SPMYM418Q0372.docx

SPMYM418Q0372

Section B - Supplies or Services and Prices

Liquid Argon

FFP

See Attachment Certificate of Conformance Required.

Critical Application Item.

DCMA Inspection Required.

Pearl Harbor Local Stock Number LL-N03-6364.

FOB: Destination

FOB: Destination

NET AMT

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

REPRESENTATIVE OF THE CONTRACTOR

In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration.

Section H - Special Contract Requirements

SPECIAL REQURIEMENTS

ATTACHMENT

ADDITIONAL SPECIAL REQUIREMENTS

LIQUID, ARGON, TECHNICAL

(LSN 6830-LL-N03-6364)

1. ADDITIONAL SPECIFICATIONS

1) ANSI/NCSL Z540-1 (latest) or ISO 10012

2) Material Safety Data Sheet (MSDS) shall be provided in accordance with FED-STD-313 (latest).

3) Decalcomania in accordance with all OSHA, DOT and CGA recommendation is acceptable. The decals shall be contractor-furnished.

4) Cylinders to be filled shall be evacuated to a level of mercury (in inches) to the highest attainable prior to filling.

5) The maximum filling weight or density authorized by cylinder manufacturer’s filling procedures of CFR Title 49 Paragraph 173.316 shall not be exceeded for the corresponding relief valve setting for argon gas.

6) Vendor shall use a liquid pump vice oil lubricated pump for dispensing of gas.

7) Inspection and maintenance of cryogenic cylinders shall be in accordance with MIL-STD-1141 (latest), including internal cylinder drying requirements specified in paragraph 5.3.2.5 therein.

2. CYLINDER IDENTIFICATION

1. Each bottle shall have affixed a tag which includes the following information:

(a) Lot number (traceable to the certification)

(b) Date filled

(c) Shipment document number

(d) Contract number

(e) Manufacturer’s name

(f) MIL-A-18455

1. Each tank shall have affixed a different colored tag annotated with the same six items of information above in paragraph (1), for DCMA inspection/certification of each pallet.

1. Delivery tickets in the number of copies required in the form approved by the contracting officer shall be completed by the contractor at the time of his receipt of the articles to be supplied and serviced. One copy of each delivery ticket shall accompany the contractor’s invoice.

3. INSPECTION AND ACCEPTANCE.

1. Initial inspection of the supplies to be furnished hereunder shall be made by the Quality Assurance Representative of DCMA Santa Ana. All DCMA inspections specified in this contract are mandatory. Alternate release procedures are not authorized. The cognizant inspector shall be notified when the material is available for inspection. The place or places designated for such actions may not be changed without authorization of the Contracting Officer. Final inspection and acceptance shall be at destination by receiving activity.

1. HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (GOVERNMENT SPECIFICATION) (APR 1984)(FAR 52.246-11)

1. Definition. “Contract Date,” as used in this clause, means the date set for bid opening or if this is a negotiated contract or modification, the effective date of this contract modification.

3) ADDITIONAL INSPECTION REQUIREMENTS

a. Inspection and acceptance sampling of the material shall be in accordance with ANSI/ASQC Z1.4 (latest).

b. Certification of Inspection and Test data shall be furnished with each lot of Argon gases. A lot shall be defined as all argon in the container. No individual reading shall fall outside of specification and purchase order requirements. The following data shall be included in the Certification:

1) Moisture content in mg/ltr and temperature (Deg. F and pressure at which it was taken) or dew point temperature in degrees Fahrenheit.

2) Oxygen content in percent by volume

3) Hydrogen content in percent by volume

4) Nitrogen content in percent by volume

5) Argon content in percent by volume

6) Pressure in PSI at a specific temperature in degrees Fahrenheit.

7) Odor check of each filled cylinder in the lot, non-dectectable per MIL-A-18455.

8) Hydrocarbon content as Methane in percent by volume. (Maximum allowable is 10 ppm)

c) Any abbreviations on the chemical analysis must be defined, i.e., ND=Non Detectable. Also, the vendor must state the equipment (gas analyzer) detectable range limit, if the range is non detectable, e.g., 1 PPM/0.001 percent by volume for Hydrogen.

d) All test methods, including those invoking the test methods in MIL-A-18455 (latest) shall be submitted to the Contracting Officer for approval.

7. PRODUCT VERIFICATION INSPECTION REQUIREMENTS INVOKED ON DCMA AT SOURCE

Contract No. ___________________________________ Level _______________________________ Prime Contractor _______________________________ DCMA Loc ___________________________ Subcontractor _________________________________ DCMA Loc ____________________________

1. GENERAL INSTRUCTIONS: The Procurement Quality Assurance Program (PQAP) is a prime requisite to the successful completion of this contract. Assurance of the contractor’s compliance to military specifications in conjunction with the DCMA NSEP QAR instruction and subsection 3 of that instruction is required.

