SPMYM418Q0254.docx

SPMYM418Q0254

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SAM

THE FOLLOWING INFORMATION MUST BE PROVIDED OR YOUR QUOTE

WILL NOT BE ACCEPTED

Estimated delivery time ______________ days/month ________ FOB Destination (Vendor pay to Destination)

Business Size (in accordance with Federal Government Standards) Small ______ Large _______ Women-owned _____Disadvantaged _________

Prompt Payment Terms _________% _______ Days Net __________

Basis for price: [ ] Current Catalog: Title (or No.) ________________________

If on GSA Contract: [ ] GSA Contract # _________________________________ [ ] Expiration Date: _________________________________

Cage Code (Commercial & Government Entity No. ________________ DUNS (Dunn & Bradstreet No. ________________________________ SAM (System for Award Management ) Yes No (circle one)

TO OBTAIN A CAGE CODE @ 1-888-352-9333, fax (616) 691-5305, or email disc-cso@disc.dla.mil

TO OBTAIN A DUNS AND BRADSTREET NO. - CALL 1-800-333-0505

Or use web site (http: //www.dnb.com/dunsno/whereduns.htm)(A DUNS NO.

IS MANDATORY DATA FOR REGISTERING IN THE CCR)

The Contractor shall be registered in the SAM database prior to receiving of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4 Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

Section B - Supplies or Services and Prices

Nitrogen, Bulk Liquid

FFP

See attachment 1 Certificate of Conformance Required.

Critical Application Item.

DCMA Inspection Required.

A-A-59155, TYPE II, GRADE B, CLASS 1, 99.50% PURE, OIL FREE

LSN: 6830-LL-N03-6572

Critical Application Item. DCMA Inspection Required.

Deliver to Tank on the side of building 1320.

Nitrogen shop POC is 473.8000 x6168 FOB: Destination

NET AMT

Section C - Descriptions and Specifications

SOW

PWS

Statement of Work

1. Background

Defense Logistics Agency, Hawaii Maritime (DLA HM), Pearl Harbor manages and supports a gas yard and two bulk filling sites for the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNY&IMF). The gas yard and bulk filling sites distribute various types of compressed and liquified gases to various areas of the Pearl Harbor Naval Shipyard and IMF.

2. Objectives/Scope

The goal of this program is to support Pearl Harbor Naval Shipyard and IMF operations by ensuring availability of compressed and liquefied gases and cylinders that meet cost, schedule, quality, safety, and environmental requirements.

The contractor shall perform the following:

2.1 Pick up empty government-owned cylinders from the gas yard upon receipt of an order.

2.2 Inspect, certify, and maintain government-owned cylinders and tanks prior to filling in accordance with contract requirements, as appropriate.

2.3 Deliver recharged cylinders to the Pearl Harbor Naval Shipyard and IMF gas yard or bulk filling sites within the specified delivery time.

2.4 Invoice the government for the units of gas, maintenance, repair, condemnation and demilitarization services.

2.5 Provide a receipt or delivery ticket at time of delivery that contains information that matches the type of gas and quantity delivered.

2.6 Meet all requirements as stated in the contract for gases requiring inspection, certification, and DCMA Government Source Inspection, and provide all applicable documentation with each lot.

2.7 Provide a monthly report to the Contracting Officer representative (COR).

Note: Ozone Depleting Substances (ODS) are not to be provided under this contract.

3. Performance Requirements

The contractor shall meet the following requirements:

3.1 Safety Program. The contractor shall have a well-established internal standardized safety program. The contractor’s safety standards shall meet those set by the Compressed Gas Association (CGA) and the Department of Transportation (DOT). The contractor shall provide published safety information on each type of compressed gas on the contract. The contractor shall test all cylinders in accordance with MIL-STD-1411 (latest) specification requirements.

3.2 Product Quality. The contractor shall meet all applicable specification requirements in accordance with attachments 2 through 23 in the contract.

