SPMYM326Q3102 Solicitation.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

Hazardous Waste Drums IDIQ

SAP Procedures

Simplified Acquisition Procedures are being utilized as authorized under RFO FAR subpart 12.2.

Additional Regulation or Supplemental Clauses Incorporated by Full Text

KME-YM3 A1 YM3 A1 (Sep 2025)

YM3 A1: Additional Information

Contracting Officer's point of contact is:

Emily Kritzman

Submit invoices via Wide Area Workflow (https://wawf.eb.mil) in accordance with the instructions contained in FAR 252.232-7006 (Wide Area Workflow Payment Instructions). Calls inquiring on payments can be made to DFAS Columbus Customer Service at 800- 756-4571.

WAWF invoice/reject inquiries can be made to ask DFAS by email at: https://www.dfas.mil/dfas/AskDFAS/

The DFAS website is https://www.dfas.mil/dfas/AskDFAS/DoDAAC.html

SAP Procedures

Simplified Acquisition Procedures are being utilized as authorized under RFO FAR subpart 12.2.

Vendors are required to fill out this SF 1449 and return is as their quotation. Quotations are to be submitted To: Emily.Kritzman@dla.mil With DLA-KME-QUOTATIONS@DLA.MIL with on copy.

It is the responsibility of the offeror to ensure their quotation has been received by the agency. Receipt confirmation can be obtained via email.

ADDENDUM TO 52.212-1

Addendum to 52.212-1 “Instructions To Offerors – Commercial Items”

1. GENERAL. In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

1.1. Initial Quotes and any modifications thereto are to be submitted to the Contracting Officer on or before the closing date and time cited elsewhere in this Request for Quote.

1.2. Important Notes:

1.2.1. Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

1.2.2. Responses should be submitted via email, provided elsewhere.

2. CONTENT OF QUOTE

2.1. Solicitation cover sheet with appropriate blocks completed by the vendor (including CAGE Code).

2.2. Solicitation pricing pages completed by the vendor.

2.2.1. Due to the specialized nature of the equipment, please provide supporting documentation and detailed breakdown of the basis for the quoted price. Responses that do not include this information may be determined unresponsive and/or not capable.

2.3. A complete and signed Standard Form 1449 (SF 1449), “Solicitation/Contract/Order for Commercial Items” and executed Amendments, if applicable.

2.4. Acknowledgement of solicitation amendments (if not previously acknowledged).

2.5. Technical Submission to include:

SPMYM326Q3102

https://www.dfas.mil/dfas/AskDFAS/DoDAAC.html https://www.dfas.mil/dfas/AskDFAS/DoDAAC.html

2.5.1. The Offeror must address the specifications in sufficient detail so that the Government can reasonably determine that the Offeror possesses the ability to successfully perform the contract.

2.5.2. Submission of technical information for evaluation, demonstrating compliance with the specifications, should include, but is not limited to:

Capabilities, Previous manufacture of similar items, Description of plan to execute manufacture, Previous delivery of similar items, Description of plan to execute delivery and pick up of drums. Submissions provided in response to this notice MUST include sufficient technical information for an evaluation to be conducted, to determine if a source is capable. Responses that do not include technical information may be determined unresponsive and/or not capable.

2.5.3. Traceability Documentation if submission is from nonmanufacturer, demonstrating communication with the source.

2.6. Representations and Certifications completed by the Vendor in accordance with instructions contained elsewhere in this Solicitation. If the Vendor has completed all of the representations and certifications required by this Solicitation in SAM, then the Vendor need not submit the hardcopy Representations and Certifications.

2.7. Additional Information Needed:

2.7.1. Your Cage: ___________________.

2.7.2. Your TIN#: _____________________.

2.7.3. Your Business Size: ______________.

2.7.4. Quoting As Manufacturer? Yes _____ or No _____.

2.7.5. Quoting as Authorized Dealer _____ or Third Party _____.

2.7.6. Name of Quoted Manufacturer ______________________.

2.7.7. Manufacturer Business Size: ______________.

2.7.8. Method (s) of payment you accept/prefer: GPC ______ or WAWF _______.

2.7.8.1. (Government Purchase Card: GPC or Wide Area Workflow: WAWF)

2.7.8.2. Please note, if selecting GPC, the Government does NOT utilize third party payment entities (Zelle, Venmo, Paypal, etc.), and per DFARS 232.7002, a receiving report MUST be entered into WAWF.

