SPM4A816Q0089.pdf

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This is an Unrestricted solicitation intended to result in a firm, fixed‐price contract.

Request procurement of the following equipment in accordance with DLA-VIBB- 16-25-1003, dated March 15, 2016.

ITEM UNIT TOTAL

NO. SUPPLIES/SERVICES QTY UNIT PRICE AMOUNT

0001 Plasma Cutter Repair (East Machine) 1 EA $__________ $____________

0002 Plasma Cutter Repair (West Machine) 1 EA $__________ $____________

0003 Training 1 EA $_________ $____________

0004 Technical Data 1 LOT $__________ $____________

0005 Shipping 1 LOT $__________ $____________

TOTAL: $ __________ $____________

*For items manufactured outside the United States the offeror shall submit as part of its proposal a description of their company’s internal procedures for verifying country of origin data.

DELIVER TO:

Norfolk Naval Shipyard Building 163 Portsmouth, VA 23709

DODAAC: N42158

OFFER VALID UNTIL: ____________________ ___________________________(Unless otherwise stated your offer shall be considered valid for 90 days from closing date of solicitation)

FOB: DESTINATION

INSPECTION: DESTINATION

ACCEPTANCE: DESTINATION

Proposals must include estimated freight costs for evaluation purposes. The freight cost in the contract will be a Not to Exceed amount. This will be a firm-fixed-price contract and the funding cannot be adjusted upward after award.

Special Notes Continued:

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1. The Performance Period/Completion Date for all items is 200 days after receipt of order. Please confirm by your signature below that the 200 days ARO can be met or provide your best performance period/completion date.

Signature (Provide best completion date if other than 200 days ARO).

2. Documents that shall be submitted.

(a) Return Standard Form 1449, blocks 12, 17a, 30a, 30b, 30c, and Section B shall be completed. Your signature on the solicitation confirms agreement with all terms and conditions in the solicitation.

(b) All pricing shall be entered on page 2 of the solicitation. Pricing shall include all requirements and shall reflect any discounts offered. Price evaluation and contract award shall be based on the pricing at the schedule.

(c) All offerors are required to submit a total of one (1) copy of the Complete RFQ with all pricing.

Three (3) Unpriced copies of the Technical Compliance and Descriptive literature All prices shall reflect all discounts or quantity price breaks already deducted.

3. A complete technical data package (Purchase Description DLA-A-VIBB 16-25-1003, dated March 15, 2016.) outlining the Government’s minimum requirements is included in the RFQ.

The identical numerical sequence stated in the attached technical scope of work must be used in the vendor's compliance statement. Each response shall include one of the following statements;

a.) EXCEEDS: Where the vendor surpasses the requirement, a narrative description shall be provided.

b.) COMPLY: Where the vendor meets the requirement, the compliance statement should reflect comply. No narrative is required to be provided unless requested.

c.) EXCEPTION TO: Where the vendor takes exception to the requirement, a narrative description shall be provided.

Vendors who do not provide sufficient technical data for evaluation (by the methods noted above);

may be rejected without further consideration. The supplying of standard commercial literature shall not be construed as compliance unless it is complete in all details as to permit a technical evaluation.

Descriptive literature shall be written in English and all dimensions, capacities, and ratings given in the US system of measurements. Information submitted other than as herein described will not be translated or converted by the Government to determine product conformance or acceptability. (See DLAD clause 52.214-9005, Descriptive Literature- IPE (Nov 2011, shown below in full text)

4. 52.214-9005 DESCRIPTIVE LITERATURE – IPE (Nov 2011) - DLAD

(a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or

SPM4A816Q0089 Page 3 of 50 operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective Contractor or for operating or maintaining equipment.

(b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers.

(c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered.

(d) The offeror shall submit descriptive literature in duplicate, which provides evidence of compliance to the requirements of this solicitation. Unless indicated otherwise under special notes in Schedule B, each paragraph in Section C must be addressed in the descriptive literature submitted with an annotation indicating any exceptions taken or alternates proposed. Any section C requirements not addressed in the descriptive literature shall be submitted in a narrative form. Paragraphs annotated "exception" or "alternate" shall indicate why the exception or alternate is being taken and what is offered in its place.

(e) Offers which do not present sufficient information to permit complete technical evaluation by the

Government may be rejected.

5. 52.246-9061 WARRANTY OF INDUSTRIAL PLANT EQUIPMENT (IPE) – FSG 34

(SEP 2008) - DLAD

(a) Definitions: "Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services rendered, as partial or complete performance of the contract. "Supplies," as used in this clause, means the end items furnished by the Contractor and related services required under this contract. The word does not include "Data."

(b) Contractor's obligations.

