MSPV Gen IV Pre-Proposal 28 Aug 09
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- Med/Surg PV - GEN IV
- Solicitation number
- SPM2DS09R0017
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Pre-Proposal Conference - Questions and Answers
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DSCP Med/Surg Prime Vendor Generation IV Pre-Proposal Conference
SPM2DS-09-R-0017
28 August 2009
Guidelines of Participation Please Hold questions to the chart for your topic - hold any other Questions to the End of the Presentation
No Cameras, Video Taping or Recording Devices
Please mute all Cell Phones and Pagers
Please Sign-In
AGENDA
Statement of Work Review
EDI Requirements Incorporated by Topic
Amendment 0002
Submission Requirements
Review of Submitted Questions
Question & Answer Session
TIMELINE
| 21 Apr 09 | Synopsis |
| 3 Aug 09 | Issue Solicitation |
| 17 Aug 09 | Amend 0001 Issued |
| 28 Aug 09 | Pre-Proposal Conference |
| 2 Sep 09 | Projected Issue Date for Amend 0002 |
| 15 Sep 09 | Closing |
| 02 Feb 10 | Award |
| 20 Oct 10 | Implementation |
Solicitation Language & Amendments Supersede Pre-Proposal Conference Discussions
Best Value Technical Proposal
Business Proposal
2 Primary and up to 2 Back-up Awards per Global Region (SOW 5)
Only 1 Primary and 1 Back-up at the TRICARE level (amend. 0001)
Vendors must offer on a Global Region Basis (SOW 10) and must provide Back-orders and Delayed Deliveries (SOW 6)
Primary Vendors must offer on PVWRM (SOW 6)
Mandatory Options (Caution notice)
| Indefinite Quantity Contracts (IQCs) (sol.57) |
| No Alternate Offers |
Estimated Dollar Values (SOW pages 9 & 10)
Delivery Requirements (SOW pages 13 thru 24)
Shelf Life Requirements (SOW page 29)
Implementation (SOW 9 & Amend. 0001)
Product Sourcing (SOW 8-9,31-32)
Trade Agreements Act (TAA) (Sol. 70, 131)
Statement of Work Review
CORE ELEMENTS
Areas of Support Annual Est. Dollar Values 5 Years (SOW 10-11 provides Annual DV min/max) Global North $1,435,996,760 Tri-care Regions 1,2,5, EUCOM, CENTCOM & AFRICOM Global West $604,630,215 Tri-care Regions 7/8, 9/10/11, & PACOM
| Global South | $478,665,585 | |
| Tri-care Regions 3,4,6 SOUTHCOM & NORTHCOM | (excluding USA) |
| All Zones $2.5B Estimate/3.7 B MAX | |
| Approximately 286 Customers |
Medical/Surgical Prime Vendor Evolution
| Generation III | |
| 2005 - 2010 | Generation IV |
2010 - 2015
| Optional Services | Expanded Optional Services |
| 2 Prime Vendors Per Customer | Can switch for Nonperformance |
| Log Chief’s 20 Month Option to Switch PVs | Real-Time Price Verification |
| Backup or Back Order Option | Backup and Back Order |
| Air Bridge For All Unified Commands | Daily Updates For Added Items |
| ACPOP | PVE DAPA |
| Master Ordering Facility (MOF) | Air Bridge & Expanded MOF Options |
| Generation I | |
| 1995 - 2000 | Generation II |
2000 - 2005
| Basic Service | Expanded Service |
| 1 Prime Vendor Per Customer | 2 Prime Vendors Per Customer |
| No Option To Switch PVs | Option To Switch PVs Every 20 Months |
| Fill or Kill | Fill or Kill |
| Standard Delivery | Air Bridge EUCOM/CENTCOM |
What’s NEW
| Electronic Trading Partner Information |
| Vendor submits Estimated Shipping Date (ESD) for |
Back-orders (SOW 10)
| Delayed Delivery Orders (DDOs) (SOW 15) |
| PV’s own Brand items may not carry a distribution fee when they supply them as PV (SOW 31-36) |
| up to 2 DAPA prices |
| 1 for support to one’s Own customers/ 1 for Use by other PVs |
| Catalog Requirement to Submit an EDI 832 |
| Support of Alternate Delivery Locations for Master Ordering Facilities (MOF) |
| Real Time Price Verification |
What’s DIFFERENT
| No ACPOP program (SOW 31) - PVE DAPA replaces and is significantly different than ACPOP |
