SPMYM4-26-Q-3559.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR part 12, using Simpli�ied Acquisition Procedures found at (FAR 13), as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted to SAM.gov. The RFQ number is (SPMYM-4-26-Q-3559). This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 October 1, 2025, and DFARS Change Notice 20251110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these address(s):

https://www.ecfr.gov https://www.acquisition.gov/content/list-sections-affected http://www.acq.osd.mil/dpap/dars/change_notices.html

The FSC Code is 5305 and the NAICS code is 332722. The Small Business Standard is # 600 employees. This requirement is a 100% Small Business Set-Aside

Evaluation criteria is Lowest Price Technically Acceptable (LPTA). PPIRS will be used to determine vendor responsibility. Potential contractors will be screened for responsibility in accordance with FAR 9.104.

Offerors are required to submit descriptive literature to show how their quotation meets the required speci�ications. A technical spec sheet and proof of traceability are required to be sent with quote. Failure to provide this information may result in your quotation being determined technically unacceptable. Only one quote per vendor may be sent.

DLA Weapons Support, Pearl Harbor requests responses from quali�ied sources capable of providing: Interested parties must �ill out the required request for quote saved in the attachment section. It is titled, “SPMYM4-26-Q-3559”.

ITEM DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

0001 SCREW 1000 EA __________ ___________

SOCKET HEAD CAP SCREW,

0.500-13UNC-2A X 2.375,

NICUAL, FF-S-86 (J), TY IV, MIL-DTL-18240F, QQ-N-286 (G), CL A, ANNEALED, AGE

HARDENED.

ORDERING DATA: (A) SCREW, CAP, SOCKET-HEAD; FF-S-86J DTD 01APR2025 (B) TYPE IV,

NICKEL COPPER ALUMINUM ALLOY, 0.500"-13UNC-2A X 2.375" LONG (C) N/A (D)

MATERIAL CERTIFICATION REQUIRED (E & F) NOT REQUIRED (G) 13UNC-2A

(H) NOT REQUIRED (I & J) N/A (K & L) REQUIRED

https://www.ecfr.gov/ https://www.acquisition.gov/content/list-sections-affected http://www.acq.osd.mil/dpap/dars/change_notices.html

ADDITIONAL REQUIREMENTS:

(1) SELF LOCKING (TYPE LOR P) IAW MIL-DTL-18240F DTD 02JUN1997 AND AMD-1

DTD 13MAR2000, GOVERNMENT DESIGNATION 80 IAW TABLE 1 OF MIL-DTL-18240F,

QPL-18240-QPD DTD 30OCT2025 APPLIES AND IS AVAILABLE THROUGH ASSIST.

(2) VENDOR ACKNOWLEDGEMENT OF K-MONEL HEAT REVIEW IS REQUIRED (SEE

ATTACHED).

(3) K-MONEL SOCKET HEAD CAP SCREWS MANUFACTURED TO FF-S-86 MUST BE

MANUFACTURED IN ACCORDANCE WITH FF-S-86G OF 27 JAN 21, OR LATER REVISION,

AND PRODUCED IN ACCORDANCE WITH THE K-MONEL SUPPLEMENTAL PROCESSING

REQUIREMENTS. ALL K-MONEL SOCKET HEAD CAP SCREWS MANUFACTURED TO FF-S-

86H MUST HAVE THE "·K·" MARKING.

000101 CONTROLLED INDUSTRIAL MATERIAL (CIM) REQUIREMENT

1 EA ___NSP____ ___NSP_____

CERTIFICATION IS REQUIRED AS SPECIFIED IN

TRACEABLE OBJECTIVE QUALITY

**2 COPIES OF CERTIFICATION IS REQUIRED**

NOTE: OFFEROR MUST COMPLETE THE ATTACHED RFQ DOC AND PROVISIONS 52.204-24,

52.204-26, 52.209-1, 252.204-7016, AND 252.204-7019 AND INCLUDE THE COMPLETED

PROVISIONS WITH THEIR QUOTE.

FAR CLAUSES AND PROVISIONS

52.204-7, System for Award Maintenance

52.204-9, Personal Identity Veri�ication of Contractor Personnel

52.204-13, SAM Maintenance

52.204-19, Incorporation by Reference of Representations and Certi�ications

52.204-24* See Attachment for this provision

52.204-26* See Attachment for this provision

52.204-29 FASCSA Representation* See Attachment for this provision

52.211-14, Notice of Priority Rating

52.211-15, Defense Priority And Allocation Requirements

52.211-16, Variation in Quantity

52.211-17, Delivery of Excess Quantities

52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

52.212-3, Offeror Reps and Certs - Commercial Products and Commercial Services

52.212-4, Contract Terms and Conditions – Commercial Items

52.219-1 Alt 1 Small Business Program Representations

52.223-22, Sustainable Products and Services (DEVIATION 2025-O0004) in lieu of clause at FAR 52.223-23.