2.7.9. Is this a PRICE LISTED item? Yes ____ or No _____.

2.7.9.1. If Yes, include copy of price list with your quote.

2.7.10. Is this a GSA ITEM? Yes _____ or No _____.

2.7.10.1. If Yes, GSA Contract Number is: ________________________.

2.7.11. Place of Mfg/Country of Origin: __________________.

2.7.12. Delivery Time: ______________ Calendar Days ARO.

2.7.13. FOB Terms: Destination ____ or Origin _____.

2.7.14. Is Shipping/Freight included in the Unit Price?: Yes _____ or No _____.

2.7.14.1. If not already included, provide estimated shipping price: ___________________.

2.7.15. Payment Terms______%______Days, Discount Terms _________________.

2.7.15.1. Payment terms are always Net 30 AFTER the material has passed inspection and has been accepted.

2.7.16. Is there a minimum order quantity? SPECIFY: __________

2.7.17. Are there any quantity breaks? Explain ranges and pricing: __________________

3. The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation may constitute a deficiency which will make the offer unacceptable.

SPMYM326Q3102

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

SCOPE:

CLIN Min QTY Max QTY

BASE Year 0001 1A2 Open Top per drum 1704 3708

BASE Year 0002 1A1 Closed Top per drum 350 750

BASE Year 0003 Trailer Rental per trailer 36 36

BASE Year 0004 Pick-up & Disposal all drums 2054 4458

Option 1001 1A2 Open Top 1704 3708

Option 1002 1A1 Closed Top 350 750

Option 1003 Trailer Rental 36 36

Option 1004 Pick-up & Disposal 2054 4458

Option 2001 1A2 Open Top 1704 3708

Option 2002 1A1 Closed Top 350 750

Option 2003 Trailer Rental 36 36

Option 2004 Pick-up & Disposal 2054 4458

Option 3001 1A2 Open Top 1704 3708

Option 3002 1A1 Closed Top 350 750

Option 3003 Trailer Rental 36 36

Option 3004 Pick-up & Disposal 2054 4458

Option 4001 1A2 Open Top 1704 3708

Option 4002 1A1 Closed Top 350 750

Option 4003 Trailer Rental 36 36

Option 4004 Pick-up & Disposal 2054 4458

All period of performance listed in the solicitation are estimates.

Item Supplies/Service Quantity Unit Unit Price Amount

Open Top 1A2 Storage drums, in accordance with the Statement of Work (SOW). Period of Performance is 7/1 /2026 to 6/30/2027. The minimum annual quantity (MIN) is 1704 drums, and the maximum annual quantity (MAX) is 3708 drums.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

3,708 Each

Closed Top 1A1 Storage drums, in accordance with the Statement of Work (SOW). Period of Performance is 7/1 /2026 to 6/30/2027. The minimum annual quantity (MIN) is 350 drums, and the maximum annual quantity (MAX) is 750 drums.

Pricing Arrangement: Firm Fixed Price

750 Each

Trailer rental, 3 each Trailers to be rented for 12 months, total quantity of 36 months, in accordance with the Statement of Work (SOW). Period of Performance is 7/1 /2026 to 6/30/2027. The minimum annual quantity (MIN) is 36 months, and the maximum annual quantity (MAX) is 36 months.

Internal Number: TRAILER Pricing Arrangement: Firm Fixed Price

36 Each

Pick-Up and Disposal of used drums, in accordance with the Statement of Work (SOW). Period of Performance is 7/1 /2026 to 6/30/2027. The minimum annual quantity (MIN) is 2054 units, and the maximum annual quantity (MAX) is 4458 units.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

4,458 Each

Option Line Item

Option CLIN 1001: Open Top 1A2 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2027 to 6/30/2028. The minimum annual quantity (MIN) is 1704 drums, and the maximum annual quantity (MAX) is 3708 drums.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

3,708 Each

Option CLIN 1002: Closed Top 1A1 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2027 to 6/30/2028. The minimum annual quantity (MIN) is Each

Option Line Item

350 drums, and the maximum annual quantity (MAX) is 750 drums.

Pricing Arrangement: Firm Fixed Price

Option Line Item

Option CLIN 1003: Trailer rental, 3 each Trailers to be rented for 12 months, total quantity of 36 months, in accordance with the SOW. Period of Performance is 7/1 /2027 to 6/30/2028. The minimum annual quantity (MIN) is 36 months, and the maximum annual quantity (MAX) is 36 months.

Internal Number: TRAILER Pricing Arrangement: Firm Fixed Price

36 Each

Option Line Item

Option CLIN 1004: Pick-Up and Disposal of used drums, in accordance with the SOW. Period of Performance is 7/1 /2027 to 6/30/2028. The minimum annual quantity (MIN) is 2054 units, and the maximum annual quantity (MAX) is 4458 units.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

4,458 Each

Option Line Item

Option CLIN 2001: Open Top 1A2 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2028 to 6/30/2029. The minimum annual quantity (MIN) is 1704 drums, and the maximum annual quantity (MAX) is 3708 drums.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

3,708 Each

Option Line Item

Option CLIN 2002: Closed Top 1A1 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2028 to 6/30/2029. The minimum annual quantity (MIN) is 350 drums, and the maximum annual quantity (MAX) is 750 drums.