| No Selection of Vendors after award or at option time (SOW 114, Amends. 0001 & 0002) |
Consequently, No Vendor presentations to customers in conjunction with selection MTFs do not select their own Back-up
Each Customer has both Back order & Back-up capability
(SOW 10)
Establish and Maintain Trading Partner Data
| Required to Establish Account Set-up for Order Execution |
| Will be Used to Communicate Changes to Customer Profiles such as |
| Order/Delivery Site information |
| Premium Options Selected |
| POC Information |
| Ordering will not Commence until Notification is received from the PV that an Account has been Created/Updated |
| EDI 838 will be used to Communicate the Information |
Delivery Requirements (SOW page 15)
| Usage Items, Emergency Orders and PVWRM: |
| Next Day Delivery |
| Back-order: |
| All customers now have a back-order option |
| PV will Provide an Estimated Ship Date (ESD) for each item Backordered on the Order Confirmation (EDI 855) |
| ESD must be 90 days or less from order placement (SOW 10) |
| Customer can either accept the ESD or initiate a Request for Cancellation in Order to Reject the ESD |
| Request for Cancellation will be Accomplished using the EDI 860 |
| PV will Respond with an EDI 865 Accepting or Rejecting the Request for Cancellation |
Delivery Requirements (Continued) Delayed Delivery Orders (DDO) (SOW 15):
| Customer submits a Required Delivery Date (RDD) (6 months or less) on the Purchase Order (EDI 850) |
| Vendor confirms within 72 hours – Confirmation Acknowledges that RDD can be Met |
| One Time Price Change Request can be Initiated by PV NLT 3 days prior to RDD via the EDI 865 |
| Cancellations under DDOs: |
| Customer Can Initiate a Request to Cancel (EDI 860), however the Vendor can Reject the Request (EDI 865) |
| Vendor Cancellation for Limited Reasons |
| Communication Must take Place |
| Prior to Vendor Initiated Cancellation |
| Cancellation is Accomplished Via the EDI 865 |
Price Change Request for Delayed Delivery Orders
EDI 824 –
Application Advice
1. EDI 865 – Price Change Request.
2. Customer updates obligation.
3. EDI 865 – “forwarded“ price change request.
Price Look-Up Tool
2. MRA verifies price.
1. Vendor initiates 865 price change request 3 days prior to RDD. Sent to both customer and MRA/EBS (via DAASC).
Shelf-Life Requirements
| Freshest Product Available |
| Within Manufacturer’s Original Shelf-Life Period |
| Customers in US, Hawaii, and Alaska, + all PVWRM Customers |
6 Months remaining If less than 6 Months at time of production, 75% remaining EUCOM, CENTCOM, NORTHCOM, SOUTHCOM, PACOM, AFRICOM + DDOs to Any Location
12 Months Remaining If less than 12 months at time of production, 75% remainingExtensions (See SOW 29) The Warfighter Deserves the Best!
Fill Rate The Government’s data takes Precedence
Independent Calculation
CDMIA
Enterprise Linked Logistics Information Source (ELLIS)
– Will be Used in the future( SOW 90) Varies with Customer/Order Type(SOW 23)
Normal/Basic - 90% OCONUS Depot Sites - 80%
PVWRM – 100%
DDOs – 98% Premium Options/Stockless & Wound Closure – 99%
Contract Implementation (Ramp Up) DSCP’s Goal - to Award at least 180 days prior to expiration date of the incumbent contract
Time Phased Transition Schedule due to Gen III Phase-out
Incumbent PVs will remain principle source until Oct 2010
| Key Milestones; |
| Within 5 days of award - PV to initiate EDI Test account (SOW 111) |
| Within 3 weeks of award – DSCP to provide PVE DAPA items |
| 30 days from receipt of PVE DAPA items – PV to submit PVE DAPA offers (SOW page 31) |
| Formal EDI Transaction Testing – JUNE 2010 |
Preparation for Contract Performance begins at time of award!
