SPMYM418Q0296.docx

SPMYM418Q0296

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SAM

THE FOLLOWING INFORMATION MUST BE PROVIDED OR YOUR QUOTE

WILL NOT BE ACCEPTED

Estimated delivery time ______________ days/month ________ FOB Destination (Vendor pay to Destination)

Business Size (in accordance with Federal Government Standards) Small ______ Large _______ Women-owned _____Disadvantaged _________

Prompt Payment Terms _________% _______ Days Net __________

Basis for price: [ ] Current Catalog: Title (or No.) ________________________

If on GSA Contract: [ ] GSA Contract # _________________________________ [ ] Expiration Date: _________________________________

Cage Code (Commercial & Government Entity No. ________________ DUNS (Dunn & Bradstreet No. ________________________________ SAM (System for Award Management ) Yes No (circle one)

TO OBTAIN A CAGE CODE @ 1-888-352-9333, fax (616) 691-5305, or email disc-cso@disc.dla.mil

TO OBTAIN A DUNS AND BRADSTREET NO. - CALL 1-800-333-0505

Or use web site (http: //www.dnb.com/dunsno/whereduns.htm)(A DUNS NO.

IS MANDATORY DATA FOR REGISTERING IN THE CCR)

The Contractor shall be registered in the SAM database prior to receiving of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4 Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

Section B - Supplies or Services and Prices

Propane for Shop 26 Bldg. 2252

FFP

PROVIDE PROPANE FOR Shop 26 in builidng 2252 on Pearl Harbor.

Provide security/safety rules and procudures, propane manufacture date, and any special test or certification.

POC for delivery is Steven Luko, 808.473.8000 x 4397. Financial POC is Doreen Murakami, 808.473.8000 x3120.

FOB: Destination

NET AMT

Propane for shop 56, Bldg 1456 -Bldg 11

PROVIDE PROPANE FOR Shop 56 between Bldg 1456 and Bldg 11 on Pearl Harbor, 499 Gallon Dispenser.

Provide security/safety rules and procudures, propane manufacture date, and any special test or certification.

POC for delivery is Ricky Ancheta 808.473.8000 x 5271. Financial POC is Doreen Murakami, 808.473.8000 x3120.

NET AMT

Propance for shop 51, Bldg 214A

RROVIDE PROPANE FOR 1150 Gallon Dispenser Provide security/safety rules and procudures, propane manufacture date, and any special test or certification. Tank is located at Building 214A on Ingersoll Avenue on Pearl Harbor.

POC for delivery is Brian Fujimoto 808.473.8000 x3240 and Amy Kawamata, 808-473-8000 X 6266 Financial POC is Doreen Murakami, 808.473.8000 x3120.

NET AMT

Section C - Descriptions and Specifications

SOW

C1 PROJECT DESCRIPTION/SPECIFICATIONS

a. General. This contract sets forth the requirements for the uninterrupted delivery of LPG to various military locations on the Island of Oahu. Each location is specified within the contract line item. This contract also sets forth the terms for the rental of Contractor-owned pressurized vessels (tanks) and the mandatory inspection requirements. The costs of the tank rentals are include within the price of the LPG purchases.

b. Definition. LPG - A fuel gas which consists predominantly of propane, propylene, butanes (including isobutanes), butylenes or any combination or dilution thereof commonly known as liquefied petroleum gas.

c. LPG Characteristics.

(1) Proportions. The propane, propylene, butanes and butylenes shall be so proportioned that the mixture shall have a maximum vapor pressure of 225 pounds per square inch absolute at 105 degrees F (40.5 degrees C), and a minimum vapor pressure of 25 pounds per square inch absolute at 60 degrees F (15.5 degrees C).

(2) Pentanes or Heavier Hydrocarbons. The fuel gas shall contain no more than 2% by liquid volume of pentanes or heavier hydrocarbons when tested in accordance with commercial standards.

(3) Moisture. The fuel gas shall pass the applicable moisture test in accordance with commercial standards.

(4) Freedom from Corrosive Constituents. The fuel gas shall be free from all corrosive constituents such as hydrogen sulfide when tested in accordance with commercial standards.

(5) Odor. The fuel gas shall be effectively odorized to indicate positively the presence of concentrations of gas approaching the lower combustible limit by the addition of approximately 0.0010 weight percent of ethyl mercaptan, propyl mercaptan, amyl mercaptan diamyl sulfide, or other acceptable odorant such as Cal Odorant “C”.

C2 QUANTITIES. The estimated annual volume is listed by contract line item for each area to be serviced. The Government is not obligated to use, nor is it restricted to the amounts shown. The annual Not-To-Exceed gallons and total amount for LPG gas delivery shall not be exceeded except via modification to the contract.

