SPMYM326Q3115 Solicitation Released.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

Ventilation Ducting IDIQ

Simplified Acquisition Procedures are being utilized as authorized under FAR subpart 12.2.

Vendors are required to fill out this SF 1449 and return is as their quotation. Quotations are to be submitted

To: Emily.K.Kritzman.civ@us.navy.mil

With PNSYsupplyquotations@us.navy.mil with on copy.

It is the responsibility of the offeror to ensure their quotation has been received by the agency. Receipt confirmation can be obtained via email.

ADDENDUM TO 52.212-1

Addendum to 52.212-1 "Instructions To Offerors - Commercial Items"

1. GENERAL. In addition to FAR 52.212-1, "Instructions to Offerors - Commercial Items" and any other instructions contained elsewhere in this solicitation, the following information is provided:

1.1. Initial Quotes and any modifications thereto are to be submitted to the Contracting Officer on or before the closing date and time cited elsewhere in this Request for Quote.

1.2. Important Notes:

1.2.1. Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

1.2.2. Responses should be submitted via email, provided elsewhere.

2. CONTENT OF QUOTE

2.1. Solicitation cover sheet with appropriate blocks completed by the vendor (including CAGE Code).

2.2. Solicitation pricing pages completed by the vendor.

2.3. A complete and signed Standard Form 1449 (SF 1449), "Solicitation/Contract/Order for Commercial Items" and executed Amendments, if applicable.

2.4. Acknowledgement of solicitation amendments (if not previously acknowledged).

2.5. Technical Submission to include:

2.5.1. Submission of technical information for evaluation, demonstrating compliance with the specifications, should include, but is not limited to:

Part Numbers, Product Catalogs, Material Specifications of quoted items, Capabilities, Typical lead time for delivery, Description of plan to execute manufacture.

2.5.2. Traceability Documentation if submission is from nonmanufacturer, demonstrating communication with the source.

2.6. Representations and Certifications completed by the Vendor in accordance with instructions contained elsewhere in this Solicitation. If the Vendor has completed all of the representations and certifications required by this Solicitation in SAM in accordance with FAR and DFARS, then the Vendor need not submit the hardcopy Representations and Certifications.

2.7. Additional Information Needed:

2.7.1. : ___________________. Your Cage

2.7.2. Your TIN#: _____________________.

2.7.3. Your Business Size: ______________.

2.7.4. Quoting As Manufacturer? Yes _____ or No _____.

2.7.5. Quoting as Authorized Dealer _____ or Third Party _____.

2.7.6. ______________________. Name of Quoted Manufacturer

2.7.7. Manufacturer Business Size: ______________.

2.7.8. Method (s) of payment you accept/prefer: GPC ______ or WAWF _______.

2.7.8.1. (Government Purchase Card: GPC or Wide Area Workflow: WAWF)

2.7.8.2. Please note, if selecting GPC, the Government does NOT utilize third party payment entities (Zelle, Venmo, Paypal, etc.), and per DFARS

SPMYM326Q3115

mailto:Emily.K.Kritzman.civ@us.navy.mil mailto:PNSYsupplyquotations@us.navy.mil

232.7002, a receiving report MUST be entered into WAWF.

2.7.9. Is this a PRICE LISTED item? Yes ____ or No _____.

2.7.9.1. If Yes, include copy of price list with your quote.

2.7.10. Is this a GSA ITEM? Yes _____ or No _____.

2.7.10.1. If Yes, GSA Contract Number is: ________________________.

2.7.11. Place of Mfg/Country of Origin: __________________.

2.7.12. Delivery Time: ______________ Calendar Days ARO.

2.7.13. FOB Terms: Destination ____ or Origin _____.

2.7.14. Is Shipping/Freight included in the Unit Price?: Yes _____ or No _____.

2.7.14.1. If not already included, provide estimated shipping price: ___________________.

2.7.15. Payment Terms______%______Days, Discount Terms _________________.

2.7.15.1. Payment terms are always Net 30 AFTER the material has passed inspection and has been accepted.

2.7.16. Is there a minimum order quantity? SPECIFY: __________

2.7.17. Are there any quantity breaks? Explain ranges and pricing: __________________

3. The completion and submission of the above items will constitute a quote and will be considered the vendor's unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation may constitute a deficiency which will make the offer unacceptable.

