SPRMM1-17-R-YB32.pdf

CONTINUATION SHEET

SPRMM1-17-R-YB32

Page 2A of 67

(PLEASE NOTE THAT SECTIONS B THROUGH H MAY NOT BE IN ALPHABETICAL ORDER.

PLEASE READ SOLICITATION IN ITS ENTIRETY).

SECTION A

GENERAL INFORMATION FOR OFFERORS

1. The purpose of this solicitation is to establish an indefinite-delivery type contract for the supplies listed in

Section B, that will provide stock coverage for customers both overseas and in the United States, including

Alaska and Hawaii, and our possessions.

2. Under this solicitation, the resulting contract will be a Firm-Fixed-Price, Indefinite-Quantity Contract issued under FAR Part 15, with a base period of three years and two one-year option periods. The total contract period will be five years. The terms “year” or “contract year,” as used in this solicitation, mean a period of 365 days beginning on the contract start date and every 365 days thereafter, except for a leap year, in which the contract year shall be 366 days.

3. The method used to place orders under this contract will be: Delivery Orders placed by DLA Maritime at

Mechanicsburg (DLA-Mech). DLA-Mech will issue delivery orders with the awardee for the supplies cited in Section B.

4. The proposals received in response to this solicitation will be evaluated under “Lowest Price Technically

Acceptable” procedures as described in Section M of this solicitation.

5. Some clauses/provisions may not appear in the correct section (D-M), due to system constraints.

6. The contract minimum will be $3,000.00. The contract maximum during the contract period* will be

$225,000.00.

*Note: Contract period as defined in this clause means the extended contract shall be inclusive of any/all option periods.

7. Contract Data Requirements List (CDRL) – Offerors must take note of the CDRLs (Exhibit A) when preparing proposals.

8. Production Lot Testing (PLT): PLT units (2 each) may be required. PLT may require manuals and labels only, or it may require a complete production unit as well as manuals and labels. If required, the PLT units will be requested upon placement of the initial delivery order and due to NRL within 45 days after date of order.

9. Note attachment 4 regarding MIL-STD-129 and MIL-STD-130 labeling/marking requirements, as well as information pertaining to IUID marking.

10. Upon award the contractor shall affix a calibration label to each unit of General Purpose Electronic Test

Equipment (GPETE), deliverable under the resulting contract. The calibration label shall include the date the instrument was calibrated by the contractor, and the correctness of calibration shall be certified by propose signature thereon. Further, the contractor shall affix the next due date for calibration in accordance with the following interval: Minimum 12 months.

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Page 2B of 67

11. Upon award the contractor shall affix a warranty label to each unit of General Purpose Electronic Test

Equipment (GPETE), deliverable under the resulting contract. The warranty label shall indicate the

Nomenclature, Manufacturer, CAGE, Model Number, NSN, Contract Number, and Warranty expiration date.

SECTION B – SCHEDULE OF SUPPLIES

This solicitation is for the acquisition of items manufactured per stated specifications. Award will be made on an all or none basis.

1. Offerors shall provide their prices in the Section B Pricing Spreadsheet found below. NOTE: Pricing is not being requested until evaluation of Technical Proposals and Bid Sample Testing (if necessary) is complete. Offerors will be notified of their approval via email, which will specify the price proposal due date.

2. Section B Spreadsheet Information/Instructions.

CLIN NSN Item Description UM Specification Number

0001 To Be Assigned Power Supply EA SCAT 4213 dated 09

November 2016

3. Section B – Pricing Spreadsheet.

CLIN NSN ADQ Quantity Ranges

FROM

Quantity Ranges

TO

Base Year

Base Year

Base Year

Option Year

Option Year

0001 To Be Assigned 5 1 3

4 6

ADQ: Estimated Annual Demand Quantity

Quantity Ranges: Self-Explanatory

Base Year One – Option Year Two: Offeror shall fill in each base year and each option year unit price for each quantity range. All unit prices shall be priced as FOB Origin. Unit prices proposed shall not include shipping costs.

