SPMYM4-24-Q-0553.pdf

DLA DISTRIBUTION

GOVERNMENT REPRESENTATIVE

RECEIVING DEPT, CODE Z0S

667 SAFEGUARD ST, BLDG 167-1

JBPHH HI 96860-5033

TEL: 808-473-8000 X4961 FAX:

SEE SCHEDULE

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

SPMYM424Q0553 18-Jun-2024 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

DLA MARITIME PEARL HARBOR

MICHAEL LAMPARD

COMPETITIVE SOURCING

667 SAFEGUARD ST.

JBPHH HI 96860-5033

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ] FOB

DESTINATION

[ ] OTHER X

(See Schedule)

28-Jun-2024(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

808-473-8000X2848MICHAEL A. LAMPARD

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

SPMYM424Q0553

Section SF 30 - BLOCK 14 CONTINUATION PAGE

IMPORTANT RFQ INFO

IMPORTANT RFQ INFO

**Trade Agreements apply and the vendor shall list the country of origin for each item** CONTRACTING SPECIALIST: Leo Li TEL: 808-473-8000 X 2848 E-MAIL: michael.a.lampard.civ@us.navy.mil

THE DOD AND NAVY REQUIRE PAPERLESS DISTRIBUTION OF PURCHASE ORDERS,

CONTRACTS, AND MODIFICATIONS. PLEASE PROVIDE YOUR E-MAIL ADDRESS BELOW:

PLEASE PROVIDE THE FOLLOWING INFORMATION SO YOUR COMPANY CAN BE ENTERED INTO

OUR COMPUTER SYSTEM

CAGE Code (Commercial & Government Entity No.) _____________ DUNS (Dun & Bradstreet) No. _________________________ SAM (System for Award Management) Yes No (circle one)

TAX ID NO. (TIN) _________________________

WITHOUT THE ABOVE INFORMATION AN ORDER MAY NOT BE AWARDED AND YOUR QUOTE

MAY NOT BE FAIRLY EVALUATED. PLEASE CALL 808-473-8000 EXT 5204 WITH ANY

QUESTIONS.

The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specified otherwise in the offer.

THE FOLLOWING INFORMATION MUST BE PROVIDED OR YOUR QUOTE MAY NOT BE

ACCEPTED.

Provide your best delivery schedule:

Estimated delivery to Pearl Harbor days weeks months Business size (in accordance with Federal Government Standards)

□ Small □ Large □ Woman-Owned □ Disadvantaged □ Other

Prompt Payment Terms_______% _______Days NET ______

If on GSA Contract: [ ] GSA Contract #____________________Expiration Date: ______

IF PRICING IS ON “OR EQUAL” BRAND, PLEASE PROVIDE COPY OF

LITERATURE/SPECIFICATIONS, MAKE AND MODEL OF ITEM BEING OFFERED.

VENDOR SHALL COMPLETE AND RETURN THE FOLLOWING PRICE INFORMATION: PRICES

ARE BASED ON (Check one or more)

(1) [ ] Commercial catalog/published price list number _______________ date_________page________. ATTACH APPLICABLE CATALOG/PRICE LIST PAGE.

Note: If quoted prices exceeds catalog/published price, explain

(2) Unpublished or internal Price List No. ______________

State means of verification:

Prices audited and approved by DCAA/DCASR ______________________ Last audit was on ________________________ (date).

(3) Sales history of this item for at least the last 12 months:

Government Commercial Sales dollar Volume:

Quantity of units sold:

Unite Price:

Contract number:

Award date:

METHOD OF PAYMENT IS WIDE AREA WORK FLOW (WAWF)

DFAR Clause 252.232-7003 (MAR 2008) ELECTRONIC SUBMISSION OF PAYMENT REQUEST AND RECEIVING REPORTS is applicable to this solicitation. Please note that the WAWF (Wide Area Work Flow) will be used as the method of payment for supplies and/or services procured under this solicitation.

Information regarding WAWF is available on the internet at https://wawf.eb.mil.

If you are not able to accept payment by WAWF please provide the reason(s) below:

REFERENCE: RFQ

MANUFACTURER:

LEVEL 1 NOTICE

IMPORTANT – PLEASE READ

The attached Request for Quote/Request for Proposal is for Level 1 material. It contains a Requirement that you have an effective quality assurance control system that complies with, at minimum, ISO-9000. These quality assurance provisions relate to inspections and tests necessary to verify that your finished product conforms to applicable drawings and specifications, including all requirements of the order. These include evidence of completion and results of all required tests and inspections. A variety of additional quality assurance related provisions may also be included which should be reviewed in detail prior to submittal of your quote/offer. (Submission of MIL-I or MIL-Q by contractor will be at Government consideration).

YOU ARE HEREBY CAUTIONED THAT FAILURE ON YOUR PART TO

ENSURE FULL COMPLIANCE WITH ALL QUALITY CONTROL

REQUIREMENTS CONTAINED IN THE SPECIFICATIONS AND THIS

REQUEST DOCUMENT COULD RESULT IN A DETERMINATION THAT

YOU ARE INELIGIBLE FOR A CONTRACT AWARD OR TERMINATION

FOR DEFAULT SHOULD YOU RECEIVE AN AWARD AND FAIL TO

COMPLY WITH THESE REQUIREMENTS.