C3 CONTRACTOR RESPONSIBILITIES.

a. Contractor shall deliver LPG to various sites as specified in the line items. Contractor shall coordinate delivery with the requiring activity at each location. All LPG delivered by the Contractor shall be measured by metering equipment of standard manufacture, furnished, installed, maintained, calibrated, and read by the Contractor at his expense. In the event that any meter fails to register or registers incorrectly, the quantity of LPG delivered through it during that period shall be determined and an equitable adjustment based thereon shall be made in the Government’s bills. For this purpose any meter which registers not more than two percent (2%) slow or fast shall be deemed correct. Failure to agree on any such adjustment shall be a dispute concerning a question of fact within the meaning of the “Disputes” clause of this contract.

b. The Contractor is responsible for obtaining a signature to confirm the delivered quantity at each delivery location and shall leave one copy of the delivery ticket at each site and fax the other copy to the applicable individual stated in the delivery order at the time of award. The delivery ticket shall state the contract number, delivery order number, the subcontract line item number (subCLIN) and the amount of LPG delivered.

c. The Contractor shall be responsible for all costs of delivering and installing new tanks, including, but not limited to, off-loading the tanks, setting the tanks and all necessary connections. Personnel that deliver LPG to the Government site are required to pass a background check prior to entry on base and obtain a RAPIDS gate pass. The background security check will be conducted by Naval Investigative Service. For access to tanks in secured spaces, contractor delivery personnel will contact POC provided in the individual delivery orders to coordinate delivery dates and times.

d. The contractor shall be responsible for maintaining Contractor-owned equipment in good working condition. The Contractor shall comply with tank inspection and replacement requirements as stated in Inspection and Acceptance requirements of this solicitation. Prior to the start of the contract, the contractor shall provide the Contracting Officer a listing of the inventory and the condition of the tanks covered under subject contract. Please list the tanks by the corresponding CLINS for your contract. Provide updates as necessary throughout the life of the contract.

e. The Navy Inspector shall be present during any installation, maintenance or repairs conducted on the tanks. Call NAVFAC Hawaii Inspection Branch at 448-2856 office phone / 347-2657 cell phone to schedule all tank installations, and all repairs and maintenance conducted on such Contractor-owned equipment. At the commencement of the contract, the Contractor shall be present at each tank installation to ensure the tank passes inspection and is issued a valid operating certificate. The Contractor’s presence is not required on subsequent inspections of tanks.

C4 GOVERNMENT RESPONSIBILITIES. The Government personnel at each tank location shall:

a. Not attempt repairs to contractor-owned equipment

b. Contact the Contracting Officer of the Delivery Order and the NAVFAC Hawaii Inspection Branch, 448-2856, regarding LPG tank repairs.

c. Report, in writing, the actual LPG usage on 7 January, 7 April, 7 July and 7 October of every year to the Contracting Officer for the Delivery Order. The report may consist of copies of paid invoices for the quarter. Please email invoices to the Contracting Officer as listed on the Delivery Order.

d. Notify the Contracting Officer of the Basic Ordering Agreement, in writing, of contractual quantity increases or decreases for future planning purposes and to report positive or negative observations regarding the Contractor’s performance. Notify the Contracting Officer of the Delivery Order for requests to schedule cessation of services and tank removals and requirements to commence service to new buildings.

e. If organizational needs change requiring increases in quantity, request a spot buy using a new contract with the Contracting Officer of the Delivery Order.

f. Provide points of contact in each delivery order.

C5 GENERAL REQUIREMENTS (APPLIES TO CONTRACTOR-OWNED AND GOVERNMENTOWNED

LPG EQUIPMENT

a. Tank installations shall be in accordance with NFPA 58.

b. Inspections of LPG tanks shall be conducted every three years commencing with the start of this contract. Additional inspections may be conducted at the discretion of the Navy Inspector where unsafe conditions exist. NAVFACENGCOM operating certificates are valid for three years, except where, under the discretion of the Navy Inspector, unsafe conditions exist, which would invalidate the certificate. Uncertified tanks shall be certified within 3 months from the date of notification of a discrepancy or it shall be removed and replaced with a tank that passes inspection.

c. Inspections and certifications shall be performed by an authorized NAVFAC Hawaii, Naval Facilities Engineering Command, Licensed and Authorized, Boiler and Pressure Vessel Inspector (Navy Inspector).

d. All stationary tanks and vaporizers provided by the Contractor and the Government shall be ASME code stamped and in an acceptable, serviceable condition. All stationary tanks shall comply with the mandatory inspection requirements specified under Section E, Inspection and Acceptance.

e. No repairs, alterations or reconfiguring of tanks, vaporizers and related systems shall commence without prior notification and approval of the Navy Inspection office.