Additional Regulation or Supplemental Clauses Incorporated by Full Text

KME-YM3 A1 YM3 A1 (Sep 2025)

YM3 A1: Additional Information

Contracting Officer's point of contact is:

Emily Kritzman Email: Emily.K.Kritzman.civ@us.navy.mil

Submit invoices via Wide Area Workflow (https://wawf.eb.mil) in accordance with the instructions contained in FAR 252.232-7006 (Wide Area Workflow Payment Instructions). Calls inquiring on payments can be made to DFAS Cleveland Customer Service 1-855- 608-3975, Monday - Friday between the hours of 9:30 a.m. - 2:30 p.m. EST.

When invoicing, please ensure you invoice matches exactly what the WAWF table in clause 252.232-7006 dictates, and that you enter in the proper ACRN for the line item for the associated CLIN. Do NOT leave the ACRN field blank. If the information does not match you may be subject to significant payment delays or invoice rejections.

DFAS online ticketing system: https://corpweb1.dfas.mil/askDFAS/custMain.action?mid=14 WAWF invoice/reject inquiries can be made to ask DFAS by email at: https://www.dfas.mil/dfas/AskDFAS/

The DFAS website is https://www.dfas.mil/dfas/AskDFAS/DoDAAC.html

SPMYM326Q3115

mailto:Emily.K.Kritzman.civ@us.navy.mil https://www.dfas.mil/dfas/AskDFAS/DoDAAC.html

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

QTY 1 Each = 1 Length. (Lengths may vary in size based on material specification).

Government Minimum/Maximum to Order Minimum: 908 Each Maximum: 16,245 Each

Item Supplies/Service Estimated Quantity

Unit Unit Price Amount

CLIN 0001: Ventilation Ducting, TR-FR 4" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

600 Each

CLIN 0002: Ventilation Ducting, TR-FR 4" BLACK/ORANGE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 300 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

300 Each

CLIN 0003: Ventilation Ducting, TR-FR 4" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 500 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

500 Each

CLIN 0004: Ventilation Ducting, TR-FR 6" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 250 lengths.

Quoted part number is required: __________________

250 Each

SPMYM326Q3115

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

CLIN 0005: Ventilation Ducting, TR-FR 8" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

600 Each

CLIN 0006: Ventilation Ducting, TR-FR 8" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

600 Each

CLIN 0007: Ventilation Ducting, R-3 BLUE 14", or equal, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

60 Each

CLIN 0008: Ventilation Ducting, 4" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 100 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

100 Each

CLIN 0009: Ventilation Ducting, 6" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

60 Each

CLIN 0010: Ventilation Ducting, 8" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

200 Each

CLIN 0011: Ventilation Ducting, 20" INSULATED FLEX DUCT, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2026 to 8/14/2027. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 150 lengths.

Quoted part number is required: __________________

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

150 Each

Option CLIN 1001: Ventilation Ducting, TR-FR 4" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 1002: Ventilation Ducting, TR-FR 4" BLACK /ORANGE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 400 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

400 Each

Option CLIN 1003: Ventilation Ducting, TR-FR 4" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

600 Each

Option CLIN 1004: Ventilation Ducting, TR-FR 6" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 300 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

300 Each

Option CLIN 1005: Ventilation Ducting, TR-FR 8" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of

Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 1006: Ventilation Ducting, TR-FR 8" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 1007: Ventilation Ducting, R-3 BLUE 14", or equal, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

60 Each

Option CLIN 1008: Ventilation Ducting, 4" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 150 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

150 Each

Option CLIN 1009: Ventilation Ducting, 6" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 75 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

75 Each

Option CLIN 1010: Ventilation Ducting, 8" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 250 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

250 Each

Option CLIN 1011: Ventilation Ducting, 20" INSULATED FLEX DUCT, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2027 to 8/14/2028 (2028 is a leap year). The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

200 Each

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

Option CLIN 2001: Ventilation Ducting, TR-FR 4" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 2002: Ventilation Ducting, TR-FR 4" BLACK /ORANGE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 400 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

400 Each

Option CLIN 2003: Ventilation Ducting, TR-FR 4" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

600 Each

Option CLIN 2004: Ventilation Ducting, TR-FR 6" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 300 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

300 Each

Option CLIN 2005: Ventilation Ducting, TR-FR 8" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 2006: Ventilation Ducting, TR-FR 8" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 2007: Ventilation Ducting, R-3 BLUE 14", or equal, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8