3.3 Ordering and Payment Process. The contractor shall be provided orders via telephone, fax, email or written document. Whether verbal or written, each order requires an order number. Contractor shall accept the Government purchase card as a method of payment.

The contractor shall confirm orders on the same day they are placed and in the same manner they are received. Confirmation shall include the following: item number, CLIN, nomenclature, quantity, unit of issue, total price, requisition number, delivery order number, and delivery date.

The contractor shall have a customer assistance hot line 24 hours, seven days a week.

Additionally, the contractor shall offer personal contact on a monthly basis to ensure maximum customer satisfaction. The designated contact person’s name and contact information shall be provided, and arrangements for alternate point of contact shall be made in case the primary point of contact is not available.

3.4 Delivery time. Standard delivery time is three (3) working days. Gases that require testing, certifications of specification compliance, and DCMA Government Source inspection in accordance with Attachments 2 through 13 shall have an additional 2 to 4 weeks. Required delivery time will be specified in the order when gases require testing, certification, and DCMA Government Source Inspection.

3.4.1 Specific delivery times for the Premixed gasses which include all gasses in CLIN 0007 except CLIN 0007AC, as well as the applicable Option year Clins, is 7 working days with a quantity ordered of 20 cylinders or less with no additional cylinder services. Cylinder services shall have an additional 7 working days. Testing, certification, and DCMA Government Source inspection shall have an additional 2 to 4 weeks. Required delivery time will be specified in the order when gases require testing, certification, and DCMA Government Source Inspection.

3.4.2 Specific delivery time for the Premixed gas which includes all gasses in CLIN 0007AC and 0012 as well as the applicable Option year CLINS is 8 weeks because the cylinders are shipped from California to Hawaii. Seven additional working days for cylinder services if required. Testing, certification, and DCMA Government Source inspection shall have an additional 2 to 4 weeks. Required delivery time will be specified in the order when gases require testing, certification, and DCMA Government Source Inspection.

3.4.3 Rapid Delivery The contractor shall provide same-day delivery to customers for orders placed by noontime, and next-day delivery service for orders placed after noontime, but before 5:00 P.M. The contractor shall provide rapid response to accidents involving bottled gases and rapid deployment requirements in case of national emergencies.

3.5 Reporting Program.

3.5.1 The monthly report shall include at a minimum the following information:

3.5.1.1 Title (Monthly Status Report)

3.5.1.2 Contract Number

3.5.1.3 Contractor’s Name and Address

3.5.1.4 Date of Report

3.5.1.5 Reporting Period (Month/Year)

3.5.1.6 Name of individual preparing report and telephone number

3.5.1.7 The monthly report shall be in the contractor’s format and shall summarize information by delivery location.

3.5.1.8 For each line item the data fields shall include a description of the gas, the quantity delivered, cylinder size and a total dollar value.

3.5.1.9 Additionally, the report shall include the number and type of tanks condemned

3.5.2 Upon request by the COR, a count of the number and type of tanks awaiting refurbishment, and an inventory of all empty refurbished cylinders at contractor’s facility shall be provided within 7 or 5 working days.

3.6 Recovery, Reclamation and Waste Management Program. The contractor shall notify the COR of any cylinders identified as being beyond economic repair. Upon request, the condemned, non-repairable cylinders shall be purged of residual gas, the valve shall be removed, and a hole drilled in the tank, then it shall be returned to the Pearl Harbor Naval Shipyard for disposal action in conjunction with the next scheduled delivery order or shall be disposed of (CLIN 0013AB and 0013AF).

The contractor shall recover gases used by the government and process them for reissue if economically feasible. The contractor shall purge government cylinders of waste gases when safety regulations prohibit venting to the environment. These processes shall be in accordance with federal, state and local laws and regulations.

