Splash Pad Design_Build RFP (002).pdf

P a g e | 1 Spalding County, GA – RFP/Design-Build – Splash Pads

Spalding County Board of Commissioners Request for Design-Build Proposal for two (2) Splash Pads 2027 009

Spalding County Government, a vibrant and progressive public entity, is seeking Proposals from qualified Design-Build Teams for the installation of splash pads in Spalding County.

Our vision is to maintain the rural character of our community while promoting balanced growth. We aim to achieve this through the continued development of industrial, manufacturing, commercial, and residential spaces that harmonize with our natural, eco-green friendly landscape. We believe that the right partners can help us realize this vision by bringing innovative solutions, technical proficiency, and a deep understanding of our community’s unique needs and environmental considerations.

Responses to this solicitation are due no later than 2:00p.m. ET on September 22, 2026. Sealed responses are due to Mitzy Campbell, Procurement Director, PO Box 1087, Griffin, Georgia 30224 by mail or courier or in person at 119 E Solomon Street, Griffin, GA 30223. Spalding County is not responsible for proposals not being delivered due to delivery and/or postal services. Upon receipt of proposals, a review team will evaluate the proposals and recommend to the Board of Commissioners the top-ranked firm or firms for an interview.

The complete Design-Build proposal is available for review at the Spalding County website (https://www.spaldingcounty.com) or the Georgia Procurement Registry website at (https://ssl.doas.state.ga.us/gpr/).

Legal ad to run a total of 4 weeks Please run the attached legal ad for the following dates:

August 29, 2026 September 5, 2026 September 12, 2026 September 19, 2026 https://www.spaldingcounty.com/ https://ssl.doas.state.ga.us/gpr/

P a g e | 2 Spalding County, GA – RFP/Design-Build – Splash

I. Purpose

Spalding County Board of Commissioners (“County”) is soliciting Design-Build Proposals from qualified Design-Build Teams to provide the design and construction of 2 splash pads for Spalding County, Georgia. Spalding County reserves the right to offer multiple proposers designated projects and/or tasks within the same proposal request. Spalding County also reserves the right to award all, portions or none of the proposed project.

II. Instructions to Respondents

• All responses to this Request for Proposals shall be sent to:

Spalding County Board of Commissioners Attn: Procurement Director 119 E Solomon Street Griffin, Georgia 30223

• Please place one (1) original and three (3) copies of your response in a sealed envelope and clearly labeled in the lower left corner “Solicitation No. 2027 009 Request for Design-Build Proposal for two (2) Splash Pads, September 22, 2026.” No faxed, emailed, or telephone statements will be accepted.

• All responses must be received by September 22, at 2:00 p.m. ET, at which time they will be opened. It is the responsibility of the respondent to ensure that the Proposal is received by Spalding County by the date and time specified above. Late responses will be returned to the respondent unopened. To ensure a fair review and selection process, firms submitting proposals are specifically requested not to make other contacts with Spalding County staff regarding this request.

• Any questions regarding this Proposal shall be in writing by email to mcampbell@spaldingcounty.com. No questions shall be received after 5:00 p.m. ET, September 8, 2026. Responses will be provided in an addendum by 5:00 p.m. ET, September 11, 2026. No other County Staff or officials associated with this project should be contacted regarding this Proposal. DOING SO, MAY RESULT IN DISQUALIFICATION.

• All addenda, notices, additional information, etc. will be posted to Spalding County’s website at www.spaldingcounty.com under the Purchasing Departments proposal opportunities.

mailto:mcampbell@spaldingcounty.com.

http://www.spaldingcounty.com/

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III. Time Schedule

The following schedule is supplied as a guideline rather than a set of absolute deadlines. The County reserves the right to modify or alter the schedule as needed.