2007 /15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

60 Each

Option CLIN 2008: Ventilation Ducting, 4" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 150 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

150 Each

Option CLIN 2009: Ventilation Ducting, 6" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 75 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

75 Each

Option CLIN 2010: Ventilation Ducting, 8" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 250 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

250 Each

Option CLIN 2011: Ventilation Ducting, 20" INSULATED FLEX DUCT, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2028 to 8/14/2029. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

200 Each

Option CLIN 3001: Ventilation Ducting, TR-FR 4" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 3002: Ventilation Ducting, TR-FR 4" BLACK /ORANGE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 400 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

400 Each

Option CLIN 3003: Ventilation Ducting, TR-FR 4" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is

3003 approximately 8/15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

600 Each

Option CLIN 3004: Ventilation Ducting, TR-FR 6" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 300 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

300 Each

Option CLIN 3005: Ventilation Ducting, TR-FR 8" BLACK/BLUE, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 3006: Ventilation Ducting, TR-FR 8" BLACK/GREEN, or equal, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

750 Each

Option CLIN 3007: Ventilation Ducting, R-3 BLUE 14", or equal, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 80 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

80 Each

Option CLIN 3008: Ventilation Ducting, 4" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 100 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

100 Each

Option CLIN 3009: Ventilation Ducting, 6" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 75 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

75 Each

Option CLIN 3010: Ventilation Ducting, 8" ALUMINUM, in accordance with the Specifications in the Statement of Work (SOW).

3010 Period of Performance (POP) is One (1) Year. POP is approximately 8 /15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 250 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

250 Each

Option CLIN 3011: Ventilation Ducting, 20" INSULATED FLEX DUCT, in accordance with the Specifications in the Statement of Work (SOW). Period of Performance (POP) is One (1) Year. POP is approximately 8/15/2029 to 8/14/2030. The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

Internal Number: DUCT Pricing Arrangement: Firm Fixed Price

200 Each

Section C - Description/Specifications/Statement of Work Ventilation Duct Statement of Work (SOW)

A. SCOPE

1. This requirement is for a four (4) year IDIQ (Indefinite Delivery Indefinite Quantity) Contract, for the purchase and delivery of Ventilation Ducting.

2. The Period of Performance (POP) is ONE YEAR from the date of award, with THREE OPTION YEARS. For estimating purposes only, the POP is currently estimated to begin around Aug 2026.

3. The IDIQ material is as follows:

Item 0001: Ventilation Ducting, TR-FR 4" BLACK/BLUE, or equal, in accordance with (iaw) the Specifications.

Item 0002: Ventilation Ducting, TR-FR 4" BLACK/ORANGE, or equal, iaw the Specifications.

Item 0003: Ventilation Ducting, TR-FR 4" BLACK/GREEN, or equal, iaw the Specifications.

Item 0004: Ventilation Ducting, TR-FR 6" BLACK/BLUE, or equal, iaw the Specifications.

Item 0005: Ventilation Ducting, TR-FR 8" BLACK/BLUE, or equal, iaw the Specifications.

Item 0006: Ventilation Ducting, TR-FR 8" BLACK/GREEN, or equal, iaw the Specifications.

Item 0007: Ventilation Ducting, R-3 BLUE 14", or equal, iaw the Specifications.

Item 0008: Ventilation Ducting, 4" ALUMINUM, iaw the Specifications.

Item 0009: Ventilation Ducting, 6" ALUMINUM, iaw the Specifications.

Item 0010: Ventilation Ducting, 8" ALUMINUM, iaw the Specifications.

Item 0011: Ventilation Ducting, 20" INSULATED FLEX DUCT, iaw the Specifications.

4. The IDIQ constraints are as follows:

IDIQ (YEAR 1)

CLIN VENT TYPE MIN (Lengths) MAX (Lengths)

0001 TR-FR 4" BLACK/BLUE 20 600

0002 TR-FR 4" BLACK/ORANGE 20 300

0003 TR-FR 4" BLACK/GREEN 20 500

0004 TR-FR 6" BLACK/BLUE 24 250

0005 TR-FR 8" BLACK/BLUE 24 600

0006 TR-FR 8" BLACK/GREEN 24 600

0007 R-3 BLUE 14" 10 60

0008 4" ALUMINUM 25 100

0009 6" ALUMINUM 10 60

0010 8" ALUMINUM 25 200

0011 20" INSULATED FLEX

DUCT

25 150

IDIQ (YEAR 2)