f. All structural repairs to pressure retaining items shall be done in accordance with the current edition of the National Board Inspection Code (NBIC) and NAVFAC requirements. Notify the Navy Inspector of any such repairs prior to commencing repairs. In the event a disagreement arises between the NBIC and the NAVFAC requirements, the NAVFAC requirements will govern. All costs for structural repairs shall be borne by the Contractor for Contractor-owned equipment.

g. All parts used shall conform to a nationally recognized standard.

h. Hydrostatic Strength testing on the tank shell and vaporizer components is required after any repair, alteration or when the tank or pressure retaining component is in questionable physical condition as determined by the Navy Inspector. Hydrostatic strength test pressure will be 150% times the Maximum Allowable Working Pressure of the unit. Hydrostatic strength testing will be performed with the Navy Inspector present.

i. In accordance with NAVFAC requirements, Safety Relief Valves shall be:

(1) ASME Division VIII Section I certified, or Underwriters Laboratories UL 132 stamped, spring loaded safety relief valves.

(2) Shall not be fitted with lifting devices.

(3) Shall be removed and replaced after every six (6) years of service. Primarily, the stamping on the relief valve will be used as the start date. Previously purchased new valves may be accepted by the Navy Inspector in new condition and accompanied with a purchase receipt, in which case, the start date would be the date of installation. Safety valves bench-tested by a company authorized to perform such tests on either ASME or UL safety relief valves may be reused with proper safety valve testing documentation. This testing documentation shall be retained by the Contractor and presented to the Navy Inspector upon request.

j. Contractor Requirements:

(1) The Contractor shall provide all repairs, replacements and/or correction of Contractor-owned tanks and vaporizers at no additional cost to the Government.

(2) The Contractor shall, at no additional cost to the Government, replace tanks and vaporizers requiring welding repairs to the pressure retaining structure.

(3) If areas of external corrosion are noted by the Navy Inspector, the Contractor shall remove the tank and replace it with a tank that is acceptable to the Navy Inspector. In the event of isolated corrosion, the Contractor shall replace the tank or shall provide professional Non Destructive Testing (NDT) services from an ASME qualified company. Testing shall be done with the Navy Inspector and the Contractor present. The costs for the NDT services shall be borne by the Contractor.

k. Government Activity Requirements:

(1) Each cognizant activity shall provide funding to the Navy Inspection office for the required NAVFAC inspection requirements. Funding documents shall be submitted by each activity’s Comptroller Division to:

NAVFAC Hawaii Facilities Management and Engineering, Code PW54 Attn: Mr. Mark Shimizu Tel: 448-2856 Email: mark.shimizu@navy.mil

(2) The cognizant activity shall provide all costs for repairs, replacements and/or correction of Government-owned tanks.

(3) The cognizant activity shall replace tanks requiring welding repairs to the pressure retaining structure.

(4) If areas of external corrosion are noted by the Navy Inspector, the cognizant activity shall remove the tank and replace it with a tank that is acceptable to the Navy Inspector. In the event of isolated corrosion, the cognizant activity shall replace the tank or shall provide for a professional Non Destructive Testing (NDT) services from an ASME qualified company. Testing shall be done with the Navy Inspector present. The costs for the NDT services shall be borne by the cognizant activity.

C6. MANDATORY INSPECTION OF LPG TANKS

SHOULD THERE BE A CONFLICTWITH FAR 52.246-2, THE REQUIREMENTS OF THIS PARAGRAPH SHALL GOVERN

1. Inspection and certification requirements:

a. All LPG tanks located and operating on Government shore installations shall be inspected and certified by the Navy Inspector.

b. Use of any LPG tank on Government shore installations without a valid NAVFACENGCOM operating certificate posted is prohibited and shall be removed.

2. All LPG tanks located on Government property shall have a current, valid NAVFAC inspection certificate NAVFAC Form 9-11014/32. The certificate shall be posted on, or near the tank under a clear, protective coating.

Operation of a tank without the certificate shall not be allowed, except for the periods noted in Paragraphs 3 and 4 below.

3. Contractor-owned Tanks. The Contractor shall replace discrepant Contractor-owned equipment, rejected by the Navy Inspector, with acceptable Contractor-owned equipment within three (3) months from the date of notification of the discrepancy, at no additional cost to the Government. The Contractor shall furnish all parts, labor assistance at no additional cost to the Government.

4. Government-owned Equipment. The Government shall replace discrepant Government-owned tanks rejected by the Navy Inspector with acceptable tank equipment within three (3) months from the date of notification of the discrepancy.

5. Prior to filling the tanks, the Contractor shall be present at the initial inspection of the Contractor-owned tanks to ensure acceptance of the tank by the Navy Inspector, at no additional cost to the Government.