Event Date & Time

Issue RFQ – First Advertisement

August 28, 2026 August 29, 2026

Second Advertisement September 5, 2026 Questions Due Addendum/Responses to Questions

September 8, 2026 September 11, 2026

Third Advertisement September 12, 2026 Fourth Advertisement September 19,2026 Deadline for submittal of RFP September 22, 2026 Selection of respondent(s) to interview October 6, 2026 Interviews (if needed) October 12 - 14, 2026 BoC Award October 19, 2026

IV. Terms and Conditions

• The County reserves the right to reject any and/or all Proposals, call for new Proposals, to waive any informalities in a Proposal, and to select the qualified parties. The County reserves the right to accept, reject, and/or negotiate all Proposals or parts of Proposals deemed by the Board to be in the best interest of the citizens of Spalding County.

• The County reserves the right to request clarification of information submitted and to request additional information from any respondent.

• The County reserves the right to award any contract to the next most qualified respondent if the successful respondent does not execute a contract within thirty (30) days after the selection of the respondent.

• Any Proposal may be withdrawn up until the date and time set above for opening of the Proposal responses. No Proposals may be modified or withdrawn for a period of one hundred-twenty (120) calendar days thereafter.

• The professional services contract resulting from acceptance of a Proposal by the County shall be in a form supplied or approved by the County and shall reflect the specifications in this Proposal. The County reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this Proposal, and which is not approved by Spalding County Board of Commissioners.

• Ownership of all data, materials, and documentation prepared for and submitted in response to this Proposal shall belong exclusively to Spalding County and will be considered a public record and subject to public inspection in accordance with Georgia public records laws. Exceptions may be requested by the applicant, citing applicable statutory authority for holding specific information in confidence. The approval of exceptions will be in the sole discretion of the County.

• By submitting their Proposal (s), all proposing parties certify that their Proposals are made without collusion or fraud and that they have not offered or received any inducements from any other person or party in connection with their proposals, and that they have not conferred on any Spalding County employee or official having official responsibility for this procurement transaction of any payment, loan, subscription, advance, deposit of money, services, or anything of value of more than nominal value, present or promise, unless consideration of substantially equal or greater value was exchanged.

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• By submitting their Proposal (s), all proposing Design-Build Teams certify that they are not currently debarred from submitting proposals or proposals on contracts by any agency of the State of Georgia and the federal

P a g e | 5 Spalding County, GA – RFP/Design-Build – Splash government, nor are they an agent of any person or entity that is currently debarred from submitting proposals on contracts by any agency of the State of Georgia or the federal government.

• Those submitting responses do so entirely at their expense. There is no expressed or implied obligation by the County to reimburse any individual for any costs incurred in preparing or submitting proposals or providing additional information when requested by the County.

V. Scope of Work/Owner’s Work Program

Summary: Spalding County is seeking proposals utilizing a Design-Build type contract for the design and construction of two splash pad facilities. One location is proposed at City Park, located at 601 Camp Northern Road. The other location is proposed at the Julian Jones Park, located at 2972 Old Highway 41, Orchard Hill, Georgia 30224. Concept drawings are located in Appendix C and D respectively. Since some details are currently undetermined, certain assumptions will be made for the ease of submitting proposals and are detailed below.

1. Assumptions:

a. All utilities (power, water, and sewer) shall be assumed to be available within 100 ft of the splash pad location. The Design-Build Team is responsible for installing utilities to the meter or tap point.

i. The exception to this will be for sewer for the Julian Jones Park. The Design- Build Team is responsible for design and construction of a sewer connection to the closest accessible manhole (See Appendix D).

ii. Design-Build Team is encouraged to investigate possibility of other options than connecting to sanitary sewer for filter backflush and system maintenance of water treatment system.

b. Minimal grading. Design-Build Team will assume a lump sum amount for this work and present in the itemized cost estimate.

c. Assume no tree removal.

d. Assume adequate soil conditions.

e. Assume no removal or disposal of debris, soil or rock.

f. Design-Build Team may assume adequate storage and parking available.

g. Spalding County will address parking and lighting and are not part of this contract.

h. Should the assumptions stated herein be determined to be invalid, the Design-Build

Team may submit for consideration of a Change Order

2. Splash Pad and Equipment Requirements

a. The design and construction of the splash pad shall be based on examples in Appendix A and Appendix B. The basis of design for the systems themselves shall be the Vortex Domepack© Recirculation System and associated nozzels and spray features shown on the examples.

b. Site amenities.

i. The Design-Build Team shall include at least three (3), 12’x12’ shade structures with a single 6’ bench under each according to Appendix E and F. The benches shall be surface mounted to a concrete pad at least 4 inches thick and at least as wide as the shade structure (use manufacturer's recommendations).