3.7 Cylinder Maintenance and Change of Traffic. The contractor shall inspect and maintain compressed gas cylinders in accordance with MIL-STD-1411 (latest) and CLIN 0013AC and 0013AG. In accordance with paragraph 5.2.6 of MIL-STD-1411, approved DOT 3A and DOT 3AA cylinders shall be dated for five-year service periods. Upon request, the contractor shall perform change of traffic services in accordance with CLIN 0013AA, e.g., to make argon or helium gas cylinders useable for nitrogen or mixed gases. Argon or helium gas cylinders that are converted for mixed gas use shall be identified by stenciling the percent of each gas as part of the title, in two locations diametrically opposite and parallel to the longitudinal axis of the cylinder, as well as by tags and decalcomania.

4. Quality Assurance. The contractor shall meet all applicable requirements specified by attachments 2 through 23 in the contract. CLINs that require testing and certifications of specification compliance are identified in attachments 2 through 23 in the contract. The contractor shall ensure, in executing this contract, it thoroughly and timely investigates and resolves any issues relating to nonconforming or discrepant material. The contractor shall be responsible for picking up and refurbishing or replacing any material requiring refurbishment or replacement, and for delivery of conforming goods to the Shipyard.

5. Government Furnished Property. Cylinders and tanks shall be provided as Government Furnished Property for use in the cylinder and tank pool. When palletization is required by the applicable contract attachment, pallets and horizontal spacers shall also be furnished by the government. Government furnished cylinders, tanks, and palletization materials shall only be used for products supplied under this contract unless specifically approved by the COR. Flasks received for filling that are not PHNSY&IMF bottles, such as FISC, Army, Air Force, etc., shall not be filled and returned to PHNSY&IMF. Cylinders that are tagged and labeled for DLA shall not be filled and shall be returned empty to PHNSY&IMF.

6. Contractor Qualifications. 49 CFR Chapter 1 Part 107.805 requires that each hydrostatic test facility be registered with the DOT before it is placed in operation testing cylinders. Facilities performing ultrasonic examination must also be registered with the DOT and receive a special permit before they are placed in operation testing cylinders.

7. References.

7.1 ASQ Z1.4, Sampling Procedures and Tables for Inspection by Attributes

7.2 AWS A5.32, Welding Consumables – Gases and Gas Mixtures for Fusion Welding and Allied Processes

7.3 A-A-59155, Nitrogen, High Purity, Special Purpose

7.4 A-A-59860, Valves, Cylinder, Gas (For Compressed or Liquefied Gases)

7.5 BB-C-101, Carbon Dioxide (CO2): Technical and USP

7.6 BB-O-925, Oxygen, Technical, Gas and Liquid

7.7 BB-A-106, Acetylene, Technical, Dissolved

7.8 BB-H-1168, Helium, Technical

7.9 CGA V-1, Compressed Gas Cylinder Valve Outlet and Inlet Connections

7.10 FED-STD-313, Material Safety Data, Transportation Data, and Disposal Data for Hazardous Materials Furnished to Government Activities

7.11 ISO 10012, Measurement Management Systems - Requirements for Measurement Processes and Measuring Equipment

7.12 MIL-A-18455, Argon, Technical

7.13 MIL-STD-101, Color Code for Pipelines and for Compressed Gas Cylinders

7.14 MIL-STD-972, Identification Marking Requirements for Special Purpose Components

7.15 MIL-STD-1411, Inspection and Maintenance of Compressed Gas Cylinders

7.16 NCSL Z540-1, Calibration Laboratories & Measuring & Test Equipment - General Requirements

7.17 Safety and Health Work Practices for Contractors Working with PHNSY&IMF 20 Jul 2009 Security Controls on the Dissemination of NNPI Received or Generated Under NAVSEA Contracts 26 May 2006

7.18 Contractor Environmental Specification Guidelines 18 Feb 2009

7.19 Attachments. Attachments are applicable only to specific CLINs, which may or may not be on this award.

7.19.1 Attachment 1 – Additional Special Requirements for CLIN 0001 – Liquid Nitrogen, Techincial, Grade B (LSN 6830-LL-N03-6572)

8. Points of Contact

A. Contracting Officer Representative (COR):

Kevin Dang, Code 138.1 Pearl Harbor naval Shipyard and IMF 667 Safeguard St. Suite 100 Pearl Harbor, HI 96860-5033

808.473.8000 x3451 Keven.k.dang@navy.mil

B. DCMA Navy Special Emphasis Program (NSEP) Source Inspection:

John Jacobs DCMA Santa Ana 34 Civic Center Plaza Room 5001 Santa Ana, CA 92701-4056 808.335.8014 John.Jacobs@dcma.mil

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

13-MAY-2019

FOB: Destination

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

REPRESENTATIVE OF THE CONTRACTOR

In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration.