1001 TR-FR 4" BLACK/BLUE 20 750

1002 TR-FR 4" BLACK/ORANGE 20 400

1003 TR-FR 4" BLACK/GREEN 20 600

1004 TR-FR 6" BLACK/BLUE 24 300

1005 TR-FR 8" BLACK/BLUE 24 750

1006 TR-FR 8" BLACK/GREEN 24 750

1007 R-3 BLUE 14" 10 60

1008 4" ALUMINUM 25 150

1009 6" ALUMINUM 10 75

1010 8" ALUMINUM 25 250

1011 20" INSULATED FLEX

25 200

IDIQ (YEAR 3)

2001 TR-FR 4" BLACK/BLUE 20 750

2002 TR-FR 4" BLACK/ORANGE 20 400

2003 TR-FR 4" BLACK/GREEN 20 600

2004 TR-FR 6" BLACK/BLUE 24 300

2005 TR-FR 8" BLACK/BLUE 24 750

2006 TR-FR 8" BLACK/GREEN 24 750

2007 R-3 BLUE 14" 10 60

2008 4" ALUMINUM 25 150

2009 6" ALUMINUM 10 75

2010 8" ALUMINUM 25 250

2011 20" INSULATED FLEX

IDIQ (YEAR 4)

3001 TR-FR 4" BLACK/BLUE 20 750

3002 TR-FR 4" BLACK/ORANGE 20 400

3003 TR-FR 4" BLACK/GREEN 20 600

3004 TR-FR 6" BLACK/BLUE 24 300

3005 TR-FR 8" BLACK/BLUE 24 750

3006 TR-FR 8" BLACK/GREEN 24 750

3007 R-3 BLUE 14" 10 80

3008 4" ALUMINUM 25 100

3009 6" ALUMINUM 10 75

3010 8" ALUMINUM 25 250

3011 20" INSULATED FLEX

CLIN 0001: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

CLIN 0002: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 300 lengths.

CLIN 0003: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 500 lengths.

CLIN 0004: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 250 lengths.

CLIN 0005: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 600 lengths.

CLIN 0006: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 600 lengths.

CLIN 0007: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

CLIN 0008: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 100 lengths.

CLIN 0009: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

CLIN 0010: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

CLIN 0011: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 150 lengths.

Option CLIN 1001: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 1002: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 400 lengths.

Option CLIN 1003: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Option CLIN 1004: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 300 lengths.

Option CLIN 1005: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 1006: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 1007: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

Option CLIN 1008: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 150 lengths.

Option CLIN 1009: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 75 lengths.

Option CLIN 1010: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 250 lengths.

Option CLIN 1011: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

Option CLIN 2001: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 2002: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 400 lengths.

Option CLIN 2003: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Option CLIN 2004: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 300 lengths.

Option CLIN 2005: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 2006: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 2007: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 60 lengths.

Option CLIN 2008: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 150 lengths.

Option CLIN 2009: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 75 lengths.

Option CLIN 2010: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 250 lengths.

Option CLIN 2011: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

Option CLIN 3001: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 3002: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 400 lengths.

Option CLIN 3003: The minimum annual quantity (MIN) is 20 lengths, and the maximum annual quantity (MAX) is 600 lengths.

Option CLIN 3004: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 300 lengths.

Option CLIN 3005: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 3006: The minimum annual quantity (MIN) is 24 lengths, and the maximum annual quantity (MAX) is 750 lengths.

Option CLIN 3007: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 80 lengths.

Option CLIN 3008: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 100 lengths.

Option CLIN 3009: The minimum annual quantity (MIN) is 10 lengths, and the maximum annual quantity (MAX) is 75 lengths.

Option CLIN 3010: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 250 lengths.

Option CLIN 3011: The minimum annual quantity (MIN) is 25 lengths, and the maximum annual quantity (MAX) is 200 lengths.

5. The delivery location is:

Portsmouth Naval Shipyard, Kittery, ME.

6. Notes: Only the minimum annual quantity is guaranteed during any one-year period.

There is no specific minimum quantity for individual orders after the annual minimum is met.

If there is a minimum order quantity for any material, please provide that information in your quotation.

*End of Scope*

B. SPECIFICATIONS

1. Flex Tube Thermoplastic Rubber - TR-FR Medium weight co-extruded thermoplastic rubber hose with a rigid external polypropylene helix.

