OCWS SOW_2024_v1.docx

Statement of Work (SOW) for the Objective Commander’s Weapon Station (OCWS) 1 October 2024 C.1.0 Scope

The objective of this statement of work (SOW) is to define the contractors manufacturing, fabrication, assembly, production and delivery of OCWS in accordance with the Government’s Technical Data Packages.

C.1.1 Background

The U.S. Army located at Picatinny Arsenal, NJ, develops components and weapon systems to meet evolving production hardware and prototype requirements for tactical vehicles and turret systems. Meeting these requirements often utilizes traditional and exotic materials, exceptionally high tolerances, and precise features. Traditional and non-traditional manufacturing methods are the preferred method of fabricating prototypes and production quantity hardware for military tactical vehicles. To maintain demanding program schedules and production deliveries, qualified vendors must be readily available for material and service acquisition.

OCWS consists of mechanical, electrical, and electromechanical components such as Gunner Protection Panels, cable harness assemblies, turret drive motors, controllers, and transparent armor, as included in the USG provided Technical Data Packages (TDPs).

C.2.0 Documents

C.2.1 Applicable Documents

C.2.2 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained. For all documents cited herein, the applicable revision is that in effect at the time of Contract Award.

C.3.0 Requirements

C.3.1 Desired Capabilities

C.3.1.1 Contractor should be familiar with and possess the capabilities of: Conventional and CNC Turning, Conventional and CNC Machining, Waterjet Cutting, Wire EDM, Laser Cutting, Press Brake, Heat Treatment, Coordinate Measuring Quality Inspection, MPI & Dye Penetrant Inspection, Conventional Milling, Conventional Grinding, Conventional Press Brakes, Conventional Cutting, Conventional Sheer, Sand Blasting, MiG and TiG Welding (Robotic, Semi-Automatic, Manual), Flame Cutting, and Vertical Machining.

C.3.1.2 The contractor should be capable of working with or have direct prior experience with machining, welding, and assembling components comprised of armor grade metals such as Rolled Homogeneous Armor (RHA) (MIL-A-12560), High-Hard Steels (MIL-DTL-46100 or MIL-DTL-46177), Titanium 6Al4V (Grade 5), 5083-H131 Aluminum (MIL-DTL-46027), 7085-T711 OR 7056-T761 Aluminum (MIL-DTL-32375)

C.3.2 Production Requirements

C.3.2.1 The contractor shall fabricate, assemble, test, inspect, pack, and deliver the production quantity hardware and/or spare parts in accordance with the Request for Quote (RFQ) and the Technical Data Package accompanying the RFQ. The contractor shall be responsible for providing all equipment, tooling, and material required to produce the required hardware and/or spare parts.

C.3.2.2 The contractor shall be able to fabricate tooling, modify tooling to achieve required tolerances, or modify tooling to fabricate revised designs. The contractor shall be able to maintain and store tools for the duration, as a minimum, of the contract.

C.3.2.3 The contractor shall be able to procure certified materials, which may include custom materials from compounders.

C.3.2.4 The contractor shall be able to determine the optimal parameters for tooling and equipment to fabricate hardware parts.

C.3.2.5 The contractor shall be able to fabricate hardware components, perform process development and manufacture of parts and assemblies, and/or assemble subsystems/systems containing said hardware components. Records of processing parameters for each run of parts should be maintained for use in further production or for future analysis and made available to the government.

C.3.2.6 The contractor shall be able to provide final documented inspection reports and material certifications for completed parts. All equipment/devices used to generate inspection reports shall be calibrated and certified. Inspections shall be performed at the contractor’s site.

C.3.3 Configuration Management

C.3.3.1 Technical Data Package

The configuration to be produced and delivered under this contract will be under the configuration management control of the Government buying activity. Any request for changes to the configuration shall be directed in writing by the Contracting Officer.

All designs supplied by the Government under this contract or derived from these designs shall remain confidential between the Government, the contractor, and its sub-contractors, unless approval from the Government for drawings supplied by the Government explicitly state otherwise.