4. Please identify the following, if different from your facility/cage. If locations are the same as offeror’s address, offeror can indicate “SAME”.

CAGE for performance: ________________

CAGE for inspection: ________________

CAGE for acceptance: ________________

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Page 2C of 67

SECTION D – PACKAGING AND MARKING

1. Packaging shall be in accordance with “ASTM-D-3951” - Standard Practice for Commercial items. All references to MIL-STD Packaging in this contract are not applicable.

SECTION F – DELIVERIES

1. ACCELERATED DELIVERIES: Accelerated deliveries in advance of the specified delivery schedule are authorized. Any accelerated delivery will be at no additional expense to the Government, unless specifically authorized by the Procuring or Administrative Contracting Officer.

2. PARTIAL SHIPMENTS: Shipments of item quantities less than each line item quantity specified in the delivery order schedule are authorized. Multiple shipments to one destination are authorized. Any partial shipment will be at no additional expense to the Government, unless specifically authorized by the Procuring or Administrative Contracting Officer.

PAGE 66A of 67

SECTION L - CONTINUED

NAVSUPWSSLA01 - SUBMISSION OF PROPOSALS

This is a two-step solicitation. The first step is a request for technical proposals and, upon acceptance of the submitted technical proposal, the second step is a request for price proposals.

Step One -

Request for Technical Proposals:

Offerors shall submit a technical proposal, excluding price, in accordance with the Purchase Description for Power Supply, which is attached (attachment 4) to this solicitation. Offeror’s technical proposals shall be sufficiently detailed, specific, and complete as to enable Government personnel to make a thorough evaluation of the proposal and a sound determination that the offeror will have a reasonable likelihood of meeting the requirements and objectives of the Government. Offerors are not required, at this time, to submit a signed copy of the solicitation.

This Request for Technical Proposals is not binding on the Government and does not in any way commit the Government to pay for any costs incurred in the preparation and submission of the requested technical proposal.

Each offeror shall submit its technical proposal by the date specified on page 1 of 67 of the solicitation to:

Scott Lesh

Contracting Specialist

DLA Maritime at Mechanicsburg

5450 Carlisle Pike, P.O. Box 2020, Bldg 410

Mechanicsburg, PA 17055-0788

Code ZIC6

Or via email attachment to:

Scott.Lesh@dla.mil

Requirements and Criteria for Technical Proposals:

Format

To maximize efficiency and minimize the proposal evaluation process, each offeror shall submit its technical proposal in accordance with the format provided below. Each offeror shall submit only one technical proposal in response to this solicitation, subject to the following requirements and limitations:

• Title Page: "Unpriced Technical Proposal" The title page of the technical proposal shall include: (1) the solicitation number (SPRMM117RYB32); (2) the company name and CAGE Code of the offeror; (3) the offeror shall identify those portions of its technical proposal that contain copyrighted or proprietary or similar proposal data; (4) date of submittal.

• A table of contents.

PAGE 66B OF 67

• Contents of technical proposal shall be in accordance with the specified purchase description, and, at a minimum, provide a narrative describing line-by-line how the offeror’s equipment meets the

Government’s requirements.

• Product catalog pages, drawings, pictures, etc., may be provided as supporting documentation.

Oral or Written Discussions

The Government intends to evaluate proposals and make acceptable/unacceptable determinations without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial technical proposal should contain the offeror’s best terms from a technical standpoint. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Notice of Unacceptable Technical Proposals

When a technical proposal is rated unacceptable either initially, or after clarification/discussions, the DLA

Contracting Officer will notify the offeror of the basis of the determination and that a revision of the proposal will not be considered.

Bid Sample Test (BST)

BST units (2 each) may be required for test purposes. Contractors will be notified by the PCO whether

BST units are required or if BST has been waived by the Naval Research Lab (NRL). BST units shall be provided to NRL within 30 days after notification of acceptance of the submitted technical proposal.