1.1. Ultra smooth interior to maximize efficiency of airflow

1.2. Highly flexible

1.3. Tight bend radius without crimping

1.4. Crush resistant

1.5. Moisture resistant

1.6. Chemical resistant

1.7. Designed for applications with wide temperature ranges

1.8. Spiral co-extruded engineered construction

1.9. Helix must protect against wear

1.10. Fire Retardant (FR) (UL 94-V0 material compliance)

1.11. Temperature Range: -60F to 275F

1.12. Length: 24 feet

1.13. Inside Diameter: 4"

1.13.1. Approx. Weight: 0.6 lbs. /ft.

1.13.2. Wall Thickness 0.035"

1.13.3. CL Bend Radius: 5"

1.13.4. Compression Ratio: 2:1

1.13.5. Negative Pressure: 20 in. / hg,

1.13.6. Working Pressure: 12 PSI

1.14. Inside Diameter: 6"

1.14.1. Approx. Weight: 1 lbs. /ft.

1.14.2. Wall Thickness 0.035"

1.14.3. CL Bend Radius: 7"

1.14.4. Compression Ratio: 2:1

1.14.5. Negative Pressure: 16 in. / hg,

1.14.6. Working Pressure: 10 PSI

1.15. Inside Diameter: 8"

1.15.1. Approx. Weight: 1.5 lbs. /ft.

1.15.2. Wall Thickness 0.035"

1.15.3. CL Bend Radius: 9.75"

1.15.4. Compression Ratio: 2:1

1.15.5. Negative Pressure: 12 in. / hg,

1.15.6. Working Pressure: 8 PSI

1.16. Color: Based on application. See Order.

1.17. ALL VENT DUCT MUST BE MARKED "TR-FR" AND SHALL BE PLACED EVERY FOOT (12"). FONT SIZE, LETTER STYLE AND

INK COLOR NOT SPECIFIED, BUT MARKING SHALL BE PERMANENT AND CLEARLY LEGIBLE.

2. Blue - Fire Retardant 14" Flexible Hose Heavy weight PVC hose

2.1. Ultra smooth interior to maximize efficiency of airflow

2.2. Highly flexible

2.3. Tight bend radius without crimping

2.4. Helix must protect against wear (abrasion resistance)

2.5. Moisture resistant

2.6. Chemical resistant

2.7. Fire retardant (FR) (UL 94-V0 material compliance)

2.8. Inside Diameter: 14"

2.9. Approx. Weight: 2.9 lbs. /ft.

2.10. Wall Thickness 0.045"

2.11. CL Bend Radius: 14"

2.12. Compression Ratio: 2.5:1

2.13. Negative pressure:1.27 in. / hg.

2.14. Working Pressure: 6 PSI

2.15. Temperature Range: 20F to 160F

2.16. Color: Blue

2.17. Length: 25 feet

3. Insulated Flexible Ventilation Duct

3.1. Flexible insulated ducting, 20 IN diameter at 25 FT long per section.

3.2. Insulating R-Value: Minimum of R-6

3.3. Construction: High strength sewn two single-ply polyurethane coated polyester fabric plies protecting a proprietary insulation barrier reinforced with a spring steel wire helix & heavy-duty external PVC wear strip.

3.3.1. Interior and exterior layers must meet fire resistance performance rating of UL-94

3.3.2. Constructed with sewn cuff containing integral wire rope locking rings to enable multiple duct sections to be connected in series without requiring additional couplers or fittings

3.4. Exterior and interior fabric color must be white.

3.5. Both inner and outer duct layers must be tested per UL-94 fire standards and must be classified to have a flame retardant rating of V-0.

3.6. Each duct section must be labeled "FR"

3.7. Flex duct rated for positive pressure supply air applications with standard hard drawn wire helix reinforcement.

3.8. Duct working pressure (Positive): 30 IN/W.G. or greater

3.9. The ducting must feature excellent UV stabilization; mold and mildew inhibitors; and be constructed for rigorous and continuous outdoor exposure in such a harsh environment.

3.10. Application temperature range: -60F / +400F

3.11. The fully-flexible (14" bend radius or less) and fully-compressible (12:1 ratio or better) ducting shall be transported to the site and staged/stored at the site in pallet-sized wire baskets.

