Market_Survey Sources_Sought.pdf

PDF 98 KB Posted Jun 11, 2013

Attached to: FILTER ELEMENT-16 NSN LTC
Solicitation number: SPM7LX13R0122
Issued by: Defense Logistics Agency Land and Maritime

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DLA Land & Maritime - Market Survey

PROJECT NUMBER: CL12331001

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Date Survey Sent: 6/11/2013_

Contract Specialist: Tracy Holmes Phone: 614.692.7780 Email: tracy.holmes@dla.mil

Address: DLA Land & Maritime PO Box 3990 Columbus, OH 43218-3990

To:

DLA Land & Maritime is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC)* for the item(s) listed below. As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Your answers to these questions will aid in our ability to develop a solicitation that best meets the needs of the Warfighter while also optimizing the benefits of having a long term contract for both the Government and the Contractor. IF YOU WOULD PREFER TO DISCUSS THE ANSWERS TO THESE QUESTIONS VERBALLY VS IN THE BELOW QUESTIONAIRE, PLEASE FEEL FREE TO CONTACT THE POC IDENTIFIED

ABOVE TO DO SO.

Indefinite Quantity Contract (IQC): These contracts are intended for use with items for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IQ Contract (called a “Basic Contract”) will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for a BASE PERIOD with the possibility of one or more option periods. In nearly all instances, the total contract length, including options, will not exceed FIVE years. The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

**In the Estimated Delivery column below, please indicate the absolute best delivery (in Days) you would be able to provide the listed item with the quantity indicated in the Estimated Annual Demand column. NOTE: Maximum requested quantity could be 2 times this figure per the contract.

I. MARKET RESEARCH SURVEY

a. The below mentioned NSN will be included in the solicitation. Please fill-in all columns marked with an asterisk (*).

NSN NOMENCLATURE

Source

PART/DWG

NUMBER

Estimated Annual Demand Quantity (ADQ)

*Commercial Item

*Applicable Price

Breaks?

*Estimated Unit Price based on

ADQ

*Estimated

Delivery

See market survey attachment 1

I. GENERAL INTEREST QUESTIONS:

a. Please check your companies’ size and status:

Large or Small Business / Manufacturer or Dealer

b. Approximately how many employees do you currently have? ____________

c. Do you have a parent company? YES NO

d. If YES to the above approximately how many employees does your parent company have? ___________

e. If you are a Dealer/Distributor are you independent from the OEMs?

YES (Example: if you have reliable access to the OEMs products and can set your own price)

If YES: Based on sources in table above, list the OEMs that you are independent from:

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NO (Example: the OEM has strict control over the resale prices the dealers can charge)

Check here if you would prefer to discuss this via telephone call

f. If you are a dealer for the actual manufacturer of these items, who is the manufacturer and approximately how many employees does the manufacturer have?

.Note: The value of the contract is based on the Contract Maximum dollar value that is in the Contract Limitations clause of a solicitation. This Contract Maximum is based on the estimated value of all contract years combined (base year plus option years) and is then inflated to allow for a possible increase in annual demands over the life of the contract.

g. Is your company interested in pursuing a Long-Term Contract for any or all of these items? YES NO

If NO to above and/or to specifics NSNs, please explain why below:

Your answers to questions below will be used to determine the optimum contract length (i.e. Base plus X option periods/years). There will normally be a “BASE PERIOD” and then the Government will have the option to accept other periods/years, which are called “Option Periods.” NOTE: Regardless of how the contract would be structured in regards to BASE period and option periods, typically DLA will not issue a contract for less than THREE years or in excess of FIVE years total, including all option periods. NOTE: The length of the Base Period will not impact/change any guaranteed minimums or maximums on the contract (i.e. a contract with a one year base period would have the same guaranteed minimum/contract maximum as a contract with a three year base period.)

1. Would you agree to a 3 year base period? YES NO

a. If no, please explain________________________________________________________________

If a 3 year base period is not preferred, how many years would be your ideal Base period?

1 Base Year 2 Base Years 3 Base Years Number of Base Years DOES NOT affect Price

a. Please provide a brief explanation as to why this length of Base Period provides the best price and/or is optimal:

b. If you suggested an “ideal” base period of more than ONE year, would you be willing to accept a Base Period less than your “ideal” Base period but no less than ONE year? YES NO

i. Please list any concerns you might have with doing so:_______________________________

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c. If you suggested a Base Period of more than ONE year, would you be able to hold pricing steady for the entire Base Period or would you require an annual price adjustment?

I can hold my prices for the Base Period I would require an annual price adjustment

2. If the contract base period is 3 years and an option period is equal to one year, how many option periods AFTER the Base period would you be willing to accept? 0 1 2

3. If the contract base period is only one year and option periods are equal to one year, how many option periods

AFTER the BASE period would you be willing to accept: 0 1 2 3 4

NOTE: If you recommend an option period of greater than one year, please explain here: __________________

4. If NONE to #2or #3 above please explain why below:

5. Please provide any additional information that you feel would help us to set up a Base Period/Option Period structure that is most beneficial to the Government and Industry: _____________________________________

6. Considering the raw materials used to make this item(s) and fluctuations/volatility in pricing for these items/raw materials versus the benefits of having items on a long term contract, rate your risk for pricing option years:

Low Moderate High 1st Option year 2nd Option Year 3rd Option Year 4th Option Year

7. What components/raw materials are the primary drivers in the pricing of these items (i.e. steel, rubber, oil, plastics, etc.)

Component Percentage of the make-up of the item Example: Rubber 50%

8. What is the industry standard for contract term for long term agreements/contracts for these items and/or the raw materials? ________________________________________

9. Do you carry these items in your inventory? YES NO

10. Are these items quantity sensitive? YES NO

11. Do these items contain hazardous material? YES NO

12. Do you deal through Dealers/Distributors or do you prefer to deal with the Government? Dealer Gov’t

13. What quantity ranges would result in better pricing of the items you are able to supply (i.e. do you have economic production quantities?) We will consider your recommendations if it is within our demand forecast?

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Qty Range 1: _________________

Qty Range 2: _________________

Qty Range 3: _________________

Qty Range 4: _________________

II. COMMERCIAL QUESTIONS:

1. Are any of these items Commercial Items per FAR 2.101(b)? YES NO

2. If YES to #1 above are these items available is a PUBLISHED Catalog/Price List? YES NO

3. If YES to #2 above can you supply us with a copy of your Price List? YES NO

4. If NO to #1 above are these items modified items of a type available in the commercial market place (Meaning these items do not have to be identical, but are closely related)? YES NO

5. If NO to #4 above do these items have minor modifications of a type not customarily available in the commercial market place (Example: minor modifications means the items needs to retain a predominance of non-governmental functions or essential physical characteristics)? YES NO

6. If NO to #1 above – if these items are not currently in the commercial market place, will these items be available in the commercial market place in time to satisfy the government’s delivery requirements on this project?

YES NO

7. If YES to #1 above can you provide UNREDACTED commercial sales history, listing in catalogs or brochures, known established price list to commercial market place, availability or announcement to the general public?

8. The Government, and the Government only, must determine not only if an item is commercial but also if the commercial prices are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price. Such proof would describe the commercial market acceptance of the price or, more plainly, invoices proving that the item has been sold commercially at like prices, for like quantities. Is your company willing and able to provide such proof, if the government determines it is needed to verify price reasonableness? YES NO

9. Are the following clauses/provisions inconsistent with commercial practices; if so, identify the commercial practice:

D46C02 (52.246-9062) Repackaging to correct packaging deficiencies (SEP 2008)