NSCPS 4200/137 (9-86)

NOTICE TO OFFERORS

1. An additional document applies to this solicitation. Please submit an email to the Contract Specialist, Michael Lampard at michael.a.lampard.civ@us.navy.mil, requesting a copy of the Contracts Data Requirements List, Exhibit A. Please note interested vendors must have access to referenced drawing, PPD 111-6984846 Rev B, as it will not be provided.

2. All questions regarding this solicitation should be submitted in writing to the Contract Specialist Michael Lampard, via email at michael.a.lampard.civ@us.navy.mil.

3. These assemblies will be used for the USS Hawaii at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility, Pearl Harbor, HI.

4. The date and closing time for receipt of offers for this solicitation is provided in block X on the Standard Form 1155.

5. Offerors shall submit their signed offers electronically via email to michael.a.lampard.civ@us.navy.mil.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PENETRATOR ASSEMBLY

FFP

LEVEL 1 CDRL/ TDP/ GSI/ MATERIAL REQUIREMENT

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

PROJECT: 641

NET AMT

0001AA 1 Each

PENETRATOR ASSEMBLY

FFP

LARGE BODY MULTIPLE CABLE PENETRATOR, 8 POSITIONS, P/N

EB4765-25 IAW MIL-C-24231D W/AMD-2 AS MODIFIED BY EB 4765 REV F

AND NUWC DRAWING 02193001 REV G.

**SEE ATTACHMENT FOR TECHNICAL DATA PACKAGE/CDRLS**

CERTIFICATION FOR LEVEL 1 MATERIAL REQUIRED FOR: A)

PENETRATOR BODY: NICUAL, QQ-N-286G, HOT ROLLED, OR COLD

DRAWN, ANNEALED AND AGE HARDENED B) COVER: NICUAL, QQ-N-

286G, HOT ROLLED, OR COLD DRAWN, ANNEALED AND AGE

HARDENED C) NUT: NICUAL, QQ-N-286G, HOT ROLLED, OR COLD

DRAWN, ANNEALED AND AGE HARDENED D) WASHER: NICUAL, QQ-

N-286G, HOT ROLLED, OR COLD DRAWN, ANNEALED AND AGE

HARDENED E) RECEPTACLE BODIES: NICU, QQ-N-281, CLASS A, FORM

1 ADDITIONAL REQUIREMENTS: LEVEL-1 CHEMICAL ANALYSIS AND

MECHANICAL PROPERTIES TEST REPORTS REQUIRED AND SHALL BE

REPORTED IAW DI-MISC-81020. OQE REQUIRED. COC REQUIRED.

FIRST ARTICLE INSPECTION REQUIRED. VENDOR ACK

FOB: Destination

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

PSC CD: 5935

0001AB 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

INSPECTION AND TEST PLAN

INSPECTION SYSTEM PROCEDURES

DI-QCIC-81110 (SE)

LT

D00092:

Paragraph 10.4 of DI-QCIC-81110 does not apply.

FOB: Destination

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

0001AC 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERT DATA FOR SPECIAL EMPHASIS MATL

CHEMICAL AND MECHANICAL

DI-MISC-81020 (DD)

SD

D00002:

<Block 12 - Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to" N32253 "Inspect by" S4306A "Accept by" N32253 and eMail notification field: claude.crawford@navy.mil No material is to be shipped prior to the receipt of Acceptance> FOB: Destination

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

0001AD 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERTIFICATION/DATA REPORT

SPECIAL EMPHASIS C OF C

DI-MISC-80678 (CCDD)

SD

D00126:

Block 4 - Paragraphs 10.2.1, 10.2.2, 10.2.3, 10.3, and 10.4 of DI-MISC-80678 do not apply.

D00002:

<Block 12 - Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

&quot;Ship to&quot; N32253 &quot;Inspect by&quot; S4306A &quot;Accept by&quot; N32253 and eMail notification field: claude.crawford@navy.mil No material is to be shipped prior to the receipt of Acceptance> FOB: Destination

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

0001AE 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

TEST REPORT

FIRST ARTICLE TEST REPORT

DI-NDTI-80809B (FAT)

LT

D00161:

Block 12 - See Clause 52.209-3 for submittal timeframes FOB: Destination

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

0001AF 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERTIFICATION/DATA REPORT

TEST CERTIFICATIONS

DI-MISC-80678 (DD)

SD

D00093:

Block 4 - Paragraphs 10.2.2, 10.2.3, 10.2.4, and 10.3 of DI-MISC-80678 do not apply.

D00002:

<Block 12 - Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to" N32253 "Inspect by" S4306A "Accept by" N32253 and eMail notification field: claude.crawford@navy.mil No material is to be shipped prior to the receipt of Acceptance.> FOB: Destination

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

0001AG 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

WELDING PROCEDURES

WELD PROCEDURES

DI-MISC-80875A (WP)

LT

D00157:

Block 12 - Within 120 Days After Contract Award, submit one copy of the welding procedure (for info) with the Qualification Data (for approval/disapproval). Approval shall be obtained prior to performing any welding.

This review (approval/disapproval) shall be within 90 days from date of receipt.