C.3.3.2 Changes to the Technical Data Package

Any engineering change proposal or value engineering change proposal requires Government approval and changes to the Technical Data Package (TDP) shall be approved by the Government in advance. Prior to implementation, requests shall contain sufficient rationale, test data, engineering analysis, etc. as to why the change is necessary and if performance is affected. If there is a change in cost as a result of any configuration change, an all-inclusive cost summary to implement must accompany the engineering change documentation. Any configuration change requests shall be submitted in accordance with DI-CMAN-80639C Engineering Change Proposal (ECP) (CDRL A001) with DI-CMAN-80642C Notice of Revisions (NOR) (CDRL A002).

C.3.3.3 Request for Variance of Non-Conforming Materiel / End Item

The Government requires notification of a) any non-conforming materiel to be used in the production of the delivered hardware, or b) if the final product as delivered to the USG does not meet the design requirements of TDP. The Government has final acceptance/rejection authority on all non-conforming material used in the production of contract deliverables.

C.3.3.3.1 Request for Variation

If there is known non-conforming materiel that has not yet been used in the production of the deliverables or if the finished product is not in compliance with the TDP provided, the Contractor shall submit a request in writing to the Government Contracting Officer in accordance with DI-SESS-80640D, Request for Variation (RFV) (CDRL A003). Such requests shall contain sufficient rationale, test data, engineering analysis, etc. as to why the request is necessary and how performance is limited or not affected by the non-conformity.

C.3.4 Start of Work Meeting

Within 30 days after contract award (ACA), a start of work meeting will be held at the contractor’s facility. The contractor shall present an overview of its entire contractual effort to include the program plan and Integrated Master Schedule.

C.3.5 Warranty The contractor shall provide warranty of the hardware and spare parts that shall be free from manufacturing defects in material and workmanship for a period of twelve (12) months from date of accepted Form DD 250 and is corrected by the contractor without additional cost to the Government.

C.4.0 Quality Requirements

C.4.1 Quality Management System (QMS) The Contractor, and Subcontractor(s) with production responsibility, shall maintain a Quality Management System (QMS) in accordance with ISO 9001 or equivalent system and the supplemental requirements contained herein. If the Contractor desires to utilize an alternate quality management system, a request shall be submitted to the Contracting Officer for approval.

C.4.1.1 Quality Assurance Program Plan The Contractor shall maintain a documented quality program plan in accordance with the Contractor’s Quality Management System (QMS). The plan shall include the quality system compliance/certification status, and a description of the current or planned programs that will be in place to produce the system, to include lot traceability and Vendor/Subcontractor oversight. The plan shall include sections covering Inspection/Test Plan (including, but not limited to: incoming inspections; in-process inspections and controls; and final inspections), Critical Defect Program, Acceptance Inspection Equipment (AIE), Process Control Documentation, a system to address non-conforming materials and corrective actions in the event of a non-conformance, and Rework.

The Contractor shall submit the Quality Program, for both prime and Subcontractor(s) in accordance with DI-QCIC-81722 Quality Program Plan (CDRL A005) for Government review and approval. An updated Quality Program shall be submitted if there is any change for either prime or Subcontractor(s) and shall be subject to Government approval. The Contractor shall provide a review and update schedule for this plan in accordance with the QMS. This document shall be available for Government review.

C.4.1.2 Quality Assurance Provisions (QAPs)

For new or updated parts/ drawings proposed by the Contractor, the Contractor is responsible for quality assurance provision documents per Drawing 19200-12993884 for parts that require inspection and testing. QAPs shall be available for review by the Government.

C.4.1.3 Conformance Inspection and Test Methods

The Contractor is responsible for delivering hardware that meets all the requirements of the Applicable Documents in Paragraph 2.1 unless otherwise specified in the contract, inspection and test methods and procedures necessary to assure compliance with all of the requirements contained herein shall be established by the contractor. Each requirement shall be carefully analyzed and a determination made as to the methods, procedures, equipment and sequence of inspection and tests, which will best ensure the acceptance of those components and products which meet the specified requirements and reject those that do not.

