Specs - Tech Trailer HVAC System (Rev0).docx

TECHNICAL SPECIFICATIONS

TECH SECTION OFFICE BUILDING HVAC SYSTEM REPLACEMENT

1.0 INTENT

The following specifications pertain to the purchase, installation, and commissioning of new electric HVAC systems for the Tech Section Office Building at Lower Monumental Lock & Dam.

2.0 SCOPE

The successful offeror must supply, install, and commission new ductless heat pump systems for the Tech Section Office Building at Lower Monumental Lock & Dam. The existing outdoor condenser units, line sets, wire whips, and mounting pads must be removed and properly disposed of in compliance with local, state, and federal requirements. The existing indoor air handlers will be left in place for ventilation and emergency back-up heat capability, but all freon must be evacuated and line sets capped. The existing drain lines and electrical wiring must be adapted, modified, or upgraded as needed to ensure proper connection of the new systems at no additional cost to the government. The successful offeror must meet or exceed all applicable Corps of Engineers and OSHA safety standards, building and electrical code requirements, permits, and prevailing wages requirements at no additional cost to the government. The commissioning of the new system will be performed by the successful offeror to ensure that the system performance meets all specifications, and to verify proper installation and function.

3.0 NEW EQUIPMENT REQUIREMENTS

Provide new high efficiency cold climate electric ductless heat pump systems. Each system must include outdoor condenser units, indoor wall-mounted or ceiling-mounted air handler units, new thermostats and/or remote controls, and all line sets, protective conceal tracks, refrigerant, wiring, breakers, adapters, mounting pads, drain piping, and other accessories or components needed to make the new systems function properly. The installation of all system components must be included in the contract price and have a high quality, workmanlike installation. All existing building systems which will need to be modified during the installation, such as electrical systems, outdoor metal siding, and indoor ceiling tile systems, must be protected from unnecessary damage and restored to original fit and finish at no additional cost to the government. The new systems must be brand new and be of the latest version of its kind offered by the manufacturer. All new equipment supplied such as outdoor condenser units, air handler units, and thermostats must be manufactured by the same company as much as possible. The new systems must conform to the following salient characteristics. Consideration will be given to alternate designs, that meet design intent with variations to specifications, with justification for any variations. Any considerations and allowable specification variations will be at the discretion of the Government.

3.1 SYSTEM REQUIREMENTS – OPEN OFFICE AREA

1) Type: Electric, high efficiency cold climate, multi-head ductless heat pump system

2) Outdoor Condenser Unit:

a. Existing Electrical: 240V, single phase, 60Hz, 30A Breaker.

b. Size: 4 ton (48,000 BTU/hr)

c. Minimum SEER2 rating: 22

d. Minimum HSPF2 rating: 11

e. Refrigerant: R-454B

f. Compressor: Variable speed rotary Inverter

g. Sound Rating: 61 dB maximum

h. Outdoor temperature operating range:

i. Cooling: -22 to 122 degrees Fahrenheit

ii. Heating: -22 to 75 degrees Fahrenheit

i. Cooling Performance: 48,000 BTU/hr total capacity

j. Heating Performance: 47,000 BTU/hr total capacity @ 5 def F outdoor temp

3) Indoor Wall Mounted Units:

a. 4 each, high wall mounted units @ 12,000 BTU/hr each

i. Two installed on west wall of open office area

ii. Two installed on south wall of open office area

b. Sound Rating: 30 dB maximum

c. Control: wireless remote control, with wall mount remote holder

d. Operation modes: Cool, heat, dry, fan only, auto, turbo modes

4) Other Accessories/Features:

a. Built-in base pan heater

b. Built-in self-diagnostic system with refrigerant leak detection

c. Auto-restart during power outages

d. Surge Protector

e. Automatic louver swing

f. New outdoor ground mounting pad

3.2 SYSTEM REQUIREMENTS – OFFICE, COPY ROOM, ELECTRICAL ROOM

1) Type: Electric, high efficiency cold climate, multi-head ductless heat pump system

2) Outdoor Condenser Unit:

a. Existing Electrical: 240V, single phase, 60Hz, 30A Breaker.

b. Size: 2 ton (24,000 BTU/hr)

c. Minimum SEER2 rating: 22

d. Minimum HSPF2 rating: 10

e. Refrigerant: R-454B

f. Compressor: Variable speed rotary Inverter

g. Sound Rating: 61 dB maximum

h. Outdoor temperature operating range:

i. Cooling: -22 to 122 degrees Fahrenheit

ii. Heating: -22 to 75 degrees Fahrenheit

i. Cooling Performance: 48,000 BTU/hr total capacity

j. Heating Performance: 47,000 BTU/hr total capacity @ 5 def F outdoor temp

3) Indoor Wall Mounted Units:

a. 3 each, high wall mounted units

i. One 12,000 BTU/hr unit installed on the east wall in the office

ii. One 12,000 BTU/hr unit installed on the east wall in the copy room

iii. One 9,000 BTU/hr unit installed on the east wall in the electrical room

b. Sound Rating: 30 dB maximum

c. Control: wireless remote control, with wall mount remote holder

d. Operation modes: Cool, heat, dry, fan only, auto, turbo modes

4) Other Accessories/Features:

a. Built-in base pan heater

b. Built-in self-diagnostic system with refrigerant leak detection

c. Auto-restart during power outages

d. Surge Protector

e. Automatic louver swing

f. New outdoor ground mounting pad

3.3 SYSTEM REQUIREMENTS – CONFERENCE ROOM

1) Type: Electric, high efficiency cold climate, ductless heat pump system

2) Outdoor Condenser Unit:

a. Existing Electrical: 240V, single phase, 60Hz, 30A Breaker.