52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relation to Iran-Reps and Certs

52.232-18 Availability of Funds *See Attachment for Full Text

52.232-39, Unenforceability of Unauthorized Obligations

52.233-2 Service of Protest

52.242-13 Bankruptcy

52.242-15 Stop Work Order

52.243-1, Changes Fixed Price

52.246-1, Contractor Inspection Requirements

52.247-34, F.O.B-Destination

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

52.253-1, Computer Generated Forms

52.203-19, Prohibition on Requiring Certain Internal Con�identiality Agreements or Statements

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3, Protest After Award

52.233-4, Applicable Law for Breach of Contract Claim

52.204-10 Reporting Executive Compensation

52.204-27 Prohibition on a ByteDance Covered Application

52.204-30 FASCSA Federal Acquisition Supply Chain Security Act Orders-Prohibition

52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor

52.222-50 Combating Traf�icking in Persons

52.223-11 Ozone Depleting Substances

52.225-1 Buy American-Supplies

52.225-13 Restriction on Certain Foreign Purchases

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33 Payment by EFT-SAM

52.232-36 Payment by Third Party

52.247-64 Preference for Privately Owned US-Flag Commercial Vessels

DFARS CLAUSES AND PROVISIONS

252.203-7000 Requirements Relating to Compensation of Former DoD Of�icials, 252.203-7002, Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Of�icials

252.204-7003. Control of Government Personnel Work Product

252.204-7004 Antiterrorism Awareness Training for Contractors.

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

252.204-7015, Disclosure of Information to Litigation Support Contractors

252.204-7016, * See Attachment for this provision.

252-204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7024 Notice on the Use of the Supplier Performance Risk System

252.209-7999, Representation by Corporations regarding an Unpaid Delinquent Tax Liability

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations.

252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials.

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7001 Buy American and Balance of Payments Program

252.225-7002 Qualifying Country Sources as Subcontractors

252.225-7013 Duty-Free Entry (NOV 2023)

252.225-7048, Export Controlled Items

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Representation

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.231-7000, Supplemental Cost Principles.

252.232-7003, Electronic Submission of Payment Requests

252.232-7006, Wide Area Work�low Payment Instructions *See Attachment for Full Text

252.232-7010, Levies on Contract Payments

252.232-7998 Obligations in Advance of Fiscal Year 2026 Funding (DEVIATION 2026-O0001) *See Attachment for Full Text

252.243-7001, Pricing of Contract Modi�ications

252.243-7002, Requests for Equitable Adjustment

252.244-7000, Subcontracts for Commercial Items

252.247-7023, Transportation of Supplies By Sea

Note: Vendor shall list the country of origin for each line item.

DLAD CLAUSES AND PROVISIONS (See Attachment for Full Text)

5452.233-9001, Disputes: Agreement to Use Alternative Disputes Resolution

DLA PROCUREMENT NOTES (See Attachment for Full Text)

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)

C03 Contractor Retention of Supply Chain Traceability Documentation (MAR 2023)

C04 Unused Former Government Surplus Property (DEC 2016)

C14 Repackaging or Relabeling to Correct De�iciencies (AUG 2017)

C20 Vendor Shipment Module (VSM) (AUG 2017)

E05 Product Veri�ication Testing (JUN 2018)

H10 Requires No Access to DLA Controlled Technical Data or Information for Contract Performance

(FEB 2020)

L06 Agency Protests (DEC 2016)

L08 Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations

L31 Additive Manufacturing (JUN 2018)

M05 Evaluation Factor for Unused Former Government Surplus Property (SEP 2016)

LOCAL CLAUSES (See Attachment for Full Text):

L001 EUROPEAN UNION RESTRICTIONS REGARDING NONMANUFACTURED WOOD PACKAGING

AND PALLETS

L003 UNIT PRICES

L331 REVIEW OF AGENCY PROTESTS

C75758 MERCURY EXCLUSION CLAUSE FOR MERCURY FREE PROCUREMENT

C4F751 HABITABILITY MATERIAL ADDITIONAL SPECIFICATIONS

C7F7C2 HAZARDOUS MATERIAL

C7F764 SHELF-LIFE ITEMS

C7F765 TRACEABLE OBJECTIVE QUALITY EVIDENCE (OQE)

E7F754 CERTIFICATIONS REQUIRED WITH DELIVERY OF MATERIAL

Quoters are reminded to include a completed copy of 52.212-3 and ALT I if not updated in SAM.gov.

This announcement will close 07/16/2026 12pm HST. The Point of Contact for this solicitation is Amanda N Ragsdale who can be reached at Amanda.N.Ragsdale.civ@us.navy.mil

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed online at http://www.sam.gov/.

mailto:Amanda.N.Ragsdale.civ@us.navy.mil

If not the actual manufacturer – Manufacturer’s Name, Location, and Business Size must be provided.

Please submit quotations via email at Amanda.N.Ragsdale.civ@us.navy.mil

All quotes shall include price(s), FOB point, Cage Code, a point of contact, name and phone number, GSA contract number if applicable, business size under the NAICS Code, whether or not your company prefers payment by Government Commercial Purchase Card (GCPC)* or Wide Area Work�low (WAWF). Please note that the Government’s terms for payment for this requirement are Net 30 Days AFTER acceptance of material. Please note, if selecting GPC, the Government does NOT utilize third party payment entities (Zelle, Venmo, PayPal, etc.) Each response must clearly indicate the capability of the quoter to meet all speci�ications and requirements.