FOB: Destination

MILSTRIP: N3225340812790

MFR PART NR: EB-4765/25

PC NR: 31

PURCHASE REQUEST NUMBER: N3225340812790

PENETRATOR ASSEMBLY

FFP

LEVEL 1 CDRL/ TDP/ GSI/ MATERIAL REQUIREMENT

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

0002AA 1 Each

PENETRATOR ASSEMBLY

FFP

LARGE BODY MULTIPLE CABLE PENETRATOR, 8 POSITIONS, P/N

EB4765-23 IAW MIL-C-24231 D AMD-2 AS MODIFIED BY EB

4765 REV F AND NUWC DRAWING 02193001 REV G.

*SEE ATTACHMENT FOR TEHCNICAL DATA PACKAGE/CDRLS"

CERTIFICATION FOR LEVEL 1 MATERIAL REQUIRED FOR:

A) PENETRATOR BODY: NICUAL, QQ-N-286G, HOT ROLLED, OR COLD

DRAWN, ANNEALED AND AGE HARDENED

B) COVER: NICUAL, QQ-N-286G, HOT ROLLED, OR COLD DRAWN,

ANNEALED AND AGE HARDENED

C) NUT: NICUAL, QQ-N-286G, HOT ROLLED, OR COLD DRAWN,

ANNEALED AND AGE HARDENED

D) WASHER: NICUAL, QQ-N-286G, HOT ROLLED, OR COLD DRAWN,

ANNEALED AND AGE HARDENED

E) RECEPTACLE BODIES: NICU, QQ-N-281, CLASS A, FORM 1

LEVEL-1 CHEMICAL ANALYSIS AND MECHANICAL PROPERTIES TEST

REPORTS REQUIRED

AND SHALL BE REPORTED IAW DI-MISC-81020. OQE REQUIRED. COC

REQUIRED. FIRST ARTICLE INSPECTION REQUIRED.

VENDOR ACKNOWLEDGEMENT OF K-MONEL. VENDOR TO SUBMIT

WELDING PROCEDURE & NDT PROCEDURE TO PHNSY

FOR APPROVAL PRIOR TO MANUFACTURING.

FOB: Destination

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

0002AB 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

NSPECTION AND TEST PLAN

INSPECTION SYSTEM PROCEDURES

DI-QCIC-81110 (SE)

LT

D00092:

Paragraph 10.4 of DI-QCIC-81110 does not apply FOB: Destination

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

0002AC 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERT DATA FOR SPECIAL EMPHASIS MATL

CHEMICAL AND MECHANICAL

DI-MISC-81020 (DD)

SD

D00002:

<Block 12 - Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to" N32253 "Inspect by" S4306A "Accept by" N32253 and eMail notification field: claude.crawford@navy.mil No material is to be shipped prior to the receipt of Acceptance> FOB: Destination

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

0002AD 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERTIFICATION/DATA REPORT

SPECIAL EMPHASIS C OF C

DI-MISC-80678 (CCDD)

SD

D00126:

Block 4 - Paragraphs 10.2.1, 10.2.2, 10.2.3, 10.3, and 10.4 of DI-MISC-80678 do not apply.

D00002:

<Block 12 - Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

&quot;Ship to&quot; N32253 &quot;Inspect by&quot; S4306A &quot;Accept by&quot; N32253 and eMail notification field: claude.crawford@navy.mil No material is to be shipped prior to the receipt of Acceptance> FOB: Destination

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

0002AE 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

TEST REPORT

FIRST ARTICLE TEST REPORT

DI-NDTI-80809B (FAT)

LT

D00161:

Block 12 - See Clause 52.209-3 for submittal timeframes.

FOB: Destination

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

0002AF 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

CERTIFICATION/DATA REPORT

TEST CERTIFICATIONS

DI-MISC-80678 (DD)

SD

D00093:

Block 4 - Paragraphs 10.2.2, 10.2.3, 10.2.4, and 10.3 of DI-MISC-80678 do not apply.

D00002:

<Block 12 - Certification data shall be submitted to Pearl Harbor Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation shall be submitted via WAWF (Wide Area Work Flow).

Enter in WAWF as follows:

"Ship to" N32253 "Inspect by" S4306A "Accept by" N32253 and eMail notification field: claude.crawford@navy.mil No material is to be shipped prior to the receipt of Acceptance.> FOB: Destination

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

0002AG 1 Each

CONTRACT DATA REQUIREMENTS LIST

FFP

WELDING PROCEDURES

WELD PROCEDURES

DI-MISC-80875A (WP)

LT

D00157:

Block 12 - Within 120 Days After Contract Award, submit one copy of the welding procedure (for info) with the Qualification Data (for approval/disapproval). Approval shall be obtained prior to performing any welding.

This review (approval/disapproval) shall be within 90 days from date of receipt.

FOB: Destination

MILSTRIP: N3225340812791

MFR PART NR: EB-4765/23

PC NR: 26

PURCHASE REQUEST NUMBER: N3225340812791

Section D - Packaging and Marking

CLAUSES INCORPORATED BY FULL TEXT

PROHIBITED PACKING MATERIALS

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hygroscopic or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited for shipboard use.

