Attach0001SOW.pdf

Statement of Work

1.0 Scope. This Statement of Work (SOW) defines the efforts required to produce the 31 Army managed NSNs required by this solicitation in accordance with the Documents listed below. The items being purchased are entitled “Spares for the Long Range Advanced Scout Survellience System (LRAS3), AN/TAS- 8A(V)1,2/8B(V)1,2,3”

2.0 Applicable Documents. The latest approved revisions of the following documents are applicable to the extent specified herein. The Contractor shall report any conflicts within this SOW or documents referenced herein to the Procuring Contracting Officer (PCO) for resolution.

2.1 Military

and Federal Docs

Document No. Document Title Applicability

MIL-STD 129P with Change 4 Military Marking for Shipment and Storage Required

MIL-STD 130N IDENTIFICATION MARKING OF

U.S. MILITARY PROPERTY

Required

MIL-STD 2073-1E with Change 1

Standard Practice for Military Packaging Required

ISPM- 15 Regulation of Wood Packaging Material in International Trade

Required

3.0 Requirements. The LRAS3 spares that the contractor shall be required to produce consist of the items set forth in Section B of the contract in the quantity listed. In the event of a conflict between the requirements of this SOW and any cited documents for the item on contract, the requirements of this SOW shall govern.

3.1 Requirements for Configuration Control.

3.1.1 Configuration Baseline. For this contract the Configuration Items (CI) consist of the items identified in section B of the solicitation.

3.1.2 Configuration. Each CI, as developed/built and delivered, shall conform to the cited CB and (if applicable) all subsequent CB’s that will be made contractually binding by the Procuring Contracting Officer (PCO). Configuration changes not directly affecting the configuration baseline do not require Government approval prior to incorporation, but must be documented by the contractor and shall be made available to the Government upon request.

3.1.3 Departures from CB. No changes or departures from the CB are acceptable except for changes or departures which are approved by the Government Configuration Manager (C Mgr.) or Configuration Management Officer (CMO) and which are made applicable to the contract by the PCO. This requirement does not apply to Class 2 changes. Class 2 changes are defined as those that do not affect form, fit, or function, and do not affect cost or delivery schedules. Class 2 changes do not require the submission of configuration control documents.

Changes in configuration shall be effected by Configuration Control Documents (CCDs) as follows:

3.1.3.1 Engineering Change Proposal (ECP) includes both the engineering change and the supporting documentation by which the change is described and suggested. An ECP describes changes to the CI and associated Government documents and data that are affected by the proposed engineering change.

3.1.3.1.1 A Specification Change Notice (SCN) is used to delineate the exact change(s) in a specification that will be distributed to users when the ECP is approved. The SCN is submitted as part of the ECP. The SCN is not used for a military or federal document, only a Request for Waiver can be used for those documents.

3.1.3.1.2 Value Engineering Change Proposal (VECP) is the same as an ECP except there are proposed cost savings for the program. The contractor shall follow the specific guidance in this contract for VECPs.

3.1.3.2 Request for Waiver (RFW) describes a departure from configuration documentation for a specific number of units or period of time. Contractor shall identify the impact of the RFW on performance, operational readiness and logistics support of the affected CIs. The Government will require compensation for any RFW.

3.1.3.3 Contractor shall provide all supporting program or cost data with the CCD. The contractor shall uniquely and sequentially identify (including the use of the contract number) each ECP, VECP, NOR, SCN or RFW. The identification number should use less than 16 characters.

3.1.4 Documentation. The Contractor control documents shall identify by serial number the impact of changes with respect to applicable documentation, maintenance support requirements and spares. The data in use shall be available for government review and use.

3.1.5 Use of CB Data. The contractor shall assure that all necessary contractor’s activities have access to and use of the contractually specified configuration baseline(s), approved changes and departures, and effectivity data. The data in use shall be available for government review and use.

3.2 Requirements for Item Marking(Gov't Detailed and/or Performance Design Items).

3.2.1. Part Number Marking. Each item delivered under contract, along with each assembly, sub assembly, and module, shall be legibly marked with the appropriate part number and manufacturer’s identification. Hardware such as screws, nuts, bolts, etc., need not be marked. The marking shall become permanently part of the item after it is applied, and can be applied using deformation, tag, rubber stamp with permanent characteristics, etc.