******* END OF COMBINED SYNOPSIS/SOLICITATION ********

REQUEST FOR QUOTATION SPMYM4-26-Q-3559

** THIS IS NOT AN ORDER **

PLEASE PROVIDE DELIVERED PRICES (FOB DESTINATION)

REFERENCE: SPMYM4-26-Q-3559

SET ASIDE: UNRESTRICTED

NAICS: 332722

QUOTE DUE: 7/16/2026; 12:00 PM HST

CONTACT

DLA MARITIME – PEARL HARBOR

CONTRACT SPECIALIST: Amanda Ragsdale Desk Phone: 808-285-0182 Email Quotes to: Amanda.N.Ragsdale.civ@us.navy.mil

VENDOR INFORMATION

Vendor Name:

CAGE Code:

Phone:

Email:

Quoted Valid for ___ Days

*** PLEASE FILL OUT THIS FORM COMPLETELY***

** In accordance with FAR 52.204-7(b)(1), an Offeror is required to be registered in SAM when submitting an offer or quotation, and must be listed as active, to prevent unduly delaying award. Information, instructions, forms, etc. for the System for Award Management (SAM) are available at https://www.sam.gov/portal/public/SAM/ **

Attention: Provisions below MUST be filled in to be considered for award.

SHIPPING INFORMATION

PLACE OF MFG/COUNTRY OF ORIGIN: _____________

ESTIMATED DELIVERY TO PEARL HARBOR__________ Calendar Days ARO

FOB TERMS: DESTINATION

SHIP TO:

DoDAAC: N32253 Country Code: USA

PEARL HARBOR NAVAL SHIPYARD IMF

667 SAFEGUARD STREET, BLDG 167-1 RECV 808-

473-8000X4961

PEARL HARBOR, HI 96860-5033

UNITED STATES

Government Representative, DLA Distribution Email: distrcustomerservice@dla.mil https://www.sam.gov/portal/public/SAM/

IMPORTANT NOTE: The below Required Delivery Date (RDD) shall be met or exceeded in order to ensure your offer is considered responsive. If no offers are received which meet or exceed the Government’s RDD, award may proceed to the LPTA offeror, and may be made based on soonest delivery.

GOVERNMENT RDD: 31JUL2026

PAYMENT INFORMATION

PAYMENT TERMS______%______DAYS DISCOUNT TERMS __________________

Preferred Method payment: Wide Area Workflow (WAWF) Payment terms are always Net 30 AFTER the material has passed inspection and has been accepted.

REQUEST AND RECEIVING REPORTS is applicable to this solicitation. Please note that the WAWF (Wide Area Work Flow) will be used as the method of payment for supplies and/or services procured under this solicitation.

Information regarding WAWF is available on the internet at https://wawf.eb.mil.

YOUR COMPANY INFORMATION

YOUR BUSINESS SIZE: ___ Large (LG), ___ Small (SB), ___ Small-Disadvantaged Business (SDB), ___ Veteran-Owned Small Business (VOSB), ___ Women-Owned Small Business (WOSB), ___ Economically Disadvantaged Women-Owned Small Business (EDWOSB), ___ Service Disabled Veteran Owned Small Business (SDOVSB), ___ (HUBZONE), ___ (8a).

QUOTING AS MANUFACTURER? Yes ___ No ___

Name of Quoted Manufacturer ___________________

QUOTING AS: ___ AUTHORIZED DISTRIBUTOR or ___ THIRD PARTY DEALER

IS YOUR COMPANY’S PRICING INDEPENDENT FROM THE MANUFACTURER? Yes ___ No ___

SAM CAGE CODE: ________________

Representations must be filled in below, and provided with the submission of the quote.

Offers received without completed representaions may not be considered for award.

PRINTED NAME_______________________________SIGNATURE_____________________________

DATE______________

https://wawf.eb.mil/

MATERIAL INFORMATION

Shipping to be included in the Unit Price

ITEM DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

0001 SCREW 1000 EA __________ ___________

SOCKET HEAD CAP SCREW

0.500-13UNC-2A X 2.375, NICUAL, FF-S-86 (J), TY IV, MIL-DTL-18240F, QQ-N-286 (G), CL A, ANNEALED, AGE

HARDENED.

ORDERING DATA: (A) SCREW, CAP, SOCKET-HEAD; FF-S-86J DTD 01APR2025

(B) TYPE IV, NICKEL COPPER ALUMINUM ALLOY, 0.500"-13UNC-2A X 2.375" LONG

(C) N/A

(D) MATERIAL CERTIFICATION REQUIRED

(E & F) NOT REQUIRED

(G) 13UNC-2A

(H) NOT REQUIRED

(I & J) N/A

(K & L) REQUIRED

ADDITIONAL REQUIREMENTS:

(1) SELF LOCKING (TYPE LOR P) IAW MIL-DTL-18240F DTD 02JUN1997 AND AMD-1 DTD 13MAR2000, GOVERNMENT DESIGNATION 80 IAW TABLE 1 OF MIL-DTL-18240F, QPL-18240-QPD DTD 30OCT2025 APPLIES AND IS AVAILABLE

THROUGH ASSIST.

