Statement of Work (SOW).docx

STATEMENT OF WORK FOR SOLICITATION

INDUSTRIAL GASES AND TANK/EQUIPMENT RENTAL AND MAINTENANCE

1. Scope

0. General Description. Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) requires a broad range of bottled gases, bulk gases, and tank/equipment rentals delivered Just-in-Time, from the Contractor’s distribution center(s) to multiple sites within the PSNS & IMF locations, i.e., Bremerton, Bangor, and Everett.

0. Contract Type. The contract shall be a one-year base period and four (4) one-year option periods and shall be a Firm Fixed Price Indefinite Delivery Indefinite Quantity Type Contract (IDIQ). Ordering will be made through issuance of written delivery orders, unless authorized by an oral order made by a warranted DLA Contracting Officer only.

1. References (Applicable Standards and Certificate of Analysis (COA) Requirements). The Contractor is required to comply with all standards and specifications of all items listed below.

Note: Per paragraphs 3.3 and 4.8, Contractor shall provide COA for gases detailed in paragraphs 2.4 and 2.5, at no additional cost to the Government, as follows:

Double (**) indicates upon delivery of each lot of gas delivered.

Single (*) indicates when requested by the Government as follows.

Bulk Gases in Liquid Form: The vessel in which the gas is originated from, delivered in, or to, at the Government’s direction shall be treated as follows:

· Quarantine: The vessel will be quarantined by the Government, the Contractor will be notified of the need for a COA, the Contractor will have 2 (two) business days to obtain a sample of the vessel gas, and as additional 2 (two) business days to analyze and provide the COA.

· Transfer of Custody: The vessel will be quarantined by the Government, the Contractor will be notified of the need for a COA, the Contractor will have 2 (two) business days to take custody of the vessel, and as additional 2 (two) business days to analyze and provide the COA. In this circumstance, the Contractor will use a “Chain of Custody” form for proper tracking.

High-Pressure Cylinders in Gaseous Form: When required by paragraph 3.3 and 4.8 a COA shall be provided within two (2) business days, when requested, as follows:

· Industrial Gas (Para. 2.4): COA for High-Pressure Cylinder Industrial Gases shall reference the original bulk supply COA.

· Mixed Welding Gas (Para. 2.5) and Argon (Para 2.4): Per paragraph 3.3, the Government expects that each lot of High-Pressure Cylinder Welding Gas will have 1 (one) cylinder tested and used as the basis for the COA for the entire lot.

1. MIL-STD 1411B, Inspection and Maintenance, Cylinders

1. MIL-STD 101C, Color Code for Compressed Gas Cylinders

1. ANSI/ASQ Z1.4, Sampling Procedures and Tables for Inspection by Attributes

1. Industrial/Welding Gas. Gases per this contract shall be of a commercially available grade with the exception of those listed below, which shall comply with and meet all of the physical and quality assurance requirements of the cited specifications. Failure of any one container constitutes failure of the entire lot.

0. BB-A-106D Grade B, Technical, Dissolved, Dated 12-27-10, Acetylene - Gaseous*

0. MIL-A-18455C, Technical, Dated 12-23-86, Argon - Liquid and Gaseous*

0. Federal Spec BB-C-101D Grade B, Technical and USP, Dated 03-07-11, Carbon Dioxide (CO2) - Liquid*

0. BB-H-1168D Grade A, Technical, Dated 11-15-10, Helium - Gaseous*

0. Federal Spec BB-H-886E, Dated 02-24-11, Hydrogen - Gaseous*

0. CID A-A-59155, Grade A, Dated 03-05-03, Nitrogen - Liquid and Gaseous*

0. CGA G-10.1-2016, Grade L, Nitrogen - Liquid and Gaseous**

0. MIL-PRF-27210J, Dated 08-07-13, Oxygen, Aviators Breathing – ABO **

0. CGA G-4.3, Type I (Gaseous) Grade C or Type II (Liquid) Grade B, Dated 01-01-15, Welding/Cutting Grade Oxygen*

0. Welding Mixed Gas. All Mixed Gases per AWS A5.32. If the gas mixture requested is not listed in AWS A5.32 for gas mixtures, the applicable military or Federal Specification for single component gases may be used with the tolerance of mixture and dew point requirements of Table 3 and Table 4 of AWS A5.32.