Pricing Arrangement: Firm Fixed Price

750 Each

Option Line Item

Option CLIN 2003: Trailer rental, 3 each Trailers to be rented for 12 months, total quantity of 36 months, in accordance with the SOW. Period of Performance is 7/1 /2028 to 6/30/2029. The minimum annual quantity (MIN) is 36 months, and the maximum annual quantity (MAX) is 36 months.

Internal Number: TRAILER Pricing Arrangement: Firm Fixed Price

36 Each

Option Line Item

Option CLIN 2004: Pick-Up and Disposal of used drums, in accordance with the SOW. Period of Performance is 7/1 /2028 to 6/30/2029. The minimum annual quantity (MIN) is 2054 units, and the maximum annual quantity (MAX) is 4458 units.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

4,458 Each

Option Line Item

Option CLIN 3001: Open Top 1A2 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2029 to 6/30/2030. The minimum annual quantity (MIN) is 1704 drums, and the maximum annual quantity (MAX) is 3,708 Each

3708 drums.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

Option Line Item

Option CLIN 3002: Closed Top 1A1 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2029 to 6/30/2030. The minimum annual quantity (MIN) is 350 drums, and the maximum annual quantity (MAX) is 750 drums.

Pricing Arrangement: Firm Fixed Price

750 Each

Option Line Item

Option CLIN 3003: Trailer rental, 3 each Trailers to be rented for 12 months, total quantity of 36 months, in accordance with the SOW. Period of Performance is 7/1 /2029 to 6/30/2030. The minimum annual quantity (MIN) is 36 months, and the maximum annual quantity (MAX) is 36 months.

Internal Number: TRAILER Pricing Arrangement: Firm Fixed Price

36 Each

Option Line Item

Option CLIN 3004: Pick-Up and Disposal of used drums, in accordance with the SOW. Period of Performance is 7/1 /2029 to 6/30/2030. The minimum annual quantity (MIN) is 2054 units, and the maximum annual quantity (MAX) is 4458 units.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

4,458 Each

Option Line Item

Option CLIN 4001: Open Top 1A2 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2030 to 6/30/2031. The minimum annual quantity (MIN) is 1704 drums, and the maximum annual quantity (MAX) is 3708 drums.

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

3,708 Each

Option Line Item

Option CLIN 4002: Closed Top 1A1 Storage drums, in accordance with the SOW. Period of Performance is 7/1 /2030 to 6/30/2031. The minimum annual quantity (MIN) is 350 drums, and the maximum annual quantity (MAX) is 750 drums.

Pricing Arrangement: Firm Fixed Price

750 Each

Option Line Item

Option CLIN 4003: Trailer rental, 3 each Trailers to be rented for 12 months, total quantity of 36 months, in accordance with the SOW. Period of Performance is 7/1 /2030 to 6/30/2031. The minimum annual quantity (MIN) is 36 months, and the maximum annual quantity (MAX) is 36 months.

Internal Number: TRAILER Pricing Arrangement: Firm Fixed Price

36 Each

Option Line Item

Option CLIN 4004: Pick-Up and Disposal of used drums, in accordance with the SOW. Period of Performance is 7/1 /2030 to 6/30/2031. The minimum annual quantity (MIN) is 2054 units, and the maximum annual quantity (MAX) is 4458 units. 4,458 Each

Internal Number: DRUMS Pricing Arrangement: Firm Fixed Price

Section C - Description/Specifications/Statement of Work Scope of Work (SOW): Supply of Reconditioned Metal Drums for the Hazardous Waste Storage Facility

1. Introduction:

1.1. This Requirement is for a 5 year Indefinite Delivery Indefinite Quantity (IDIQ) Contract at the Portsmouth Naval Shipyard (PNS) in Kittery, ME.

1.2. This scope of work outlines the requirements for the supply of reconditioned steel drums to the Hazardous Waste Storage Facility (The Facility) at Portsmouth Naval Shipyard (The Shipyard). The drums must meet all applicable regulations for the transportation of hazardous materials. The requirement is to provide a combination of various types of 55-gallon drums for use at The Facility along with storage trailers.

1.3. This contract will be awarded as stated with no separation of functions.

2. Definitions:

2.1. Open Top 1A2 Drum: A removable head steel drum as defined in 49 CFR (S)178.504(b).

2.2. Closed Top 1A1 Drum: A non-removable head steel drum as defined in 49 CFR (S)178.504(b).

2.3. 49 CFR 178: Title 49, Part 178 of the Code of Federal Regulations, which specifies requirements for the construction, testing, and marking of packaging for hazardous materials.

2.4. Packing Group II: A hazard level indicating substances presenting a medium danger. Packaging must meet specific performance standards as outlined in 49 CFR Part 178, Subpart L.

