Market_Survey_(NEW).doc

MARKET RESEARCH

DLA Land & Maritime, Columbus

MARKET RESEARCH

PLEASE RESPOND IMMEDIATELY

IMMEDIATE ATTENTION/REPLY REQUESTED. THIS IS NOT A REQUEST FOR QUOTE.

INFORMATION REQUIRED FOR PENDING REQUEST FOR PROPOSALS.

Date: January 8, 2013 TO: ATTN: Government Sales

COMPANY NAME: ________________________

CAGE: (_________)

Name/Signature: _________________________

FROM: SPECIALIST: Micah Holmes ADDRESS: DLA Land & Maritime, Columbus PO Box 3990

COLUMBUS, OH 43218-3990

PHONE: (614) 692-7523

FAX: (614) 693-1558

Please RETURN survey NLT 1:00pm TUES January 15, 2013 to Micah Holmes @ Micah.Holmes@dla.mil OR FAX

This is an acquisition for the purchase of spare parts managed by the Defense Logistics Agency (DLA). The Government anticipates issuing Basic Indefinite Quantity Contract(s) that will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for one year with the possibility of four option years. The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract. As potential supplier of these items, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation.

REQUIREMENTS:

**In the Contractor’s Delivery column on the spreadsheets, please indicate the absolute best delivery (in Days) you would be able to provide the listed items with the quantity indicated in the ADQ (estimated annual demand quantity) column. **Note: the actual required delivery in the solicitation may be for up to 2 X ADQ.

PLEASE COMPLETE THE FOLLOWING:

The market survey is based on the data below:

NSN: 5965-01-521-3223 is the corresponding NSN. The

Item Name: HEADSET-MICROPHONE

Estimated Annual Demand: 1,259 each

Estimated Delivery: 90 days

What is your best delivery estimate? __________________

If the item is quantity sensitive, what are the best ranges?_________________________

FORMCHECKBOX

LARGE OR FORMCHECKBOX

SMALL BUSINESS; FORMCHECKBOX

MANUFACTURER OR FORMCHECKBOX

DEALER

If you are a dealer/distributor, are you independent from the OEM(s)?

FORMCHECKBOX

YES (For example, if you have reliable access to the OEM’s products and can set your own price)

NO (For example, the OEM has strict control over the resale prices the dealers can charge)

For contracts estimated over $700K, cost or pricing data may be required. Note: The value of the contract is based on the Contract Maximum dollar value. This Contract Maximum is based on the estimated value of all contract years combined (base year plus option years) and inflated as necessary to cover the demands or potential demand on a project. The maximum will be indicated in the solicitation clause. Note for dealers/distributors: If cost or pricing data were required for the contract, the manufacturer is the subcontractor and would also be required to submit cost or price data if your purchase price from the manufacturer exceeds the $700K as stated above.

**is your company able to provide this data if required FORMCHECKBOX

YES FORMCHECKBOX

NO

IF NOT, WHY? _____________________________________________

**is your subcontractor(s) able to provide this data if required FORMCHECKBOX

YES FORMCHECKBOX

NO

IF NOT, WHY? _____________________________________________

LENGTH OF CONTRACT:

Your answers to the questions below will be used to determine the optimum contract length (i.e. Base plus X option periods/years). There will normally be “BASE PERIOD” and then the Government will have the option to accept other periods/years, which are called “Option Periods.” NOTE: Regardless of how the contract would be structured in regards to BASE period and option periods, typically DLA will not issue a contract for less than THREE years or in excess of FIVE years total, including all option periods. NOTE: The length of the Base Period will not impact/change any guaranteed minimums or maximums on the contract (i.e. a contract with a one year base period would have the same guaranteed minimum/contract maximum as a contract with a three year base period.)

1. How many years would be your ideal Base period? 1 FORMCHECKBOX

2 FORMCHECKBOX

3 FORMCHECKBOX

a. Please provide a brief explanation as to why this length of Base Period is optimal: ________________

b. If you suggested an “ideal” base period of more than ONE year, would you be willing to accept a Base Period less than your “ideal” Base period but no less than ONE year? YES FORMCHECKBOX

NO FORMCHECKBOX

i. Please list any concerns you might have with doing so:_______________________________

c. If you suggested a Base Period of more than ONE year, would you be able to hold pricing steady for the entire Base Period or would you require an annual price adjustment?