1. DEFINITIONS: The below-listed words used throughout the Product Verification Inspection requirements are defined herein to clarify intent to the QAR:

1. Perform (physically accomplish tests and/or inspections).

1. Witness (observe Contractor’s performance of tests and/or inspections)

1. Verify (by reviewing the Contractor’s documented evidence of tests/inspections)

1. SPECIFIC INSTRUCTIONS:

2. Characteristics Argon, Liquid, Technical, Type II, MIL-A-18455 (latest). Maximum allowable hydrocarbon content is 10 ppm.

b) Documentation: The QAR shall perform inspection of certifications to assure that:

1. Each certification represents only the lot(s) identified.

2. Certifications are complete

3. Certifications are shipped with the lot.

c) Material Identification: The QAR shall perform inspection of dewar to assure that: (sampling authorized.)

1. Each cylinder has a green tag and includes:

Manufacturer’s name

MIL-A-18455

d) Material Verification: The QAR shall witness the gas analysis tests when testing is being performed. The QAR shall coordinate with the contractor to ensure site visits are scheduled as much as practicable on days when testing is being performed. In addition, the QAR shall verify that the gas analysis results on the certification document are in accordance with MIL-A-18455 (latest) and purchase order requirements.

e) Manufacturing Process: During site visits, the QAR shall verify that the manufacturing process is for oil free gas and in accordance with MIL-A-18455 (latest). The maximum filling weight or density authorized by cylinder manufacturer’s filling procedures of CFR Title 49 Paragraph 173.316 shall not be exceeded for the corresponding relief valve setting for argon gas.

f) During site visits, the QAR shall witness cylinders being dried and verify compliance with MIL-STD-1411 (latest) paragraph 5.3.2.5, when the operation is being performed.

g) During site visits, the QAR shall verify that cylinders with expired test dates are set aside for hydrostatic testing per MIL-STD-1411 (latest), paragraph 5.1.1.8.

h) During site visits, the QAR shall witness cylinders being evacuated prior to charging and verify compliance with MIL-STD-1411 (latest), paragraphs 5.4 and 4.1.4, when the operation is being performed.

i) During site visits, the QAR shall witness leakage tests and verify compliance with MIL-STD-1411 (latest) paragraphs 5.4.4 and 4.1.4.1 when the operation is being performed.

SPECIAL QAR INSTRUCTIONS

Note 1. The QAR shall assure that either the DCMA Inspection Record or the Statement noted on the QALI (indicating DCMA maintenance of records) is forwarded with the Material Inspection and Receiving report, DD 250, as applicable, in accordance with the actions that are checked on the “DCMA Product Verification Inspection Acknowledgement Form”.

2. The QAR shall assure that the bottles sampled for testing are marked with a DCMA stamp or QAR Signature on the tag attached to each sampled bottle.

3. The QAR shall verify and witness on a sampling basis that flasks received have a positive pressure and are being sniff-tested for odor. If any cylinder has no residual pressure, verify that the cylinder should be pressurized to not less than 25 psi of argon pressure and check for odor and any condensed contaminants.

4. The QAR shall verify and witness on a sampling basis that filled cylinders are free of leakage by applying a soap solution to all portions of the valve and the junction of the valve and cylinder.

5. The QAR shall verify and witness on a sampling basis that the cylinders to be filled are evacuated to a highest attainable level of mercury prior to filling.

6. The QAR shall verify that cylinders received for refilling are PHNS owned, unless otherwise specified by the contract. Any cylinders received from other activities (e.g., Army, Air Force, etc.) shall not be refilled and provided to PHNS & IMF.

7. Cylinders received for refilling from other government agency’s contracts which are identified to be PHNS owned, shall not be refilled and provided to PHNS & IMF.

8. Any alternate analysis methods must be approved by Pearl Harbor Naval Shipyard’s Quality Assurance Director.

9. The QAR shall stamp the certification document with a DCMA stamp or signature of the QAR upon completion of the QALI inspections.

10. The QAR shall verify that the test results on the vendor’s certification of inspection and test data comply with specification and purchase order requirements.

11. The QAR shall verify and witness on a sampling basis that the vendor is performing required tests using the proper calibrated instruments and is obtaining and documenting the results accurately.