6. All costs to maintain Contractor-owned tanks and to correct tank discrepancies shall be borne by the Contractor.

7. The cognizant activity is responsible for all costs to properly maintain Government-owned tanks.

8. At the start of the contract, the authorized Navy Inspector shall:

a. Schedule and conduct inspections with the Contractor present.

b. Visually verify ASME Code stamping on tank and confirm that the tank is in good repair and in an acceptable condition.

c. Visually verify the Contractor’s replacement/installation of new safety valve.

d. Confirm and document safety valve specifications (see Section C, Paragraph C6)

e. Inspect and verify external integrity of all tanks, piping and connections.

f. Inspect and verify that the mounts are stable and that the tanks are protected from possible hazards.

g. Verify Contractor’s filling of the tank to ensure that there is no leakage of the tank and system.

h. Issue NAVFACENGCOM operating certificate upon completion of the inspection process and acceptance of the tanks.

i. Retain inspection reports and forward a summary report to advise pertinent Government officials of the conditions that exist.

j. Conduct random inspections while in the area.

9. For triennial inspections, the authorized Navy Inspector shall:

a. Schedule the inspections and notify the cognizant activity. The Contractor need not be present.

b. Verify vessel stamping identification.

c. Perform an external inspection of the tank.

d. Ensure overall continued safe operation and the general good condition of the tank.

e. Notify the Contracting Officer and the cognizant activity representative of noted deficiencies that require correction.

f. Retain inspection reports and forward a summary report to Contracting Officer and the cognizant activity representative of the conditions that exist.

C7. DESIGNATED TECHNICAL GOVERNMENT REPRESENTATIVES:

1. At the time of award the financial POCs listed in each CLIN will be responsible for ensuring that the LPG quantities stated in the contract are not exceeded and that sufficient funds are available prior to certifying invoices. These individuals are also responsible for submitting reports on actual LPG usage as stated in the statement of work Section C4c.

2. The delivery POCs listed in each CLIN will be responsible for signing delivery receipts to allow timely payment for the contractor for propane provided.

3. If the financial POCs or delivery POCs change within the term of the contract, the agency receiving the propane will notify the Contacting Officer of the delivery order who will in turn notify the contractor of the change along with new contact information.

C8. POST AWARD INFORMATION

1. Each individual order will address Invoicing and Payment (WAWF) Instructions.

2. Tank rental costs shall be paid for by each agency requiring propane per separate contract or Government Purchase Card. For the initial contract, tank rental cost is included in the purchase of the LPG.

3. Each agency ordering LPG will assist contractor with requirements specific to their delivery order.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

REPRESENTATIVE OF THE CONTRACTOR

In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration.

Section H - Special Contract Requirements

SECURITY

SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS, CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

(REVISED AUG 2013)

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1. The provisions of these security requirements are applicable to Shipyard & IMF areas including the areas listed below:

a. CIA-I (Controlled Industrial Area I) – The large fenced-in area encompassing the waterfront and industrial shops, extending from Building 1274 to include all of Bravo Pier 2.

b. When activated, CIA-II (Controlled Industrial Area II)- Dry Dock No. 4 Compound (including Building 1444).

c. Areas designated “Other Sensitive Area” (OSA), “Controlled Nuclear Information Area” (CNIA); and “Nuclear Work Area” (NWA).

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2. Performance of all work under this contract (includes task and delivery orders) is restricted to U.S. citizens and U.S. nationals only. U.S. citizen employees of a foreign owned, controlled, and/or influenced company (including a parent company) for access purposes are considered foreign nationals and special authorization would be required for escorted access to PHNSY & IMF spaces.

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3. For issuance of Red or Yellow badges, a “classified contract” is required with a Contract Security Classification Specification (DD 254) that allows access to Restricted Data (for Red) and Naval Nuclear Propulsion Information (NNPI) (for both). Also in accordance with OPNAVINST N9210.3 (Safeguarding of NNPI) the contract or subcontract must incorporate all NNPI handling requirements.

4. These security requirements are applicable to the prime contractor as well as to all subcontractors and suppliers thereunder. For unescorted access, these requirements shall be incorporated into (R

Shipyard & IMF and co-located command originated and funded contracts and memorandums of agreement or understanding.

5. The period of proposed contract work to be performed in particular areas of the Shipyard & IMF is subject to further approval of the Shipyard & IMF Commander depending on the sensitivity of Shipyard & IMF industrial operations in the affected areas.

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6. Three weeks prior to the visit, the contractor, subcontractors, and suppliers shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Activity (GCA) or COR for completion of Part 2. The GCA/COR will then forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3 no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to the Pass and Identification Office (Pass and ID) no later than one week prior the visit. The VR must include the type of U.S. citizenship. Entry into the CIA, CNIA, NWA or OSA may be authorized under one of the following conditions.

a. For unescorted entry to the CIA: contractor personnel must show proof of U.S. citizenship before a Green badge can be issued.

b. For unescorted entry into an OSA, CNIA or NWA:

(1) All contractors, subcontractors, and suppliers must have a DOD Facility Security Clearance and those contractor employees who need access to the OSA, CNIA and/or NWA must have DOD security clearances granted by Defense Security Service (DSS). A Yellow or Red badge will be issued depending on the areas needed to be accessed. For a Yellow (CNIA) badge, the contractor must have at least an Interim Confidential. For a Red (NWA) badge, the contractor must have a final security clearance.