Correction to an offeror’s BST units that may be required must be made within (# of days to be specified upon discovery of deficiency). Failure to correct deficiency within the time period specified may result in disqualification from further consideration.

Step Two –

Request for Price Proposals:

I. General

After receiving a notification of acceptable technical proposal and, if necessary, Bid Sample Test, offerors are required to submit a proposal as follows (electronic files acceptable):

Price Proposal. Submit the completed and signed solicitation document to include the completed Section

B Pricing Spreadsheet found on page 2B of the solicitation. Offerors must respond to all requirements of the solicitation document. Offerors are cautioned not to alter or disassemble the solicitation.

PAGE 66C of 67

SECTION M – EVALUATION FACTORS FOR AWARD - CONTINUED

NAVSUPWSSMA02 – EVALUATION FOR AWARD (Lowest Price Technically Acceptable)

This is a two-step solicitation. The first step is a request for technical proposals and, upon acceptance of the submitted technical proposal, the second step is a request for price proposals.

The Government intends to make an award to the eligible, responsible, lowest priced technically acceptable offeror. A technically acceptable offer is one that complies with the requirements of the solicitation and does not take exception, nor object, to any of the terms of the solicitation. Offers that are not technically acceptable will not be considered for award. The offeror’s proposal shall be in the form prescribed by, and shall contain a response to each of the areas identified in the Section L Solicitation

Provision entitled "Submission of Proposals."

Evaluation Criteria

(1) Technical Proposal. The Naval Research Laboratory will perform the evaluation of technical proposals. Acceptability of each technical proposal will be based upon compliance with the requirements of the preceding notes concerning content of the technical proposal, and, at a minimum, information satisfying the elements in each paragraph of the Purchase Description, clearly demonstrating that the offeror understands the scope and nature of the RFP and Purchase Description requirements.

Evaluation of technical proposals will be conducted on an acceptable/unacceptable basis.

(2) Price. Price will be evaluated using proposed step ladder pricing. Based on historical purchase quantities and expected future demand, the RFP will specify 2 stepladder quantity price points with five yearly ordering periods. For evaluation purposes: one delivery order for a quantity at the midpoint of each quantity interval for each year will be considered.

See associated Pricing Evaluation Matrix attachment (attachment #2) for the price evaluation methodology.

SPRMM1-17-R-YB32 Pricing Evaluation Matrix Attachment #2

CLIN QTY

OFFEROR PROPOSES THE FOLLOWING FOR CLIN 0001:

0001 (1 - 3)

(4 - 6) QTY BASE YR1 BASE YR 2 BASE YR 3 OPT YR 1 OPT YR 2

(1 - 3) $101 $102 $103 $104 $105

(4 - 6) $100 $101 $102 $103 $104

THE OFFER FOR CLIN 0001 WOULD BE EVALUATED AS FOLLOWS:

QTY BASE YR 1 TOTAL

(1 - 3) $101 x 2 x 1 = $202

(4 - 6) $100 x 5 x 1 = $500

QTY OPT YR 1

(1 - 3) $102 x 2 x 1 = $204

(4 - 6) $101 x 5 x 1 = $505

QTY OPT YR 2

(1 - 3) $103 x 2 x 1 = $206

(4 - 6) $102 x 5 x 1 = $510

QTY OPT YR 3

(1 - 3) $104 x 4 x 1 = $208

(4 - 6) $103 x 5 x 1 = $515

QTY OPT YR 4

(1 - 3) $105 x 2 x 1 = $210

(4 - 6) $104 x 5 x 1 = $520

EVALUATED TOTAL = $3,580

EXAMPLE:

9 November 2016

NRL 5524

PURCHASE DESCRIPTION

Temperature Meter

SCAT: 4213

Solicitation No: SPRMM1-17-R-YB32

1.0 GENERAL This procurement requires a portable temperature meter otherwise known as digital thermometers.

2.0 CLASSIFICATION The equipment shall meet the requirements of MIL-PRF-28800F class 2 for Navy shipboard, submarine, shore, and Marine Corps applications.