(2) VENDOR ACKNOWLEDGEMENT OF K-MONEL HEAT REVIEW IS REQUIRED (SEE ATTACHED).

(3) K-MONEL SOCKET HEAD CAP SCREWS MANUFACTURED TO FF-S-86 MUST BE MANUFACTURED IN ACCORDANCE WITH FF-S-86G OF 27 JAN 21, OR LATER REVISION, AND PRODUCED IN ACCORDANCE WITH THE K-MONEL SUPPLEMENTAL PROCESSING REQUIREMENTS. ALL K-MONEL SOCKET HEAD CAP SCREWS MANUFACTURED TO FF-S-

86H MUST HAVE THE "·K·" MARKING.

000101 CONTROLLED INDUSTRIAL MATERIAL (CIM)

REQUIREMENT 2 EA ___________ ________ _____

CERTIFICATION IS REQUIRED AS SPECIFIED IN

TRACEABLE OBJECTIVE QUALITY

**2 COPIES OF CERTIFICATION IS REQUIRED**

0002 SHIPPIN 1 EA ____________ ______________

ADDT’L MATERIAL INFORMATION

Is there a minimum order quantity? SPECIFY: __________ Are there any quantity breaks? RANGE AND PRICING: _______________

Does the item offered contain hazardous materials? No ___ Yes ___ (MSDS Required)

EVALUATION CRITERIA

☒ If checked, the Government anticipates making a single award (all or none), If this box is not checked, requirement will be evaluated for split award.

Source selection criteria:

1. PRICE

2. TECHNICALLY ACCEPTABLE

3. DELIVERY

Quotations submitted by each vendor will be evaluated in accordance with the specifications provided in the solicitation, and determined to be either acceptable or unacceptable. Technical submissions that do not meet the minimum requirements will be rated as "Unacceptable" and will no longer be considered for further competition or award. The Government intends to make an award without discussions.

☒ If checked, SPRS evaluation procedures apply to determine vendor responsibility.

Other than Certified Cost and Pricing Data may be requested to support fair and reasonable price determination.

INSPECTION

Inspection Location: ☒ Final Inspection at Destination Inspection Terms: QA1 ☐ , QA2 ☒ , QA3 ☐ , QA4 ☐ Inspection Time: QA-4 material has a 7-day inspection time and QA-2 and QA-3 have a 30-day inspection time.

BUY AMERICAN

DFARS Buy American Act - Free Trade Agreements may apply if > $25,000.00.

ATTACHMENTS:

CLAUSES AND PROVISIONS

KMONEL

CLAUSES & PROVISIONS

Representations, Certification, & Other Statements

FAR Clauses Incorporated by Reference

Number

52.204-24

Title

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

DFARS Clauses Incorporated by Reference

Number

252.203-7005

252 .204-7017

252.225-7055

Title

Representation Relating to Compensation of Former DoD Officials.

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

Representation Regarding Business Operations with the Maduro Regime.

FAR Clauses Incorporated by Full Text

Effective

Date

Nov 2021

Effective

Date

Sep 2022

May 2021

May 2022

Alternate/

Deviation

Alternate/

Deviation

Variation

Effective Date

Variation

Effective Date

52.204-8 Annual Representations and Certifications. (DEVIATION 2025-00003 and 2025-00004)

(Oct 2025) Deviation 2025-00004 (Mar 2025)

ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2025)(DEVIATION 2025-00003 AND 2025-00004)

(a)

(1) The North American Industry Classification System (NAICS) code for this acquisition is __________[insert NAICS code].

(2) The small business size standard is _________[insert size standard].

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519 if the acquisition-

(i) ls set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) ls an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)

(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph ( d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph ( d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

(i) D Paragraph (d) applies.

(ii) D Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)

(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless-

(A) The acquisition is to be made under the simplified acquisition procedures in part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

kailie.thomas Highlight kailie.thomas Highlight

Defense Logistics Acquisition Directive (DLAD) Procurement Notes Effective October 1, 2025

Defense Logistics Acquisition Directive (DLAD) Procurement Notes Effective October 1, 2025

General Information.

This document provides the text and prescribing policy for Defense Logistics Acquisition Directive (DLAD) procurement notes referenced in DLA solicitations and awards. This document will be updated to reflect changes in law, regulation, and acquisition policies and procedures. Changes from the preceding revision will be indicated by yellow highlighting, with deletions are shown using strikethrough and additions shown using bold font style and brackets. The procurement note numbers are issued sequentially as they are issued. The first position of each procurement note identifies the applicable section of the Uniform Contract Format (UCF) (see FAR 15.204-1).