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3. Experience:

a. Design-Build Team shall submit evidence of at least three (3) similar projects with their proposal. Design-Build Team shall also demonstrate at least five (5) years experience with similar projects.

4. Codes/Permitting:

a. Design-Build Team to comply with all appropriate Georgia Department of Public Health, Spalding County Ordinances and Standards as well as the City of Griffin (if project end up within city limits) and any manufacture’s requirements and specifications.

b. Civil, Electrical, Mechanical, Plumbing plans to be developed and submitted to the County or City of Griffin for permitting.

c. Design-Build Team to submit to State Department of Public Health for a permit for public pool facility.

5. Fees:

a. Design-Build Team to pay any permitting fees if inside City of Griffin. No permitting fees if in Unincorporated Spalding County.

b. Spalding County to pay water and sewer tap fees for either in City limits or in unincorporated area.

c. Spalding County to pay for electrical connection and transformer as appropriate.

Design-Build Team will be responsible for coordinating and paying for electrical meter installation. Design-Build Team responsible for coordinating and paying for water meter installation.

d. Design-Build Team to pay for State Department of Public Health permits.

6. Certifications/Licenses:

a. Contractor and sub-contractors shall be a licensed contractors in the appropriate field in the State of Georgia and the Engineering Firm shall be a licensed firm in the State of Georgia as well. Proof to be submitted with proposal.

b. Contractor shall have certified field personnel trained in the appropriate areas of Erosion and Sedimentation Control from the Georgia Soil and Water Conservation Commission. Proof to be submitted with Proposal.

7. Traffic Control:

a. Contractor will be responsible for maintaining traffic control according to the Manual on

Uniform Traffic Control Devices as appropriate. If project is located in a park or other recreational area or business, the Contractor shall ensure uninterrupted operation of the facility unless otherwise approved by the County and the Owner.

8. Erosion Control:

a. Contractor shall be required to install appropriate erosion control devices to ensure no off-site run-off even if small disturbed area. Engineering Firm to advise Contractor.

9. Damages:

a. Contractor is responsible for repairing any damage to pre-project conditions or better.

10. Warranty:

a. Contractor shall supply a minimum of a one (1) year warranty on all materials and labor.

11. Contract Documents:

a. The contract documents for this project will consist of the proposal documents, any addendums and other documents issued after contract award such as the Notice to Proceed, Change Orders and other mutually agreed upon modifications.

12. Closeout Documents:

a. Asbuilt Plans

b. Warranty documents from manufacturer and contractor.

c. User manuals

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13. Training:

a. Design-Build Team to provide on-site training from the manufacturer on how to properly use and maintain the splash pad system.

14. Commissioning/Special Inspections:

a. Manufacturer to perform on-site commissioning of equipment.

15. Testing/Inspections:

a. Design-Build Team responsible for coordinating and calling for any required inspections.

i. 3rd party testing required for concrete and inspections for any rebar placed. Spalding County will pay for this using on-call firm.

b. Geotechnical investigation required.

16. Change Orders.

a. For Potential Change Orders the Design-Build Team must submit a percentage for overhead, profit, direct labor, subcontractors, materials, etc., that would be charged to the County. This percentage will not be used in proposal evaluation.

17. Alternatives/Equals:

a. Should the Design-Build Team desire to submit systems or equipment as an alternative/equal they must do so during the proposal phase. The County will evaluate the systems/equipment and issue an addendum for all teams to consider, if appropriate.