2.5. Reconditioned: Drums that have been restored to a condition such that they conform to the original design type and pass the applicable tests. This process includes inspection, cleaning, and any necessary repairs.

3. Drum Specifications:

The vendor shall provide reconditioned steel drums meeting the following minimum specifications:

3.1. Drum Type:

3.1.1. Reconditioned 1A2 (Open Top) drums must meet Department of Transportation 49 CFR 178 requirements for Packing Group II, include covers with two bung holes, "O" rings for bung plugs installed, gasket for lids will be installed and glued into place. Rings and bolts installed. Anticipated annual requirements are 1,704 minimum and 3708 maximum.

3.1.2. Reconditioned 1A1 (Closed Top) drums must meet Department of Transportation 49 CFR 178 requirements for Packing Group II and have "O" rings for bung plugs installed. Anticipated annual requirements are 350 minimum and 750 maximum.

3.1.3. Minimum of 1704 of 1A2 (open, removable head) steel drums.

3.1.4. Minimum of 350 of 1A1 (closed, non-removable head) steel drums.

3.2. Nominal Capacity: 55 Gallons for both 1A1 and 1A2 drums.

3.3. Material of Construction: Steel of sufficient gauge to meet Packing Group II performance standards.

3.4. Closures (for 1A2 drums): Removable heads must be fitted with appropriate gaskets and closure mechanisms (e.g., bolt rings) that ensure a leak-proof seal and meet 49 CFR (S)178.504(b)(4) requirements for removable head drums intended for liquids.

3.5. Reconditioning Process: The reconditioning process shall include, at a minimum:

3.5.1. Thorough internal and external cleaning to remove all previous contents and residues.

3.5.2. Inspection for damage such as dents, rust, corrosion, and weld defects.

3.5.3. Repair of minor damage as necessary, ensuring the integrity of the drum is maintained and meets the original design type.

3.5.4. Leakproofness testing in accordance with 49 CFR (S)178.604.

3.6. Marking: Each drum must be clearly and durably marked in accordance with 49 CFR (S)178.503

3.7. 49 CFR 178 Approval: The drums must be certified and marked as meeting the requirements of 49 CFR Part 178 for Packing Group II. The supplier shall provide documentation demonstrating compliance upon request.

4. Delivery:

4.1. Delivery requests will be made by delivery order.

4.2. Drums will be delivered in either a 48' or 53' trailer. Each of these trailers will have 1A2 drums and/or 1A1 drums loaded inside.

4.3. Delivery Location: All pickups and deliveries of drums will take place at the Portsmouth Naval Shipyard, Hazardous Waste Storage Facility, Building 357, Kittery, ME. The telephone number there is 207-438-5153.

4.4. Delivery Date/Schedule: Delivery time will be Monday through Friday 0630-1500. When the drum inventory requires replenishment, delivery turn around shall be within seven (7) working days of receipt of the Delivery Order.

4.5. Shipping Requirements: Drums shall be suitably secured and protected during transit to prevent damage.

5. Conditions:

5.1. Contract will be for one year with an additional four option years.

5.2. Working days for the Shipyard are Monday-Friday, exclusive of Federal holidays and any planned and scheduled shipyard curtailment days (the day after Thanksgiving for instance).

5.3. Turnaround time for trailers with unused drums will be seven working days.

5.4. Turnaround time for the used drum trailer will be on a remove and replace basis.

5.5. All employees who enter the Shipyard must be U.S. citizens.

5.6. All employees who enter the Shipyard must have a federally compliant photo REAL ID in their possession.

5.6.1. Portsmouth Naval Shipyard a REAL ID compliant facility.

5.7. All employees who enter the Shipyard must be able to gain access to DBIDS pass.

6. Trailers:

6.1. Three (3) trailers will be stored at Portsmouth Naval Shipyard, Hazardous Waste Storage Facility, Building 357, Kittery, ME

6.2. Trailers must be clean, registered, insured, road ready, either 48' or 53' in size.

6.3. Three (3) storage trailers shall be capable of storing a minimum of 288 drums, comprised of a combination of 1A2 and/ or 1A1 unused drums.

The configuration of the trailer, i.e., the number of each type of drum will be provided by a Delivery Order when the Shipyard's drum inventory requires replenishment.

6.3.1. One (1) trailer will be at the loading dock of The Facility full of unused 1A1 and/or 1A2 drums.

6.3.2. One (1) trailer will be located on the adjacent concrete pad of The Facility full of unused 1A1 and/or 1A2 drums.

6.3.3. One (1) trailer will be located on the adjacent concrete pad of The Facility to be filled with used empty 1A1 and/or 1A2 drums .

6.3.3.1. Drums are defined as "empty" per 40 CFR 261.7.

6.4. At the start of performance, the vendor would deliver three (3) trailers. Two (2) will contain the Shipyard's drum inventory and the 3rd would be empty to be used for the storage of used drums.