DLAD Procurement Notes

C02 Prescription: 11.9001(a) All solicitations and contracts shall include procurement note C02.

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016) The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible;

and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil.

C03 Prescription: 4.703(a) Contracting officers shall include procurement note C03 in solicitations and awards.

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

(1) By submitting a quotation or offer, the contractor is confirming it currently has, or will obtain before delivery, and shall retain supply chain traceability documentation, as described in paragraph (2) of this procurement note, demonstrating the item conforms to the technical requirements, and, for part numbered items, is from an approved manufacturer.

(2) Supply Chain Traceability Documentation

(i) Supply chain traceability documentation shall include basic item description; part number;

drawing or specification; national stock number; manufacturing source; manufacturing source’s Commercial and Government Entity (CAGE) code; and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to Government acceptance.

(ii) Supply chain traceability documentation shall also include, when available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers.

For part numbered items, contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection- AvoidanceProgram/).

(iii) In addition, the contractor will obtain, retain, and provide to the contracting officer written documentation of all inspections and tests necessary to substantiate that the supplies furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. Such records shall include, without limitation, test reports, test data, material certification, and manufacturing process sheets, in addition to any other information identified in the technical specifications applicable to the item.

(3) The contractor shall make supply chain traceability documentation available to the contracting officer within three business days upon the contracting officer’s request. The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for ten years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

C08 Prescription: 17.9504(c) Solicitations and contracts must include procurement note C08 when a tailored logistics support contract relies on the contractor’s purchasing system to verify that the contractor competed the items or services or to justify that prices are fair and reasonable.

C08 Tailored Logistics Support Purchasing Reviews (FEB 2017)

(1) From the commencement of performance of this contract until 3 years after the final contract payment, the contractor must allow the contracting officer, ACO, Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and any other duly authorized representative of the contracting officer access to all records and information pertaining to those items or services for which the Government is relying on the contractor’s purchasing system to determine that competition was obtained or to justify that prices are fair and reasonable. The contractor must maintain records subject to this clause for not less than 3 years after the contract final payment.

(2) The contracting officer may conduct reviews of purchased items or services provided under this contract regardless of dollar value that meet the criteria in paragraph (1) to ascertain whether the contractor has obtained the best value. The contractor must obtain competition to the maximum extent practicable for all purchases. Prior to purchasing any supplies or services, the contractor must solicit a competitive quotation from at least two independently-competing firms. For other than sole source items, the request for quotations must, to the maximum extent practical, solicit offers from different manufacturers or producers. If the contractor is unable to obtain quotes for competing items from two or more independently-competing firms, the contractor must retain documentation supporting its rationale for selection of the suppliers solicited and selected and its determination that the price was fair and reasonable. The contractor is responsible for maintaining this documentation for all sole source/non-competitive actions. The following price reasonableness and documentation requirements are applicable to all purchases, regardless of dollar value:

(i) A price is reasonable if it does not exceed a price incurred by a prudent person in the conduct of competitive business. The contracting officer will examine the prices with particular care in connection with buys that may not be subject to effective competition restraints. The contractor’s price will not be presumed to be reasonable. If an initial review of the facts results in a challenge of a specific price by the contracting officer or the contracting officer’s representative, the burden of proof must be upon the contractor to establish that the price is reasonable under the standards in FAR Subpart 15.4 and FAR 31.201-3.

(ii) The contractor must keep the documentation to a minimum, but must retain data supporting the purchases either by paper or electronically. At a minimum, price quotations and invoices must be retained. Should the contractor receive an oral price quotation, the contractor must document who the supplier or subcontractor is by complete name, address, telephone number, price, terms and other conditions quoted by each vendor. Price quotes for supplies must be broken down by individual items, shipping costs, and any other included expenses. Price quotes for incidental services which are not pre-priced in the contract must include labor hours and costs or prices, as applicable, including the total price of the job, individual pricing for the portions of the work if applicable, materials, and all other elements of cost, overhead, and profit. This price breakdown documentation must be made for each subcontractor performing work on this contract.

(3) When applicable, if the contractor is purchasing from subcontractors or other sources and receives a discount or rebates, the contractor must immediately pass these savings to the Government in the contract price and invoice for payment. The contractor is required to use diligence in the selection of the most economical method of delivery of the product or services by selecting a best value method of delivery based on the urgency and nature of the work or product required. When labor hours are involved in the work to be accomplished and the contractor has not already pre-priced the effort to use its own labor force, the contractor must provide the labor at rates required by the contract (for example, Service Contract Act or Davis-Bacon Act rates) or at rates based on competition if mandatory rates are not required by the contract.

(4) If the contracting officer determines that the purchased product or service is unreasonably priced, the contractor must refund to the Government the amount the contracting officer determines is in excess of a reasonable price. The contracting officer must notify the contractor in writing in accordance with FAR 32.604 Demand for Payment, giving the basis for the determination and the amount to be refunded. The contractor must make the refund payment in accordance with directions from the contracting officer, and must provide proof of the refund payment to the contracting officer. The contracting officer may collect the amount due using all available means in accordance with FAR Subpart 32.6. FAR 52.232-17, Interest, is applicable to payments not made within 30 days of the demand for payment. Any disputes arising under this provision must be handled in accordance with the “Disputes” clause of this contract.

