SPID 1371- Furniture - PWS-updated 11.30.2023 v2.pdf

PERFORMANCE WORK STATEMENT (PWS)

Title: Furniture Contract

Requiring Activity Name: Defense Centers for Public Health-Aberdeen (DCPH-A)

1. INTRODUCTION

The Defense Centers for Public Health-Aberdeen (DCPH-A) is part of the Defense Health Agency (DHA) and focuses on epidemiology, laboratory sciences, occupational health sciences, public health information and toxicology to enhance Military readiness and assure the quality and effectiveness of Military’s Public Health Enterprise. Ensuring high-quality services is an imperative focus of the Defense Health Agency (DHA) as it strives to become a high-reliability organization (HRO).

2. PURPOSE AND BACKGROUND

The mission of the DCPH-A is to “Enhance Military readiness by identifying and assessing current and emerging health threats; developing and communicating public health solutions; and assuring the quality and effectiveness of the Military’s public health enterprise.”

The purpose of this contract is to remove furniture from multiple DCPH-A buildings located at Aberdeen Proving Ground (APG) South. With (IAW) local, state, and federal environmental guidelines; ensuring our workforce and customers have safe conditions.

3. SCOPE

The Contractor is to remove, move, install and/or dispose of furniture from multiple sites on APG South. The process may include, but not be limited to; developing documents/plans, conducting a pre-assessment of the area, and a work plan document upon contract award. Site visit to identified facility is required and can be arranged by contacting the point of contact listed in the solicitation. This site visit will validate the quantity of items to be removed, moved, installed and/or disposed as the government is providing an estimate.

PERIOD OF PERFORMANCE

The periods of performance for this contract are as follows:

Base period April 1, 2024 -March 31, 2025 Option 1 April 1, 2025 -March 31, 2026 Option 2 April 1, 2026 -March 31, 2027

4. WORK SCHEDULE AND LOCATION

4.1. Work Location

• The work locations for this requirement are:

• Building E1570, 8977 Sibert Rd, Aberdeen Proving Ground South, MD 21010

• Building E1607, 8971 Stark Rd, Aberdeen Proving Ground South, MD 21010

• Building E1645, 8062 Wise Rd, Aberdeen Proving Ground South, MD 21010

• Building E1675, 8072 Wise Rd, Aberdeen Proving Ground South, MD 21010

• Building E1677, 8078 Wise Rd, Aberdeen Proving Ground South, MD 21010

• Building E1930, 8968 Depot Rd, Aberdeen Proving Ground South, MD 21010

• Building E1950, 8965 Schaefer Rd, Aberdeen Proving Ground South, MD 21010

• Building E1958, 8924 Schaefer Rd, Aberdeen Proving Ground South, MD 21010

• Building E2100, 8988 Willoughby Rd, Aberdeen Proving Ground South, MD 21010

• Building E2101, 8994 Willoughby Rd, Aberdeen Proving Ground South, MD 21010

• Building E2850/E2851, 8300 Ricketts Point Rd, Aberdeen Proving Ground South, MD 21010

• Building E5158, 8252 Blackhawk Rd, Aberdeen Proving Ground South, MD 21010

• Building E5165, 8242 Blackhawk Rd, Aberdeen Proving Ground South, MD 21010

• Building E5800, 8638 40th St., Aberdeen Proving Ground South, MD 21010

The work schedule for this requirement will be performed during normal business hours:

Monday – Friday 0900-1600 (Excluding Federal Holidays).

5. PERFORMANCE REQUIREMENTS

5.1. Objectives

Objective 1– The Contractor shall develop documents/plans for furniture removal, disposal, movement, and installation.

Objective 2 – The Contractor shall perform the furniture removal, disposal, movement, and installation on an as needed basis.

Objective 3 – The Contractor shall be on retainer and shall respond to all requests within 10 working days (2 Calendar weeks). During this timeframe The Contractor shall perform a site visit to view all work.

5.2. Specific Tasks / Requirements

Objective 1: Key Task 1 – The contractor shall develop a project management plan, Quality Assurance Surveillance Plan (QASP), and Field Service Report in accordance with the Basic Environmental Support Service (BESS III) and to include tasks as defined in section 6.2. This plan shall be prepared and submitted to the government NLT 30 day after award.

Objective 1: Key Task 2 – The contractor shall develop a General Work Plan and Health/Safety Plan for removal, disposal, movement, and installation of furniture in accordance with Occupational Health and Safety standards. This plan shall also include safeguards to ensure government property does not get damaged during the removal, disposal, movement, and/or installation process. The General Work Plan and Health/Safety Plan will be submitted to DCPH-A Safety for review and their concurrence. The General Work Plan and Health/Safety Plan will be used as a reference document in the site-specific Work Plan and Health/Safety Plan. These plans shall be prepared and submitted to the government NLT 30 day after award.