3.0 OPERATIONAL REQUIREMENTS The equipment shall be capable of operation within the minimum accuracies, limits, and specifications identified below.

3.1 Temperature Measurement Characteristics

3.1.1 Temperature Ranges: -101°C to 538°C (-150°F to 1000°F)

3.1.2 Resolution: 0.1°C and °F

3.1.3 Accuracy:

3.1.3.1 Above -100°C (-148°F) ±[0.05% + 0.3°C (0.5°F)]

3.1.3.2 Below -100°C (-148°F) ±[0.20% + 0.3°C (0.5°F)]

3.1.4 Recording: Min/Max/Avg

3.1.5 Digital Timestamp: Relative Time

3.1.6 Thermocouple Capability Types: J, K, T, E

3.1.7 Temperature units: °C or °F

3.1.8 Number of inputs: 2

3.2 Display Characteristics:

3.2.1 Simultaneous display of both input channel readings shall be provided.

4.0 GENERAL REQUIREMENTS

4.1 Environmental Specifications

4.1.1 Operating temperature: -10°C to +50°C (+14°F to +122°F)

4.1.2 Non-operating temperature: -40°C to +60°C (-40°F to +140°F)

4.2 Power Requirement: The equipment shall be operated by an internal DC battery source with a typical life of 200 hours.

4.3 Battery Restrictions Per MIL-PRF-28800F, Lithium and Mercury batteries are prohibited without prior authorization. A request for approval for the use of Lithium and Mercury batteries shall be submitted with production lot delivery, after contract award.

Approval shall apply only to the specific model proposed.

Exceptions: Per Naval Ordnance Safety and Security Activity (NOSSA), the use of Lithium primary (non-rechargeable) coin cell batteries meeting the following criteria is authorized for Naval personnel and on Naval activities, surface ships, submarines, and aircraft:

Attachment 3

- Commercially available coin cell batteries, unmodified, and used in the device recommended by the application manufacturer.

- Coin cell batteries shall only be used in single cell configurations.

- Coin cell batteries shall not be rated for more than 3 volts (maximum nominal output voltage).

- Coin cell batteries shall not be rated for more than 1 Ampere-Hour nameplate capacity.

The coin cell manufacturer and model identification/part number shall be provided at the time of submission of proposals.

4.4 Storage Requirements/Physical Features (not to exceed):

4.4.1 Weight: 0.5 kg

4.4.2 Dimensions: 220 mm (H), 86 mm (W), 38 mm (D)

4.5 Calibration Interval The calibration interval shall be 12 months minimum. The equipment shall be within all accuracy requirements specified herein, with a 85% or greater confidence factor following a calibration interval of 12 months.

4.6 Technical Manual The maintenance philosophy for this unit shall be level 2 (per MIL- PRF-28800F) and require maintenance to the module level of the unit. The technical manual shall conform to the level 2 maintenance philosophy. This level would be used for most equipment where maintenance and repair is an expected phase of equipment lifecycle. Board level maintenance and troubleshooting information is required. A Use and Installation manual (Operator’s Manual) shall be provided separately. Maintenance and Servicing manual shall be provided to two levels of maintenance, unit operational verification level and the module level.

Information required for performance verification shall include:

• Instructions to verify equipment performance,

• List the equipment required for verification tests,

• Step-by-step instructions for test connections,

• Acceptable result criteria,

• Calibration information,

• Self-test routines.

Maintenance information shall include:

• Parts lists to the component level,

• Schematics and component layout drawings,

• Block and schematic diagrams.

• List of required test equipment and connection diagrams, and

• Sequential instructions for disassembly, repair, replacement, and reassembly shall be provided.

• Board level maintenance and troubleshooting information,

• Step-by-step instructions for troubleshooting and fault isolation,

• Expected signal levels,

• Test data sheets will be included, and as required,

• The instructions will define localizing a defective circuit card.

Parts lists shall include:

• Parts lists shall be shown on illustrations or a separate listing that includes an index or reference to other illustrations.