EUROPEAN UNION RESTRICTIONS REGARDING NONMANUFACTURED WOOD PACKAGING

AND PALLETS

All European shipments with wood pallets and wood containers produced of nonmanufactured wood shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) material and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC) in accordance with Nonmanufactured Wood Packing Policy and Nonmanufactured Wood Packing Enforcement Regulations dated May 30, 2001.

Reference:

http://www.aphis.usda.gov/ppq/swp/eunmwp.html for information and material sources

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0001AA Destination Government Destination Government 0001AB Origin Government Destination Government 0001AC Origin Government Destination Government 0001AD Origin Government Destination Government 0001AE Origin Government Destination Government 0001AF Origin Government Destination Government 0001AG Origin Government Destination Government 0002 N/A N/A N/A N/A 0002AA Destination Government Destination Government 0002AB Origin Government Destination Government 0002AC Origin Government Destination Government 0002AD Origin Government Destination Government 0002AE Origin Government Destination Government 0002AF Origin Government Destination Government 0002AG Origin Government Destination Government

MERCURY EXCLUSION CLAUSE FOR MERCURY FREE PROCUREMENT ( LC-2, JAN 2013)

1. Mercury or mercury compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Supplier shall certify that all items furnished under this contract are free of mercury or mercury compounds.

TRACEABLE OBJECTIVE QUALITY EVIDENCE (OQE) (CIM 2012-1)

Traceable Objective Quality Evidence (OQE) that shows actual test results for chemical and mechanical properties in conformance to the material specification is required. The material specification along with the revision/amendment shall be cited on the OQE. Also, a signed statement shall be provided which certifies that the material conforms to all specification requirements. Traceability shall be provided via a unique heat/lot number/code permanently marked on the material per MIL-STD-792 (latest) and shown on the OQE certification document. Where the applicable product specification does not require permanent heat/lot markings, the material shall be tagged or received in a package, envelope, bag or box that is annotated with the heat/lot number/code that is traceable to the OQE certification document.

ADDITIONAL LEVEL I/SUBSAFE/DSS REQUIREMENTS (LC-2, JAN 2013)

1. Military Specification Inspection System Requirements, MIL-I-45208 with Amendment 2 dated 03 Nov 1995 is invoked.

2. MIL-STD-45662A Notice 1, ANSI/NCSL Z540-1-1994 or ISO 10012-1 is invoked.

3. EIA-649 (latest) is invoked.

4. Material shall be permanently marked in accordance with the requirements and limitations set forth in

MIL-STD-792 (latest).

5. Pearl Harbor Naval Shipyard Quality Assurance Procurement Specification, QA No. 133-1, specified in the ordering data, is attached and invoked.

6. When off-the-shelf items (items already produced) are presented by the contractor, the government inspector is authorized to limit inspection to those procurement quality assurance (PQA) actions which can be performed.

7. All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

ADDITIONAL CIM REQUIREMENTS (CIM 2012-1)

1. All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

2. Material markings shall comply with the requirements and limitations set forth in MIL-STD-792 (latest).

3. All nickel-copper-aluminum alloy (K-500) raw stock, and K-500 raw stock used in the manufacture of finished products, shall be procured to QQ-N-286 Revision G with slow strain rate tests done by the following approved laboratories:

a. Huntington Alloys, a Special Metals Company 3200 Riverside Drive Huntington, WV 25705

b. Metallurgical Consultants, Inc.

4820 Caroline

PO Box 88046 Houston, TX 77288-0046

c. Naval Surface Warfare Center, Caderock Division Code 614 9500 Macarthur Blvd West Bethesda, MD 20817-5700

d. Teledyne Allvac 2020 Ashcraft Ave.

Monroe, NC 28110

e. Mannesmann Rohrenwerke Mannesmann Forschungsinstitut (MFI) Postfach 251160 47251 Duisburg Germany

4. Vendor acknowledgement of K-Monel heat review.

a. Recent investigations into mechanical property failures of fasteners manufactured from NiCuAl(K-Monel) material that was produced by Special Metals Corporation (formerly INCO Alloys) of Huntington, West Virginia have found eighty (80) heats of material which may not meet the mechanical property requirements of QQ-N-286 throughout the heat. In 1994, Special Metals Corporation implemented a process change that eliminated the addition of extra aluminum at the toe of each NiCuAl(K-Monel) ingot resulting in the toe portion of the heat being non-homogeneous in comparison to the rest of the heat. Due to cropping practices at Special Metals Corporation, material from the toe of the ingot with non-homogeneous aluminum content was not cropped from production material prior to shipment. A recent study has shown that the aluminum concentration in the toe portion of the ingot could be as low as approximately 2.0% with a corresponding yield strength as low as approximately 40,000 PSI. QQ-N-286 specifies an aluminum content of 2.3% minimum and a yield strength of 90,000 PSI minimum or 85,000 PSI minimum for material ≥ 1”. As a result of the investigation, the eighty (80) heats listed in Table I are considered suspect of having problems with insufficient aluminum content and an inability to consistently attain the required minimum yield strength.

b. You are requested to review your records of in stock and in process K-Monel material from the Special Metals Corporation for the suspect heat numbers listed in Table I below. You are prohibited from providing raw stock or finished products made from the suspect K-Monel heats. If suspect heats are intended to be used, contact the PHNS & IMF contracting officer for adjudication of the material. Table I - List of Suspect Special Metals Corporation K- Monel Heat Numbers