Objective 1: Key Task 3 – The contractor shall provide one hard copy and electronic copy (in Adobe PDF or Microsoft Word 2016) of the draft document for review. The Governmernthas 90 days to review the draft document and submit comments to the contractor. The contractor shall provide written responses to all Government comments within 30 days of comment submittal. If no comments are received after the 90-day review period, The Contractor can finalize the document.

Objective 1: Key Task 4 – The contractor shall provide one hard copy and electronic copy (in Adobe PDF) of the final document.

Objective 2: Key Task 1 – The contractor shall initially perform removal of approximately 130 pieces of furniture and move sections of cubicle furniture while employing safeguards to ensure government property does not get damaged during the removal/movement process.

Objective 2: Key Task 2 – The contractor shall perform dismantling, removal, movement, prepare items for disposal by palletization as required by DCPH-A Logistic Property for turn in, and installation of furniture upon request of the COR or designated POC.

Objective 2: Key Task 3 – The contractor will develop and submit a site-specific Work Plan/HASP for this project. The site-specific Work Plan/HASP will cover the work to be performed.

Objective 2: Key Task 4 – The contractor will provide a closure report that explains the work, what was done and disposition of Construction & Demolition waste, to include, but not limited to: Name, address, and phone number of certified waste facility, disposal date, final weight, and copy of invoice after each request.

Objective 2: Key Task 5 – Any Government property damaged by contractor shall be repaired to a condition acceptable to the Government at no additional cost to the Government.

Objective 2: Key Task 6 – All work shall be performed during normal business hours (9AM - 4 PM excluding Holidays), if possible. All proposed work schedules must be approved by the COR prior to any work commencing. This work may be required to be done during stages and not all at one single time.

Objective 2: Key Task 7 – The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Defense.

Objective 2: Key Task 8 – All work performed shall not be accepted until 100 % completion is obtained and validated by the COR for each request under this CLN.

Objective 2: Key Task 9 – The contractor shall provide disposal container(s) or vehicle(s) for all waste materials.

Objective 2: Key Task 10 – The government shall identify location for such a container or vehicle(s) to be placed. If the container is placed on grass the contractor is responsible for restoring grounds to pre-conditions. If the container would damage any hard surface the contractor is responsible for restoring said hard surface to pre-conditions.

Objective 2: Key Task 11 – The Contractor shall provide all labor, materials, and equipment to dispose of furniture.

Objective 3: Key Task 1 – The Contractor shall be on retainer and respond to all inquiries from the COR or designated POC within 10 days (2 weeks) excluding Federal Holidays.

Objective 3: Key Task 2 - The Contractor shall perform any work above the initial request within 20 business days (4 weeks) excluding Federal Holidays.

6.3 Management Reports and Plans

6.3.1 Contract Manpower Reporting Application (CMRA) (Deliverable 5). This is a mandatory requirement IAW Army Federal Acquisition Regulation Supplement (AFARS) 5137.91, Accounting for Contract Services.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

The contractor shall register under the "All Other Defense Components" module. The DCPH-A Unit Identification Code (UIC) is DD60RP.

6. DELIVERABLES

The contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the PWS within the description of the deliverable, all deliverables will be made to the COR electronically.

DELIVERABLES TABLE

PWS Ref. Number Title/Description Due

6.1 1 Documents/plans for removal of furniture for review.

30 days after award.

6.1 2 Final documents/plans for removal of furniture. 30 days before service date.

6.2 3

Field Service Report – detailed report that explains the work, what was done and disposition of Construction & Demolition waste, to included, but not limited to: Name, address, and phone number of certified waste facility, disposal date, final weight, and copy of invoice.

Due to the COR within 5 business days of work completion.

6.3.1 4

Contract Manpower Reporting Application - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil

All data shall be reported no later than October 31 of each calendar year.

6.1. Reports and Documents

Reports and documents delivered by the contractor in the performance of this contract shall be considered Technical Data. All documentation shall reflect the latest version of the work product or activity, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with (IAW) standard industry practices, ensuring electronically produced documents which reflect logical flow of material, tables of contents indexes and page numbering. Where applicable, the contractor’s attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in this PWS and under this contract.

6.2. Inspection and Acceptance

The COR delegated oversight of specific technical, functional and oversight responsiblities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services.

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Performance Work Statement and all terms and conditions of this order, including all modifications.

6.3. COR Information

TBD

8. PERFORMANCE REQUIREMENTS SUMMARY MATRIX

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the Government as necessary.

The Government will use the following performance requirements to measure the performance of the contractor.

The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary Matrix” (PRS Matrix).

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

# PWS

Ref.

Performance Objective

Performance Standard

Acceptable Quality Level

Performance Measurement Incentive

1 11.9.4 iWATCH Training - Contractor shall provide iWATCH training to all personnel within 30 calendar days of contract award.

(Sum of all contractor personnel who have completed iWATCH training within 30 calendar days of contract award) / (total number of contractor personnel supporting the contract)

>90%

Review of Training report from the contractor.

Past Performance

2 11.9.2

Installation Access - Contractor shall follow installation access procedures.

Sum of all incidents in which contractor personnel did not follow installation access procedures

< 1 incident per month

Direct observation by

COR and installation security.