12. The QAR must be NSEP certified.

13. DCMA NSEP instruction applies, including subsection 3. All documentation and program requirements will be in accordance with the DCMA NSEP instruction, unless otherwise relieved

6. SAMPLE CERTIFICATION OF INSPECTION AND TEST DATA FORM

Company’s Letterhead

CERTIFICATION OF INSPECTION AND TEST DATA

Material: Argon, Liquid Specification: MIL-A-18455C

Purchase Order:/Document Number: _____________________ Invoice: ______________________

** Lot Number: _____________________ Date Filled: ____________________

Cylinders Tested: _______________

Moisture

Oxygen

Hydrogen

Nitrogen

Argon

Pressure

___ psi @ ___ Deg. F

Odor

Hydrocarbon

It is hereby certified that the argon delivered in this lot meets the requirements of MIL-A-18455C and during the manufacturing process, tests and inspections, the product has not come in contact with mercury, nor any of its compounds, nor any mercury containing device employing a single boundary of containment.

Note: This form must be filled out in its entirety.

Certification signature/ Date Name (typed or printed) and Organization Title (Must be authorized company official)

* Average value shall be the value obtained from the samples tested from its respective lot with no individual readings falling outside the specification requirements.

** A lot shall be defined as all of the argon in the container filled on one manifold at the same time from the same source. A source is an individual storage container from which cylinders are being filled. Once argon is added to that storage container, the storage container shall be considered a different source.

DCMA “ACKNOWLEDGMENT” OF

QUALITY ASSURANCE LETTER OF INSTRUCTION (QALI)

INSPECTION REQUIREMENTS INVOKED

Quality Assurance letter of Instruction (QALI) Inspection Requirements per the letter of delegation has been received. The following action(s) will be accomplished:

1. The QALI Inspection Requirements as specified will be performed. In accordance with DCMA NSEP QAR instruction and subsection 3, and attached QAR special instructions.

1. The QALI Inspection Requirements as specified will be performed with the exception noted below.

1. The QALI Inspection Requirements as specified cannot be performed for the reasons explained below.

The QAR Inspection records shall be ATTACHED to the contractor’s paperwork for each respective lot shipped. In addition, a copy of the QAR Inspection records shall be forwarded to the address noted below.

REMARKS:

QAR U20 Date (Required): ___________________ U40/R70 Date: ___________________________

QAR Sign: ________________________________ DCMA Code No: __________ Date: __________

QAR Location: ___________________________ Phone No.: ________________________________

Contract No.: _____________________________ Vendor: __________________________________

Note: Please complete the above form and return to:

Commander, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility Questions may be directed to K. Dang at 473-8000 (ext. 2921).

Code 139 attn: K. Dang

Within 30 days of the dated letter of delegation.

Questions may be directed to K. Dang at 473-8000 (ext. 3451).

SECURITY

SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS, CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

(REVISED AUG 2013)

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1. The provisions of these security requirements are applicable to Shipyard & IMF areas including the areas listed below:

a. CIA-I (Controlled Industrial Area I) – The large fenced-in area encompassing the waterfront and industrial shops, extending from Building 1274 to include all of Bravo Pier 2.

b. When activated, CIA-II (Controlled Industrial Area II)- Dry Dock No. 4 Compound (including Building 1444).

c. Areas designated “Other Sensitive Area” (OSA), “Controlled Nuclear Information Area” (CNIA); and “Nuclear Work Area” (NWA).

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2. Performance of all work under this contract (includes task and delivery orders) is restricted to U.S. citizens and U.S. nationals only. U.S. citizen employees of a foreign owned, controlled, and/or influenced company (including a parent company) for access purposes are considered foreign nationals and special authorization would be required for escorted access to PHNSY & IMF spaces.

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3. For issuance of Red or Yellow badges, a “classified contract” is required with a Contract Security Classification Specification (DD 254) that allows access to Restricted Data (for Red) and Naval Nuclear Propulsion Information (NNPI) (for both). Also in accordance with OPNAVINST N9210.3 (Safeguarding of NNPI) the contract or subcontract must incorporate all NNPI handling requirements.

4. These security requirements are applicable to the prime contractor as well as to all subcontractors and suppliers thereunder. For unescorted access, these requirements shall be incorporated into (R

Shipyard & IMF and co-located command originated and funded contracts and memorandums of agreement or understanding.

5. The period of proposed contract work to be performed in particular areas of the Shipyard & IMF is subject to further approval of the Shipyard & IMF Commander depending on the sensitivity of Shipyard & IMF industrial operations in the affected areas.

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6. Three weeks prior to the visit, the contractor, subcontractors, and suppliers shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Activity (GCA) or COR for completion of Part 2. The GCA/COR will then forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3 no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to the Pass and Identification Office (Pass and ID) no later than one week prior the visit. The VR must include the type of U.S. citizenship. Entry into the CIA, CNIA, NWA or OSA may be authorized under one of the following conditions.

a. For unescorted entry to the CIA: contractor personnel must show proof of U.S. citizenship before a Green badge can be issued.

b. For unescorted entry into an OSA, CNIA or NWA:

(1) All contractors, subcontractors, and suppliers must have a DOD Facility Security Clearance and those contractor employees who need access to the OSA, CNIA and/or NWA must have DOD security clearances granted by Defense Security Service (DSS). A Yellow or Red badge will be issued depending on the areas needed to be accessed. For a Yellow (CNIA) badge, the contractor must have at least an Interim Confidential. For a Red (NWA) badge, the contractor must have a final security clearance.