M00J6KG M00J7KG M01J1KG M02J8KG

M02J9KG M03J8KG M04J2KG M04J6KG

M04J7KG M06J5KG M06J8KG M11J2KG

M11J3KG M11J4KG M11J5KG M15J6KG

M17J2KG M17J3KG M17J4KG M18J7KG

M19J7KG M21J2KG M22J7KG M22J8KG

M23J2KG M24J5KG M26J8KG M26J9KG

M27J9KG M28J4KG M30J9KG M31J9KG

M33J7KG M34H4KG M35H0KG M35J0KG

M35J7KG M35H8KG M36H7KG M36J2KG

M36J3KG M37J4KG M39J3KG M41J1KG

M41J2KG M41H3KG M41J3KG M41J7KG

M41J8KG M44J4KG M44J6KG M45J2KG

M45J8KG M45J9KG M46J7KG M52H9KG

M61J8KG M61J9KG M62J5KG M64J4KG

M64J5KG M64J6KG M67H2KG M67J4KG

M69J1KG M70J6KG M73J4KG M76H6KG

M80H2KG M80H3KG M84H9KG M85H0KG

M88H6KG M88H7KG M89H5KG M89H6KG

M92H0KG M95H7KG M97H8KG M99H3KG

ADDITIONAL CIM REQUIREMENTS (CIM 2012-1)

1. All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

2. Material markings shall comply with the requirements and limitations set forth in MIL-STD-792 (latest).

3. All nickel-copper-aluminum alloy (K-500) raw stock, and K-500 raw stock used in the manufacture of finished products, shall be procured to QQ-N-286 Revision G with slow strain rate tests done by the following approved laboratories:

a. Huntington Alloys, a Special Metals Company 3200 Riverside Drive Huntington, WV 25705

b. Metallurgical Consultants, Inc.

4820 Caroline PO Box 88046 Houston, TX 77288-0046

c. Naval Surface Warfare Center, Caderock Division

Code 614 9500 Macarthur Blvd West Bethesda, MD 20817-5700

d. Teledyne Allvac 2020 Ashcraft Ave.

Monroe, NC 28110

e. Mannesmann Rohrenwerke Mannesmann Forschungsinstitut (MFI) Postfach 251160 47251 Duisburg Germany

4. Vendor acknowledgement of K-Monel heat review.

a. Recent investigations into mechanical property failures of fasteners manufactured from NiCuAl(K-Monel) material that was produced by Special Metals Corporation (formerly INCO Alloys) of Huntington, West Virginia have found eighty (80) heats of material which may not meet the mechanical property requirements of QQ-N-286 throughout the heat. In 1994, Special Metals Corporation implemented a process change that eliminated the addition of extra aluminum at the toe of each NiCuAl(K-Monel) ingot resulting in the toe portion of the heat being non-homogeneous in comparison to the rest of the heat. Due to cropping practices at Special Metals Corporation, material from the toe of the ingot with non-homogeneous aluminum content was not cropped from production material prior to shipment. A recent study has shown that the aluminum concentration in the toe portion of the ingot could be as low as approximately 2.0% with a corresponding yield strength as low as approximately 40,000 PSI. QQ-N-286 specifies an aluminum content of 2.3% minimum and a yield strength of 90,000 PSI minimum or 85,000 PSI minimum for material ≥ 1”. As a result of the investigation, the eighty (80) heats listed in Table I are considered suspect of having problems with insufficient aluminum content and an inability to consistently attain the required minimum yield strength.

b. You are requested to review your records of in stock and in process K-Monel material from the Special Metals Corporation for the suspect heat numbers listed in Table I below. You are prohibited from providing raw stock or finished products made from the suspect K-Monel heats. If suspect heats are intended to be used, contact the PHNS & IMF contracting officer for adjudication of the material. Table I - List of Suspect Special Metals Corporation K- Monel Heat Numbers

M00J6KG M00J7KG M01J1KG M02J8KG

M02J9KG M03J8KG M04J2KG M04J6KG

M04J7KG M06J5KG M06J8KG M11J2KG

M11J3KG M11J4KG M11J5KG M15J6KG

M17J2KG M17J3KG M17J4KG M18J7KG

M19J7KG M21J2KG M22J7KG M22J8KG

M23J2KG M24J5KG M26J8KG M26J9KG

M27J9KG M28J4KG M30J9KG M31J9KG

M33J7KG M34H4KG M35H0KG M35J0KG

M35J7KG M35H8KG M36H7KG M36J2KG

M36J3KG M37J4KG M39J3KG M41J1KG

M41J2KG M41H3KG M41J3KG M41J7KG

M41J8KG M44J4KG M44J6KG M45J2KG

M45J8KG M45J9KG M46J7KG M52H9KG

M61J8KG M61J9KG M62J5KG M64J4KG

M64J5KG M64J6KG M67H2KG M67J4KG

M69J1KG M70J6KG M73J4KG M76H6KG

M80H2KG M80H3KG M84H9KG M85H0KG

M88H6KG M88H7KG M89H5KG M89H6KG

M92H0KG M95H7KG M97H8KG M99H3KG

PACKAGING, PACKING, AND MARKING (LEVEL I/SUBSAFE/DSS) ( LC-2, JAN 2013)

Packaging, Packing and Marking shall be in accordance with the applicable QA No. 133-1 attached hereto and shall be clearly identified with the Purchase Order No. SPMYM4-___________________.

HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (GOVERNMENT SPECIFICATION) (LC-2,

JAN 2013)

(a) Definition. "Contract Date" as used in this clause, means the date set for bid opening or, if this is a negotiated contract or a modification, the effective date of this contract modification.

(b) The contractor shall comply with the attached QA No. 133-1, Pearl Harbor Naval Shipyard Quality Assurance procurement specification for LEVEL I/SUBSAFE and DSS material, in effect on the contract date, which is hereby incorporated into this contract.

SOURCE INSPECTION BY THE DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA) IS

REQUIRED(LC-2, JAN 2013) . Delegate Source Inspection to DCMA-NSEO (DODAAC S4306A).

Request provide complete address where material is manufactured:

Indicate 5-digit CAGE Code __________

Request provide complete address where material is to be inspected:

Indicate 5-digit CAGE Code __________

The following clause is hereby incorporated by reference:

FAR 52.246-2 INSPECTION OF SUPPLIES—FIXED PRICED (AUG 1996)

SOURCE INSPECTION BY THE DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA) IS

REQUIRED(LC-2, JAN 2013) . Delegate Source Inspection to DCMA-NSEO (DODAAC S4306A).

Request provide complete address where material is manufactured:

Indicate 5-digit CAGE Code __________

Request provide complete address where material is to be inspected:

Indicate 5-digit CAGE Code __________

The following clause is hereby incorporated by reference:

FAR 52.246-2 INSPECTION OF SUPPLIES—FIXED PRICED (AUG 1996)

SPECIAL INSPECTION CLAUSE

In accordance with the provisions of Paragraph 46.201(c), Federal Acquisition Regulation, the Government reserves the right to perform technical inspections, at the receiving station, in accordance with any provision of this contract or in accordance with the provisions of any military or standard specification referenced in this contract or to inspect for latent defects and to reject any material purchased under this contract for non-conformance. If any material is rejected in accordance with this clause, the contractor shall be so notified. The contractor shall be responsible to reimburse the Government for materials so rejected or to replace the rejected material with acceptable material at the discretion of the Contracting Officer. Rejected material which the contractor has not removed or otherwise disposed of within 180 days following notification of its rejection shall become subject to disposal at the option of the Government with cost of disposal to be paid by the contractor. Rejected material for which the contractor has not been notified within 180 days shall become property of the Government without recourse.

W A R N I N G

MATERIAL WILL BE REJECTED FOR NON-COMPLIANCE WITHOUT RECOURSE IF YOU FAIL TO

PACKAGE, PACK, PRESERVE, MARK, SUBMIT REQUIRED PHYSICAL AND/OR CHEMICAL

CERTIFICATIONS AND TEST RESULTS FOR MATERIAL AS PRESCRIBED IN THE PROVISIONS OF

THIS CONTRACT/PURCHASE ORDER OR PROVISIONS OF ANY MILITARY/FEDERAL

SPECIFICATIONS REFERRED TO IN THIS CONTRACT/PURCHASE

ORDER.

CERTIFICATIONS REQUIRED WITH DELIVERY OF MATERIAL (CIM 2012-1)

All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

PLACE OF DELIVERY-DESTINATION

(a) The articles to be furnished hereunder shall be delivered all transportation charges paid by the contractor to:

(b) Proposals may be deemed unacceptable when submitted on a basis other than F.O.B. destination.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA 31-JUL-2024 1 DLA DISTRIBUTION

GOVERNMENT REPRESENTATIVE

RECEIVING DEPT, CODE Z0S

667 SAFEGUARD ST, BLDG 167-1

JBPHH HI 96860-5033

808-473-8000 X4961 FOB: Destination

N32253

0001AB 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0001AC 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0001AD 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0001AE 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0001AF 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0001AG 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0002 N/A N/A N/A N/A

0002AA 31-JUL-2024 1 DLA DISTRIBUTION

GOVERNMENT REPRESENTATIVE

RECEIVING DEPT, CODE Z0S

667 SAFEGUARD ST, BLDG 167-1

JBPHH HI 96860-5033

808-473-8000 X4961

0002AB 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0002AC 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0002AD 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0002AE 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0002AF 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

0002AG 31-JUL-2024 1 (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

IMPORTANT RFQ INFO

IMPORTANT RFQ INFO

**Trade Agreements apply and the vendor shall list the country of origin for each item**

CONTRACTING OFFICER: Claude Crawford TEL: 808-473-8000 X4040 E-MAIL: wongduean.a.guajardo@navy.mil FAX: 808-471-1030

THE DOD AND NAVY REQUIRE PAPERLESS DISTRIBUTION OF PURCHASE ORDERS,

CONTRACTS, AND MODIFICATIONS. PLEASE PROVIDE YOUR E-MAIL ADDRESS BELOW:

PLEASE PROVIDE THE FOLLOWING INFORMATION SO YOUR COMPANY CAN BE ENTERED INTO

OUR COMPUTER SYSTEM

CAGE Code (Commercial & Government Entity No.) _____________ DUNS (Dun & Bradstreet) No. _________________________ SAM (System for Award Management) Yes No (circle one)

TAX ID NO. (TIN) _________________________

WITHOUT THE ABOVE INFORMATION AN ORDER MAY NOT BE AWARDED AND YOUR QUOTE

MAY NOT BE FAIRLY EVALUATED. PLEASE CALL 808-473-8000 EXT 5204 WITH ANY

QUESTIONS.