(1) The Contractor warrants that for one (1) year all supplies furnished under this contract will be free from defects in material and workmanship and will conform with all requirements of this contract.

Warranty period begins from the date of acceptance.

(2) Any supplies or parts thereof corrected or furnished in replacement by the Contractor shall be subject to the conditions of this clause to the same extent as supplies initially delivered. This warranty shall be equal in duration to that set forth in paragraph (b)(1) of this clause and shall run from the date of delivery of the corrected or replaced supplies.

(3) When the machine is inoperable because of a defect, deficiency and/or nonconformance subject to the Contractor's warranty and after the Contractor has received written notice of the defect, deficiency or nonconformance, the warranty shall be extended for the time period during which the machine was inoperable (i.e., length of time from when Contractor receives notification until machine is operable.)

(4) The Contractor shall not be obligated to correct or replace supplies if the facilities, tooling, drawings, or other equipment or supplies necessary to accomplish the correction or replacement have been made unavailable to the Contractor by action of the Government. In the event that correction or replacement has been directed, the Contractor shall promptly notify the Contracting Officer, in writing, of the nonavailability.

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(5) The Contractor shall also prepare and furnish to the Government data and reports applicable to any correction required (including revision and updating of all affected data called for under this contract) at no increase in the contract price.

(6) When supplies are returned to the Contractor, the Contractor shall bear the transportation costs from the place of delivery specified in the contract (irrespective of the f.o.b. point or the point of acceptance) to the Contractor's plant and return. When defective items are returned to the Contractor from other than the place of delivery specified in the contract, or when the Government exercises alternate remedies, the Contractor's liability for transportation charges incurred shall not exceed an amount equal to the cost of transportation by the usual commercial method of shipment between the place of delivery specified in the contract and the Contractor's plant and subsequent return.

(7) The warranties expressed herein are in lieu of any implied warranties of merchantability and "fitness for a particular purpose."

(c) Remedies Available to the Government.

(1) In the event of a breach of the Contractor's warranty in paragraph (b)(1) and (b)(2) of this clause, the Government may, at no increase in contract price-

(i) Require the Contractor, at the place of delivery specified in the contract (irrespective of the f.o.b. point or point of acceptance) or at the Contractor's plant, to repair or replace, at the Contractor's election, defective or nonconforming supplies, or

(ii) Require the Contractor to furnish at the Contractor's plant the materials or parts and installation instructions required to successfully accomplish the correction.

(iii) Where it is impracticable for the Government to pursue remedies at (i) and (ii), the Government may arrange for the repair or replacement of defective or nonconforming supplies by the Government or by another source at the Contractor's expense. Where the Government is to accomplish the repair, the Contractor at the Government's option will furnish the material or parts and the instruction required to successfully accomplish the repair.

(2) If the Contracting Officer does not require correction or replacement of defective or nonconforming supplies or the Contractor is not obligated to correct or replace under paragraph (b)(4) of this clause, the Government shall be entitled to an equitable reduction in the contract price.

(3) The Contracting Officer shall notify the Contractor in writing of any breach of the warranty in paragraph (b) of this clause within a reasonable period, but not later than 45 days after discovery of the defect. The Contractor shall submit to the Contracting Officer a written recommendation within 2 working days as to the corrective action required to remedy the breach. After the notice of breach, but not later than 5 days after receipt of the Contractor's recommendation for corrective action, the Contracting Officer may, in writing, direct correction or replacements in paragraph (c)(1) of this clause, and the Contractor shall, notwithstanding any disagreement regarding the existence of a breach of warranty, comply with this direction within 5 days of receipt. If it is later determined that the Contractor did not breach the warranty in paragraph (b)(1) and (b)(2) of this clause, the contract price will be equitably adjusted.

(4) If supplies are corrected or replaced, the period for notification of a breach of the Contractor's warranty in paragraph (c) of this clause shall be 45 days from the discovery of the defect.

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(5) The rights and remedies of the Government provided in this clause are in addition to and do not limit any rights afforded to the Government by any other clause of the contract.

(6) The Contractor shall be liable for the reasonable costs of disassembly and/or reassembly of larger items when it is necessary to remove the supplies to be inspected and/or returned for correction or replacement.

Warranty terms shall be in accordance with the Warranty Clause 52.246-9061, WARRANTY OF INDUSTRIAL PLANT EQUIPMENT (IPE) – FSG 34 cited above. Please confirm by your signature below that the Warranty terms and conditions are acceptable.

Signature Date

6. Contractor shall complete all clauses.

7. Quality Assurance Provision (QAP) Number 215A shall apply.

8. There will be at least a minimum charge of $2,500.00 for each re-inspection that has to be performed by the government due to machine not ready for inspection.