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c. For situations other than the above, personnel requiring unclassified/CIA access may be issued a White “Escort Required” (“ER”) badge for CIA access under the escort of a briefed Yellow or Red badged Shipyard & IMF employee knowledgeable of the area. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. Contractors, subcontractors, and suppliers are advised that processing of “ER” badges may take up to five working days to complete.

d. The initial submittal of VR forms need not be all-inclusive. It may be expanded to meet the essential requirements of the contractor. Each individual added to the list, however shall be subject to the same pre-entry screening requirements as outlined above.

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e. Under no circumstances shall personnel sign, transmit or hand-carry their own VR. The VR should be mailed, e-mailed encrypted or password protected, or delivered by the GCA or Shipyard & IMF Sponsor.

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f. Ensure that all contractor employees provide a valid (i.e. state or federally issued) photo identification card and proof of U.S. citizenship to the Pass and ID Office prior to being issued a Shipyard & IMF badge, see Attachment (1) for a list of acceptable documents.

g. Ensure any derogatory or questionable information concerning contractor employees possessing a DOD security clearance or a Shipyard & IMF badge is immediately reported to the Security Office (Code 1125) so that access eligibility can be evaluated.

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h. Ensure that contractor employees attend a 30-minute orientation on the safety, security, and radiological protection aspects of industrial operations within the Shipyard & IMF.

NOTE: The briefing, which is in the form of a video presentation will be given at the Pass and ID Office in groups of 10, prior to the issuance of Shipyard & IMF badges. Special arrangements for larger groups can be scheduled upon request.

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i. Ensure that onsite contractor personnel issued Red or Yellow badges attend mandatory Shipyard security training and briefings as required by SECNAV M-5510.30 (DON Personnel Security Program) and DOD Directives.

j. Ensure that all employees wear and display the Shipyard & IMF badge in the chest area at all times while entering, remaining in, and exiting Shipyard & IMF spaces.

k. Ensure that each badge is used only by the specific individual named on the badge.

l. Maintain strict accountability over identification badges and passes issued by the Pass and ID Office. Report immediately, to the Pass and ID Office, any badges/passes that are missing or lost and the circumstances. Return badges/passes to the GCA immediately upon termination of any employee, upon expiration, upon completion of contract, or when no longer required. The GCA will ensure that all badges/passes are returned and forwarded to the Shipyard & IMF Pass and ID Office (Code 1125.2).

m. Restrict hours of work to 0630 – 1500 hours Monday through Friday only. When operational needs require the contractor to schedule work before 0630 and/or after 1500 (Monday through Friday) or on weekends and holidays, provide written notification at least two weeks in advance to GCA who will obtain approval from the respective Shipyard & IMF departments, offices, and shops. Such notifications will include the company name, type of work to be performed, location of work, specific dates, and hours of work. The POC will submit a request in writing to the Security Office (Code 1124) by Wednesday of each week to add the contractor to the “Non-Duty Hours Contractor Access List” that is prepared weekly. Emergency access for contractors not on the non-duty hours list may be authorized entry by the Security Officer or Security Operations Officer upon verification with the POC.

n. Restrict employees/representatives to the work site and control travel directly to and from the work site.

7. The Pass and ID Office is located in Building 207 at Safeguard Street and Russell Avenue.

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8. No vehicle will be permitted access to a work site in the CIA without a valid Shipyard & IMF CIA vehicle pass. The Shipyard & IMF CIA vehicle passes are issued by the Shipyard & IMF Pass and ID Office. Shipyard & IMF CIA vehicle passes will not be issued unless proof of vehicle registration to the contractor’s company has been presented to Shipyard & IMF Pass and ID. All vehicles are required to conform to Shipyard & IMF traffic regulations. The speed limit is 15 MPH in the CIA. Outside the CIA, the speed limit is as posted or marked.

9. Only those contractor vehicles meeting all of the following criteria will be allowed to enter the CIA with the Shipyard & IMF CIA vehicle pass:

a. All vehicles must clearly display an authorized company sign or logo on both sides of the vehicles. The logo must be either painted on or a magnetic sign. Paper or cardboard signs are not authorized. Lettering of the logo must not be less than 2-1/2 inches in height and 1/4 inch wide.

b. They must be company or commercial vehicles used by the contractor to transport heavy equipment and/or material to the job site. In limited circumstances, contractor vehicles may be allowed entry to conduct on-site inspections at the job site.