The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specified otherwise in the offer.

THE FOLLOWING INFORMATION MUST BE PROVIDED OR YOUR QUOTE MAY NOT BE

ACCEPTED.

Provide your best delivery schedule:

Estimated delivery to Pearl Harbor days weeks months

Business size (in accordance with Federal Government Standards)

□ Small □ Large □ Woman-Owned □ Disadvantaged □ Other

Prompt Payment Terms_______% _______Days NET ______

If on GSA Contract: [ ] GSA Contract #____________________Expiration Date: ______

IF PRICING IS ON “OR EQUAL” BRAND, PLEASE PROVIDE COPY OF

LITERATURE/SPECIFICATIONS, MAKE AND MODEL OF ITEM BEING OFFERED.

VENDOR SHALL COMPLETE AND RETURN THE FOLLOWING PRICE INFORMATION: PRICES ARE

BASED ON (Check one or more)

(1) [ ] Commercial catalog/published price list number _______________ date_________page________. ATTACH APPLICABLE CATALOG/PRICE LIST PAGE.

Note: If quoted prices exceeds catalog/published price, explain

(2) Unpublished or internal Price List No. ______________

State means of verification:

Prices audited and approved by DCAA/DCASR ______________________ Last audit was on ________________________ (date).

(3) Sales history of this item for at least the last 12 months:

Government Commercial Sales dollar Volume:

Quantity of units sold:

Unite Price:

Contract number:

Award date:

METHOD OF PAYMENT IS WIDE AREA WORK FLOW (WAWF)

DFAR Clause 252.232-7003 (MAR 2008) ELECTRONIC SUBMISSION OF PAYMENT REQUEST AND RECEIVING REPORTS is applicable to this solicitation. Please note that the WAWF (Wide Area Work Flow) will be used as the method of payment for supplies and/or services procured under this solicitation. Information regarding WAWF is available on the internet at https://wawf.eb.mil. If you are not able to accept payment by WAWF please provide the reason(s) below:

CLAUSES INCORPORATED BY REFERENCE

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

Section H - Special Contract Requirements

52.209-4 FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989)

(Contracting Officer shall insert details)

(a) The Contractor shall deliver unit(s) of Lot/Item within calendar days from the date of this contract to the Government at (insert name and address of the testing facility) for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.

(b) Within calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, the Contractor--

(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and

(2) Shall remove and dispose of any first article from the Government test facility at the Contractor's expense.

(f) If the Government does not act within the time specified in paragraphs (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.

(End of clause)

PRODUCTION LOT TESTING-CONTRAC

E03 Production Lot Testing – Contractor (May 2020) UCF Section E E03 Prescription: 46.291(b) The contracting officer shall include procurement note E03 in solicitations and awards if contractor PLT applies.

E03 Production Lot Testing – Contractor (MAY 2020)

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products.

The contractor shall complete PLT on the production lot(s) after first article approval, if the contract requires first article testing. The contractor shall price the PLT CLIN to cover the cost of the final test report and any approved samples that are consumed, destroyed, or otherwise rendered unusable during testing. The unit of issue for the PLT CLIN, EACH, is equal to one Production Lot Test (1EA=1PLT).

(2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has authority to communicate and discuss clarifications directly with contractors. If the Government and/or the contractor identify changes to contract requirements, the contractor shall contact the post award contracting officer or contract administrator (see the “Issued By” blocks on the contract award or order) for written approval. The contractor shall not act on any revisions or other changes until the contracting officer issues a written modification approving the proposed revision(s)/change(s).

(3) The contractor shall provide and maintain an inspection system acceptable to the Government in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all records evidencing those details if requested by the Government. At least fourteen (14) calendar days (or as otherwise specified in the contract) prior to conducting the production lot test, the contractor shall provide written notice of the time and location of the test to the contracting officer and the cognizant DCMA functional specialist when full administration or quality support administration is delegated to DCMA, so the Government may witness sample selection and the test.

(4) Unless otherwise stated, the contractor shall select [contracting officer shall insert number of samples identified in material master] samples at random from the production lot(s) produced. If the quantity stated in the previous sentence equals “ZZ,” the contractor shall use the appropriate sample size identified in the technical data package or applicable sample plan provided by the Government. If the contractor cannot determine the sample quantity, the contractor shall obtain written confirmation of the sample size from the contracting officer.

(5) The contractor shall perform all tests on the PLT samples needed to verify/validate the items meet the contract technical/quality requirements.

(6) If a PLT sample fails, the entire production lot from which the contractor took the sample fails. The contractor shall notify the contracting officer and propose corrective action, if appropriate.

(7) The contractor shall prepare and disseminate the PLT report and applicable traceability documentation as follows:

(a) Prepare the test report in accordance with data item description DI-NDTI-80809B, and mark the test report, “Production Lot Test Report, Contract Number [contractor insert] and Lot/Item Number [contractor insert].”