C14 Prescription: 46.407(b)(S-92)

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLA-owned materiel if the estimated costs of correction are $1,000 or less. The contracting officer will advise the contractor of the discrepancy and that the Government has corrected the packaging or marking. The contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000, the contracting officer will advise the contractor of the discrepancy and have the materiel returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the Government remediate the discrepancy at the contractor’s expense. If the Government remediates the discrepancy, the contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

C18 Prescription: 47.305-10-90(a) The contracting officer shall include procurement note C18 in solicitations and contracts including shipments to overseas customers including, shipments to Alaska, Hawaii, and Puerto Rico, and shipments routed through the Container Consolidation Points (CCPs) at San Joaquin, California (W62N2A) and New Cumberland, Pennsylvania (W25N14). The contracting officer shall use FAR 52.247- 52 when using procurement note C18.

C18 Shipping Instructions for Export and U.S. Territories (SEP 2024)

(1) Mail Instructions for shipments to container consolidation points (CCPs): Contact the Government Transportation Office for the Contract Administration Office: either DCMA for DCMA administered awards or DLA Distribution for awards administered by the issuing office. See Block 7 of Department of Defense (DD) form 1155 (page 1 of an order) to obtain shipping instructions for release to the carrier.

(2) Shipments to container consolidation points (CCPs): (a) Prepare shipments directed to a CCP shown with each individual CLIN on Schedule Continuation Sheet(s) in accordance with instructions provided within this contract for Preparation for Delivery.

(b) Contact the Transportation Officer for shipping instructions for the following CCP shipments: (i) Cargo requiring refrigeration/temperature control.

(ii) Classified or sensitive items requiring signature control.

(iii) When dimensions of an item or package exceed 456 inches (38 feet) long by 89 inches wide by 88 inches high, or weight exceeds 10,000 pounds. Cargo cannot exceed any one of the dimensions or the weight.

(iv) When volume or weight constitutes a full SEAVAN load for each activity code.

(v) Hazardous material such as material, which is flammable, corrosive, combustible, explosive, toxic, radioactive, unduly magnetic, or which contains oxidizing agents.

(vi) Type 1 shelf-life items,

(vii) TP1 and 2 (IPD 01-08) with RDD of 999, 777, or 555.

(3) The contractor shall furnish the above data no later than five (5) days prior to the scheduled shipment date for shipments weighing less than 10,000 pounds which will not be tendered as a carload or truckload

(4) The contractor may not ship prior to furnishing required data, regardless of weight.

(5) The contractor must clearly identify in invoices when shipment is made by air.

(6) The carrier must research the Transportation Facilities Guide (TFG) on the consignee to get information on who to contact to make delivery appointments. The carrier should schedule appointments as soon as they are given the load via the Carrier Appointment System (CAS)/prelodge desk prior to delivery of freight shipments (other than small parcels). Bills of Lading must be annotated with pertinent TFG data and carrier appointment times.

(7) The contractor will comply with the paragraph (6) and ship in accordance with instructions furnished by the Transportation office. The Transportation Officer will furnish the addresses of aerial terminals, as required. (Parcel post shipments will not be made to water or air terminals).

(8) Ship in accordance with instructions furnished by the Transportation office. The Transportation Officer will furnish the addresses of Aerial terminals, as required. (Parcel post shipments will not be made to water or air terminals).

C21 Prescription: 47.305-90(b)(1) 47.305-90(b)(1) Contracting officers at DLA Aviation, DLA Land and Maritime, and DLA Troop Support shall include procurement note C21 in solicitations and contracts if DCMA administers the contract and any of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS) contracts; or

(iv) Contracts requiring Transportation Protective Service. *****

C21 Shipping Instruction Request (SIR) (JUL 2024)

(1) The DCMA Shipping Instruction Request (SIR) is a web-based system that contractors and transportation specialists use to provide transportation management for contracts administered by

DCMA.

(2) The contractor shall use SIR for the following contracts:

(a) If the ultimate destination is outside the contiguous United States.

(b) Hazardous material (HAZMAT).

(c) Foreign Military Sales (FMS).

(d) If Transportation Protective Service requirements apply.

(3) Contractors shall submit information to DCMA via the DCMA Shipping Instruction Request (SIR) eTool (https://www.dcma.mil/WBT/sir/).

E07 Prescription: 46.402(S-91) Contracting officers shall include procurement note E07 in solicitations that require destination inspection.

E07 Evaluation Factor for Origin Inspection (JAN 2018) This solicitation contemplates an award based on destination inspection. If an offeror proposes inspection and acceptance at origin, the Government will add an evaluation factor of $2,500 to the offeror’s quoted/offered price for each origin inspection required. If phased deliveries are required or offered, the Government will consider each phase of delivery to result in one inspection for evaluation purposes.