NOTE: Contractor vehicles will not be used to transport employees to the job site. Privately-owned vehicles will not be allowed in the CIA.

10. A limited number of CIA vehicles passes will be issued to each contractor, subcontractor and vendor to facilitate work requirements. Every vehicle entering the CIA will display the pass on the dashboard or visor (facing outward). The pass will be visible at all times while in the CIA. Parking is limited to those areas that are specifically identified on the pass. If additional passes are required, adequate justification must be presented to the Pass and ID Office via the GCA.

11. Vehicles may enter and exit from gates located on Paul Hamilton Avenue or on Chosin Street, Monday through Friday, 0630 to 1500 hours. For access before 0630 and after 1500 hours, weekends, and holidays the contractors must comply with paragraph 6.m. After proper notification, contractors may enter and exit from either gate after hours, weekends, and holidays.

12. Parking is not permitted on any piers on any dry dock/waterfront areas. Contractors shall not park on or block the marked fire lanes at any time. Vehicles may stop on the piers of dry dock/waterfront areas for 15 minutes for loading or unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier or ship, i.e., a truck which uses a mounted generator, a vehicle with built-in equipment, etc. A written request for pier parking authorization with justification will be sent to the Shipyard & IMF Security Officer (Code 1120) via the GCA at least two weeks prior to the date parking space is required. The following information is required:

a. The license number of the vehicle(s).

b. The type and size of the vehicle(s) (pickup truck, crane, forklift, etc.)

c. Parking location.

d. Purpose and duration.

13. Parking for privately-owned vehicles is available:

a. In the “N” parking lot on Central Avenue and “D” parking lot on Paul Hamilton Avenue, located between South Avenue and Safeguard Street.

b. In the “C” parking lot on Lake Erie Street and Central Avenue.

14. All vehicles are subject to search while entering, remaining in, or leaving the Shipyard & IMF and/or JBPHH areas. A Property Pass (OP-7) issued and signed by the GCA must cover all government material being transported out of the CIA by contractors. Material found without a Property Pass will be confiscated and a police offense report issued.

15. Entry into shop/office/ship spaces covered by this contract will be subject to prior approval of the respective Shop Superintendent/Office Head/Ship’s Commanding Officer. Contractors will coordinate action with the GCA for obtaining entry approval.

16. The Shipyard & IMF Security Officer will provide guard services on a reimbursable basis for contractors requiring guard services. The contractor must notify and obtain approval from the Shipyard & IMF Security Office via the GCA at least two weeks prior to the time guard services will be required. Notification in writing shall (include the purpose and number of hours guard services will be required. (R

17. Contractor personnel will not be permitted to enter Shipyard & IMF buildings, spaces, and areas not covered by this contract except on prior approval of the Shipyard & IMF department/office/shop having jurisdiction of the areas. Contractors will coordinate action with the GCA to obtain such entry approval.

18. Access to unclassified and classified U.S. Navy shipbuilding, conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, etc., by the contractor shall be restricted to an official need-to-know basis. This type of information shall be handled, controlled, and safeguarded to prevent oral, visual, and documentary disclosure to uncleared personnel, the public, to foreign sources, and to all personnel not having an official need-to-know. It shall be returned to the Pearl Harbor Naval Shipyard & IMF upon completion of contracted work, except when the GCA grants specific retention authorization.

19. Photography and photographic equipment are prohibited in the Pearl Harbor Naval Shipyard & IMF, to include personal cellular phones with camera features. When operationally required, a written request containing specific justification and details will be submitted to the Security Office (Code 1125) via the GCA for consideration. If a Shipyard & IMF photographer is unable to take the photographs, authorization will only to be granted to the contractor if the contractor has a Shipyard Sponsor and is under continuous escort of a designated Shipyard & IMF employee. The designated escort shall be briefed by Code 1125. The escort will take the film or photographic media in his or her custody. The Sponsoring Shipyard Code/Office will mark and control the photographs as “For Official Use Only” and route the photographs in accordance with local regulations for review and approval of a Distribution Statement (prior to release from Shipyard & IMF).(R

20. Portable Electronic Devices (PEDs). PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop/notebook /handheld computers, digital imagery (still/video) devices, analog/digital sound recorders

(e.g. I-PODs), video game devices, USB devices, and devices of similar capability, functionality,(R or design. Privately-Owned PED devices such as those listed above are prohibited on Shipyard premises. Privately-Owned PEDs without camera devices are prohibited unless approved in writing by the local Information Assurance Authority (IAA) or Information Assurance Manager (IAM). Violations may result in the confiscation and sanitization of the PEDs. The only approved method of sanitizing most PEDs is physical destruction.

