Official Letter RFP (Radiance SPRRA226R0040)_SAM.GOV copy.pdf

DEFENSE LOGISTICS AGENCY

AVIATION

5201 MARTIN ROAD

REDSTONE ARSENAL, ALABAMA 35898

IN REPLY REFER: DLA AHCA

February 19, 2026

Radiance Technologies, Inc 350 Wynn Drive NW Huntsville, AL 35805

CAGE: 1H1J5

Small Business

RE: Letter Request for Proposal (RFP) SPRRA2-26-R-0040

Ms. Amy Bailey, The Defense Logistics Agency (DLA) intends to create a single purchase, cost-plus-fixed-fee (CPFF) type contract with a 5-year period of performance on a sole-source basis to Radiance Technologies. This contract will be for the acquisition of material (hardware and software) procurements and/or experimentation and technology demonstration in support of range modernization, including prototype design and development for quick reaction test instrumentation requirements and assessment of potential technical investments for the Ronald Reagan Ballistic Missile Defense Tests Site (RTS). Requirements are generated by US Army Space and Missile Defense Command (USASMDC).

DLA is requesting that Radiance propose against CLIN 0001, 0002, and 0003. Summary of scope for this effort:

This contract supports the United States Army Space and Missile Defense Command (USASMDC) Ronald Reagan Ballistic Missile Defense Tests Site (RTS) in its core functions supporting Test and Evaluation (T&E), Launch Operations and Space Operations for the Army, Air Force, Navy, Space Force, Missile Defense Agency (MDA), Golden Dome for America (GDA), and other U.S Government Agencies / organizations and/or commercial entities. The primary purpose of this contract is to execute major range Improvement and Modernization (I&M) projects and to procure the associated material (hardware and software) required in support of experimentation and technology demonstration in support of range modernization, including prototype design and development for quick reaction test instrumentation requirements and assessment of potential technical investments to meet dynamic customer needs. Ancillary to I&M projects and material procurements, RTS may utilize this contract to obtain discipline engineering, systems engineering, scientific and other technical services required to execute its mission and strengthen core competencies for the Range and its partners. Additional support requirements include cyber/networks, information technology (IT) help-desk, independent verification and validation (IV&V), operations, business management, logistics, security activities, and ancillary services.

The proposed CLIN Structure is listed below:

CLIN DESCRIPTION April 2026 – April

Material/Other Direct Costs

Please see attached

PWS

0002 Direct Labor Please see attached

PWS

0003 Travel Please see attached

PWS

*If Radiance would prefer a different CLIN breakout, please provide this in writing prior to proposal submission.

DLA Contracting Team Identification:

Mallory Medley, DLA AVN- Huntsville, Contracting Officer/Division Chief Email: mallory.medley@dla.mil

Anna Phillips, DLA AVN- Huntsville, Contracting Officer/Contract Specialist Email: anna.phillips@dla.mil

A. Instructions:

1. The contract (TBD) shall govern the Contractor’s and Government’s rights and obligations.

2. Contract clauses applicable to this contract are an attachment to this RFP.

3. This RFP is not an authorization to start work.

4. Please ensure that you read the entire RFP, prior to submitting your proposal. Your proposal shall be in full compliance with the instructions of this RFP.

5. Your proposal shall remain valid for a minimum of one hundred and eighty (180) days from receipt by the government.

6. The proposal is due March 19th, 2026.

B. Proposal Content/Cost/Price Supporting Documentation. At a minimum, your proposal shall include the following:

1. The Government contemplates CPFF for this single purchase in accordance with the basic contract, and requests pricing for the 5-year period of performance.

2. The offeror shall prepare one summary schedule. Along with the summary schedule, the offeror shall provide fully supportable cost data which substantiates the offeror’s summary schedule for the P/N. Submission must include working excel formulas, if applicable. Submission shall be in accordance with FAR 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are required. Back up documentation shall detail the labor categories to be used, labor hours proposed by category, material and equipment cost, and a total cost breakdown.