Past Performance

# PWS

Ref.

Performance Objective

Performance Standard

Acceptable Quality Level

Performance Measurement Incentive

3 11.9.1

AT Level I Training – Contractor shall provide AT Level 1 training to all personnel within 30 calendar days of contract award.

(Sum of all contractor personnel who have completed

AT Level I training within 30 calendar days of contract award) / (total number of contractor personnel supporting the contract).

>90%

Review of Training report from the contractor.

Past Performance

8. GOVERNMENT FURNISHED PROPERTY

8.1 Services: The Government will provide designated areas for approved waste material containers.

8.2 Facilities: The Government will not provide facilities for the Contractors operations.

8.3 Equipment: The Government will not provide any equipment under this contract.

8.4 Documentation: The Government will provide access to building specification plans for each building to be surveyed.

9. Contract Management

9.1. Government Management

The Contracting Officer’s Representative (COR) for this contract will be appointed by the Contracting Officer (KO). The COR will serve as the primary point of contact for all activities and issues that occur under this contract. Only the KO has the authority to enact changes to this award.

9.2. Contractor Management

The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract.

9.3. Contractor Organization

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall ensure that all contractor personnel are advised of their chain of command and who they should contact if they have questions.

9.4. Subcontract management

9.4.1. The contractor is responsible for any subcontract management necessary to integrate services performed on this contract.

9.4.2. The contractor is responsible and accountable for subcontractor performance on this contract

9.4.3. The contractor is responsible to manage task distribution to ensure there are no OCI considerations

9.4.4. Contractor my add subcontractors to their team after notification and written approval from the

KO.

9.4.5. Privy of contract is with the contractor and the subcontractor.

10. COMPLIANCE DOCUMENTS

10.1. General Compliance

10.1.1. Federal Law

The services provided under this contract must be conducted in accordance with all Federal law, Department of Defense (DOD), Department of the Army (DA) and Medical Command (MEDCOM) laws and command laws, regulations, policies, and procedures that govern the conduct of regulated research.

Federal regulations governing regulations for human subject’s protection are found in 45 CFR 46. The International Convention on Harmonization Guidelines for Good Clinical Practice is the standard governing the conduct of research trials. References for military regulations and policies governing regulated research may be found at https://mrmc.amedd.army.mil/rodorphrpo.asp.

10.1.2. Occupational Safety and Health Administration

The contractor shall comply with Occupational Safety and health Administration Standard Number

1904.32. The contractor shall deliver the 300A by February 1 of each year (Deliverable 6.1).

10.1.3. DoD Compliance Documents

A complete list of Department of Defense compliance documents providing specifications, standards, or guidelines can be found at http://www.dtic.mil/whs/directives/corres/dir.html

A complete list of Department of Defense compliance documents providing specifications, standards, or guidelines can be found at http://www.dtic.mil/whs/directives/corres/dir.html

a) Army Regulation 340-21, Army Privacy Program.

http://www.army.mil/usapa/epubs/340_Series_Collection_1.html

b) Army Regulation 25-2, Information Assurance.

c) Title 21, CFR Part 11 Electronic Records: Electronic Signature.

https://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRSearch.cfm?CFRPart=11

10.2. Medical and Laboratory Compliance

10.2.1. Army Regulation 340-21, Army Privacy Program

Compliance information regarding Army Privacy program may be found at:

http://www.army.mil/usapa/epubs/340_Series_Collection_1.html

11. OTHER TERMS, CONDITIONS, AND PROVISIONS

11.1. Invoices

The contractor shall submit invoices monthly to Wide Area Workflow (WAWF) with sufficient documentation to provide certification of invoice.

The contractor is responsible for properly preparing and forwarding to the appropriate Government official, the invoice and receiving report for payment. The contractor shall attach back up information to receiving reports for direct labor and Other Direct Costs (ODCs). Direct labor backup information shall reflect the person’s name, job title and quantity of hours worked for each pay period at a minimum. Backup information for ODCs shall list all elements of costs, such as travel breakout backup, including itinerary, dates of travel, name of employees traveling plus per diem costs shall accompany the receiving report. Equipment purchases are not authorized under this contract. The Wide Area Workflow – Receipt and Acceptance application is the required method of submission.

Where applicable, contractor will include additional ODC invoice details as required per protocol for any volunteer payments in support of this PWS.

11.2. Contractor Identification

The Contractor shall ensure that Contractor personnel identify themselves as Contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts. Contractors may not use or allude to former or current military rank during the performance of this work.

11.3. Attendance at Meetings

Contractor personnel may be required to attend meetings or otherwise communicate with Government and/or other contract or assistance agreement representatives to meet the requirements of this order. Contractor personnel shall make their contractor status known during introductions.

11.4. Anti-Terrorism and Operational Security

11.4.1. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

11.4.2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

http://jko.jten.mil/

11.4.3. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

11.9.4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance, with the results reported to the COR NLT 30 calendar days after contract award.