Statement_of_Work_.pdf

Statement of Work

1.0 Scope. This Statement of Work (SOW) defines the efforts required to produce the products required by this solicitation in accordance with the Documents listed below. The items being purchased are entitled “ESV Frequency Converter -8120”.

2.0 Applicable Documents. The following documents are applicable to the extent cited.

2.1 Military and Federal Stds

Document No. Document Title Applicability

MIL-STD- 129 R Military Marking for Shipment and Storage Required

2.2 Military and Federal Specs

NONE

2.3 Other DoD Documents

NONE

2.4 Com’l Documents

ISPM Number 15 Regulation of Wood Packaging Material in

International Trade (2009) Required

ASTM D3951-10 Standard Practice for Commercial Packaging Required

3.0 Requirements. The contractor shall produce the commercial equivalent items for the “400 Hz Frequency Converters U/W AN/ASM-189”, NSN:6130-01-507-8120, P/N:CW2501M-111, in the quantity set forth in Section B of the schedule in accordance with Documents listed above and this SOW. In the event of a conflict between the requirements of this SOW and any drawings for the item on contract, the requirements of this SOW shall govern.

3.1 Requirements for Packaging. Preservation, packing and marking for shipment shall be in accordance with Section “D” of the contract. Packaging / packing shall be in accordance with ASTM D3951-10, Standard Practice for Commercial Packaging. Level of Protection (LOP): Commercial, Level of Pack (LPK):

Commercial, Quantity Unit Pack (QUP): 001. Some supplies may need Military packaging depending on the destination and intended use. Packaging requirements for those items will be provided with the delivery order.

Marking shall be in accordance with MIL-STD-129R. Radio Frequency Identification (RFID) Requirements shall be IAW Section “F” clause, DFARS 252.211-7006, of the contract. MIL-STD-129R is applicable.

3.1.1 Wood Packaging Material Requirements shall meet the following requirements.

Encl # 1

3.1.1.1. Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB).

3.1.2. All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulation of Wood Packaging Material in International Trade (2009)”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.1.3. All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) IAW American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

3.1.4. All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

3.1.5. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

3.2 Requirements for Item Marking (Commercial Off The Shelf Items). Part Number Marking. Each item delivered under contract, along with each assembly, sub assembly, and module, shall be legibly marked with the appropriate part number and manufacturer’s identification. Hardware such as screws, nuts, bolts, etc., need not be marked. This requirement should be entirely met by the contractor’s standard commercial marking.

However, if there is any question about marking it shall be directed to the Contracting Officer for resolution.

3.3. Requirements for Quality Assurance System. The contractor shall implement and maintain a Quality Assurance System for commercial items that meets or exceeds commercial best practices. These established commercial quality requirements shall be commonly accepted practices employed by industry in both national and international manufacturing environments. The contractor shall comply with the following requirements in addition to their best practice commercial quality assurance system.

3.3.1 Quality System . The contractor shall establish/maintain a system for the final inspection and test of all purchased items to comply with contract or order requirements.

3.3.2 Inspection and Testing . The contractor shall assure that all inspections and tests were performed on completed products. The contractor shall perform any additional inspections and tests (including visual/mechanical inspections and functional tests) required to satisfy the form, fit, and function requirements of the contract or order.

3.3.3 Records . The contractor shall maintain adequate records of inspections and tests to demonstrate that the http://www.alsc.org/ final product satisfies contract requirements.

3.3.4 Measuring, Testing, and Inspection Equipment . The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that finished products conform to contract requirements. These devices shall be calibrated against certified measurement standards, which are traceable back to national/international standards.

3.3.5 Nonconforming Material . The contractor shall maintain controls for material, which does not satisfy contract or order requirements, including procedures for the identification, segregation, and disposition (rework/repair, scrap, etc.).

3.3.6 Corrective Action . The contractor shall promptly act to correct nonconforming materials and conditions to satisfy contract or order requirements and prevent the recurrence of this problem.

3.3.7 Handling, Storage, Preservation, Packaging, and Shipping. The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.4. Government Quality Assurance. Any in-process inspections performed by the Government shall be conducted in a manner consistent with contractor’s commercial practices.

3.5 REQUIREMENTS FOR TECHNICAL MANUALS

3.5.1. The contractor shall overpack their standard COTS manual(s) with each unit.

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER TMSS

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

ESV Frequency Converter -

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

Commercial Off-The-Shelf (COTS) Manuals and Assoc Supplement Data

Technical Manuals Listed in SOW Para 3.5.1

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-TMSS-80527B SOW Para 3.5.1 RDER-PRP-G INSERT

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION IN

DD ONE/R SEE BLOCK 16 b. COPIES

SECT. B

8. APP CODE A 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

Draft Final

A SEE

BLOCK 16

SEE BLOCK 16

Reg

Repro

16. REMARKS:

The contractor shall deliver digital files for all COTS manual(s) and additional data developed under this contract.

The final delivery shall also include a complete COTS manual(s) and additional data in editable Adobe Acrobat Portable Document Format (PDF) with embedded fonts. The most current version of Adobe Acrobat shall be used.

All digital files will be provided both by electronic submission, e.g., e-mail, FTP, etc., as arranged with the requiring office, and also by CD ROM, readable by computers running Microsoft Windows.

Block 9: DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

* VALIDATED DIG FILE

*VERIFIED DIGITAL FILE

* FINAL DIGITAL FILE

15. TOTAL 2 1 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Chichung Chang

RDER-PRP-G

Electronics Engineer

12 / 21 / 15 Mark Caringi

RDER-PRP-G

Branch Chief

12 / 21 / 15

DD Form 1423-1, 1 Jun 90

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions)

FOR GOVERNMENT PERSONNEL FOR THE CONTRACTOR

ITEM A. Self-explanatory.

ITEM B. Self-explanatory.

ITEM C. Mark (X) appropriate category: TDP - Technical Data Package; TM - Technical Manual; Other - other category of data, such as Provisioning, Configuration Management, etc.

ITEM D. Enter name of system/item being acquired that data will support.

ITEM E. Self-explanatory (to be filled in after contract award).

ITEM F. Self-explanatory (to be filled in after contract award).

ITEM G. Signature of preparer of CDRL.

ITEM H. Date CDRL was prepared.

ITEM I. Signature of CDRL approving authority.

ITEM 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

ITEM 2. Enter title as it appears on data acquisition document cited in Item 4.

ITEM 3. Enter subtitle of data item for further definition of data item (optional entry).

ITEM 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

ITEM 5. Enter reference to tasking in contract that generated requirement for the data item (e.g., Statement of Work paragraph number).

ITEM 6. Enter technical office responsible for ensuring adequacy of the data item.

ITEM 7. Specify requirement for inspection/acceptance of the data item by the Government.

ITEM 8. Specify the requirement for approval of a draft before preparation of the final data item.

ITEM 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DODD 5230.24 ITEM 10. Specify number of times data items are to be delivered.

ITEM 11. Specify as-of date of data item, when applicable.

ITEM 12. Specify when first submittal is required.

ITEM 13. Specify when subsequent submittals are required, when applicable.

ITEM 14. Enter addresses and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

ITEM 15. Enter total number of draft/final copies to be delivered.

ITEM 16. Use for additional/clarifying information for Items 1 through 15. Examples are: Tailoring of documents cited in Item 4;

Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14; Desired medium for delivery of the data item.

ITEM 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group I I. Definition - Data which is essential to the performance of the primary contracted effort by the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data items to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data items to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying this data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

ITEM 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. These estimated data prices should be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD Form 1423, JUN 90 (REVERSE) (EF)