• Part number, cage code, and generic description.

The technical manual shall be provided in both printed and electronic formats. The printed format shall be otherwise normally provided. The electronic format shall be in Portable Document Format (PDF) - ISO 32000-1:2008. Two separate CD/DVDs are required, one shall contain the Use and Installation manual and one shall contain the Maintenance and Service manual.

The statement of copyright release:

“REPRODUCTION AND DISTRIBUTION OF THIS TECHNICAL MANUAL IS

AUTHORIZED FOR U.S. GOVERNMENT PURPOSES.”

shall be printed in the first two pages of each technical manual and on the surface of the CD/DVD supplied.

4.7 Documentation: Training materials that demonstrate the features, detailed operations and procedures with step-by-step instructions for using the equipment shall be provided. The training material shall be delivered in technical manual format or interactive CD-ROM format.

4.8 Wireless Connectivity Any capability of the equipment to communicate wirelessly, including but not limited to Wi-Fi and Bluetooth, shall be disabled.

4.9 Transit Case: A protective hard carrying case according to PRF-28800F shall be provided. The case shall be capable of accommodating the equipment, accessories, and at least the Operator’s manual.

4.10 Additional Requirements

4.10.1.1 Equipment: Per MIL-PRF-28800F, a human readable label shall be provided for all production lot units conforming with MIL-STD-130N and permanently affixed on the equipment in an easily readable location. Required fields on the label are; CAGE, part number, and serial number. Size of the label shall conform to the size of the equipment.

4.10.1.2 Case: Per MIL-PRF-28800F, a human readable metal plate shall be provided for all production lot units conforming with MIL-STD-130N and permanently affixed to the front of the transit case. Required fields on the label are; CAGE, part number, and serial number. Size of the label shall conform to the size of the case. Pressure sensitive adhesive transfer tape is required to hold the plate to the hard transit case such as 3MTM 9472LE. Soft transit cases also require labeling with permanent placement such as a metal plate affixed with rivets, screws or adhesives.

4.10.2 Shipping container: For production lot units the package or carton containing the equipment for shipment shall be marked per MIL-STD-129P.

4.10.3 Other Additional Requirements: Shall be specified in the CDRL of the solicitation.

HUMAN READABLE IDENTIFICATION PLATE. Per MIL-PRF 28800F, the equipment human readable identification plate shall be permanently affixed at two places, (1) the equipment, (2) on the transit case (Placement of labels will be discussed at Post Award Meeting). The human readable identification plate shall be marked per example below.

SIZE OF THE LABEL WILL CONFORM TO THE SIZE OF THE EQUIPMENT.

MIL-STD-130N (WITH FREE STYLE TEXT) Construct II instructions can be found in MIL-STD-130

Nomenclature: Cage, Part Number (P/N) & Serial Number (S/N) National Stock Number: Data Identifiers:

Manufacturer Name and/or Cage: 17V; 1P; S Part or Model Number:

Serial Number: 17V is Enterprise Identifier Contract Number: 1P is Part or Model number

S Serial Number

(IF SPACE IS AN ISSUE, WARRANTY INFO CAN BE ADDED TO THE ABOVE LABEL)

(ADDITIONALLY, METAL PLATES ARE REQUIRED FOR BOTH HARD AND SOFT

TRANSIT CASES)

Pressure Sensitive Adhesive Transfer Tape IS REQUIRED TO HOLD PLATE TO THE HARD TRANSIT CASE (Pelican type cases )such as 3M™ 9472LE . Soft cases also require a permanent placement such as rivets, screws or adhesive.

SHIPMENT PACKAGE MARKING. Package containing the equipment for shipment shall be marked per example below:

MIL-STD-129P (WITH FREE STYLE TEXT)

28MAY13 REV C

Cage: 02059

PN:102770-351

Ser: 6694

NSN 7025011415888

CONT: N00104-98-T-0023

REQ#: M95450-0111-1111

Nomenclature: Magnetic Tape

U/I: EA

QTY: 1

Attachment 4