spectrum.doc

The Commonwealth of Massachusetts

Disabled Persons Protection Commission

50 Ross Way ( Quincy ( Massachusetts ( 02169

DEVAL L. PATRICK

GOVERNOR

TIMOTHY P. MURRAY

LIEUTENANT GOVERNOR

JACK L. McCARTHY

CHAIRPERSON

CARLA A. GOODWIN, Ph.D.

COMMISSIONER

JO ANN SPRAGUE

COMMISSIONER

NANCY A. ALTERIO

Executive Director

(617) 727-6465 (V/TTY)

(800) 245-0062 (V/TTY)

FAX (617) 727-6469

Hotline: (800) 426-9009 (V/TTY)

February 25, 2008

Mr. Daniel Rodriguez

Spectrum Audio Visual Consulting

164-i Summer Street, #108

Kingston, MA 02364

Dear Mr. Rodriguez:

It gives me great pleasure to inform you that Spectrum AVC has been selected to develop a training video for the Disabled Persons Protection Commission. Your contract period begins on February 25, 2008. Since you signed and submitted the Standard Contract, Terms and Conditions, Consultant Contractor Mandatory Submission Form and W-9 forms with your application, your enclosed award package includes:

1.) Contractor Authorized Signatory Listing and

2.) Purchase Order for Commodities and Services

Please submit, at your earliest convenience, a statement of assurance and the methods you will employ to assure compliance with the appropriate sections highlighted in the enclosure of OVC’s Publishing Guidelines for Print and Multi-Media which can be located on line at: http://www.ojp.usdoj.gov/ovc/publications/infores/pubguidelines/pfv.html. Additionally, we would like written confirmation that you will include open captions as well as closed ones in the DVD.

Should you have questions or concerns about the forms, please do not hesitate to contact either me or John Brown at 617-727-6465. If you will accept this award, please send us a signed acceptance letter by March 7, 2008. We look forward to working with you on this exciting project. Congratulations on your successful bid.

Sincerely, Nancy A. Alterio

Executive Director

Cc:

Jasmine D’Addario-Fobian

John Brown Enclosures Excerpt from OVC Publishing Guidelines for Print and Multi-Media Message From the Director

OVC's Publishing Guidelines for Print and Multimedia describes the criteria grantees and contractors must follow when submitting materials to OVC to be published. We are committed to producing quality products and welcome this opportunity to help you develop dynamic and useful products that will both inspire and instruct the victims' rights and services community.

You may have noticed an increased number of products released exclusively on our Web site. The Internet has become an increasingly important way to share information, and we have accepted the challenge to communicate effectively in this new environment. This guide, which includes tips on preparing information for the Web, will help you—the grantee or contractor—develop and organize text and format the information in a way that expedites the publishing process.

In addition to print and Web-based publications, we offer a wide range of educational multimedia products designed to enhance the skills of service providers. Because these products play an important role in advancing our training agenda, we have expanded the publishing guidelines to include basic principles that will help producers skillfully manage the production process. We hope you will find this section useful and informative when planning your video project.

As the federal office responsible for enhancing the Nation's capacity to assist crime victims and provide leadership in changing attitudes, policies, and practices to promote justice and healing for all victims, we look forward to working with you to produce products that meet and exceed professional standards of excellence.

John W. Gillis Director, Office for Victims of Crime

Table of Contents

Submission Deadlines Submission Requirements Publishing Process Product Types Writing Tips Developing an E-Pub Producing a Video Copyright & Policy Requirements Notes

Videos

All packages should contain these items:

· One electronic copy of the final product, including audio files and closed-captioning and visually described files.

· A list of keywords to be used during Web formatting.

· Written permission to replicate information or materials as necessary.

· Copies of all comments from the peer reviewers or pilot-test participants.

· An executive summary of the product that highlights significant findings.

· A statement highlighting the significance of the content or its special relevance to the field.

· A statement about why the proposed final format of the product (e.g., videotape, DVD) will be useful in the field.

File Setup

Prepare your submission package according to the following guidelines:

· VHS

· DVD

· Artwork

VHS

Submit a beta master.

DVD

Submit the following:

Source video

· Preferred: High-grade Mini-DV

· Alternative #1: DVD-R in uncompressed Quicktime format

· Alternative #2: DVD-R in compressed MPEG-2 format

Audio files

· Preferred: .aiff files; also accepted: .wav files

· Bit-rate: 24-bit

· Sample rate: 48 kHz

Closed-captioning files (Contact your grant or project manager for OVC's most current accessibility guidance before beginning your video project.)

· Preferred: .txt files saved in Unicode format; also accepted: .scc files

· Length of individual caption appearing on screen not to exceed 85 characters, including spaces

· Starting and ending timecodes should be included and separated by a comma; relevant caption should follow the ending timecode (e.g., 00:00:01:00, 00:00:02:00, Hello)

Visually described files (Contact your grant or project manager for OVC's most current accessibility guidance before beginning your video project.)

· Preferred: .aiff files; also accepted: .wav files

· Bit-rate/depth: 24-bit preferred; 16-bit also accepted

· Sample rate: 48 kHz

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