3.12. The purchased duct must be new and not used or returned from a previous lease.

3.13. NOTES (INSULATED FLEXIBLE VENTILATION DUCT ONLY):

3.13.1. Ducting constructed with material colors of yellow or magenta is strictly prohibited.

3.13.2. The Vendor must perform a careful physical examination of the ducting just prior to shipment. A physical examination requires that each individual piece of ducting is fully-extended in order to perform an adequate visual check of the product. The ducting material shall: (i) not be torn, accept for the minor pin hole type penetrations near the end finish wire ring ducting ends for the insertion of security tie-wraps to be installed after ducting interlocking; (ii) not be damaged nor vandalized; (iii) be clean and free of debris; (iv) lack indication of chemicals, burns, cuts, or abrasion;

(v) not exhibit signs of mildew, rot, nor vermin; (vi) not have permanent kinks in the wire-reinforcement helix; and especially (vii) not have damaged nor bent wire end rings for the ducting with the end finish for the ducting ends.

4. Aluminum Flexible Hose Assembly (4", 6", and 8" ID) Unlined with NO PACKING- interlocking flexible aluminum hose assembly

4.1. Manufactured thickness required to 0.019" - 0.020"

4.2. Unlocked and deburred end cuts

4.3. Length: 20ft

5. PACKAGING & DELIVERY REQUIREMENTS for all duct material

5.1. All duct material for delivery must utilize packaging methods and shipment methods that are conducive to movement by forklift, and should assume offload from ground level with no access to loading dock.

5.2. If duct material is boxed, with approximate box footprint of a standard pallet (ex: TR-FR or equal): multiple boxes may be packaged together, and material must be packaged for shipment in a way that can be easily lifted and moveable by forklift. Width of individual packaged unit should be approximately as wide as a standard pallet (not less than the distance between standard forks). Length of individual packaged unit should not exceed the approximate length of two (2) standard pallets. If all material in a single shipment is packaged in bundles that do not exceed the footprint of 2 standard pallets, then LTL (less than truckload) shipment may be sufficient.

5.3. If duct material is oblong, and exceeds the footprint of approximately 2 standard pallets (ex: aluminum): material must be packaged for shipment in a way that can be easily lifted and moveable by forklift. If any of the material for delivery exceeds the approximate footprint of two (2) standard pallets, shipment on a flatbed truck may be required, so material can be offloaded from the side.

*End of Specifications*

C. APPROVED VENDORS LIST

Vendors who would not be providing ducting from one of the sources identified on the Approved Vendors List, below, would be required to submit a 1' sample at no cost to the Government of each type of ducting to show that their product meets the specifications. **Samples will not be returned after testing**

New England Rubber 480 Neponset ST Bldg 4 Canton, MA 02021-1971

CAGE: 4S629

PRC Industrial Supply(Portland Rubber Company) 21 W Commercial Street Portland Maine 04101

CAGE: 6U557

Industrial Supply/McGill Hose and Coupling 45 Industrial Drive, PO Box 408 East Longmeadow, MA 01028

CAGE: 7L974

Omni Services 15 Banfield Road Unit 3 Portsmouth, NH 03801-5607

CAGE: 3QQK1

Amesbury Industrial Supply 24 High Street Amesbury, MA 01913-2422

CAGE: 1FF43

Tru-Flex Metal Hose LLC 2391 S State Road West Lebanon, IN 47991-0247

CAGE: 331F6

*End of Approved Vendors*

****End of Statement of Work (SOW)****

Requirements IDIQ for Ventilation Ducting - 11 various items, 4 years.

Additional Regulation or Supplemental Clauses Incorporated by Full Text

DLA PROC NOTE C07 PROC Note C07 (Sep 2025)

C07 Warstopper Program Material Buffer Availability (JAN 2021)

(1) The Warstopper Program Material Buffer (Buffer) helps decrease lead times for raw material to support defense contracts relating to military systems with a wartime requirement. The website (Worldwide Web Industrial Capabilities Program (WICAP) https://ibms.dape.dla.mil identifies current material buffer suppliers and materials. If buffer material is unavailable or the quantity of material is inadequate to /wicap) complete the requirement, the contractor shall contact the contracting officer representative (COR) for guidance. When a buffer is established, the contractor shall use the following process to submit requests for buffer material. A defense contractor (or sub-tier contractor supporting a prime contractor) with a current, active U.S. Government contract shall submit a valid request to use buffer material to the COR for the respective buffer material. The COR will review the submittal and approve or disapprove the request. The contractor shall include the following information in the request:

(a) Requestor's name;

(b) U.S. Government contract number;

(c) Defense Priorities and Allocations System (DPAS) rating;

(d) Material specification;

(e) Quantity required;

(f) Required delivery date; and

(g) Whether there is a pre-existing supply contract with the material buffer contractor.