6.5. When the Shipyard's drum inventory requires replenishment a Delivery Order will be provided to the vendor, who will bring a new trailer stocked in accordance with the delivery order requirements.

6.6. When the Delivery Order is delivered the vendor will remove the third trailer, which was used to store "used drums" and will manage the "used drums" in a regulatory compliant manner.

7. Documentation:

7.1. The supplier shall provide the following documentation:

7.1.1. Certification of Compliance: A statement certifying that the reconditioned drums meet all specified requirements of this scope of work and applicable 49 CFR regulations for Packing Group II.

7.1.2. Reconditioning Records: Records detailing the reconditioning process for each batch of drums, including cleaning, inspection, testing, and repairs performed. These records shall be maintained by the supplier and made available for review upon request.

7.2. The Shipyard shall provide the following documentation:

7.2.1. Sample waste profile sheets.

8. Inspection:

8.1. The Shipyard reserves the right to inspect the drums upon delivery to ensure they meet the specifications outlined in this scope of work. Any drums found to be non-compliant may be rejected and returned at the supplier's expense.

8.2. The Vendor reserves the right to inspect empty drums for residual waste.

8.2.1. In the event that excess residual waste is found in empty drums after they are returned to the Vendor's facility, if the Shipyard is responsible for resolving, the Shipyard will schedule a third party transport company to pick up the drum(s) within a reasonable amount of time, and the Shipyard will remove the waste.

9. Warranty:

The vendor warrants that the reconditioned drums will be free from defects in materials and workmanship and will meet the performance requirements for Packing Group II as defined in 49 CFR Part 178.

10. Vendor Responsibilities:

The vendor is responsible for:

10.1. Providing reconditioned drums that meet all specifications outlined in this scope of work.

10.2. Ensuring all necessary testing and certifications are completed.

10.3. Properly marking each drum in accordance with 49 CFR regulations.

10.4. Arranging and managing the delivery of the drums to the specified location.

10.5. Providing all required documentation.

10.6. Pick-up and regulatory compliant disposal of used drums.

10.7. Ensure trailers are in good working order and provide timely repairs/tows, within five (5) business days, as needed.

11. The Shipyard Responsibilities:

The Shipyard is responsible for:

11.1. Providing a clear purchase order specifying the quantities and types of drums required.

11.2. Providing access to the delivery location.

11.3. Inspecting the delivered drums upon arrival.

11.4. Processing payments according to the agreed-upon terms.

Requirements IDIQ for Hazardous Waste Drums, Reconditioned Steel.

Additional Regulation or Supplemental Clauses Incorporated by Full Text

KME-YM3 C517 YM3 C517 (Sep 2025)

RADIOGRAPHY - REVIEW AND APPROVALYM3 C517

All production radiographic film, radiographic standard shooting sketches (RSSS), and interpreter's reports (reader's sheet) pertaining to this contract or purchase order shall be reviewed by the Government for preliminary inspection in accordance with TEC PUB 271 ACN1 & 278 and DI-NDTI- 80603 at the place where the items calling for radiography in the technical specifications and film are first available simultaneously. The Contractor shall provide advance notices to the local Government representatives of the availability of radiographic film, RSSS, and interpreter's reports, so as to permit orderly planning for such review. The Government's representative shall review production radiography and advise the Contractor in writing of the results of this review. After preliminary inspection by the Government Quality Assurance Representative (QAR), production radiography, film, RSSS, interpreter's reports and the results of the preliminary inspection, will be forwarded to Portsmouth Naval Shipyard, in accordance with the DD 1423, for review and approval or rejection. Approved radiographic film will be retained at the Portsmouth Naval Shipyard. Rejected radiographic film will be returned to the Contractor.

KME-YM3 C518 YM3 C518 (Sep 2025)

YM3 C518 VENDOR ACCESS TO PORTSMOUTH NAVAL SHIPYARD

Vendor access to Portsmouth Naval Shipyard: No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard and adjacent areas. Proof of citizenship may be required.

Entrance of foreign nationals requires approval. (Ref: SECNAVINST 5510.34)

DLA PROC NOTE C03 PROC Note C03 (Sep 2025)

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is confirming it currently has, or will obtain before delivery, and shall retain documented evidence (supply chain traceability documentation), as described in paragraph (2) of this procurement note, demonstrating the item is from the approved manufacturer and conforms to the technical requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source's Commercial and Government Entity (CAGE) code, and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government.

The documentation should also include, if available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers. In addition, the contractor will obtain and supply any quality requirements necessary to prove the material meets the technical description. Evidence of quality consist of test results, material certifications, and manufacturing process sheets, identified by the technical data.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website

(http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance- Program/).