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a. All users authorized to use PEDs in the Shipyard & IMF workspaces, whether privately-owned (includes contractor-owned) or government-owned, are required to comply with NAVSHIPYD&IMFPEARLINST 5239.1(series), Activity Information Systems Security Plan (AISSP) (R

b. For Privately-Owned PEDs without camera devices approved for use in Shipyard & IMF spaces, the user shall follow:

(1) The PEDs will not handle, process, or store any U.S. Government information unless otherwise authorized by the IAM.

(2) The PEDs will not be connected to any Shipyard & IMF network, U.S. Government-Owned computers, or associated peripherals.

(3) The PEDs will operate in only approved locations. These PEDs are not allowed in spaces processing and/or handling classified information.

(4) Users shall comply with software copyright laws and agreements.

(5) Violations of the above may result in the confiscation of the PED.

(6) The U.S. Government will not be liable for the privately-owned PED hardware/software while on the Shipyard & IMF premises.

c. For U.S. Government-Owned PEDs approved for use in Shipyard & IMF spaces and issued for official government travel, the user shall follow:

(1) Government-Owned PEDs that are synchronized with desktop computers on Shipyard & IMF Local Area Network (LAN) shall follow the security measures in Enclosure (2) of NAVSHIPYD&IMFPEARLINST 5239.1(series).

(2) Use of Government-Owned PED equipment while on travel and performing official government business is allowed.

(3) Government-Owned PEDs shall not be checked as baggage, stored in airport or bus station lockers, or left with desk clerks at motels. PEDs with NNPI data shall not be left unattended in the motel room. If a PED with no NNPI data is left unattended in the motel room, it must be locked in a personally owned container (i.e., luggage, brief case, etc.).

(4) Government-Owned PEDs shall not be taken out of the United States without an authorization letter from the IAM.

(5) Government-Owned PEDs will not be used to store passwords; safe and door combinations; personal identification numbers (PINs); as well as classified information.

(6) Government-Owned PEDs shall not be used for classified information processing unless specifically authorized in writing by the local IAA.

(7) Where feasible, Government-Owned PEDs shall employ up-to-date signature files that are used to profile and identify viruses, worms, and malicious code. As proven anti-virus clients for PEDs become available, these clients shall be deployed to the greatest possible extent in all PEDs that connect to the Shipyard & IMF network.

21. Ensure that yellow plastic material is not used for warning signs, covering material, etc.

22. Be responsible for control and security of all contractor-owned equipment and material at the work site. Report immediately, all missing/lost/stolen property to the Joint Base Pearl Harbor Hickam (R

Security Detachment (phone 474-6751) as each case occurs.

23. Ensure that no material is stacked within ten (10) feet of the CIA perimeter. Remove from the work site, or secure, ladders or other such equipment, which could be used to climb the CIA perimeter fence. Ensure that no vehicles are parked within ten (10) feet of the CIA perimeter.

24. Provide written notification to the Commander, Pearl Harbor Naval Shipyard & IMF (Code 1120) via the GCA, two (2) weeks prior to actual start of work to allow for notification of the appropriate Shipyard & IMF departments, offices, and shops of the impact resulting from the contract work. Such notifications will include specific details such as work schedules (including actual start date for Shipyard & IMF entry), and impact statements concerning tasks to be done, e.g. specific parking spaces to be vacated, inclusive dates involved, traffic rerouting, changes to traffic and parking patterns, traffic/parking controls to be instituted by the contractor, barricades to be erected by the contractor, etc., along with sketches of the particular areas involved.

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25. Two weeks prior to making any penetrations (i.e. tunneling under, cutting through a fence or building, etc.) in a restricted area (e.g. CIA fence line, CNIA or NWA) the contractor shall contact Code 1120 via the GCA to make arrangements for a security guard or other measures required to meet all security requirements. The cost for the security guard will be charged to the contractor.

26. Any exceptions to these security requirements must be coordinated with the Security Office (Code 1120).

ATTACHMENT (1)(R

DOCUMENTS ACCEPTABLE FOR PROOF OF U.S. CITIZENSHIP

(Original documents or certified copies)

1. U.S. BIRTH REGISTRATION CARD (with Registrar’s raised seal and signature)

1. U.S. BIRTH CERTIFICATE (original with raised seal from one of the 50 states or outlying U.S. territories or U.S. possessions)

1. U.S. IMMIGRATION AND NATURALIZATION SERVICE NATURALIZATION CERTIFICATE (INS N-550/570)

1. DD FORM 1966 (U.S. citizenship documents sighted are listed and attested to by a recruiting official)

1. DELAYED BIRTH CERTIFICATE (Original with Registrar’s seal and signature and cites secondary evidence)

1. HOSPITAL BIRTH CERTIFICATE (Original with authenticating raised seal or signature provided all vital information is given)