C.4.2 Acceptance Inspection Equipment (AIE)/ Special Inspection Equipment The Contractor shall furnish detailed descriptions (i.e., part numbers, manufacturer, model, calibration records, and accuracy) of all acceptance and inspection equipment used for inspections and tests of all Critical, Major, and Special QAP characteristics. Contractor AIE utilized for the inspections of characteristics identified as “Minor” is not required part of the submission; however, if the contractor desires its review and evaluation, the submission shall include the appropriate information specified herein. Equipment shall have an accuracy of 10% (MIL-STD-63150, Paragraph 3.8.1) of the total tolerance zone of the dimension being inspected. Test and Inspection equipment designs used to verify compliance with the requirements for inspections and tests shall be submitted by the Contractor to the Government for approval in accordance with DI-QCIC-81006, Special Inspection Equipment Description Documentation, Tailored (CDRL A006) 60 calendar days prior to First Article Inspection. The Government reserves the right to disapprove, at any time during the performance of this contract, the use of any AIE not meeting the requirements of the approved documentation.

C.4.3 Acceptance Inspection/Test Documentation

The Contractor’s quality program or detailed inspection system shall provide and retain for the duration of the contract documented and validated evidence of compliance with all specified requirements in accordance with the applicable requirements specified in the contract. The Contractor shall document the results of any receiving, in-process and final inspection(s)/test(s) performed on components, subassemblies, the final assembly, and any items delivered as spares DI-NDTI-80809B, Acceptance/ Inspection/ Test Documentation Report, Tailored (CDRL A007).

C.4.4 First Article

C.4.4.1 First Article Test (FAT) Plan

The contractor shall develop a First Article Test Plan that is acceptable to and approved by the Government prior to implementation. The Contractor shall develop a FAT plan in accordance with DI-NDTI-81307, First Article Acceptance Plan (CDRL A008). This shall address all information necessary for verifying compliance with the applicable documents in paragraph C.2.1.

The contractor shall submit a FAT plan in accordance with CDRL A008 (First Article Test Plan) for Government approval. The contractor shall submit the First Article Test report, in accordance with CDRL A009 (FAT Report), within fifteen (15) calendar days from the completion of the First Article Test. Within 30 calendar days after receiving the test report, the US Army Contracting Officer shall notify the contractor in writing of the conditional approval, approval, or disapproval of the First Article. A notice of conditional approval or disapproval shall not relieve the contractor from complying with all requirements of the specifications and all other terms and conditions of this contract.

C.4.4.2 First Article Inspection

The five (5) each First Article samples shall be subjected to a 100% dimensional inspection to verify compliance with TDP requirements to include but not limited to: drawings, approved ECPs, approved RFVs, specifications, and associated QAPs, including visual inspection of packaging and the packaging material.

C.4.4.3 Components and Assemblies

The Contractor is responsible for performance of the first article inspection. The first article inspection sample shall consist of each component and assembly that comprises the items being procured. The parts shall be representative of the items to be manufactured during full-scale production, utilizing the same manufacturing processes, equipment, and procedures. These components and assemblies shall be utilized to create the first article systems. The first article shall be inspected in accordance with paragraph C.4.4.2.

C.4.4.4 First Article Testing (FAT)

The Contractor shall notify the government 15 days prior to initiating the FAT of the time and location of the testing so that the Government may witness the tests. The contractor shall conduct and pass an initial FAT. The requirement may be waived when supplies identical or similar to those called for have previously been delivered by the offeror and accepted by the Government. The Government may exercise a FAT for any reason. First Article hardware shall be representative of items to be manufactured using the same processes and procedures in production.

An (additional) first article sample or portion thereof, may be ordered by the Contracting Officer in writing when

When conditions (i), (ii), or (iii) above occurs, the Contractor shall notify the Contracting Officer so that a determination can be made concerning the need for an additional first article sample or portion thereof, and instructions concerning the submission, inspection, and notification of results. Costs of the additional first article testing resulting from any of the causes listed herein that were instituted by the Contractor and not due to changes directed by the Government shall be borne by the Contractor.

C.4.4.5 First Article Test (FAT) Rejection

If any component, or test specimen fails to comply with any applicable requirement, the FAT may be disapproved. At the completion of the FAT and within 15 days after acceptance of the First Article Test Report, the Contracting Officer will notify the contractor in writing of the conditional approval, approval, or disapproval of the samples. The notice of conditional approval or approval shall not relieve the contractor from complying with all requirements of the specifications and all other terms and conditions of the contract. A notice of conditional approval will state any further action required of the contractor. A notice of disapproval will cite reasons for the disapproval.