G01 Prescription: (47.305-4-90) The contracting officer shall include Procurement Note G01 in solicitations and contracts that require f.o.b. destination and inspection/acceptance at destination.

G01 Additional Wide Area Workflow (WAWF) Information (AUG 2017) Contractors shall include the Transportation Control Number (TCN) and carrier shipment tracking information when submitting the DD250/iRAPT Receiving Report in Wide Area Workflow (WAWF) in order to assist with material inspection and acceptance.

H10 Prescription: Exception to the Requirement for (DCAA) DLA Controlling Authority Approval (MAY 2024).

The contracting officer can use procurement note H10 in the award when requested by the offeror and the OEM or OCM already possesses the technical drawing data. The offeror must confirm in writing they can provide a part matching the revision specified in the solicitation. The offeror must meet the conditions at DLAD 25.7902-4(S-91)(3)(A, B, or C). See the procedures DLAD PGI 25.7902-4(S-90)(1) or (2).

H10 Exception to the Requirement for (DCAA) DLA Controlling Authority Approval

(MAY 2024).

The OEM or OCM asserts within its offer or otherwise confirms in writing to the contracting officer prior to award that it does not require access to DLA export-controlled technical data or information, and it will provide items that conform to the current revision of the applicable technical data.

If the offeror is a dealer or a distributor offering an item produced by an OCM, an OEM or OEM or OCM authorized manufacturer to complete performance, the offeror must,

(A) Have DLA controlling authority approval; and

(B) Provide documentation from the OEM or the OEM authorized manufacturer writing to the contracting officer prior to award that the OCM, OEM or the OEM authorized manufacturer it does not require access to export-controlled technical data or information and that it is offering items that conform to the current revision of applicable technical data; or

(C) Surplus offerors must have DCAA and meet the requirements of procurement note C04, Unused Former Government Surplus Property (see 11.390(a)). The Contracting Officer must contact the product specialist to validate the item meets all current revision requirements for procurement note C04.

H15, Prescription: 32.908-94 Used in solicitations and awards for supplies when applicable in accordance with 32.905(c)(S-90)(1)(i) and when either the clause at 52.232-25, Prompt Payment, or the clause at 52.212-4, Contract Terms and Conditions – Commercial Items, is used.

H15 Transporter proof of delivery (TPD) (JAN 2021)

(a) Definition. As used in this procurement note, transporter proof of delivery (TPD) means a commercial document that is generated by the Contractor and/or the Contractor’s transporter of supplies and that is signed by the Government customer in order to document delivery of supplies under this contract/order. Examples of TPD are United Parcel Service (UPS) or Federal Express (FEDEX) delivery tracking reports. TPD documentation must include a customer signature, or visibility of the name of the customer who signed.

(b) When this procurement note is included in the contract or order, the Government may use TPD, in combination with adequate Contractor documentation cross-referencing the TPD to the specific supplies provided, as a basis for accepting the supplies. TPD with adequate supporting documentation satisfies the receipt report requirement and, coupled with acceptance, allows the Government to initiate the payment process, if all other applicable payment conditions are satisfied.

(c) To facilitate the payment process, the Government will initiate a request for the Contractor to provide TPD when the customer has not provided receipt acknowledgement to the buying activity. If TPD is requested and the Contractor agrees to provide it, the documentation must include the customer signature, or visibility of the name of the customer who signed, and as much of the following information as possible:

(1) Contract number or order number;

(2) Contract line item number (CLIN);

(3) Unit price;

(4) Quantity of items;

(5) Extended price;

(6) National stock number (NSN);

(7) Delivery date;

(8) Recipient organization's name and address;

(9) Receiving activity Department of Defense activity address code (DoDAAC);

(10) Requisition document number (and suffix, when applicable);

(11) Shipment number;

(12) Invoice number; and

(13) Location where the carrier made delivery (activity name, building number, city, state). (d) Process for submitting TPD documentation.

(1) Enter wide area workflow (WAWF) using the ``history folder,'' enter the appropriate contract data, and recall the receiving report (RR);

(2) Click on “attachment.” Browse and upload the TPD and any additional Contractor documentation required to provide the information identified in paragraph (c) of this procurement note. (Attachments created in any Microsoft Office product or in PDF format are acceptable.); and

(3) Click on “submit.”

(e) Responsibility for supplies.

(1) Title to the supplies passes to the Government after delivery to the point of first receipt by the Government and subsequent acceptance.

(2) Notwithstanding any other provision of the contract, order, or blanket purchase agreement, the Contractor shall:

(i)Assume all responsibility and risk of loss for supplies not received at destination, damaged in transit, or not conforming to purchase requirements; and

(ii) Replace, repair, or correct those supplies promptly at the Contractor’s expense, if instructed to do so by the Contracting Officer within 180 days from the date title to the supplies vests in the Government.

L04 Prescription: 11.391(b) Solicitations shall include procurement notes L04 and M06 when items are identified in the item description only by the name of an approved source (CAGE code), a part number, and a brief description.

L04 Offers for Part Numbered Items (SEP 2016)

(a) For part numbered items, identified in the item description only by the name of an approved source (CAGE code), a part number, and a brief description.