1. U.S. PASSPORT (Current or expired)

1. U.S. IMMIGRATION AND NATURALIZATION SERVICE CERTIFICATE OF CITIZENSHIP (INS N-560/561)

1. FORM FS 240 – REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED STATES OF AMERICA/CONSULAR REPORT OF BIRTH

1. FORM FS 545 – CERTIFICATION OF BIRTH (Issued by U.S. Consulate)

1. FORM DS 1350 – DEPARTMENT OF STATE CERTIFICATION

1. NOTICE FROM THE STATE’S REGISTRAR ACCOMPANIED BY SECONDARY EVIDENCE I.E. BAPTISMAL CERTIFICATE, CERTIFICATE OF CIRCUMCISION, EARLY CENSUS, FAMILY BIBLE RECORDS, ETC.

--END OF SECTION--

DESIGNATION OF LIAISON/CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The Contracting officer hereby designates the following as Liaison/Contracting Officer's Representative (COR) for this contract:

The COR is responsible for monitoring, progressing, and overall technical managing of contractor performance hereunder and should be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of this contract.

On all matters that pertain to contract terms, the contractor shall contact the Contracting Officer. When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the Contracting Officer in writing. No action will be taken by the contractor, under such request unless and until the Contracting Officer has issued a contractual modification.

APPOINTMENT OF ORDERING OFFICER(S)

(a) The following activity(ies) or individual(s) is/are designated as authorized Ordering Officer(s):

None

(b) The above activity(ies) is/are responsible for issuing and administering any orders placed hereunder. Ordering Officers may negotiate revisions/modifications to orders, but only within the scope of this contract. Ordering Officers have no authority to modify any provision of this basic contract. Any deviation from the terms of the basic contract must be submitted to the Procuring Contracting Officer (PCO) for contractual action. Ordering Officers may enter into mutual no-cost cancellations of orders under this contract and may reduce the scope of orders/tasks, but Terminations for Convenience or Terminations for Default shall be issued only by the PCO.

(c) The ordering activity shall designate in writing the ordering officers who shall be authorized to place orders under this contract. The ordering activity shall provide the names of the Ordering Officers to the contractor and the Contracting Officer or representative of the Contracting Officer.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

CONTRACTOR RETENTION OF TRACEABILITY DOCUMENTATION

(a) This clause applies whenever the Contractor is not the manufacturer of the item(s) to be furnished.

(b)(1) The Contractor shall retain evidence to document that items furnished under this contract conform to contract requirements. Evidence will generally include information tracing the items back to the manufacturing source or its authorized distributor. At a minimum, evidence shall be sufficient to establish the identity of the item, its manufacturing source, and conformance to the item description.

(2) Examples of traceability documentation include, but are not limited to, the following:

(i) Purchase order(s)/invoice(s) between manufacturer(s)/distributor(s), identifying part number (and/or technical data package (TDP) with revision level) and quantities;

(ii) Original equipment manufacturer (OEM) or approved/qualified source’s packing slips, identifying part number (and/or TDP with revision level) and quantities;

(iii) OEM or approved/qualified source’s certification, identifying part number (and/or TDP with revision level) and quantities; and/or

(iv) OEM or approved/qualified source’s identifiable standard packaging, with part number (and/or TDP with revision level) cited on the package.

(3) The Contractor shall be responsible for the assurance of type, kind, count, and condition. Preservation, packing, packaging, and marking shall be in accordance with contractual requirements.

(4) The Contractor shall provide documentation of traceability for review—

(i) Upon request by the Contracting Officer at any time prior to or after award;

(ii) At time of Government source inspection, if applicable; and/or

(iii) During random or directed post-award audits.

(5) The Contractor shall retain documentation in accordance with this clause for 5 years after final payment under this contract.

c) The Offeror/Contractor shall provide documentation of traceability for review—

(1) Upon request by the Contracting Officer at any time prior to or after award;

(2) At time of Government source inspection, if applicable; and/or

(3) During random or directed post-award audits.

(d) Traceability documentation shall, at a minimum, include the following:

(1) If the Offeror/Contractor is an authorized dealer/distributor for an approved source for the specific item being procured by the Government, the following requirements apply:

(i) The Offeror/Contractor shall maintain at least one of the following:

(A) A copy of its current dealer/distributorship agreement;

(B) A letter of authorization from the approved source; or

(C) A link to an official website maintained by the approved source, which shall clearly identify the Offeror as an authorized dealer/distributor.

(ii) By submission of documentation described in subparagraph (d)(1)(i) of this clause, the Offeror/Contractor represents that:

(A) The dealer/distributor relationship with the approved source applies to the specific item being procured by the Government; and

(B) If the Contractor’s dealer/distributor status with the approved source changes after award, the Contractor shall promptly notify the Contracting Officer. Failure to provide such notification is grounds for cancellation of award or termination for default/cause, as applicable.