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c. For situations other than the above, personnel requiring unclassified/CIA access may be issued a White “Escort Required” (“ER”) badge for CIA access under the escort of a briefed Yellow or Red badged Shipyard & IMF employee knowledgeable of the area. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. Contractors, subcontractors, and suppliers are advised that processing of “ER” badges may take up to five working days to complete.

d. The initial submittal of VR forms need not be all-inclusive. It may be expanded to meet the essential requirements of the contractor. Each individual added to the list, however shall be subject to the same pre-entry screening requirements as outlined above.

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e. Under no circumstances shall personnel sign, transmit or hand-carry their own VR. The VR should be mailed, e-mailed encrypted or password protected, or delivered by the GCA or Shipyard & IMF Sponsor.

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f. Ensure that all contractor employees provide a valid (i.e. state or federally issued) photo identification card and proof of U.S. citizenship to the Pass and ID Office prior to being issued a Shipyard & IMF badge, see Attachment (1) for a list of acceptable documents.

g. Ensure any derogatory or questionable information concerning contractor employees possessing a DOD security clearance or a Shipyard & IMF badge is immediately reported to the Security Office (Code 1125) so that access eligibility can be evaluated.

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h. Ensure that contractor employees attend a 30-minute orientation on the safety, security, and radiological protection aspects of industrial operations within the Shipyard & IMF.

NOTE: The briefing, which is in the form of a video presentation will be given at the Pass and ID Office in groups of 10, prior to the issuance of Shipyard & IMF badges. Special arrangements for larger groups can be scheduled upon request.

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i. Ensure that onsite contractor personnel issued Red or Yellow badges attend mandatory Shipyard security training and briefings as required by SECNAV M-5510.30 (DON Personnel Security Program) and DOD Directives.

j. Ensure that all employees wear and display the Shipyard & IMF badge in the chest area at all times while entering, remaining in, and exiting Shipyard & IMF spaces.

k. Ensure that each badge is used only by the specific individual named on the badge.

l. Maintain strict accountability over identification badges and passes issued by the Pass and ID Office. Report immediately, to the Pass and ID Office, any badges/passes that are missing or lost and the circumstances. Return badges/passes to the GCA immediately upon termination of any employee, upon expiration, upon completion of contract, or when no longer required. The GCA will ensure that all badges/passes are returned and forwarded to the Shipyard & IMF Pass and ID Office (Code 1125.2).

m. Restrict hours of work to 0630 – 1500 hours Monday through Friday only. When operational needs require the contractor to schedule work before 0630 and/or after 1500 (Monday through Friday) or on weekends and holidays, provide written notification at least two weeks in advance to GCA who will obtain approval from the respective Shipyard & IMF departments, offices, and shops. Such notifications will include the company name, type of work to be performed, location of work, specific dates, and hours of work. The POC will submit a request in writing to the Security Office (Code 1124) by Wednesday of each week to add the contractor to the “Non-Duty Hours Contractor Access List” that is prepared weekly. Emergency access for contractors not on the non-duty hours list may be authorized entry by the Security Officer or Security Operations Officer upon verification with the POC.

n. Restrict employees/representatives to the work site and control travel directly to and from the work site.

7. The Pass and ID Office is located in Building 207 at Safeguard Street and Russell Avenue.

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8. No vehicle will be permitted access to a work site in the CIA without a valid Shipyard & IMF CIA vehicle pass. The Shipyard & IMF CIA vehicle passes are issued by the Shipyard & IMF Pass and ID Office. Shipyard & IMF CIA vehicle passes will not be issued unless proof of vehicle registration to the contractor’s company has been presented to Shipyard & IMF Pass and ID. All vehicles are required to conform to Shipyard & IMF traffic regulations. The speed limit is 15 MPH in the CIA. Outside the CIA, the speed limit is as posted or marked.

9. Only those contractor vehicles meeting all of the following criteria will be allowed to enter the CIA with the Shipyard & IMF CIA vehicle pass:

a. All vehicles must clearly display an authorized company sign or logo on both sides of the vehicles. The logo must be either painted on or a magnetic sign. Paper or cardboard signs are not authorized. Lettering of the logo must not be less than 2-1/2 inches in height and 1/4 inch wide.

b. They must be company or commercial vehicles used by the contractor to transport heavy equipment and/or material to the job site. In limited circumstances, contractor vehicles may be allowed entry to conduct on-site inspections at the job site.

NOTE: Contractor vehicles will not be used to transport employees to the job site. Privately-owned vehicles will not be allowed in the CIA.