The Global Support Structure
In a contingency, if neither the TRICARE level Primary PV nor Back-up PV can support an order, another Active Primary PV can be called on to fill the requirement
If no relationship exists between the TRICARE level Primary PV nor Back-up PV and a DAPA supplier, another Primary PV can be called on to fill the requirement(SOW page 38, B, a)
In cases of Contract Non-performance, the other Primary PV can be called on to assume a TRICARE level award (SOW 113, Amend 0002)
(Also see MOFs , SOW 7, 36-38 )
Product Sourcing Requirements All Prices are Government Pre-approved
Distribution and Pricing Agreements (DAPA)
Traditional DAPA Regional Incentive Agreements (RIAs) – tiered pricing PV Branded DAPA (up to 2 prices)
| FSS or other Government negotiated prices |
| Prime Vendor Exclusive DAPA (PVE DAPA) |
| New Elements | |
| PVE DAPA & PV Branded DAPA | (SOW 31-36) |
All Prices Must be Pre-Approved
| Pricing Vehicles | Product Type | Oversight | Description |
| Med/Surg DAPAs | Consumable Disposable Items and Small Equipment | DSCP-FSEB | DAPA Price + PV Distribution Fee + |
DLA CRR
Equipment DAPAs Equipment DSCP-FSFA, FSDD, ECAT DAPA Price + PV Distribution Fee +
DLA CRR
| PV Branded DAPAs | PV Brand items for distribution by various PVs | |
| * Up to 2 Prices | DSCP-FSEB | DAPA Price + |
DLA CRR
| PVE DAPAs | ||
| Pre-priced items approved only for the PV holding the PVE DAPA | DSCP-FSEC | PVE DAPA Price + DLA CRR |
FAR 16.102 Prohibits Cost + % of Cost To preclude this = PV Branded DAPA Up to 2 Prices per PV With/Without Distribution Fee
| Clause pending approval (SOW 32) |
| Applies to PVE and PV Branded DAPA |
| Guarantees Lowest Price to similar customers |
| Comparable Discounts |
| Refunds (SOW 35) |
| Audit Rights |
Cost or Pricing Data Alt IV (Oct 1997)
Catalog Requirements Customers Shall Only Purchase Items through the PV that are on Government Approved Pricing Agreements
Goal is to Make Available Items that can be Purchased through the PV Program down to the correct Packaging Levels
| DSCP will provide Items Available to the PV through the Transmission of the DAPA Catalog Files |
| New Items and Corrections will be available Daily |
| Price Changes on Existing Items will be available Monthly |
EDI 832 Designed to Capture all Items the PV Maintains in its Commercial Catalog as well as Government Priced Items and their Associated Packaging Levels
Catalog Requirements
Customer Vendor
DSCP
1. DAPA Catalog File
2. Vendor Loads Pricing 832 Catalog File – Includes Contract and non-contract items
4. Validation of PV Catalog Data
6. Load PV Catalog Data to Master Catalog
5. Discrepancies Reported
7. Provide Customers Catalog Data with Delivered Pricing
9. Customer Reported Discrepancies
10. Customers Place Orders for Contract Items only using PV Provided Levels of Packaging
8. Customer Loads Catalog
PVWRM
| Mandatory Service for PVs |
| Monthly Fee for Access |
| Vendor chooses support DC(s) in all regions |
| Electronic Inventory verification |
| Government funded Readiness Manager |
| New under Gen IV |
| Streamlined SOW |
| PVWRM now Eligible for |
shipment through MAB
Master Ordering Facility (MOF) Support (SOW 36-38)
| PV Submits only 1 MOF Price per Global Region |
| No Premium Options |
| Separate Delivery Contract for MOF Support |
Alternate Delivery Location Set-Up Priority - 24 hours Routine - 72 hours Communicated via the EDI 838 – Trading Partner Data Delivery Location Identified in Order In the Clear Address Contained on the EDI 850
| MOF Support | |
| MOFs can Access all Active Primary & Back-Up PVs | |
| A MOF can order from PVs outside their region | |
| Ordering Precedence: | |
| Primary PV of Delivery Site | |
| Back-Up PV of Delivery Site | |
| Primary PV of MOF | |
| Back-Up PV of MOF | |
| Any other Active Primary PV in other Regions | |