FORMCHECKBOX

I can hold my prices for the Base Period

FORMCHECKBOX

I would require an annual price adjustment

2. Assuming an option period is equal to one year, how many option periods AFTER the Base period would you be willing to accept? 0 FORMCHECKBOX

1 FORMCHECKBOX

2 FORMCHECKBOX

3 FORMCHECKBOX

4 FORMCHECKBOX

3. Assuming an option period is equal to one year, how many option periods AFTER the BASE period would be optimal: 0 FORMCHECKBOX

1 FORMCHECKBOX

2 FORMCHECKBOX

3 FORMCHECKBOX

4 FORMCHECKBOX

4. Please provide any additional information that you feel would help us to set up a Base Period/Option Period structure that is most beneficial to the Government and Industry: _____________________________________

COMMERCIAL QUESTIONS:

1. Are these commercial off the shelf items? FORMCHECKBOX

YES FORMCHECKBOX

NO (you may indicate individually on the spreadsheet)

2. Are these catalog/price listed items? FORMCHECKBOX

YES FORMCHECKBOX

NO (you may indicate individually on the spreadsheet)

3. Is there any additional information you can provide to aide in a commercial or non-commercial determination of these items? FORMCHECKBOX YES (Please submit additional information such as sales data, invoices, published price lists, etc. with response to substantiate commerciality) FORMCHECKBOX

NO

If there are specific NSNs you indicate as not commercial, please explain why……

IF NO to #1 —Are these items modified items of a type available in the commercial marketplace (meaning these items do not have to be identical but closely related)?

YES FORMCHECKBOX

NO

If no to previous question, do these items have minor modifications of a type not customarily available N THE COMMERCIAL MARKETPLACE? (FOR EXAMPLE, MINOR MODIFICATIONS MEAN THE ITEM NEEDS TO RETAIN A PREDOMINANCE OF NONGOVERNMENTAL FUNCTIONS OR ESSENTIAL PHYSICAL CHARACTERISTICS) FORMCHECKBOX

YES FORMCHECKBOX

NO

IF NO to #1 —IF THESE ARE NOT CURRENTLY IN THE COMMERCIAL MARKETPLACE, WILL THESE ITEMS BE AVAILABLE IN THE COMMERCIAL MARKETPLACE IN TIME TO SATISFY THE GOVERNMENT’S DELIVERY REQUIREMENTS ON THIS PROJECT?

FORMCHECKBOX

YES FORMCHECKBOX

NO

If Yes to #1or #2—CAN YOU PROVIDE COMMERCIAL SALES HISTORY (INVOICES), LISTING IN CATALOGS OR BROCHURES, KNOWN ESTABLISHED PRICE LIST TO THE COMMERCIAL MARKETPLACE, AVAILABILTY OR ANNOUNCEMENT TO THE GENERAL PUBLIC? FORMCHECKBOX

YES FORMCHECKBOX

NO

FOB POINT QUESTIONS: The Government prefers that you offer on an FOB Destination basis. Your price would include transportation charges to any location in the United States.

Do your prices typically include FOB Destination? FORMCHECKBOX

YES FORMCHECKBOX

NO

Would your price for FOB Destination and FOB Origin be the same? FORMCHECKBOX

YES FORMCHECKBOX

NO

ZONE QUESTIONS:

Would you typically provide the same price for anywhere in the US? FORMCHECKBOX

YES FORMCHECKBOX

NO

If no, does the location make a significant difference in price? FORMCHECKBOX

YES FORMCHECKBOX

NO

Would you prefer to provide pricing for one or multiple zones? FORMCHECKBOX

ONE ZONE FORMCHECKBOX

MULITPLE ZONES

(Note, this would mean pricing out ranges for each NSN for each zone)

CONSOLIDTATION QUESTION:

The Government intends to consolidate the requirements (NSNs) into a single solicitation. NSNs will be still be evaluated on an all or none basis per NSN which allows contractors to quote on only the NSNs that are applicable to their company. The Government sees consolidating the NSNs as an advantage to contractors because vendors reduce duplicate efforts and thereby lower administrative costs associated with quoting on multiple solicitations over the same period. Multiple NSNs can be awarded on a single contract and requirements will source automatically to the proposed LTC using DLA's automated procurement system, which will generate delivery orders against the contract. Another proposed advantage is that vendors are able to reduce material costs for items on a LTC by using long term production planning, which could allow buying raw materials or finished materials in bulk. The Government would like to ask if you as the vendor agree consolidating NSNs would be an advantage or if you believe it is a disadvantage. If you think this would be a disadvantage, please explain why.

FORMCHECKBOX

ADVANTAGE

DISADVANTAGE

Please Explain:

Please Explain:

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