10. A limited number of CIA vehicles passes will be issued to each contractor, subcontractor and vendor to facilitate work requirements. Every vehicle entering the CIA will display the pass on the dashboard or visor (facing outward). The pass will be visible at all times while in the CIA. Parking is limited to those areas that are specifically identified on the pass. If additional passes are required, adequate justification must be presented to the Pass and ID Office via the GCA.

11. Vehicles may enter and exit from gates located on Paul Hamilton Avenue or on Chosin Street, Monday through Friday, 0630 to 1500 hours. For access before 0630 and after 1500 hours, weekends, and holidays the contractors must comply with paragraph 6.m. After proper notification, contractors may enter and exit from either gate after hours, weekends, and holidays.

12. Parking is not permitted on any piers on any dry dock/waterfront areas. Contractors shall not park on or block the marked fire lanes at any time. Vehicles may stop on the piers of dry dock/waterfront areas for 15 minutes for loading or unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier or ship, i.e., a truck which uses a mounted generator, a vehicle with built-in equipment, etc. A written request for pier parking authorization with justification will be sent to the Shipyard & IMF Security Officer (Code 1120) via the GCA at least two weeks prior to the date parking space is required. The following information is required:

a. The license number of the vehicle(s).

b. The type and size of the vehicle(s) (pickup truck, crane, forklift, etc.)

c. Parking location.

d. Purpose and duration.

13. Parking for privately-owned vehicles is available:

a. In the “N” parking lot on Central Avenue and “D” parking lot on Paul Hamilton Avenue, located between South Avenue and Safeguard Street.

b. In the “C” parking lot on Lake Erie Street and Central Avenue.

14. All vehicles are subject to search while entering, remaining in, or leaving the Shipyard & IMF and/or JBPHH areas. A Property Pass (OP-7) issued and signed by the GCA must cover all government material being transported out of the CIA by contractors. Material found without a Property Pass will be confiscated and a police offense report issued.

15. Entry into shop/office/ship spaces covered by this contract will be subject to prior approval of the respective Shop Superintendent/Office Head/Ship’s Commanding Officer. Contractors will coordinate action with the GCA for obtaining entry approval.

16. The Shipyard & IMF Security Officer will provide guard services on a reimbursable basis for contractors requiring guard services. The contractor must notify and obtain approval from the Shipyard & IMF Security Office via the GCA at least two weeks prior to the time guard services will be required. Notification in writing shall (include the purpose and number of hours guard services will be required. (R

17. Contractor personnel will not be permitted to enter Shipyard & IMF buildings, spaces, and areas not covered by this contract except on prior approval of the Shipyard & IMF department/office/shop having jurisdiction of the areas. Contractors will coordinate action with the GCA to obtain such entry approval.

18. Access to unclassified and classified U.S. Navy shipbuilding, conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, etc., by the contractor shall be restricted to an official need-to-know basis. This type of information shall be handled, controlled, and safeguarded to prevent oral, visual, and documentary disclosure to uncleared personnel, the public, to foreign sources, and to all personnel not having an official need-to-know. It shall be returned to the Pearl Harbor Naval Shipyard & IMF upon completion of contracted work, except when the GCA grants specific retention authorization.

19. Photography and photographic equipment are prohibited in the Pearl Harbor Naval Shipyard & IMF, to include personal cellular phones with camera features. When operationally required, a written request containing specific justification and details will be submitted to the Security Office (Code 1125) via the GCA for consideration. If a Shipyard & IMF photographer is unable to take the photographs, authorization will only to be granted to the contractor if the contractor has a Shipyard Sponsor and is under continuous escort of a designated Shipyard & IMF employee. The designated escort shall be briefed by Code 1125. The escort will take the film or photographic media in his or her custody. The Sponsoring Shipyard Code/Office will mark and control the photographs as “For Official Use Only” and route the photographs in accordance with local regulations for review and approval of a Distribution Statement (prior to release from Shipyard & IMF).(R

20. Portable Electronic Devices (PEDs). PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop/notebook /handheld computers, digital imagery (still/video) devices, analog/digital sound recorders

(e.g. I-PODs), video game devices, USB devices, and devices of similar capability, functionality,(R or design. Privately-Owned PED devices such as those listed above are prohibited on Shipyard premises. Privately-Owned PEDs without camera devices are prohibited unless approved in writing by the local Information Assurance Authority (IAA) or Information Assurance Manager (IAM). Violations may result in the confiscation and sanitization of the PEDs. The only approved method of sanitizing most PEDs is physical destruction.