(4) The contractor shall immediately make documentation available to the contracting officer upon request. The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

KME-YM3 C519 YM3 C519 (Sep 2025)

YM3 C519 SAFETY/SECURITY

SAFETY: All firms contracted by Portsmouth Naval Shipyard (PNSY) or to perform work at PNSY, because they are employers, are required by the Occupational Safety and Health Act of 1970 to provide safe and healthy employment to their employees. PNSY as an employer is also responsible for providing a safe and healthful work environment for its employees.

Contract work, especially in occupied buildings, may present situations or conditions that may adversely impact on the safety and health of PNSY employees.

Therefore the contractor shall:

1. Meet all applicable federal, state and local environmental, safety and health regulations and PNSY requirements, except where more stringent Navy requirements apply;

2. Provide its employees with the necessary training, medical exams and safety equipment;

3. Where necessary, submit written comprehensive safety and health plan for the specific contract undertaken, i.e., hazardous energy control plan, engineered or written fall prevention plan, etc.;

4. Comply with all applicable federal, state, and local regulations and PNSY requirements, with violation being grounds for default of the contract;

5. Watch the Code 106 safety video during available hours at the Pass Office;

6. Provide Code 106 and Security Department with a tentative construction schedule for contractors on-site and immediate written notification of changes.

When required by the contract, the contractor must develop and implement a comprehensive safety and health plan for his or her employees which covers all aspects of onsite construction operations and activities associated with the contract. This plan must comply with all applicable safety and health regulations and any project-specific requirements that PNSY has specified. The contractor must provide the Contracting Officer with a copy of this plan with its bid package.

For all projects with written safety and health plan, representatives of the contractor shall meet with the Contracting Engineer, Project Engineer, and Code 106 prior to the start of construction for the purpose of reviewing and discussing implementation of safety and health provisions pertinent to the work under contract.

If during the course of the contract, Code 106 personnel or other competent PNSY officials note any situations of non-compliance with the contractor's safety and health plan, OSHA regulations or PNSY requirements, such observation will be brought to the attention of the Project Manager and the Contracting Engineer verbally and will immediately follow-up in writing. Failure to correct the violation or continued violations shall be grounds for termination of the contract.

SECURITY: Commercial vehicles (automobiles) must have conspicuous contractor (company) identification (such as magnetic door-type signs) affixed to the outside of the vehicle if it is to enter the Controlled Industrial Area.

KME-YM3 C521 YM3 C521 (Sep 2025)

YM3 C521 RESTRICTIONS ON USE OF YELLOW MATERIAL

Yellow colored items such as those described below are of special significance within the Shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from the Portsmouth Naval Shipyard.

KME-YM3 C526 YM3 C526 (Sep 2025)

YM3 C526 REMOVAL OF HAZARDOUS MATERIAL

All contractors, vendors or repair personnel shall be responsible for removal from the Portsmouth Naval Shipyard, any appliances, bulbs, lamps or other devices which they replace that contain hazardous chemicals or materials.

DLA PROC NOTE C14 PROC Note C14 (Sep 2025)

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLA- owned materiel if the estimated costs of correction are $1,000 or less. The contracting officer will advise the contractor of the discrepancy and that the Government has corrected the packaging or marking. The contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government's costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000, the contracting officer will advise the contractor of the discrepancy and have the materiel returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the Government remediate the discrepancy at the contractor's expense. If the Government remediates the discrepancy, the contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government's costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

KME-YM3 C528 YM3 C528 (Sep 2025)

YM3 C528: Specification Changes

No changes to specification or other contract technical requirements are allowed without Contracting Officer approval

DLA PROC NOTE C04 PROC Note C04 (Sep 2025)

C04 Unused Former Government Surplus Property (SEP 2021)

To be considered for award, the offeror must complete and submit the following representation with their offer. Additional supporting documentation to demonstrate the surplus material offered was previously owned by the Government and meets solicitation requirements must be provided within 24 hours of request by the contracting officer.

(1) The material is new, unused, and not of such age or so deteriorated as to impair its usefulness or safety. Yes No [__] [__]

The material conforms to the technical requirements cited in the solicitation (e.g., Commercial and

Government Entity (CAGE) Code and part number, specification, etc.). Yes No __ The material conforms to the revision letter/number, if any [__] is cited. Yes No [__] [__]

Unknown __

If No, the revision does not affect form, fit, function, or interface. Yes__ No __ Unknown __

The material was manufactured by:

(Name): ______________________________________________________________________

(Address): ___________________________________________________________________

(2) The offeror currently possesses the material Yes __ No __

If yes, the offeror purchased the material from a Government selling agency or other source.

Yes __ No __ If yes, complete the following:

Government Selling Agency: ___________________________________________________

Contract Number: ____________________________________________________________

Contract Date: (Month, Year): __________________________________________________

Other Source: ________________________________________________________________

Address: ____________________________________________________________________

Date Acquired: (Month/Year) ___________________________________________________ (3) The material has been altered or modified. Yes __ No __ If Yes, complete the following:

Name of the company that performed the alternation or modification:

[(Address): __________________________________________________________________

Complete description of the alterations or modifications.