DESIGNATION OF LIAISON/CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The Contracting officer hereby designates the following as Liaison/Contracting Officer's Representative (COR) for this contract:

The COR is responsible for monitoring, progressing, and overall technical managing of contractor performance hereunder and should be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of this contract.

On all matters that pertain to contract terms, the contractor shall contact the Contracting Officer. When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the Contracting Officer in writing. No action will be taken by the contractor, under such request unless and until the Contracting Officer has issued a contractual modification.

APPOINTMENT OF ORDERING OFFICER(S)

(a) The following activity(ies) or individual(s) is/are designated as authorized Ordering Officer(s):

(b) The above activity(ies) is/are responsible for issuing and administering any orders placed hereunder. Ordering Officers may negotiate revisions/modifications to orders, but only within the scope of this contract. Ordering Officers have no authority to modify any provision of this basic contract. Any deviation from the terms of the basic contract must be submitted to the Procuring Contracting Officer (PCO) for contractual action. Ordering Officers may enter into mutual no-cost cancellations of orders under this contract and may reduce the scope of orders/tasks, but Terminations for Convenience or Terminations for Default shall be issued only by the PCO.

(c) The ordering activity shall designate in writing the ordering officers who shall be authorized to place orders under this contract. The ordering activity shall provide the names of the Ordering Officers to the contractor and the Contracting Officer or representative of the Contracting Officer.

Section H - Special Contract Requirements

SECURITY

SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS, CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

(REVISED AUG 2013)

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1. The provisions of these security requirements are applicable to Shipyard & IMF areas including the areas listed below:

a. CIA-I (Controlled Industrial Area I) – The large fenced-in area encompassing the waterfront and industrial shops, extending from Building 1274 to include all of Bravo Pier 2.

b. When activated, CIA-II (Controlled Industrial Area II)- Dry Dock No. 4 Compound (including Building 1444).

c. Areas designated “Other Sensitive Area” (OSA), “Controlled Nuclear Information Area” (CNIA); and “Nuclear Work Area” (NWA).

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2. Performance of all work under this contract (includes task and delivery orders) is restricted to U.S. citizens and U.S. nationals only. U.S. citizen employees of a foreign owned, controlled, and/or influenced company (including a parent company) for access purposes are considered foreign nationals and special authorization would be required for escorted access to PHNSY & IMF spaces.

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3. For issuance of Red or Yellow badges, a “classified contract” is required with a Contract Security Classification Specification (DD 254) that allows access to Restricted Data (for Red) and Naval Nuclear Propulsion Information (NNPI) (for both). Also in accordance with OPNAVINST N9210.3 (Safeguarding of NNPI) the contract or subcontract must incorporate all NNPI handling requirements.

(R )4. These security requirements are applicable to the prime contractor as well as to all subcontractors and suppliers thereunder. For unescorted access, these requirements shall be incorporated into Shipyard & IMF and co-located command originated and funded contracts and memorandums of agreement or understanding.

5. The period of proposed contract work to be performed in particular areas of the Shipyard & IMF is subject to further approval of the Shipyard & IMF Commander depending on the sensitivity of Shipyard & IMF industrial operations in the affected areas.