(b) Present the PLT report to the contracting officer for review.

(c) Include the following documentation with all shipments of PLT Reports:

(i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD Form 250);

(ii) Copy of the contract/order;

(iii) Copy of all applicable test reports, showing actual results and tolerances specified in the technical data package;

(iv) Material and process certifications;

(v) Process operations and inspection method sheets;

(vi) Copies of drawings used to manufacture the PLT sample, with proper marking to restrict public disclosure (if desired) and from Government use other than for evaluation to the extent consistent with the Government’s data rights under the contract; and

(vii) Documents required under a contract deliverables requirements list, if applicable.

(d) Submit all required documentation to the Government activity specified in the contract in time to allow for at least [contracting officer shall insert number of days as shown in material master] calendar days for review of the PLT report, and for the contracting officer to provide written notification of approval/disapproval to the contractor.

(e) For PLT, the Government will conduct inspection at source and acceptance at destination.

The FOB point is destination.

(f) Delivery.

(i) Ship test report to [contracting officer insert address of the Government activity to receive the report].

(ii) Delivery Schedule Information:

(A) Total Delivery Days for FAT (If Applicable)

(B) Days: Completion of Production Units (to include PLT samples), PLT, and Submission of PLT Report

(C) Days: Government PLT Report Evaluation and Notification to Contractor

(D) Days: Delivery of final production quantity to Government

(E) Total Delivery Days (Sum of paragraph (2)(i) through (iv)) above

E04 Production Lot Testing – Government (APR 2020) UCF Section E

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products.

The Government conducts PLT on the production lot(s) after first article approval, when a first article is required. The contractor shall price the PLT CLIN to cover the cost of any approved samples that are consumed, destroyed, or otherwise rendered unusable during testing. The unit of issue for the PLT CLIN, EACH, is equal to one Production Lot Test (1EA=1PLT).

(2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has authority to communicate and conduct clarifications directly with contractors. If this results in necessary changes to contract requirements, the contractor shall contact the post award contracting officer or contract administrator (see the “Issued By” blocks on the contract award or order) for written approval. The contractor shall not act on any revisions or other changes until the contracting officer issues a written modification approving the proposed revision(s)/change(s).

(3) The contractor shall provide and maintain an inspection system acceptable to the Government in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all records evidencing those details if requested by the Government. At least fourteen (14) calendar days (or as otherwise specified in the contract) prior to the date when the contractor will present the production lot for selection of PLT samples, the contractor shall provide written notice to the contracting officer (and the cognizant DCMA functional specialist when full administration or quality support administration is delegated to DCMA).

(4) Unless otherwise stated, the contractor shall select [contracting officer shall insert the number of samples identified in the material master] samples, at random from the production lot(s) produced. If the quantity stated in the previous sentence equals “ZZ,” the contractor shall use the appropriate sample size identified in the technical data package or applicable sample plan provided by the Government. If the contractor cannot determine the sample quantity, the contractor shall obtain written confirmation of the sample size from the contracting officer.

(5) If a PLT sample fails, the entire production lot from which the contractor took the sample fails. The contractor shall propose corrective action, if appropriate.

(6) The Government will return PLT samples to the contractor, with a copy of the test report, at contractor expense.

(7) The contractor shall prepare and disseminate the samples as follows:

(a) Ship the selected PLT samples by traceable means. [Mark the shipment “Production Lot Samples – Do Not Post To Stock,” Contract Number [contractor insert] and Lot/Item Number [contractor insert]”. Place a copy of the system of record receiving report (i.e., WAWF or DD Form 250) on the exterior of the shipping container in accordance with DFARS Appendix F.

Mark the exterior of the shipping container in accordance with MIL-STD-129 (latest revision), paragraph 5.11.

(b) Include the following interior documentation:

(i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD Form 250);

(ii) Copy of contract/order;

(iii) Copy of test reports, showing actual results and tolerances specified in the technical data package;

(iv) Material and process certifications;

(v) Process operations and inspection method sheets;

(vi) Copies of drawings used to manufacture the PLT sample (proper marking to assert proprietary or other rights to restrict public disclosure is the contractor’s responsibility);

(vii) Documents required under contract deliverables requirements list; and

(viii) A prepaid shipping label or document with the information required to return the PLT samples to the contractor at no cost to the Government.

(8) At the time of shipment, the contractor shall sign and provide copies of the DD Form 1222, system of record receiving report (i.e., WAWF or DD Form 250), transportation tracking information, and information for return of the PLT samples to the contracting officer. The Government testing time will be [contracting officer insert number of days for test, as shown in the[material master] calendar days for the test results to be provided to the contractor.

(9) For PLT, the Government will conduct inspection at source and acceptance at destination.

The FOB point is destination.

(10) Delivery.

(a) Ship samples to [contracting officer insert address of the Government activity to receive the samples].

(b) Delivery Schedule Information:

(i)___ Total Delivery Days for FAT (If Applicable) (ii)___ Days: Completion of Production Units (to include PLT samples), and Submission of samples for Government Testing (iii)___ Days: Government PLT Report Evaluation and Notification to Contractor (iv)___ Days: Delivery of final production quantity to Government (v)___ Total Delivery Days (Sum of paragraph (i) through (iv))

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018…