1. 75% Argon/25% CO2 Mixture *

1. 90% Argon/10% CO2 Mixture *

1. 95% Argon/5% CO2 Mixture *

1. 75% Argon/25% Helium Mixture *

1. 95% Argon/5% Helium Mixture *

1. 95% Argon/5% Hydrogen Mixture *

1. 98% Argon/2% Oxygen Mixture *

1. Objective Quality Evidence (Reports)

2. Certificate of Conformance (COC) - Bulk or Micro Bulk Storage Tanks (COC - A form that states the product or item conforms to the requirements of a specification). Contractor shall establish and maintain COCs for each contractor owned tank they supply, control, or maintain for this contract for the duration of the contract.

0. The COC shall be established by the contractor to validate the tank is certified for storage of a particular gas type, when the tank is inducted into use for this contract.

0. The contractor shall establish a new COC when a tank currently in use for storage of a specific gas type is changed to storage of another gas type.

0. Contractor shall provide COC for tanks when requested by the Government within two (2) business days.

2. Certificate of Conformance – Gases. Contractor shall provide, at no additional cost to the Government, COC verifying that all lots of gas conform to all gas specifications, both liquid and gaseous, as referenced in paragraphs 2.4 and 2.5. The COCs shall be provided to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR) within five (5) business days of contract award and within five (5) business days of renewal/exercise of any contract option year, and within two (2) business days as changes occur, or when otherwise requested by the Government.

1. Contractor format is acceptable and at a minimum the gas COC shall be signed by qualified Contractor Personnel and shall include the wording: “THE (GAS TYPE) SUPPLIED TO PSNS & IMF UNDER (CONTRACT) MEETS THE REQUIREMENTS OF (SPECIFICATION NUMBER/TITLE). “

1. Contractor may also provide supplemental COCs provided to the Contractor from an authorized official of a subcontractor or manufacturer.

1. Contractor shall immediately notify the KO and COR in the event Contractor becomes unable to provide gases per specifications referenced in paragraphs 2.4 and 2.5.

1. Furnishing of the COC by the Contractor shall not limit or restrict the Government’s right of inspection under the inspection provisions of the contract.

2. Certificate of Analysis (COA) - (An authenticated document issued by the Contractor’s Quality Assurance Group that establishes that a regulated product has met its product specification and quality). The Contractor shall:

2. Perform chemical test/analysis of each gaseous and liquid lot (as defined below) of gas supplied in performance of this contract per specifications referenced in paragraphs 2.4 and 2.5. Lot test records shall be traceable from the lot vessel markings to the COA and shall be retained for the duration of the contract.

2. Produce written COAs that include test data/chemical analysis break out showing elements tested for and that indicate conformance to specifications based on actual chemical tests performed for each lot.

2. Provide COAs to the COR at no additional cost to the Government as indicated in paragraphs 2.4 and 2.5. See Note of paragraph 2 for periodicity.

2. Contractor format is acceptable and at a minimum the COAs shall be signed by qualified Contractor personnel and shall include the following:

· Government Contract Number

· Lot Number

· Gas Type

· Vessel Marking/Serial Number (if cylinder)

· Analytical Results

· The statement: “THE (GAS TYPE) SUPPLIED TO PSNS & IMF UNDER (CONTRACT) MEETS THE REQUIREMENTS OF (SPECIFICATION NUMBER/TITLE)”

2. For COC and COA Quality Assurance and testing requirements a “Lot” shall be defined by the specifications referenced in paragraphs 2.4 and 2.5.

2. Lot definition exception: For the purposes of quality conformance for paragraphs 2.4.2, 2.4.3, and 2.5, or where no specification exists, or where no clear definition of a lot exists, the following shall apply:

· Bulk Gas: The entire amount of gas generated as the original bulk supply in one shipping container shall constitute a lot.

· High-Pressure Cylinders in Gaseous Form for welding gases of para. 2.5: Every Cylinder filled from the same source on the same day shall constitute a lot.