The offeror shall also provide supporting cost/price documentation for all proposed subcontractors, to include the proposed type of subcontract.

a. To comply with this solicitation, the offeror is required to price the whole 5-mailto:mallory.medley@dla.mil mailto:anna.phillips@dla.mil year period of performance.

b. Per FAR 15.408 Table 15-2, cost analyses must be performed by the offeror for subcontracts identified in the Consolidated Bill of Materials as having total proposed pricing that exceeds the regulatory threshold indicated in FAR Part 15.403-4. Fair and reasonable subcontractor analysis in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations shall be provided.

c. An un-sanitized cost break-down (all cost information, rates/dollars) shall also be provided in a Microsoft Excel File.

d. In support of the proposed Indirect Expense Rates, IOTs and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include, at least one of the following (A, B, or C):

A. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA B. Forward Pricing Rate Recommendations (FPRR) from DCAA or

DCMA

C. Forward Pricing Rate Proposal (FPRP), Approved Provisional

Rates Proposal or other statement of current rates including three

(3) years of Incurred Cost Submissions to DCAA detailing pools and bases (by expense accounts) information which validates the calculations or Three (3) years historical actual detailing pools and bases (by expense accounts) information which validates the calculations.

Note: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates shall directly match the proposed rates as detailed in the proposal. If the rates do not match, the offeror shall provide sufficient detail explaining how the proposed rates are realistic.

e. Identify key business unit personnel related to contracting, technical and pricing questions and known DCMA or DCAA business unit points of contact (POC’s) to expedite the question/review process.

f. In accordance with FAR clause 52.215-22, Limitation on Pass-Through Charges, if Radiance intends to subcontract more than 70 percent of the total cost of work to be performed under the resulting add-on, Radiance shall identify in its proposal a description of the value-added provided by Radiance as related to the work to be performed by the subcontractor(s) as defined by FAR clause 52.215-22.

g. Radiance shall identify and address in its proposal all actual or potential Organizational Conflicts of Interests (OCIs), per FAR 9.5, or state that there are no known potential OCIs. If any actual or potential OCIs are identified, then Radiance shall submit a mitigation plan.

h. All communications SHALL be submitted in writing only AND directly to the individual(s)’s email address identified on the first page of this RFP.

Radiance shall not contact any other Government personnel other than the person(s) identified above. Contacting any Government personnel other than the individual(s) identified above could result in an organizational conflict of interest (OCI).

i. No assumptions, terms, conditions, caveats, or exceptions submitted within your proposal, in response to this RFP, will be accepted or incorporated into the basic contract. All assumptions shall be addressed and/or resolved through the use of the question-and-answer period.

j. This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., SEC 2751 ET SEQ.) or Executive Order 12470. Violation of these export laws are subject to severe criminal penalties. JCP Certification is required for Export Controlled Items.

k. Effective August 13, 2020, the offeror, by submission of its quotation, represents it:

1) will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation in accordance with FAR 52.204-24(d)(1);

2) does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services IAW FAR 52.204-24(d)(2); and 3) does not provide covered defense telecommunications equipment or services as part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument IAW DFARS 252.204-7016(c).

3. Complete the Proposal Adequacy Checklist located in DFARS 252.215-7009 for offers over the TINA threshold.

FOR CONTRACTORS USING THE PROPRICER SYTEM:

The original unedited ProPricer system generated Excel file is hereby requested. In Excel Workbook format (.xlsx) provide a ProPricer system generated “Detail Cost Breakdown” report, with “Export Full Pricing” set to “Annual”. This Excel file shall be a full working cost model containing the original columns, formulas, and worksheets only. Do not modify the ProPricer system generated Excel file in any manner. Excel tabs to include:

1. P-Sheet (needed at minimum)

2. Direct Rates

3. Indirect Rates

4. CERS (if applicable)

5. CER Factors (if applicable)

Be advised; however, that this requirement has been advertised in beta.SAM.gov website for viewing by the general public. In the event another supplier indicates interest in responding to the requirement as a result of viewing the synopsis, a formal solicitation will be issued to accommodate that supplier.

If you have any questions, feel free to contact Anna Phillips Anna.phillips@dla.mil

Sincerely, Mallory Medley Contracting Officer/Division Chief mailto:Anna.phillips@dla.mil