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a. All users authorized to use PEDs in the Shipyard & IMF workspaces, whether privately-owned (includes contractor-owned) or government-owned, are required to comply with NAVSHIPYD&IMFPEARLINST 5239.1(series), Activity Information Systems Security Plan (AISSP) (R

b. For Privately-Owned PEDs without camera devices approved for use in Shipyard & IMF spaces, the user shall follow:

(1) The PEDs will not handle, process, or store any U.S. Government information unless otherwise authorized by the IAM.

(2) The PEDs will not be connected to any Shipyard & IMF network, U.S. Government-Owned computers, or associated peripherals.

(3) The PEDs will operate in only approved locations. These PEDs are not allowed in spaces processing and/or handling classified information.

(4) Users shall comply with software copyright laws and agreements.

(5) Violations of the above may result in the confiscation of the PED.

(6) The U.S. Government will not be liable for the privately-owned PED hardware/software while on the Shipyard & IMF premises.

c. For U.S. Government-Owned PEDs approved for use in Shipyard & IMF spaces and issued for official government travel, the user shall follow:

(1) Government-Owned PEDs that are synchronized with desktop computers on Shipyard & IMF Local Area Network (LAN) shall follow the security measures in Enclosure (2) of NAVSHIPYD&IMFPEARLINST 5239.1(series).

(2) Use of Government-Owned PED equipment while on travel and performing official government business is allowed.

(3) Government-Owned PEDs shall not be checked as baggage, stored in airport or bus station lockers, or left with desk clerks at motels. PEDs with NNPI data shall not be left unattended in the motel room. If a PED with no NNPI data is left unattended in the motel room, it must be locked in a personally owned container (i.e., luggage, brief case, etc.).

(4) Government-Owned PEDs shall not be taken out of the United States without an authorization letter from the IAM.

(5) Government-Owned PEDs will not be used to store passwords; safe and door combinations; personal identification numbers (PINs); as well as classified information.

(6) Government-Owned PEDs shall not be used for classified information processing unless specifically authorized in writing by the local IAA.

(7) Where feasible, Government-Owned PEDs shall employ up-to-date signature files that are used to profile and identify viruses, worms, and malicious code. As proven anti-virus clients for PEDs become available, these clients shall be deployed to the greatest possible extent in all PEDs that connect to the Shipyard & IMF network.

21. Ensure that yellow plastic material is not used for warning signs, covering material, etc.

22. Be responsible for control and security of all contractor-owned equipment and material at the work site. Report immediately, all missing/lost/stolen property to the Joint Base Pearl Harbor Hickam (R

Security Detachment (phone 474-6751) as each case occurs.

23. Ensure that no material is stacked within ten (10) feet of the CIA perimeter. Remove from the work site, or secure, ladders or other such equipment, which could be used to climb the CIA perimeter fence. Ensure that no vehicles are parked within ten (10) feet of the CIA perimeter.

24. Provide written notification to the Commander, Pearl Harbor Naval Shipyard & IMF (Code 1120) via the GCA, two (2) weeks prior to actual start of work to allow for notification of the appropriate Shipyard & IMF departments, offices, and shops of the impact resulting from the contract work. Such notifications will include specific details such as work schedules (including actual start date for Shipyard & IMF entry), and impact statements concerning tasks to be done, e.g. specific parking spaces to be vacated, inclusive dates involved, traffic rerouting, changes to traffic and parking patterns, traffic/parking controls to be instituted by the contractor, barricades to be erected by the contractor, etc., along with sketches of the particular areas involved.

(R

25. Two weeks prior to making any penetrations (i.e. tunneling under, cutting through a fence or building, etc.) in a restricted area (e.g. CIA fence line, CNIA or NWA) the contractor shall contact Code 1120 via the GCA to make arrangements for a security guard or other measures required to meet all security requirements. The cost for the security guard will be charged to the contractor.

26. Any exceptions to these security requirements must be coordinated with the Security Office (Code 1120).

ATTACHMENT (1)(R

DOCUMENTS ACCEPTABLE FOR PROOF OF U.S. CITIZENSHIP

(Original documents or certified copies)

1. U.S. BIRTH REGISTRATION CARD (with Registrar’s raised seal and signature)

2. U.S. BIRTH CERTIFICATE (original with raised seal from one of the 50 states or outlying U.S. territories or U.S. possessions)

3. U.S. IMMIGRATION AND NATURALIZATION SERVICE NATURALIZATION CERTIFICATE (INS N-550/570)

4. DD FORM 1966 (U.S. citizenship documents sighted are listed and attested to by a recruiting official)

5. DELAYED BIRTH CERTIFICATE (Original with Registrar’s seal and signature and cites secondary evidence)

6. HOSPITAL BIRTH CERTIFICATE (Original with authenticating raised seal or signature provided all vital information is given)

7. U.S. PASSPORT (Current or expired)

8. U.S. IMMIGRATION AND NATURALIZATION SERVICE CERTIFICATE OF CITIZENSHIP (INS N-560/561)

9. FORM FS 240 – REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED STATES OF AMERICA/CONSULAR REPORT OF BIRTH

10. FORM FS 545 – CERTIFICATION OF BIRTH (Issued by U.S. Consulate)

11. FORM DS 1350 – DEPARTMENT OF STATE CERTIFICATION

12. NOTICE FROM THE STATE’S REGISTRAR ACCOMPANIED BY SECONDARY EVIDENCE I.E. BAPTISMAL CERTIFICATE, CERTIFICATE OF CIRCUMCISION, EARLY CENSUS, FAMILY BIBLE RECORDS, ETC.