2. Reports. Contractor shall prepare and submit the following reports to the KO and the COR within five (5) business days after end of reporting period, at no additional cost to the Government. Contractor format is acceptable. In addition to specific report data fields, all reports shall include:

· Contractor’s Name and Address

· Contract Number

· Report Title

· Date of Report

· Reporting Period

· Name of Preparer and Telephone Number

3. Yearly Reporting Requirement

0. Certificate of Conformance (Gas) - See paragraph 3.2

0. POCs for Notification and Technical Assistance – See paragraph 4.4.10 Data fields:

0. During business hours POC

0. After business hours POC

1. To be submitted upon Contract award and upon each Option Year exercise, and at any time changes occur

3. Semi-Yearly Reporting Requirement

0. Semi-Yearly Government Owned Cylinder Inventory Report Data fields - Stratified by Cylinder Size and Gas Type:

· Quantity of Full cylinders

· Quantity of Empty cylinders

· Quantity of Out of Service cylinders

· Quantity of cylinders needing Scrapped

0. To be submitted Oct 1 & Apr 01

3. Quarterly Reporting Requirement

0. Quarterly Contractor Owned Equipment Rental Report Data Fields:

· Tank / Cylinder Size

· Gas Type

· Serial Number (Tanks Only)

· Location

0. To be submitted Q1= Oct-Dec, Q2= Jan-Mar, Q3= Apr-Jun, Q4= Jul-Sep

1. Requirements – All requirements herein to be performed at no additional cost to the Government.

3. Government Oversight. The Government shall perform periodic product testing and periodic (at least annually) audits of the Contractor's compliance to this contract. The Contractor shall make available all Quality Assurance and Quality Control records, and shall provide access to their facilities for these audits.

3. Contractor Responsibility. The Contractor is responsible, either through its own resources or subcontractor, for the full range of logistics and customer-support processes including: product, tank (a vessel that holds liquid gas), cylinder (a vessel that holds gaseous gas), equipment pick-up and delivery, inventory management, certification and maintenance, warehousing, transportation, supplier relationships, technical compliance, quality assurance, customer service, order receipt and fulfillment, return processing, invoicing, data collection and reporting. High pressure cylinders shall be pressurized IAW commercial standards for cylinder types and sizes. The Contractor, through the COR, shall schedule a joint quarterly inventory of all leased microbulk tanks.

3. Qualified Personnel. The Contractor shall ensure all Contractor Personnel have qualifications specific to their duties, which shall be supported by licenses, permits, tests, statements of competency, or other documentation. Contractor shall retain records of those qualifications and provide when requested by the Government within five (5) business days.

3. Contractor Owned Equipment. All work detailed within paragraph 4.4 shall be done in such a manner as to minimize disruption of ongoing Government work. The Contractor shall:

3. Certify, install, maintain and keep all equipment used in performance of this contract in good operating condition in accordance with applicable standards, rules, regulations and good commercial practices. Contractor shall retain records of those activities for the duration of the contract and provide when requested by the Government within five (5) business days.

3. Tank/Equipment Connects/Disconnects. The contractor shall provide all connects and disconnects for bulk tanks. Transfer equipment shall be cleaned, inspected and protected IAW CGA G-4.1-1985, MIL-PRF-27210J for the bulk tank delivery.

3. Tank Installation and Removal. Tank installation and removal including crane support shall be the responsibility of the contractor.

3. Perform repair. For equipment needing non-emergent repair, as determined by either the Contractor or the Government, the Contractor shall have eight (8) business hours to notify/acknowledge the need and respond to the Government (by telephone allowed), two (2) business days to provide (at minimum) remote technical assistance and five (5) business days to have a qualified Contractor Technician at the Government site to satisfactorily remedy the issue.

3. Perform emergent maintenance/repair. For equipment requiring immediate attention due to safety or critical Government work evolutions, as determined by either the Contractor or the Government, the Contractor shall provide same day service to satisfactorily remedy the issue.

3. Replace or relocate equipment – Contractor determined.

5. If the Contractor determines that its equipment needs to be replaced or relocated for safety, maintenance, or need of access the Contractor shall immediately notify the KO and the COR.

5. A site for equipment needing relocated shall be coordinated between the Contractor and the COR.

5. Equipment relocated to perform maintenance shall be returned to its original location, unless otherwise agreed to by the COR.

3. Replace or relocate equipment - Government determined.

6. If the Government determines the Contractor’s equipment needs to be replaced, the Contractor shall have eight (8) business hours to acknowledge the need and respond to the Government (by telephone allowed), and five (5) business days for non-emergent replacement or twenty-four (24) clock hours for emergent replacement, unless otherwise agreed to by the COR. Replacement equipment shall be of the same type and capacity as that being replaced, unless otherwise agreed to by the KO for contract modification.

6. If the Government determines that the Contractor owned cryogenic micro-bulk tanks need relocating, the Government, thru the COR, shall coordinate movement and provide courtesy notice to the Contractor of such movement. Movement of the tanks shall be performed by the Government with technical guidance provided by the Contractor.