The marking shall not interfere with proper operation of the item, and shall have no deleterious effect on the item. Any item deemed unsuitable for marking as outlined herein shall be identified to the Contracting Officer for resolution as to marking requirement. This requirement may be entirely met by existing marking requirements contained within the drawings or specifications cited in this contract.

3.2.2. NSN Marking. In addition to the marking required by para 3.3.1 above, each item on contract listed in Section B of the contract, shall be identified with its Government assigned NSN. The intent of this requirement is to ensure that using personnel can identify the circuit card or assembly when it is removed from its assembly, and when it is received from stock as a spare part. The marking can be on a paper label, placed in a location that will not harm the item. If guidance is necessary to implement this requirement, contact the Contracting Officer for guidance.

3.2.3. Serial Number Marking.

3.2.3.1. Any item or subassembly which contains a serialization requirement shall have serial numbers applied to each item in the place provided (generally on a nameplate/serial number plate). In addition the NSN, CAGE Code, Part Number and if space permits Contract Number shall also be applied. When applicable, the Unique Item Identification (UID) requirements, cited elsewhere in this SOW, shall also apply.

3.2.3.2 The contractor shall maintain an accurate, current list of serial numbers for all manufactured items under this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or government representative at any time during the life of the contract and for a period of 3 years following the completion of the contract.

3.3 Requirements for Item Unique Identification (IUID). The contractor shall mark all contract deliverables In accordance with (IAW) DFARS clause 252.211-7003 and the requirements established by the drawing numbers and other information corresponding to each of these items appearing in table 1.

3.3.1 IUID Marking.

3.3.11. New items: The contractor shall provide IUID, or DoD recognized equivalent, for all items delivered with an acquisition cost of $5000 or more, or any Government or Contractor serial numbered items. For long term contracts, the Contractor shall implement IUID markings IAW MIL-STD-130N for any item that will exceed the $5,000.00 unit price for any range quantity or contract year. This requirement is effective throughout the life of this contract.

3.3.1.2. Repair items: The contractor shall mark those items as identified by the Government. Items received for repair shall be inspected for IUID markings. Those items where the marking is damaged or missing the contractor shall mark the equipment. When marking requirements are not clearly specified then the contractor shall advise the PCO. For previously acquired items where the IUID markings were not required the contractor shall follow the procedures as if the item was a new item.

3.3.1.3 Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

3.3.1.4 Permanency and Legibility. All marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-

STD-130N.

3.3.1.5 Deleterious Effect. Marking of items shall be accomplished in a manner that will not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

3.3.2 IUID Coding. All IUID markings and readability requirements shall comply with MIL-STD-130N and the following provisions:

3.3.2.1 Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD 130N. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum http://www.acq.osd.mil/dpap/pdi/uid/index.html requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear Bar Code.

3.3.2.2 If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

3.3.2.3 Deleted

3.3.2.4. The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract.

3.3.3 Correction of Noncompliant Equipment and Technical Data.

3.3.3.1 If this contract contains configuration control requirements, the contractor shall initiate the appropriate configuration control document to correct all affected drawings/specifications which conflict with or omit the marking requirements stipulated above.

3.3.3.2 If configuration control requirements do not apply and the equipment on order is defined by technical data which conflicts with or omits the marking requirements stated above, the contractor shall advise the PCO.

Such advice shall list the number of each deficient drawing/specification and a brief description of the deficiency.

3.3.3.3 If the item on order is defined by existing Government technical documentation and such documentation is in conflict with the requirements of this SOW, production of equipment with revised markings shall not proceed until Government approval is received.

3.3.4 Pricing of IUID Requirements. All efforts required by this SOW and contract, including, but not limited to, the preparation of ECPs or notification of marking deficiencies, PIPC reporting, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base contract price.

3.4. Delivery Requirements for Classified Data. Classified engineering documents shall not be delivered in digital format. These documents shall be handled IAW DOD 5220.22-M. Classified product drawings shall be delivered as photographic contact copies on polyester photographic film, .003 minimum thickness, emulsion face, matte finish both sides. Each CCA layer shall be displayed on a separate sheet.

3.5. Requirements for Quality Assurance System . The contractor shall maintain a Quality Assurance System for higher-level product integrity that meets or exceeds the requirements established below. These requirements are commonly accepted practices employed by industry in both national and international manufacturing environments.

3.5.1 Quality Approach . The contractor shall establish/maintain a quality approach to ensure higher-level product integrity and to satisfy contract or order requirements.