Exact product – applies to contract line-item(s) (CLIN(s)):

CAGE code part number

Alternate product – applies to CLIN(s): CAGE code part number Superseding part number – applies to CLIN(s):

CAGE code part number Identify reason for superseding part number:

Administrative P/N change only: Yes No Minor change/No change in configuration: Yes No Previously-approved product – applies to CLIN(s):

Contract or Solicitation Number:

CAGE code part number Correction to CAGE/Part Number – applies to CLIN(s) CAGE code in error/same corporation, different division Yes No

CAGE code in error/sold to different corporation Yes No Part number not recognized Yes No Obsolete part number Yes No Other Yes No

(b) Exact product means a product described by the name of an approved source and its corresponding part number cited in the item description; and manufactured by, or under the direction of, that approved source. An offeror of an exact product must meet one of the descriptions below.

(1) An approved source offering its part number cited in the item description;

(2) A dealer/distributor offering the product of an approved source and part number cited in the item description;

(3) A manufacturer who produces the offered item under the direction of an approved source; and has authorization from that approved source to manufacture the item, identify it as that approved source’s name and part number, and sell the item directly to the Government.

(4) A dealer/distributor offering the product of a manufacturer that meets the description in subparagraph

(1) above.

(c) Alternate product.

(1) The offeror must indicate that an alternate product is being offered if the offeror is any one of the following:

(i) An offeror who manufactures the item for an approved source cited in the item description, but does not have authorization from the approved source to identify it as the approved source part number, and sell the item directly to the Government;

(ii) A dealer/distributor offering the product of a manufacturer that meets the description in (i) above;

(iii) An offeror of a reverse-engineered product that is not cited in the item description; or (iv) An offeror whose product does not meet the criteria of exact product, superseding product or previously approved product.

(2) An offer of an alternate product is an alternate offer.

(d) The offeror must indicate that a superseding part number is being offered if the offered item otherwise qualifies as an exact product, except that the part number cited in the item description has been superseded due to an administrative part number change with no change in configuration of the item. (e) The offeror must indicate that a previously-approved product is being offered if the product offered has previously been delivered to the Government or otherwise previously evaluated and approved. (f) Correction to CAGE/Part Number Cited in the Item Description Submitted by offeror to notify the Government if there is a CAGE code error: same corporation/different division; sold to different corporation; part number not recognized; obsolete part number; other.

(g) Traceability documentation.

(1) The contracting officer may request evidence of the technical acceptability of the product offered.

The evidence must be submitted within 2 days, or as otherwise specified, or the offer will not be considered.

(2) For offers of exact product, offerors other than the approved manufacturing source must retain evidence and provide the traceability evidence of the identity of the item and its manufacturing source when requested by the contracting officer.

(i) If offered item(s) are not in stock or not yet manufactured a copy of an original quotation from the approved source to the offeror identifying exact item cited in item description and a quantity sufficient to satisfy the solicitation requirement.

(ii) If offered item(s) are shipped or in stock, a copy of invoice on approved source's letterhead; or a copy of packing slip which accompanied shipment from approved source to offeror. The invoices and packing slips must identify exact item cited in item description and a quantity sufficient to satisfy the solicitation requirement.

(iii) If the offeror is an authorized dealer/distributor, or manufactures the item for an approved source, a copy of the contractual agreement with, or the express written authority of, the approved source to buy, stock, repackage, sell, or distribute the part. The agreement must specifically identify the exact item, or otherwise ensure that the offeror is authorized by the approved source to manufacture or distribute the exact item being acquired. If the agreement covers a general product line or is otherwise not product specific, the offeror must furnish additional documentation to address the exact item being acquired.

(iv) Other verifiable information.

(3) For superseding part number, the offeror may be requested to furnish evidence to establish that there are no changes in the configuration of the part.

(4) For previously approved products, upon request of the contracting officer, the offeror must furnish the contract, solicitation, source approval request (SAR) package, or letter of approval under which the product was previously furnished or approved.

(h) Alternate offer data.

(1) The contracting officer may request drawings, specifications, or other data necessary to clearly describe the characteristics and features of an alternate offer. Data submitted shall cover design, materials, performance, function, interchangeability, inspection or testing criteria, and other characteristics of the offered product. The contracting officer may also request drawings and other data covering the design, materials, etc., of the exact product cited in the item description if the Agency does not possess data sufficient to evaluate the alternate product. The data must be submitted within 10 days, or as otherwise specified, or the offer will not be considered.

(2) If the alternate product is a reverse-engineered product, the offeror shall provide: technical documentation to establish that the offered item represents the exact item specified in the item description (i.e., invoice from an approved source or submission of samples having markings of an approved source); number of samples that were examined; the process/logic used; raw data

(measurements, lab reports, test results) used to prepare drawings or specifications for the offered item;

any additional evidence that indicates the reverse-engineered item will function properly in the end item;

and any evidence that life cycle/reliability considerations have been analyzed.

(j) Evaluation of Alternate Offers.

If the solicitation…