6. Relocation of Contractor owned wheeled (i.e., trailer) equipment, from one PSNS&IMF site to another (i.e., Bremerton to Bangor or Everett) shall be via Contractor provided transportation. If Contractor is unable to meet the Government’s need for movement, such movement shall be authorized by the KO to utilize Government transporters.

6. Relocation of Contractor owned wheeled (i.e., trailer) equipment, within the Controlled Industrial Area (CIA) shall be via government provided transportation and approved thru NAVFAC and after the authorized requestor submits documentation to schedule and approve transportation.

3. Notification of Work. Contractor shall provide a formal written report to the COR at least sixty (60) days prior to desired start date of work that will significantly disrupt the Government. The report shall describe the extent of work to be done, time to complete, personnel needed, and equipment required.

3. Temporary Services. Contractor shall provide temporary services during the removal, installation and/or prolonged maintenance of gas tanks.

3. Designated Technical Personnel. The Contractor shall provide the Government with points of contact for notification purposes and technical assistance for regular business hours and after business hours.

3. Damage/Loss of Equipment. If the Contractor discovers damage to or loss of Contractor’s equipment, Contractor shall notify the KO and the COR, in writing, of the damage or loss and shall provide all relevant details to include cost of repair or replacement.

3. Mixing Stations. Mixing stations shall be monitored and maintained by a Qualified Contractor Technician. Technician shall perform the required maintenance and calibration of the equipment required by the equipment manufacturer for critical welding applications. The Contractor shall:

5. “Zero” the gas analyzer on a weekly basis and maintain a record of this operation, along with the manufacturer’s owner’s manual, inside a weather tight container/compartment on the mixing station.

5. Calibrate mixing stations on a monthly basis. A “Certified Standard” calibration gas shall be used for the calibration of the mixers, as recommended by the manufacturer. Record of this calibration operation will be maintained by the Contractor and shall be made available when requested by the Government within two (2) business days.

5. Test the audible alarms during the calibration of the gas analyzer to confirm functionality. The High / Low mix range settings shall be set to 10.5% of the minor component.

5. If the mixture is found out of tolerance by a periodic Government check, the Contractor shall test the mixer using a “Certified Standard” sourced separately from the calibration “Certified Standard” within two (2) business days and recalibrate the mixer if found out of tolerance. If there is a disparity between the Government and Contractor analysis, the Government analysis will be used for calibration.

5.

3. Government Owned Cylinders. Contractor shall obtain, utilize, and manage Government owned cylinders used in performance of this contract. Contractor shall:

6. Within 30 days of contract award, pick up all cylinders being furnished as part of this contract (see paragraph 5) from previous Contractor’s facility.

6. Within 45 days of contract award, affix bar codes.

6. Continuously provide safe storage, inventory management, filling, pick-up, delivery, and certification of Government owned cylinders.

6. Provide routine maintenance, certification and painting in accordance with paragraph 2.1 for test, inspection, maintenance, and certification requirements and paragraph 2.2 for paint requirements.

3. Gas Identification (Cylinder). For cylinder gases requiring a COA, per paragraphs 2.4, 2.5, and 3.3, in addition to standard specification labeling requirements and precautionary information as required by federal, state, local, and provincial requirements, each cylinder shall have a tag, sticker, or bar code, affixed which includes the Lot Number- traceable to the Certificate of Analysis.

3. Bulk Tank Identification/Fill Log. All liquid gas mixing stations and associated fill tanks, as well as all liquid Argon tanks for welding gases, shall have a Fill Log affixed to the tank indicating:

0. Lot Number

0. Fill Date

0. Fill Plant

0. Product Filled

0. Container Number

0. Name of Technician

1. Government Furnished Equipment.

4. Gaseous Cylinders: The Government shall furnish a variety of types and sizes of cylinders for use in performance of this contract. The Government estimates there will be approximately 1000 cylinders at the Contractor’s site, as shown in the table below, and approximately 20% more cylinders in use at PSNS & IMF sites. (Plant Inventory as of 7/3/19)

4. Bulk Tanks and Manifold Bottle Racks: The Government shall furnish the following vessels as a part of this contract:

PSNS

· 1 ea - 1500 Argon Micro Bulk, SN 2182734 Tank at Bldg. 59

· 2 ea - Argon 196 Dewars, SNs A1 & A2 at Bldg. 983

· 4 ea - Nitrogen 196 Dewars, SNs N1, N2, N3, N4 at Bldgs. 59 and 983

· 4 ea - 12 Manifold Bottle Racks, SNs A1, A2, A3, A4, A5 for 90/10 gas mix at Bldg. 460