____________________________________________________________________________ (4) The material has been reconditioned. Yes __ No __ If Yes, complete the following:

(i) The price offered includes the cost of reconditioning /refurbishment. Yes __ No __ (ii) Name of the company that reconditioned the material.

(iii) Description of any work done or to be done, including the components to be replaced and the applicable rebuild standard.

The material contains cure-dated components. Yes __ No __ If Yes, complete the following:

(i) The price includes replacement of cure-dated components. Yes __ No __

(ii) Cure date: ____________________

(5) The material has data plates attached. Yes __ No __ If Yes, insert all information contained on the data plate.

(6) The offered material is in its original package. Yes __ No __ If yes, complete the following:

Contract Number ______________________________________________________________

NSN_________________________________________________________________________

CAGE Code__________________________________________________________________

Part Number __________________________________________________________________

Other Markings/Data___________________________________________________________

(7) The offeror has supplied this same material (National Stock Number) to the Government before. Yes __ No __

If Yes, complete the following:

(i) The material being offered is from the same original Government contract number as that provided previously. Yes __ No __

(ii) State below the Government Agency and contract number under which the material was previously provided:

Agency ______________________________________________________________________

Contract Number_______________________________________________________________

(8) The material is manufactured in accordance with a specification or drawing. Yes __ No __ If Yes, complete the following:

(i) The specification/drawing is in the possession of the offeror. Yes __ No __

(ii) The offeror has stated the applicable information below: Yes __ No __

Specification/Drawing Number ___________________________________________________

Revision (if any) _______________________________________________________________

Date__________________________________________________________________________

(9) The material has been inspected for correct part number and for absence of corrosion or any obvious defects. Yes __ No __

If Yes, complete the following:

(i) Material has been re-preserved. Yes __ No __

(ii) Material has been repackaged. Yes __ No __

(iii) Percentage of material that has been inspected is ____%; and/or

(iv) Number of items inspected is _______

(v) A written report was prepared. Yes __ No __

The offeror agrees that in the event of award and notwithstanding the provisions of the solicitation, inspection and acceptance of the surplus material will be performed at source or destination subject to all applicable provisions for source or destination inspection.

The offeror will forward one of the following, within 24 hours of request by the contracting officer, to demonstrate that the material being offered was previously owned by the Government (offeror check which one applies):

___ For national or local sales, conducted by sealed bid, spot bid or auction methods, a solicitation/Invitation For Bid and corresponding DLA Disposition Services Form 1427, Notice of Award, Statement and Release Document.

___ For DLA Disposition Services Commercial Venture (CV) Sales, the shipment receipt/delivery pass document and invoices/receipts used by the original purchaser to resell the material.

___ When the above documents are not available, or if they do not identify the specific NSN being acquired, a copy or facsimile of all original package markings and data, including NSN, commercial and Government entity (CAGE) code and part number, and original contract number.

(This information has already been provided in paragraph (6) of this procurement note Yes __ No __)

___ When none of the above are available, other information to demonstrate that the offered material was previously owned by the Government.

Describe:

This procurement note only applies to offers of Government surplus material. Offers of commercial surplus, manufacturer's overruns, residual inventory resulting from terminated Government contracts, and any other material that meets the technical requirements in the solicitation but was not previously owned by the Government will be evaluated in accordance with the DLAD procurement note L04, Offers for Part Numbered Items.

If requested by the contracting officer, the offeror shall furnish sample units, in the number specified, to the contracting officer or to another location specified by the contracting officer, within 10 days after the contracting officer's request. The samples will be furnished at no cost to the Government. All such samples not destroyed in evaluation will be returned at the offeror's expense. The samples will be evaluated for form, fit, and function with subassembly, assembly, or equipment with which the items are to be used. End items furnished under any contract award to the offeror furnishing the samples can include the returned samples, and all acceptable end items will have a configuration identical to the samples. If specific tests of the samples' performance are made by the Government, the offeror will be furnished the results of such tests prior to a contract being entered into. In addition to any other inspection examinations and tests required by the contract, the performance of the end items will be required to be as good as that of the samples submitted.

In the event of award, the contractor will be responsible for providing material that is in full compliance with all requirements in the contract or order. The surplus material to be furnished must meet the requirements of the current contract or order, whether or not the material met Government requirements in existence at the time the material was initially manufactured or sold to the Government. If higher-level contract quality requirements apply to the material being acquired, those requirements do not apply to surplus material furnished under this contract.