9. After contract award, all questions or issues shall be addressed with the contract specialist listed in Block 7 (a). The contracting officer is the “only” individual authorized to make any changes.

10. All questions and issues shall be addressed to the Contract Administrator assigned to this contract. Per FAR clause 52.247-27, Solicitations Not Affected by Oral Agreement, no oral statement of any person shall amend or otherwise affect the terms, conditions or specifications stated in the solicitation or contract.

11. Packaging/Marking is to be in accordance with the latest revision of ASTM-D-3951-10

12. Refer to addendum, Instructions to Offerors for quoting requirements and evaluation basis.

13. West Machine must be returned to service prior to beginning work on the East Machine.

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SPM4A8-16-Q-0089 /DLA-VICA/Odemaris Garcia

PERFORMANCE QUESTIONNAIRE

Defense Logistics Agency - Aviation is collecting past performance information on the company listed below as part of its best value determination on an active procurement. Please complete the evaluation and return directly to the Government. The information is considered sensitive and will not be released to the Offeror.

Company (Offeror) Name:_______________________________________________

Address:_____________________________________________________________

RATING SCALE: Please use the following ratings to answer the questions, by placing an “X” in the appropriate box.

If you are unable to rate an item because it was not a requirement, never an issue, or you have no knowledge of the item in question, then you should mark “NA.”

EVALUATION CRITERIA:

Exceptional - The company’s performance was consistently superior. Performance was entirely favorable and you wouldn’t hesitate to do business with them again.

Very Good - The company’s performance was better than average, and you would willingly do business with them again. The contractual performance was mostly favorable and corrective actions, if any, that were taken by the contractor were effective.

Satisfactory - The company’s performance was adequate for the project and you would consider doing business with them again. There were minor performance problems which were corrected.

Marginal – The company’s performance was below average and you would be hesitant to do business with them again. There were some significant performance issues and the vendor had some difficulty taking corrective action.

Unsatisfactory – The company’s performance was entirely unsatisfactory and you would not do business with them again under any circumstances. There were serious performance issues with the contractor and the contractor’s corrective actions were ineffective.

Neutral—No record exists.

FOR AREAS INDICATING EITHER EXCEPTIONAL OR UNSATISFACTORY PERFORMANCE, PLEASE PROVIDE AN

EXPLANATION IN THE COMMENTS SECTION OF THE SURVEY.

QUALITY OF PRODUCT Neutral Unsatisfactory Marginal Satisfactory Very Good

Exceptional

Provided a service that conformed to contract requirements, specs, and standards of good workmanship.

Submitted accurate reports.

Utilized personnel appropriate to the effort performed.

COST CONTROL Neutral Unsatisfactory Marginal Satisfactory Very

Exceptional

Performed the effort within the estimated cost/price.

Submitted accurate invoices on a timely basis.

Demonstrated cost efficiencies in performing the required effort.

Actual costs/rates realized closely reflected the negotiated costs/rates.

SCHEDULE Neutral Unsatisfactory Marginal Satisfactory Very

Exceptional

Tasks were performed in a timely manner and within the period of performance of the contract.

SPM4A8-16-Q-0089 /DLA-VICA/Odemaris Garcia

Contractor was responsive to technical and/or contractual direction.

BUSINESS RELATIONSHIPS Neutral Unsatisfactory Marginal Satisfactory Very

Exceptional

Demonstrated effective management over the effort performed.

Maintained an open line of communication so that the Contracting Officer’s Representative (COR) or technical POC were apprised of technical, cost, and scheduling issues.

Presented information and correspondence in a clear, concise, and businesslike manner.

Promptly notified the COR, technical POC, and/or Contracting Officer in a timely manner regarding urgent issues.

Cooperated in providing flexible, proactive, and effective recommended solutions to critical program issues.

Demonstrated effective management of its subcontractors

CUSTOMER SATISFACTION Neutral Unsatisfactory Marginal Satisfactory Very

Exceptional

Products/services adequately met the needs of the contract.

Contractor was able to perform with minimal or no direction from the COR or technical

POC.

I am satisfied with the performance of the contractor.

Expectation that we would award another contract to this firm.

Was the contract terminated for default? [ ] Yes [ ] No. If you answered yes, provide an explanation:

COMMENTS: (Required for all EXCEPTIONAL and UNSATISFACTORY ratings)

TYPE OF EQUIPMENT/SERVICE PROVIDED: _______________________________________________________

MANUFACTURER/ MODEL NUMBER OF THE EQUIPMENT:

THIS EVALUATION WAS COMPLETED BY:

BUSINESS NAME:______________________________ POINT OF CONTACT:__________________________

ADDRESS: _________________________________________________________________________________

PHONE: _________________________________ EMAIL: __________________________________________

SIGNATURE: _____________________________________________ DATE: __________________________