· 2 ea - 12 Manifold Bottle Racks, B1, B2 for 95/5 gas mix at Bldg. 460

IMF Bangor

· 1 ea - 1000 Gallon Propane Tank, SN 1022535 at Bldg 7048

· 1 ea - 1500 Gallon Nitrogen Tank, SN 5829811 at Bldg 7000

· 1 ea - 9000 Gallon Nitrogen Tank, SN 8505219 at Bldg 7604

· 1 ea- 1500 Gallon Nitrogen Tank, SN 850218 at Bldg 7123

1. Delivery Schedule. Deliveries shall be made as follows, unless otherwise specified on the individual delivery orders.

Delivery tickets are required for both written and oral orders. Vendor will provide a copy of the delivery ticket to the Shipyard point of contact (POC) or receiver upon completion of delivery. The delivery ticket will specify pertinent information, i.e., gas/product information or contract line item (CLIN) and quantity delivered. The Shipyard POC/receiver will print his name, sign, date and provide a badge number on the delivery ticket. The original copy will be kept by the vendor and a duplicate copy will be provided to the Shipyard POC/receiver.

5. Cylinder Gases:

0. PSNS and Naval Base Kitsap – (Monday, Wednesday, Friday)

0. Bangor – Weekly (Thursday)

0. Everett – Weekly (Friday)

NOTES:

· Nitrogen N2 and Argon delivery within 48 hours of order and 24-48 hours for other types of industrial gases.

· Cylinder availability. If an empty cylinder will require re-testing/hydro-testing or re-certification, expect 48HRS to 1 week delay in delivery of the filled cylinder.

· If Contractor does not have an empty cylinder to fill for a swap out, a pick-up date for the empty cylinder will be scheduled (usually the next time the Contractor is making a delivery to PSNS). The delivery for the cylinders will be 48HRS after the pick-up date if re-testing or re-certification is not required.

5. Bulk Gases:

0. PSNS and Naval Base Kitsap – See NOTES below:

0. Bangor – Weekly (Thursday)

NOTES:

- N2 Microbulk Tank and Big Bulk 24-48 hour notice (Monday & Thurs)

- CO2 One Week Lead Time (Wednesday)

- Argon (Thursday)

- Propane (Wednesday)

- Chemtane (Tuesday)

- Oxygen (Monday or Wednesday)

6.3 Delivery is expected to be made during normal business hours (0720-1602 PST for PSNS and Naval Base Kitsap and 0630-1500 PST for IMF Bangor). Vendor will provide 24-hour service and may be required to deliver outside of normal business hours. The order will specify whether delivery is required outside of normal business hours and include the applicable CLIN (0005AB; 1005AB; 2005AB) for that delivery.

PSNS Commercial Truck Gate Access for Afterhours, Weekend, and Holiday Telephone number is (360) 315-4065 and to be used for Emergency Information and/or Project/DON authorized requests. The Truck Inspection Building 1084 phone is 476-4981.

1. Delivery Locations. Delivery locations are subject to change as project requirements change. Due to the number of customers serviced by this contract, delivery locations and POCs shall be specified on each order.

6. Puget Sound Naval Shipyard – Controlled Industrial Area (CIA)

Bldg. 940

Bldg. 1124

Dry Dock 1

Dry Dock 2

Dry Dock 3

Dry Dock 4

Dry Dock 5

Dry Dock 6

Pier 3

Pier 4

Pier 5

Pier 6

Pier 7

Pier “B”

6. Naval Base Kitsap – Bremerton

Pier “C”

Bldg. 592

Pier “D”

6. IMF - SUBASE Bangor

Bldg. 7000

Bldg. 7201

Bldg. 7604

6. IMF - Naval Station Everett

1. Estimated Minimum and Maximum Number of Tank Rentals. Table identifies Gas Type, Size, Estimated minimum and maximum quantity of tanks that can be required at any given period based on project requirements. Microbulk and Stationary Tank locations (i.e. Dry Dock, Pier or building) will be identified in each delivery order. Microbulk tank location/s may change as dictated by project requirements.

MINIMUM QTY

ESTIMATED MAXIMUM QTY

Mixing Station

*One 1,500 GL Nitrogen assigned in B-900 requires a telemetry monitoring device to ensure it does not run dry.