DLA PROC NOTE C07 PROC Note C07 (Sep 2025)

C07 Warstopper Program Material Buffer Availability (JAN 2021)

(1) The Warstopper Program Material Buffer (Buffer) helps decrease lead times for raw material to support defense contracts relating to military systems with a wartime requirement. The website (Worldwide Web Industrial Capabilities Program (WICAP) https://ibms.dape.dla.mil identifies current material buffer suppliers and materials. If buffer material is unavailable or the quantity of material is inadequate to /wicap) complete the requirement, the contractor shall contact the contracting officer representative (COR) for guidance. When a buffer is established, the contractor shall use the following process to submit requests for buffer material. A defense contractor (or sub-tier contractor supporting a prime contractor) with a current, active U.S. Government contract shall submit a valid request to use buffer material to the COR for the respective buffer material. The COR will review the submittal and approve or disapprove the request. The contractor shall include the following information in the request:

(a) Requestor's name;

(b) U.S. Government contract number;

(c) Defense Priorities and Allocations System (DPAS) rating;

(d) Material specification;

(e) Quantity required;

(f) Required delivery date; and

(g) Whether there is a pre-existing supply contract with the material buffer contractor.

(2) If no prior contractual relationship exists between the contractor requesting access to the buffer material and the material buffer contractor, the material buffer contractor is authorized to enter into a contract to provide material from the buffer after the COR approves a valid request. The contractor shall include this action in the monthly report submitted to the COR. When requests exceed the buffer's maximum monthly material availability, the material supplier may negotiate phased delivery of material across the material monthly availability; or the Government COR may prioritize the release of the material at the Government's discretion.

(3) The material price for contractors accessing the material buffer is the material price identified in any pre-existing contract with the material buffer contractor. The material price for contractors with no preexisting contract with the material buffer contractor is the standard (not spot market levels) pricing for the material. Contractors using the buffer are solely responsible for costs of using the buffer, and the Government has no liability either for these costs or for delays or other effects arising from the use of the buffer.

(4) The buffer material provided is not Government furnished material, but is a normal vendor-to-vendor transaction with all applicable warranties and guarantees provided through the commercial transaction.

DLA PROC NOTE C02 PROC Note C02 (Sep 2025)

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)

The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

SPMYM326Q3102

https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap https://ibms.dape.dla.mil/wicap

In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil.

KME-YM3 C522 YM3 C522 (Sep 2025)

YM3 C522 RADIOLOGICAL INDOCTRINATION

All Contractor employees performing work within the Portsmouth Naval Shipyard must view a radiological video.

Contractor employees who are expected to be on the Shipyard for greater than thirty (30) calendar days must attend a one-half hour indoctrination briefing. Attendance at the briefing will be required prior to being issued a permanent Shipyard badge. The indoctrination briefing will provide radiological fundamentals and information on radiological postings and controls at the Portsmouth Naval Shipyard.

KME-YM3 C523 YM3 C523 (Sep 2025)

YM3 C523 RADIOLOGICAL POSTINGS AND INSTRUCTIONS

Any contractor employee who disregards, alters, moves or otherwise tampers with a radiological posting, or who disobeys a radiological instruction, will not be allowed to continue working at the Portsmouth Naval Shipyard.

DLA PROC NOTE C20 PROC Note C20 (Sep 2025)

C20 Vendor Shipment Module (VSM) (JUL 2024)

(1) The DLA Vendor Shipment Module (VSM) is a web-based system for DLA contractors to obtain current shipping addresses, two-dimensional bar-coded shipping labels in accordance with MIL-STD-129, bills of lading, packing lists, and other shipping documentation. Contractors using VSM do not need to contact the transportation office prior to shipping items. Contractors shall use VSM to print labels for f.o.b. destination contracts; and to print labels and arrange for shipping for f.o.b. origin contracts. All contractors will use VSM to obtain shipping labels no more than two (2) days prior to shipment to ensure the current destination address is used.

(2) To obtain information for contracts administered by DLA or to register as a VSM user, the contractor shall contact the DLA VSM Helpdesk at

(800) 456-5507 or via email to delivery@dla.mil.

(a) Before contacting the Government to advise that material is ready to ship, the contractor shall complete its VSM profile, to include regular business hours and observed holidays. The Government may request reimbursement for occurrences when the Government sends carrier equipment but is unable to pick-up a shipment because the material was unavailable, or the contractor facility was closed.

(3) To obtain information for contracts administered by DCMA, the contractor shall contact the DCMA that are for contracts where the ultimate destination is outside the contiguous United States, hazardous material, foreign military sales (FMS), or contracts requiring Transportation Protective Service, the contractor shall contact the DCMA Transportation to determine the cognizant Transportation Office at dcma.stlouis-mo.hq.

mbx.transportation-inbox@mail.mil.

(b) Shipping instruction request (SIR). The SIR is DCMA's contractor interface which automates the shipping process by reducing data entry and cycle time and facilitates data collection for management of…