18. Phasing/Approval Steps:

The phasing of this project is anticipated to be as follows:

i. Award

ii. Contract(s) review/Execution

iii. Design

1. Concept Development

a. Owner Review/Approval

2. Preliminary Design

a. Geotechnical investigation

b. 30% Design

c. Cost Refinement

d. Owner Review/Approval

3. Final Design

a. Cost Refinement

b. Permitting Approvals

c. Owner Review/Approval

iv. Construction

1. Inspections

2. Monitoring/meetings

v. Close Out

1. Final inspections

2. Training

3. Close out documentation

19. Pricing

a. Please see attached Proposal Form

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Additional Technical Requirements:

All splash pads shall utilize a push-button activation system with the ability to set the duration of water flow

• Proposals must include an estimated gallons-per-minute (GPM) flow rate for each site.

o The Design-Build Team must coordinate early on with the Spalding County Water Authority and the City of Griffin

Water/Wastewater Department to determine if any special calculations or flow studies would be needed for permitting.

• All designs shall be compliant with ADA standards.

Proposal Requirements All proposals must include the following:

• Completed Proposal Form

• Company profile

• Contractor qualifications and experience must include the total number of completed projects and provide three references for completed similar splash pad or recreational water feature projects

• Project timeline and milestones

• Itemized cost estimate

• Proof of compliance with E-Verify standards

• Proof of insurance coverage including:

o General liability insurance: minimum of $1,000,000 o Workers’ compensation insurance: minimum of $1,000,000 o Vehicle liability insurance: minimum of $1,000,000

• Sample Design Build Contract

VI. Submission Requirements

• As stated above, please summarize the Design-Build Team’s unique qualifications in providing services related to this request including brief history of the company/firm, size, structure, and areas of practice.

• If request is for professional services, please provide resumes, certifications, and licenses to include professional backgrounds of those working with Spalding County and/or directly responsible for the project.

• If request is for contracting services, please provide copies of all applicable licenses and/or special credentials that will aid in completing the requested project(s).

• Please list all contracts that will be working directly with Spalding County

• Experience

• Provide experience required in above Scope of Work.

• Provide at least three (3) references including the names, addresses, telephone numbers, email addresses, preferably references similar to Spalding County for the specific work requested in the proposal.

• Understanding the required services and quality assurance.

• Provide a list of all local agencies or clients the respondent now supports which may cause a potential conflict of interest with Spalding County Board of Commissioners.

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• Describe how the respondent protects client confidentiality. This applies to all information and communications, including electronic communications, unless available to the public through a public records request and otherwise not subject to specific exemption.

• Describe the respondent’s intended approach to communicate with the County regarding progress reports, status reports, recommendations, status of opinions, etc.

• Cost

• Please submit a separate, sealed cost proposal for the design and construction of this project.

VII. Selection Criteria

The relevant experience of each assigned party will be evaluated as it relates to the scope of services. A committee will review the responses to the Request for Proposal and will make a recommendation to the Spalding County Board of Commissioners. The committee may elect to conduct interviews with any shortlisted person(s) or firm(s).

Proposals will be evaluated based on the criteria and scoring system shown below:

EVALUATION CRITERIA WEIGHT GIVEN

Experience/Qualifications of Engineer related to splash pads 25

Experience/Qualifications of Contractor related to splash pads

References 10 Understanding of RFP 20

Design-Build Team history 10

Cost (separate sealed proposal) 10

VIII. Contract

• Contract Negotiations: Upon selection of the most qualified respondent based on demonstrated competence and qualifications for the type of professional services required, the County will negotiate payment terms which it determines is fair and reasonable and negotiate any other portion of the contract deemed necessary. In the event the County is not able to negotiate successfully with the top ranked respondent, the County shall cease negotiations with that respondent and either begin negotiations with the next ranked respondent or may choose to cancel the solicitation in its entirety. Award shall be made to the respondent whose submittal and subsequent negotiation is most advantageous to the County. The County reserves the right to renegotiate terms as needed to obtain the most cost-effective services.

• Termination of Contract: This contract may be terminated, in whole or in part, at any time by mutual written consent, or by the County, with or without cause, upon giving sixty (60) days written notice to the successful respondent. If this contract is terminated, the County shall be liable only for payment under the payment provisions of the contract for services rendered and accepted material received by the County before the effective date of termination.