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6. Three weeks prior to the visit, the contractor, subcontractors, and suppliers shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Activity (GCA) or COR for completion of Part 2. The GCA/COR will then forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3 no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to the Pass and Identification Office (Pass and ID) no later than one week prior the visit. The VR must include the type of U.S. citizenship. Entry into the CIA, CNIA, NWA or OSA may be authorized under one of the following conditions.

a. For unescorted entry to the CIA: contractor personnel must show proof of U.S. citizenship before a Green badge can be issued.

b. For unescorted entry into an OSA, CNIA or NWA:

(1) All contractors, subcontractors, and suppliers must have a DOD Facility Security Clearance and those contractor employees who need access to the OSA, CNIA and/or NWA must have DOD security clearances granted by Defense Security Service (DSS). A Yellow or Red badge will be issued depending on the areas needed to be accessed. For a Yellow (CNIA) badge, the contractor must have at least an Interim Confidential. For a Red (NWA) badge, the contractor must have a final security clearance.

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c. For situations other than the above, personnel requiring unclassified/CIA access may be issued a White “Escort Required” (“ER”) badge for CIA access under the escort of a briefed Yellow or Red badged Shipyard & IMF employee knowledgeable of the area. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. Contractors, subcontractors, and suppliers are advised that processing of “ER” badges may take up to five working days to complete.

d. The initial submittal of VR forms need not be all-inclusive. It may be expanded to meet the essential requirements of the contractor. Each individual added to the list, however shall be subject to the same pre-entry screening requirements as outlined above.

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e. Under no circumstances shall personnel sign, transmit or hand-carry their own VR. The VR should be mailed, e-mailed encrypted or password protected, or delivered by the GCA or Shipyard & IMF Sponsor.

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f. Ensure that all contractor employees provide a valid (i.e. state or federally issued) photo identification card and proof of U.S. citizenship to the Pass and ID Office prior to being issued a Shipyard & IMF badge, see Attachment (1) for a list of acceptable documents.

g. Ensure any derogatory or questionable information concerning contractor employees possessing a DOD security clearance or a Shipyard & IMF badge is immediately reported to the Security Office (Code 1125) so that access eligibility can be evaluated.

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h. Ensure that contractor employees attend a 30-minute orientation on the safety, security, and radiological protection aspects of industrial operations within the Shipyard & IMF.

NOTE: The briefing, which is in the form of a video presentation will be given at the Pass and ID Office in groups of 10, prior to the issuance of Shipyard & IMF badges. Special arrangements for larger groups can be scheduled upon request.

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i. Ensure that onsite contractor personnel issued Red or Yellow badges attend mandatory Shipyard security training and briefings as required by SECNAV M-5510.30 (DON Personnel Security Program) and DOD Directives.

j. Ensure that all employees wear and display the Shipyard & IMF badge in the chest area at all times while entering, remaining in, and exiting Shipyard & IMF spaces.

k. Ensure that each badge is used only by the specific individual named on the badge.

l. Maintain strict accountability over identification badges and passes issued by the Pass and ID Office. Report immediately, to the Pass and ID Office, any badges/passes that are missing or lost and the circumstances. Return badges/passes to the GCA immediately upon termination of any employee, upon expiration, upon completion of contract, or when no longer required. The GCA will ensure that all badges/passes are returned and forwarded to the Shipyard & IMF Pass and ID Office (Code 1125.2).

m. Restrict hours of work to 0630 – 1500 hours Monday through Friday only. When operational needs require the contractor to schedule work before 0630 and/or after 1500 (Monday through Friday) or on weekends and holidays, provide written notification at least two weeks in advance to GCA who will obtain approval from the respective Shipyard & IMF departments, offices, and shops. Such notifications will include the company name, type of work to be performed, location of work, specific dates, and hours of work. The POC will submit a request in writing to the Security Office (Code 1124) by Wednesday of each week to add the contractor to the “Non-Duty Hours Contractor Access List” that is prepared weekly. Emergency access for contractors not on the non-duty hours list may be authorized entry by the Security Officer or Security Operations Officer upon verification with the POC.

n. Restrict employees/representatives to the work site and control travel directly to and from the work site.