--END OF SECTION--

DESIGNATION OF LIAISON/CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The Contracting officer hereby designates the following as Liaison/Contracting Officer's Representative (COR) for this contract:

The COR is responsible for monitoring, progressing, and overall technical managing of contractor performance hereunder and should be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of this contract.

On all matters that pertain to contract terms, the contractor shall contact the Contracting Officer. When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the Contracting Officer in writing. No action will be taken by the contractor, under such request unless and until the Contracting Officer has issued a contractual modification.

APPOINTMENT OF ORDERING OFFICER(S)

(a) The following activity(ies) or individual(s) is/are designated as authorized Ordering Officer(s):

(b) The above activity(ies) is/are responsible for issuing and administering any orders placed hereunder. Ordering Officers may negotiate revisions/modifications to orders, but only within the scope of this contract. Ordering Officers have no authority to modify any provision of this basic contract. Any deviation from the terms of the basic contract must be submitted to the Procuring Contracting Officer (PCO) for contractual action. Ordering Officers may enter into mutual no-cost cancellations of orders under this contract and may reduce the scope of orders/tasks, but Terminations for Convenience or Terminations for Default shall be issued only by the PCO.

(c) The ordering activity shall designate in writing the ordering officers who shall be authorized to place orders under this contract. The ordering activity shall provide the names of the Ordering Officers to the contractor and the Contracting Officer or representative of the Contracting Officer.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

CONTRACTOR RETENTION OF TRACEABILITY DOCUMENTATION

(a) This clause applies whenever the Contractor is not the manufacturer of the item(s) to be furnished.

(b)(1) The Contractor shall retain evidence to document that items furnished under this contract conform to contract requirements. Evidence will generally include information tracing the items back to the manufacturing source or its authorized distributor. At a minimum, evidence shall be sufficient to establish the identity of the item, its manufacturing source, and conformance to the item description.

(2) Examples of traceability documentation include, but are not limited to, the following:

(i) Purchase order(s)/invoice(s) between manufacturer(s)/distributor(s), identifying part number (and/or technical data package (TDP) with revision level) and quantities;

(ii) Original equipment manufacturer (OEM) or approved/qualified source’s packing slips, identifying part number (and/or TDP with revision level) and quantities;

(iii) OEM or approved/qualified source’s certification, identifying part number (and/or TDP with revision level) and quantities; and/or

(iv) OEM or approved/qualified source’s identifiable standard packaging, with part number (and/or TDP with revision level) cited on the package.

(3) The Contractor shall be responsible for the assurance of type, kind, count, and condition. Preservation, packing, packaging, and marking shall be in accordance with contractual requirements.

(4) The Contractor shall provide documentation of traceability for review—

(i) Upon request by the Contracting Officer at any time prior to or after award;

(ii) At time of Government source inspection, if applicable; and/or

(iii) During random or directed post-award audits.

(5) The Contractor shall retain documentation in accordance with this clause for 5 years after final payment under this contract.

c) The Offeror/Contractor shall provide documentation of traceability for review—

(1) Upon request by the Contracting Officer at any time prior to or after award;

(2) At time of Government source inspection, if applicable; and/or

(3) During random or directed post-award audits.

(d) Traceability documentation shall, at a minimum, include the following:

(1) If the Offeror/Contractor is an authorized dealer/distributor for an approved source for the specific item being procured by the Government, the following requirements apply:

(i) The Offeror/Contractor shall maintain at least one of the following:

(A) A copy of its current dealer/distributorship agreement;

(B) A letter of authorization from the approved source; or

(C) A link to an official website maintained by the approved source, which shall clearly identify the Offeror as an authorized dealer/distributor.

(ii) By submission of documentation described in subparagraph (d)(1)(i) of this clause, the Offeror/Contractor represents that:

(A) The dealer/distributor relationship with the approved source applies to the specific item being procured by the Government; and

(B) If the Contractor’s dealer/distributor status with the approved source changes after award, the Contractor shall promptly notify the Contracting Officer. Failure to provide such notification is grounds for cancellation of award or termination for default/cause, as applicable.

(2) If the Offeror/Contractor is not an authorized dealer/distributor for an approved source for the specific item being procured by the Government, the following requirements apply:

(i) If the Offeror/Contractor identified the offered item as…