| Any other Back-Up PV in other Regions | |
| The PV is not required to deliver outside their awarded region |
| MOF Support Scenario |
| MOF Located in Region 6, Customer Delivery Point in Region 1 |
| Initial MOF Order Placed with Primary PV Supporting Region 1 |
| If Primary PV Unable to Support, MOF Order Placed with Back-Up PV for Region 1 |
| If Both Primary and Back-up PVs in the Delivery Points Region (Region 1) are unable to Support the Order, the MOF will place the Order with the Primary PV Supporting their own Region (Region 6) |
| If Primary PV in Region 6is Unable to Support the Order, the MOF will place the Order with the Back-up PV for Region 6 |
| If Neither PV in Region 6 can support the Order, the MOF can place an order with any other Active Primary PV from Other Regions |
What’s New During Contract Administration 20 Month Base Year
Two – 20 Month Options Regions 9 and 10 shortened (Amend 0001) Total 5 years Fast Pay Procedures (page 11) FAR 13.402 Applies to Quasi MOFS & Readiness Support Initiatives (RSI) < $100K DFARS 213.4 individual orders for direct overseas delivery Medical Reconciliation Tool (MRA page 80)
Real Time Price Verification
| Price Verification Performed on the EDI 855 at Both DSCP and in Retail Systems |
| Just at DSCP for non-DMLSS sites |
| PV Notified via an EDI 824 if EDI 855 Price Does not Match Master Catalog File Price |
| EDI 855 Price will Reflect Correct Price before Being Sent to EBS |
| EDI 810 Invoice will be held in MRA until Corrected |
Amendment 0002 & Closing Date
SPM2DS 09 R 0017
Amendment 0002
All Offerors receive equal access to information Will include Q&As and Pre-Proposal Conference Issues Target Closing Date – 15 Sep 09
Aggressive Competitive Range Determination Submit your best Proposal
Amendment 0002
SPM2DS 09 R 0017
Questions and Answers from Pre-Proposal Conference Clarification to Phase II Evaluation process (SOW page 114) Section L and Post award Selection process Deleted Section K limited to factors applicable to a Pre-Award Process Typos – there is no attachment VIII Correction to AFRICOM website Faxed Offers are not acceptable, with exceptions (Sol page 76) Details of the Pricing Evaluation will be provided Submission Requirements, 2 copies of each volume, Electronic copy as well Revision to Map attachment
Submit Your Best Offer Timeliness
Amendments
Negotiations Are Not Mandatory
Tradeoffs
Technical Capabilities
Price
Required Documentation
Submission Requirements
Three Volumes – Bind & Separate
Clearly Identify Each Volume Address Evaluations Factors in the same Order as in the Solicitation Title Each Factor Pricing Data in Volume II only Volume I - Solicitation Documentation (One Copy) & Technical Proposal (Two Copies), Electronic copy of Each
Questions (Primary 81-91) (Back-up 92-100) Evaluation Factors for Award (pages Sol. 101-111) Complete Solicitation Complete All Clauses (Sol 121- end, complete certifications) SF1449 and SF 30 Amendments must contain original signatures Failure to Provide a Comprehensive Technical, Price or Socio Economic Proposal, may render the Proposal unacceptable and may lead to rejection of the offer.
Submission Requirements (Continued) Volume II – Price Proposal (Two Copies)
Complete, Reasonable & Balanced Schedule of Items (Sol. 7-48) US Currency $$$ Volume III – Socio Economic(Two Copies)
(Sol 96-99, 107-108, 110-111) Failure to Provide a Comprehensive Technical, Price or Socio Economic Proposal, may render the Proposal unacceptable and may lead to rejection of the offer.
Acquisition POCs Raeshon Sykes Contracting Officer 215-737-8332
James Jennings Contracting Officer 215-737-4155
Anne Miller Contract Specialist 215-737-8109
Gail Viola Contract Specialist 215-737-9052
Maryann DiMeo Med/Surg. PV IST Chief 215-737-3201
Email Addresses = firstname.lastname@dla.mil
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