7. The Pass and ID Office is located in Building 207 at Safeguard Street and Russell Avenue.

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8. No vehicle will be permitted access to a work site in the CIA without a valid Shipyard & IMF CIA vehicle pass. The Shipyard & IMF CIA vehicle passes are issued by the Shipyard & IMF Pass and ID Office. Shipyard & IMF CIA vehicle passes will not be issued unless proof of vehicle registration to the contractor’s company has been presented to Shipyard & IMF Pass and ID. All vehicles are required to conform to Shipyard & IMF traffic regulations. The speed limit is 15 MPH in the CIA. Outside the CIA, the speed limit is as posted or marked.

9. Only those contractor vehicles meeting all of the following criteria will be allowed to enter the CIA with the Shipyard & IMF CIA vehicle pass:

a. All vehicles must clearly display an authorized company sign or logo on both sides of the vehicles. The logo must be either painted on or a magnetic sign. Paper or cardboard signs are not authorized. Lettering of the logo must not be less than 2-1/2 inches in height and 1/4 inch wide.

b. They must be company or commercial vehicles used by the contractor to transport heavy equipment and/or material to the job site. In limited circumstances, contractor vehicles may be allowed entry to conduct on-site inspections at the job site.

NOTE: Contractor vehicles will not be used to transport employees to the job site. Privately-owned vehicles will not be allowed in the CIA.

10. A limited number of CIA vehicles passes will be issued to each contractor, subcontractor and vendor to facilitate work requirements. Every vehicle entering the CIA will display the pass on the dashboard or visor (facing outward). The pass will be visible at all times while in the CIA. Parking is limited to those areas that are specifically identified on the pass. If additional passes are required, adequate justification must be presented to the Pass and ID Office via the GCA.

11. Vehicles may enter and exit from gates located on Paul Hamilton Avenue or on Chosin Street, Monday through Friday, 0630 to 1500 hours. For access before 0630 and after 1500 hours, weekends, and holidays the contractors must comply with paragraph 6.m. After proper notification, contractors may enter and exit from either gate after hours, weekends, and holidays.

12. Parking is not permitted on any piers on any dry dock/waterfront areas. Contractors shall not park on or block the marked fire lanes at any time. Vehicles may stop on the piers of dry dock/waterfront areas for 15 minutes for loading or unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier or ship, i.e., a truck which uses a mounted generator, a vehicle with built-in equipment, etc. A written request for pier parking authorization with justification will be sent to the Shipyard & IMF Security Officer (Code 1120) via the GCA at least two weeks prior to the date parking space is required. The following information is required:

a. The license number of the vehicle(s).

b. The type and size of the vehicle(s) (pickup truck, crane, forklift, etc.)

c. Parking location.

d. Purpose and duration.

13. Parking for privately-owned vehicles is available:

a. In the “N” parking lot on Central Avenue and “D” parking lot on Paul Hamilton Avenue, located between South Avenue and Safeguard Street.

b. In the “C” parking lot on Lake Erie Street and Central Avenue.

14. All vehicles are subject to search while entering, remaining in, or leaving the Shipyard & IMF and/or JBPHH areas. A Property Pass (OP-7) issued and signed by the GCA must cover all government material being transported out of the CIA by contractors. Material found without a Property Pass will be confiscated and a police offense report issued.

15. Entry into shop/office/ship spaces covered by this contract will be subject to prior approval of the respective Shop Superintendent/Office Head/Ship’s Commanding Officer. Contractors will coordinate action with the GCA for obtaining entry approval.

16. The Shipyard & IMF Security Officer will provide guard services on a reimbursable basis for contractors requiring guard services. The contractor must notify and obtain approval from the Shipyard (R )& IMF Security Office via the GCA at least two weeks prior to the time guard services will be required. Notification in writing shall (include the purpose and number of hours guard services will be required.

17. Contractor personnel will not be permitted to enter Shipyard & IMF buildings, spaces, and areas not covered by this contract except on prior approval of the Shipyard & IMF department/office/shop having jurisdiction of the areas. Contractors will coordinate action with the GCA to obtain such entry approval.