SPMYM326Q3115

https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap

(2) If no prior contractual relationship exists between the contractor requesting access to the buffer material and the material buffer contractor, the material buffer contractor is authorized to enter into a contract to provide material from the buffer after the COR approves a valid request. The contractor shall include this action in the monthly report submitted to the COR. When requests exceed the buffer's maximum monthly material availability, the material supplier may negotiate phased delivery of material across the material monthly availability; or the Government COR may prioritize the release of the material at the Government's discretion.

(3) The material price for contractors accessing the material buffer is the material price identified in any pre-existing contract with the material buffer contractor. The material price for contractors with no preexisting contract with the material buffer contractor is the standard (not spot market levels) pricing for the material. Contractors using the buffer are solely responsible for costs of using the buffer, and the Government has no liability either for these costs or for delays or other effects arising from the use of the buffer.

(4) The buffer material provided is not Government furnished material, but is a normal vendor-to-vendor transaction with all applicable warranties and guarantees provided through the commercial transaction.

DLA PROC NOTE C14 PROC Note C14 (Sep 2025)

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLA- owned materiel if the estimated costs of correction are $1,000 or less. The contracting officer will advise the contractor of the discrepancy and that the Government has corrected the packaging or marking. The contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government's costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000, the contracting officer will advise the contractor of the discrepancy and have the materiel returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the Government remediate the discrepancy at the contractor's expense. If the Government remediates the discrepancy, the contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government's costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

KME-C500 YM3 C500 (Sep 2025)

YM3 C500: Mercury Control (Supplies)

Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.

KME-YM3 C528 YM3 C528 (Sep 2025)

YM3 C528: Specification Changes

No changes to specification or other contract technical requirements are allowed without Contracting Officer approval

DLA PROC NOTE C20 PROC Note C20 (Sep 2025)

C20 Vendor Shipment Module (VSM) (JUL 2024)

(1) The DLA Vendor Shipment Module (VSM) is a web-based system for DLA contractors to obtain current shipping addresses, two-dimensional bar-coded shipping labels in accordance with MIL-STD-129, bills of lading, packing lists, and other shipping documentation. Contractors using VSM do not need to contact the transportation office prior to shipping items. Contractors shall use VSM to print labels for f.o.b. destination contracts; and to print labels and arrange for shipping for f.o.b. origin contracts. All contractors will use VSM to obtain shipping labels no more than two (2) days prior to shipment to ensure the current destination address is used.

(2) To obtain information for contracts administered by DLA or to register as a VSM user, the contractor shall contact the DLA VSM Helpdesk at

(800) 456-5507 or via email to delivery@dla.mil.

(a) Before contacting the Government to advise that material is ready to ship, the contractor shall complete its VSM profile, to include regular business hours and observed holidays. The Government may request reimbursement for occurrences when the Government sends carrier equipment but is unable to pick-up a shipment because the material was unavailable, or the contractor facility was closed.

(3) To obtain information for contracts administered by DCMA, the contractor shall contact the DCMA that are for contracts where the ultimate destination is outside the contiguous United States, hazardous material, foreign military sales (FMS), or contracts requiring Transportation Protective Service, the contractor shall contact the DCMA Transportation to determine the cognizant Transportation Office at dcma.stlouis-mo.hq.

mbx.transportation-inbox@mail.mil.

(b) Shipping instruction request (SIR). The SIR is DCMA's contractor interface which automates the shipping process by reducing data entry and cycle time and facilitates data collection for management of the process. Suppliers use SIR to send requests for shipping instructions to the DCMA Transportation Office. The SIR is designed to improve DCMA's ability to track and efficiently field requests to improve the timing and quality of shipments from contractors.

(1) Contracting officers at DLA Aviation, DLA Land and Maritime, and DLA Troop Support shall include procurement note C21 in solicitations and contracts if DCMA administers the contract and any of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS);

(iv) Contracts requiring Transportation Protective Service.

DLA PROC…