(2) If the Offeror/Contractor is not an authorized dealer/distributor for an approved source for the specific item being procured by the Government, the following requirements apply:

(i) If the Offeror/Contractor identified the offered item as “not in stock/not currently owned by the Offeror" or "not yet manufactured," the Offeror/Contractor shall—

(A) Maintain a verifiable quotation from the approved source, or from an authorized dealer/distributor for the approved source.

(B) Include the following information in its quotation:

(1) The item part number or designation, which shall be provided in sufficient detail to document that the item being quoted is the same as the item being procured by the Government;

(2) The quantity, which shall be sufficient to satisfy the solicitation requirement;

(3) The unit price quoted by the approved source, or by the authorized dealer/distributor for the approved source;

(4) The date of the quotation; and

(5) The name and phone number of the representative of the approved source, or of the authorized dealer/distributor for the approved source.

(C) The quotation shall be on the letterhead of the approved source, or of an authorized dealer/distributor for the approved source; or an electronic quotation, which shall be clearly identifiable as coming to the Offeror/Contractor from the approved source, or from an authorized dealer/distributor for the approved source.

(D) If the offered items are obtained from an authorized dealer/distributor for the approved source, the Offeror/Contractor shall maintain the information described in subparagraph (d)(1)(i) of this clause to document the authorized dealer/distributor arrangement; and the terms in subparagraph (d)(1)(ii) of this clause shall apply.

(ii) If the Offeror/Contractor identified the offered item as “shipped” or “in stock/currently owned by the Offeror,” the following requirements apply:

(A) The Offeror/Contractor shall maintain one of the following documents:

(1) The invoice received by the Offeror/Contractor from the approved source, or from an authorized dealer/distributor for the approved source; or

(2) The packing slip that accompanied the shipment to the Offeror/ Contractor from the approved source, or from an authorized dealer/distributor for the approved source. The packing slip shall include a packing slip number. (If no packing slip number was provided, the Offeror/Contractor shall obtain and maintain written documentation from the approved source, or from the authorized dealer/distributor for the approved source, verifying the packing slip number. Such documentation shall include the name and address of the approved source, or of the authorized dealer/distributor for the approved source; the date of the correspondence; and the name and phone number of the representative of the approved source, or of the authorized dealer/distributor for the approved source, who provided the information.)

(B) The documentation furnished in accordance with subparagraph (c)(2)(ii)(A) of this clause shall include the following:

(1) Date;

(2) the name and address of the approved source, or of the authorized dealer/distributor for the approved source;

(3) the name and phone number of the representative of the approved source, or of the authorized dealer/distributor for the approved source;

(4) the item part number or designation, which shall be provided in sufficient detail to document that the item provided to the Contractor is the same as the item being procured by the Government;

(5) the quantity, which shall be sufficient to satisfy the solicitation requirement;

(6) the unit price charged by the approved source, or by the authorized dealer/distributor for the approved source; and

(7) the Offeror’s/Contractor’s name and address.

(C) If the offered items are obtained directly from an authorized dealer or distributor, the Offeror/Contractor shall maintain the information described in subparagraph (d)(1)(i) of this clause to document the authorized dealer/distributor arrangement; and the terms in subparagraph (d)(1)(ii) of this clause shall apply.

(3) If the offered items are not obtained directly from an approved source, or from an authorized dealer/distributor of an approved source, the Offeror/Contractor shall maintain documentation, as described in subparagraph (d)(2) of this clause, sufficient to establish the complete line of ownership or distribution from the approved source, or from an authorized dealer/distributor for the approved source, to the Offeror/Contractor.

(e) The Contracting Officer determines the acceptability and sufficiency of documentation or other evidence, at his or her sole discretion. If the Contracting Officer finds the evidence to be unacceptable, or if the Contractor fails to retain or provide the requested evidence, the award may be cancelled or contract may be terminated for cause/default, as applicable.

(f) At the Contracting Officer’s discretion, documentation of traceability provided by the Contractor, in accordance with provisions in the solicitation and/or clauses included in this contract, may be used to determine the acceptability of documentation retained in accordance with this clause.

(g) Notwithstanding any documentation provided by the Offeror prior to purchase order issuance/contract award, the Government reserves the right to require additional documentation attesting to the authenticity of the material at any time before or after contract delivery.

(h) If the solicitation states inspection and acceptance shall take place at destination, the Government reserves the right to change the place of inspection and acceptance to origin and to invoke 52.246-9004, Product Verification Testing, at time of award, with no increase in the awarded unit price.

(i) The Contractor shall be responsible for the assurance of type, kind, count, and condition.