18. Access to unclassified and classified U.S. Navy shipbuilding, conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, etc., by the contractor shall be restricted to an official need-to-know basis. This type of information shall be handled, controlled, and safeguarded to prevent oral, visual, and documentary disclosure to uncleared personnel, the public, to foreign sources, and to all personnel not having an official need-to-know. It shall be returned to the Pearl Harbor Naval Shipyard & IMF upon completion of contracted work, except when the GCA grants specific retention authorization.

(R )19. Photography and photographic equipment are prohibited in the Pearl Harbor Naval Shipyard & IMF, to include personal cellular phones with camera features. When operationally required, a written request containing specific justification and details will be submitted to the Security Office (Code 1125) via the GCA for consideration. If a Shipyard & IMF photographer is unable to take the photographs, authorization will only to be granted to the contractor if the contractor has a Shipyard Sponsor and is under continuous escort of a designated Shipyard & IMF employee. The designated escort shall be briefed by Code 1125. The escort will take the film or photographic media in his or her custody. The Sponsoring Shipyard Code/Office will mark and control the photographs as “For Official Use Only” and route the photographs in accordance with local regulations for review and approval of a Distribution Statement (prior to release from Shipyard & IMF).

20. Portable Electronic Devices (PEDs). PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop/notebook /handheld computers, digital imagery (still/video) devices, analog/digital sound recorders (R )(e.g. I-PODs), video game devices, USB devices, and devices of similar capability, functionality, or design. Privately-Owned PED devices such as those listed above are prohibited on Shipyard premises. Privately-Owned PEDs without camera devices are prohibited unless approved in writing by the local Information Assurance Authority (IAA) or Information Assurance Manager (IAM). Violations may result in the confiscation and sanitization of the PEDs. The only approved method of sanitizing most PEDs is physical destruction.

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a. All users authorized to use PEDs in the Shipyard & IMF workspaces, whether privately-owned (includes contractor-owned) or government-owned, are required to comply with NAVSHIPYD&IMFPEARLINST 5239.1(series), Activity Information Systems Security Plan (AISSP) (R

b. For Privately-Owned PEDs without camera devices approved for use in Shipyard & IMF spaces, the user shall follow:

(1) The PEDs will not handle, process, or store any U.S. Government information unless otherwise authorized by the IAM.

(2) The PEDs will not be connected to any Shipyard & IMF network, U.S. Government-Owned computers, or associated peripherals.

(3) The PEDs will operate in only approved locations. These PEDs are not allowed in spaces processing and/or handling classified information.

(4) Users shall comply with software copyright laws and agreements.

(5) Violations of the above may result in the confiscation of the PED.

(6) The U.S. Government will not be liable for the privately-owned PED hardware/software while on the Shipyard & IMF premises.

c. For U.S. Government-Owned PEDs approved for use in Shipyard & IMF spaces and issued for official government travel, the user shall follow:

(1) Government-Owned PEDs that are synchronized with desktop computers on Shipyard & IMF Local Area Network (LAN) shall follow the security measures in Enclosure (2) of NAVSHIPYD&IMFPEARLINST 5239.1(series).

(2) Use of Government-Owned PED equipment while on travel and performing official government business is allowed.

(3) Government-Owned PEDs shall not be checked as baggage, stored in airport or bus station lockers, or left with desk clerks at motels. PEDs with NNPI data shall not be left unattended in the motel room. If a PED with no NNPI data is left unattended in the motel room, it must be locked in a personally owned container (i.e., luggage, brief case, etc.).

(4) Government-Owned PEDs shall not be taken out of the United States without an authorization letter from the IAM.

(5) Government-Owned PEDs will not be used to store passwords; safe and door combinations; personal identification numbers (PINs); as well as classified information.

(6) Government-Owned PEDs shall not be used for classified information processing unless specifically authorized in writing by the local IAA.

(7) Where feasible, Government-Owned PEDs shall employ up-to-date signature files that are used to profile and identify viruses, worms, and malicious code. As proven anti-virus clients for PEDs become available, these clients shall be deployed to the greatest possible extent in all PEDs that connect to the Shipyard & IMF network.