C.4.4.6 First Article Test Report (FATR)

The Contractor shall prepare and submit a FAT Report in accordance with DI-NDTI-80809B, First Article Test Report (CDRL A009).

C.4.5 Lot Acceptance

C.4.5.1 Inspection Lot Formation

The term "inspection lot" (reference MIL-STD-1916, paragraph 4.2.2) is defined as a homogeneous collection of units of product from which a representative sample is drawn or which is inspected 100 percent to determine conformance with applicable requirements. Units of product selected for inspection shall represent only the inspection lot from which they are drawn and shall not be construed to represent any prior or subsequent quantities presented for inspection. Homogeneity shall be considered to exist provided the inspection lot has been produced by one (1) manufacturer, in one (1) unchanged process, using the same materials and methods, in accordance with the same drawings, same drawing revisions, same specifications and same specification revisions. All material submitted for inspection in accordance with this specification shall comply with the homogeneity criteria specified herein, regardless of the type of inspection procedure that is being applied to determine conformance with requirements.

Sampling inspection according to MIL-STD-1916, as part of manufacturing operations, is required to ascertain conformance to requirements, however, this does not authorize submission of known defective material, either indicated or actual, nor does it commit the Government to accept defective material (see paragraph 4.6). The Contractors may voluntarily propose alternatives to defined Lot Acceptance sampling requirements (See paragraph 4.5.5).

C.4.5.2 Lot Size

The maximum lot size shall be established by the Contractor but requires approval from the Government.

C.4.5.3 Lot Identification

Each inspection lot shall be identified with a lot number. The reason for rejection of any inspection lot shall be recorded. When a rejected lot is resubmitted after Government approved reconditioning, it shall be identified as such.

C.4.5.4 Lot Acceptance Inspection and Test

The Contractor shall perform Lot Acceptance Testing (LAT) in accordance with the TDP and this SOW. The contractor shall submit an LAT plan in accordance with DI-NDTI-80566A, Lot Acceptance Test Plan (CDRL A010) for Government approval. At least 30 calendar days before the beginning of Lot Acceptance Testing, the Contractor shall notify the PCO in writing of the time and location of the testing so that the Government may witness the tests. The contractor shall commence LAT within 14 calendar days after the lot production is completed. The LAT shall be conducted at the contractor’s facilities and/or at facilities that the contractor has contracted out. The LAT may or may not be witnessed by a government representative.

C.4.5.5 Lot Acceptance Test Report

The Contractor shall submit the lot acceptance test report with the DD Form 250 for Government review prior to lot acceptance by the Government. The test report shall be in accordance with DI-NDTI-80809B, Lot Acceptance Test Report (CDRL A011).

C.4.5.6 Configuration Audit

As part of inspection and test, the Government reserves the right to conduct a configuration audit when it deems it necessary to verify parts and assemblies are in accordance with the technical data package and this SOW.

C.4.5.7 Failure Analysis Report

In the event of a failure of the first article or lot sample to meet requirements, the Contractor shall conduct a failure analysis to identify the reason(s) for failure, test results to demonstrate the failure is understood and reproducible and propose validated solutions to preclude future failures of the same nature. These activities, findings and results shall be summarized in accordance with DI-RELI-80255, Failure Summary and Analysis Report (A012).

C.5.0 OPSEC Requirements

C.5.1 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Anti-Terrorism Level I awareness training prior to performing activities related to this contract on Army installations, facilities and controlled access areas. The contractor shall submit current certificates of completion for each contractor employee and subcontractor employee requiring access to Army installations to the COR or to the Anti-Terrorism Officer, if a COR is not yet assigned, within 30 calendar days after completion of training by each of the employees and subcontractor personnel, but NLT prior to accessing Army installations, facilities or controlled access areas. Anti-terrorism level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

C.5.2 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office, should they be required. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.5.3 The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ATO. This training shall be completed within 45 calendar days of contract award and within 45 calendar days of new employees commencing performance, with the results reported to the COR/ATO no later than 60 calendar days after contract award.

C.5.4 The contractor shall implement an employee verification process, whether through background checks or other similar processes and provide a written response explaining how the verification process was completed and attest to the trustworthiness of the workforce, within 45 days of contract award (CDRL A013)).

C.5.5 The actions, documentation, and delivered product in this SOW are unclassified.