3.5.2 Initial Quality Planning . The contractor during the earliest practical phase of the contract shall conduct a complete review of the contract requirements to identify all the resources necessary for assuring product integrity.

3.5.3 Design . The contractor shall establish/maintain controls over the design process to ensure that contract requirements are satisfied.

3.5.4 Document Control . The contractor shall establish/maintain procedures that control the adequacy, completeness, currentness, and changes of all documents (work instructions, drawings, specifications, etc.).

3.5.5 Records . The contractor shall maintain and utilize all records required for effective operation of the quality approach. The quality approach shall ensure that these records are complete (including subcontractor records) and reliable.

3.5.6 Control of Purchases . The contractor shall ensure that all supplies and services purchased from suppliers conform to contract requirements. The contractor shall require that their subcontractors control the product integrity of their services and supplies.

3.5.7 Government Furnished Material (GFM) . If GFM is provided or utilized under this contract, the contractor shall be responsible for conducting all necessary inspections, maintenance, and tests, and for notifying the Government of any defects, losses, or damage.

3.5.8 Materials Control . The contractor shall maintain controls over all materials and products throughout the manufacturing process. These controls shall enable the identification of materials that have passed inspection from those which have not. The contractor shall maintain records identifying the status and final destination of all materials/products.

3.5.9 Nonconforming Material . The contractor shall establish and maintain a system for controlling material that does not satisfy contract requirements, including procedures for its identification, segregation, and disposition (rework/repair, scrap, etc.).

3.5.10 Corrective Action . The contractor shall promptly detect nonconforming material and conditions adverse to product integrity. It shall then initiate the corrective actions required to satisfy contract requirements.

3.5.11 Manufacturing Operations/Process Controls . The contractor’s quality approach is responsible for assuring/monitoring that all manufacturing operations/processes are accomplished under controlled conditions.

Controlled conditions include documented work instructions (including workmanship), place of performance, production equipment, special work environments, inspections/tests, work specifications, and approval/rejection criteria.

3.5.12 Inspection and Testing . The quality approach shall assure that all inspections and tests required satisfying contract or order requirements are conducted. Inspection and testing requirements for each item are in accordance with the established drawing and part numbers listed in Table 1.

3.5.13 Measuring, Testing, and Inspection Equipment . The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that products conform to contract requirements. These devices shall be calibrated against certified measurement standards that are traceable back to national/international standards.

3.5.14 Inspection and Test Status . The contractor shall maintain a system for the identification of the inspection and test status of all products throughout all stages of the manufacturing cycle.

3.5.15 Quality Audits . The contractor shall perform internal quality audits to verify the effectiveness of their quality approach.

3.5.16 Training Requirements . The contractor shall identify/provide for the training needs of their personnel performing quality functions.

3.5.17 Service . The contractor shall establish/maintain procedures for performing/verifying that contract service requirements are satisfied.

3.5.18 Statistical Quality Control and Analysis . The contractor shall establish/utilize statistical methods whenever appropriate to satisfy the contract or order requirements.

3.5.19 Continuous Process Improvement . The contractor shall monitor the effectiveness of their quality approach and continually improve quality processes.

3.5.20 Handling, Storage, Preservation, Packaging, and Shipping. The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.6 Requirements for Packaging. Preservation, packing and marking for shipment shall be in accordance with Section "D" of the contract. Packaging shall be in accordance with CECOM Special Packaging Instruction AG00000601 for the following NSNs: 5998-01-536-8803, 5998-01-536-9847, 5998-01-589-2417, 5998-01- 589-2410, and 5998-01-486-5004; and in accordance with MIL-STD-2073-1E for the remaining NSNs. Level of Preservation (LOP);Military, Level of Pack (LPK); B, Quantity Unit Pack (QUP); 001. Marking shall be in accordance with MIL-STD-129P with change 4. Radio Frequency Identification (RFID) Requirements shall be IAW Section "F" clause, DFARS 252.211-7006, of the contract. MIL-STD-129P is applicable.

3.6.1 Wood Packaging Material. Wood Packaging Material (WPM) shall meet the following requirements.

3.6.1.1 Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a anufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB).

3.6.1.2 All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulation of Wood Packaging Material in International Trade”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.6.1.3 All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) (IAW) American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

3.6.1.4 All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

3.6.1.5 Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

http://www.alsc.org/

3.3.2.3 Deleted