21. Ensure that yellow plastic material is not used for warning signs, covering material, etc.

(R )22. Be responsible for control and security of all contractor-owned equipment and material at the work site. Report immediately, all missing/lost/stolen property to the Joint Base Pearl Harbor Hickam Security Detachment (phone 474-6751) as each case occurs.

23. Ensure that no material is stacked within ten (10) feet of the CIA perimeter. Remove from the work site, or secure, ladders or other such equipment, which could be used to climb the CIA perimeter fence. Ensure that no vehicles are parked within ten (10) feet of the CIA perimeter.

24. Provide written notification to the Commander, Pearl Harbor Naval Shipyard & IMF (Code 1120) via the GCA, two (2) weeks prior to actual start of work to allow for notification of the appropriate Shipyard & IMF departments, offices, and shops of the impact resulting from the contract work. Such notifications will include specific details such as work schedules (including actual start date for Shipyard & IMF entry), and impact statements concerning tasks to be done, e.g. specific parking spaces to be vacated, inclusive dates involved, traffic rerouting, changes to traffic and parking patterns, traffic/parking controls to be instituted by the contractor, barricades to be erected by the contractor, etc., along with sketches of the particular areas involved.

(R

25. Two weeks prior to making any penetrations (i.e. tunneling under, cutting through a fence or building, etc.) in a restricted area (e.g. CIA fence line, CNIA or NWA) the contractor shall contact Code 1120 via the GCA to make arrangements for a security guard or other measures required to meet all security requirements. The cost for the security guard will be charged to the contractor.

26. Any exceptions to these security requirements must be coordinated with the Security Office (Code 1120).

(R

)ATTACHMENT (1)

DOCUMENTS ACCEPTABLE FOR PROOF OF U.S. CITIZENSHIP

(Original documents or certified copies)

1. U.S. BIRTH REGISTRATION CARD (with Registrar’s raised seal and signature)

2. U.S. BIRTH CERTIFICATE (original with raised seal from one of the 50 states or outlying U.S. territories or U.S. possessions)

3. U.S. IMMIGRATION AND NATURALIZATION SERVICE NATURALIZATION CERTIFICATE (INS N-550/570)

4. DD FORM 1966 (U.S. citizenship documents sighted are listed and attested to by a recruiting official)

5. DELAYED BIRTH CERTIFICATE (Original with Registrar’s seal and signature and cites secondary evidence)

6. HOSPITAL BIRTH CERTIFICATE (Original with authenticating raised seal or signature provided all vital information is given)

7. U.S. PASSPORT (Current or expired)

8. U.S. IMMIGRATION AND NATURALIZATION SERVICE CERTIFICATE OF CITIZENSHIP (INS N-560/561)

9. FORM FS 240 – REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED STATES OF AMERICA/CONSULAR REPORT OF BIRTH

10. FORM FS 545 – CERTIFICATION OF BIRTH (Issued by U.S. Consulate)

11. FORM DS 1350 – DEPARTMENT OF STATE CERTIFICATION

12. NOTICE FROM THE STATE’S REGISTRAR ACCOMPANIED BY SECONDARY EVIDENCE I.E. BAPTISMAL CERTIFICATE, CERTIFICATE OF CIRCUMCISION, EARLY CENSUS, FAMILY BIBLE RECORDS, ETC.

--END OF SECTION--

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2017)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 325120.

(2) The small business size standard is 1,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2; Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vii) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xx) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $77,533 or more but is less than $100,000, the provision with its Alternate III applies.

(xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

(i) 52.204-17, Ownership or Control of Offeror.

(ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

(v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification.

(vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only).

(vii) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

CONTRACTOR RETENTION OF TRACEABILITY DOCUMENTATION

(a) This clause applies whenever the Contractor is not the manufacturer of the item(s) to be furnished.

(b)(1) The Contractor shall retain evidence to…