery Order of these add-on NSNs in accordance with the overarching basic contract. This is a Letter RFP for a one-time NSN spares requirement for Circuit Card Assemblies generated by the RSAF F-15 Program for FY 20.

Note 1: The Government intends to award a single Indefinite Delivery/Indefinite Quantity Delivery Order for the supplies specified herein, CLINs 0001 through 0003. If practical, the contractor is encouraged to provide economic price breaks within the quantities that are considered advantageous to both the contractor and the Government IAW FAR 52.207-4.

Estimated contract value is determined based on multiplying the Quantity by the Unit Price to calculate the Total Estimated Price. If CDRLS are included, they are assumed to be Not Separately Priced (NSP.)

For purposes of proposal submission and evaluation, supporting documentation will be provided for the each Quantity /Quantity Range by CLIN and will follow the parameters set forth in FAR 15.403-5(b)(1).

Note 3: Transportation of items delivered hereunder shall be in accordance with DD Form 1653 attached to each delivery order issued hereunder.

Note 4: Items delivered hereunder shall be packaged in accordance with MIL-STD-2073-1, Standard Practice for Military Packaging. Shipping and storage container markings shall be in accordance with MIL-STD-129, Standard Practice for Military Marking. Bar code format shall conform to bar code symbology Format 3 of 9, Code 39 as specified in MIL-STD-129. Additional instructions are specified on AFMC Form 158 attached to each delivery order issued hereunder.

Note 5: Radio Frequency ID Tags Required on items valued with a Unit Price over $5000.00

(High Value Items)

Note 6: Quality Assurance shall be in accordance with AFMC Form 807 attached to each delivery order.

D. Proposal Content/ Cost/Price Supporting Documentation At a minimum your proposal shall include the following:

1. The offeror shall prepare one summary pricing schedule in a Microsoft Excel file (Cost.xls). The offeror shall provide fully supportable cost data which rolls up to the offerors summary schedule for all CLINs and all ranges.

Contractor is requested to include the following with their proposal as applicable in order to expedite Government proposal review/analysis:

- Cost models in excel with live formulas

- Actual costs from the last three years or last three completed lots

- Actual rate history from the last three years

- Subcontract proposals/supporting data/cost-price analysis reports

- See proposal adequacy checklist IAW 252.215-7009

- Labor hour matrix by WBS/CLIN/YEAR

2. Submission must include working excel formulas. Submission shall be in accordance with FAR 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are required. Contractor shall submit a working Cost Model in Excel by pricing period by Cost Element by CLIN that links each Work Breakdown Structure (WBS) to the applicable CLINS with a total summary by Cost Element for each pricing period and a total summary for all pricing periods by Cost Element. This Excel Cost model shall include all formulas necessary to calculate the various elements of costs shown i.e. appropriate base(s) and rate(s) and amounts. All information supporting each CLIN should be visible and verifiable in the Excel Model.

Back up documentation shall detail the labor categories to be used, labor hours proposed by category, material and equipment cost and supporting data for all cost elements and a total cost breakdown. The offeror shall also provide supporting cost/price documentation for all proposed subcontractors, to include the proposed type of subcontract.

a. Materials: If providing a Consolidated Bill of Material (CBOM), the Cost Model should include all vendors/suppliers/subcontractors and should be sortable by vendor. The Government requests this same information which flows down to your subcontractors and Interdivisional Work Orders (IWO) be provided by the contractor.

b. Period of Performance: TBD

c. Per FAR 15.408 Table 15-2, cost analyses must be performed by the offeror for subcontracts identified in the Consolidated Bill of Materials as having total proposed pricing that exceeds the regulatory threshold indicated in FAR Part 15.403-4. Fair and reasonable subcontractor analysis in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations shall be provided.

d. A sanitized cost break-down (no cost information, no rates/dollars) shall also be provided in a Microsoft Excel File.

e. The contractor shall provide supporting documents to include at least one of the following (1) a copy of the most recent Forward Pricing Rate Agreement; (2) a Defense Contract Audit Agency (DCAA) or Defense Contract Management Agency (DCMA) audit or review; or (3) Other statement of current rates to include documentation to validate proposed rates. Additionally, the contractor shall provide explanation of where they are in their rate review cycle.

f. Identify key business unit personnel related to contracting, technical and pricing questions and known DCMA or DCAA business unit points of contact (POCs) to expedite the question/review process.

g. In accordance with FAR clause 52.215-22, Limitation on Pass-Through Charges, if BAE intends to subcontract more than 70 percent of the total cost of work to be performed under the resulting add-on, BAE shall identify in its proposal a description of the value-added provided by BAE as related to the work to be performed by the subcontractor(s) as defined by FAR clause 52.215-23.

Please provide certified cost or pricing data no later than 06 November 2019. If you have any questions, feel free to contact Lorey Barwick, Contracting Officer, email: lorey.barwick.1@us.af.mil, or phone: 478-926-6475.

Sincerely, Lorey Barwick

ENCL:

Attachment 1: Contract Attachments, (Packaging, Transportation, Quality)

_948952477