b. Size: 1.5 ton (18,000 BTU/hr)

c. Minimum SEER2 rating: 19

d. Minimum HSPF2 rating: 11

e. Refrigerant: R-454B

f. Compressor: Variable speed rotary Inverter

g. Sound Rating: 61 dB maximum

h. Outdoor temperature operating range:

i. Cooling: -22 to 122 degrees Fahrenheit

ii. Heating: -22 to 75 degrees Fahrenheit

i. Cooling Performance: 18,500 BTU/hr total capacity

j. Heating Performance: 17,000 BTU/hr total capacity @ 5 def F outdoor temp

3) Indoor Cassette Units:

a. 1 each, 18,000 BTU/hr drop-ceiling mounted cassette

b. Sound Rating: 30 dB maximum

c. Control: 24V interface with wall mounted thermostat in same location as existing.

d. Operation modes: Cool, heat, dry, fan only, auto, turbo modes

4) Other Accessories/Features:

a. Built-in base pan heater

b. Built-in self-diagnostic system with refrigerant leak detection

c. Auto-restart during power outages

d. Surge Protector

e. Automatic louver swing

f. New outdoor ground mounting pad

4.0 SUBMITTALS

4.1 TECHNICAL QUALIFICATIONS

The successful offeror must be a licensed and bonded HVAC company and must have at least ten (10) years’ experience installing and servicing commercial and/or industrial HVAC systems. Proof of meeting this requirement must be submitted with bids for verification by the Government.

4.2 OPERATION & MAINTENANCE MANUALS

Provide two complete hard copies of the Operation and Maintenance (O&M) Manual and one electronic copy in PDF format. The O&M Manuals must include, at a minimum, the following:

1) Product data/technical specification cutsheets for the specific model(s) of equipment provided.

2) As-built drawings showing the actual equipment provided and listing all system components and part numbers.

3) Instructions on the installation, operation, maintenance, repair, troubleshooting, material certifications, replacement parts lists and warranty of the specific model(s) of equipment provided.

4) Commissioning report showing the actual performance characteristics measured at the time of original installation.

5) Any information applicable to other models of equipment not provided under this contract must be crossed out or redacted and the information on these pages that is applicable to the actual equipment provided must be highlighted to bring attention to it.

5.0 SECURITY REQUIREMENTS

5.1 GENERAL SECURITY REQUIREMENTS AND GUIDANCE

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters must be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel must complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor must provide written documentation (e.g., email or memorandum) to the Government representative. The documentation must include the names of contract personnel trained and which training they completed; the Contractor must maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel must comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor must ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

5.2 PHYSICAL SECURITY AND ACCESS CONTROL REQUIREMENTS

All contract personnel requiring physical access to a federal installation or facility must comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US must be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel must comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities must coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property must comply with key and lock control procedures of the RA.

5.3 PRE-SCREEN USING E-VERIFY PROGRAM

Contractors must comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (http://www.e-verify.gov) website to meet the contract eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified eligible candidates (employees) must be provided to the COR no later than three business days after the initial contract award and before arrival on-site. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5.4 ESCORTING IN CLASSIFIED AND/OR SENSITIVE AREAS

In accordance with applicable regulation, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

6.0 SAFETY REQUIREMENTS

The Contractor’s employees may be working in areas containing systems vital to the operation of Lower Monumental. The Contractor must protect all existing structures, utilities and work of any kind against damage or interruption of service. To ensure the safety of Contractor employees and USACE personnel, the Contractor must be trained in the required aspects of the applicable safety standards.

6.1 USACE Safety Manual: The Contractor must apply risk management strategies to ensure personnel safety and must comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual. The safety manual can be accessed at: https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

6.2 OSHA: The Contractor must also comply with 29 CFR 1910 - Occupational Safety and Health Act (OSHA). 29 CFR 1910 can be accessed at: http://www.dol.gov/.

6.3 Safe Clearance Training: Each individual Contractor, subcontractor and employee shall take the appropriate level of HECP training commensurate with their job duties. Contractors shall have at a minimum, one individual trained as Authorized Individual. All contractor personnel working in areas under a Safe Clearance shall be trained as Affected Persons. Any non-working personnel, vendors and visitors that will be entering an area under Safe Clearance shall take Awareness level training. Individual training and written tests for the modules below shall be completed on-line. Time estimates for training follow:

a. Awareness Level Training: Approximately 15 minutes (All employees).

b. Affected Persons: Approximately 30 minutes in addition to Awareness Level training.

c. Authorized Individuals: Approximately 1 hour in addition to Awareness Level training and Affected Personnel Training

All costs for this training shall be considered incidental to the work, and therefore, no additional payment will be made. Training is an annual requirement and will expire one year from completion date. Training is provided by HSI and is available online at https://hsi.com/partners/usace-training. Cost for the training is displayed on the home page. Select Walla Walla District. Submit the training completion certification(s) to the COR a minimum of seven days prior to the individual's arrival at site.

6.4 Hazardous Energy Control Procedures

All onsite Contractor work must comply with the Walla Walla District’s “Safety and Occupational Health Office; Safe Clearance Program for the Control of Hazardous Energy,” NWWOM 385-1-20. All Contractor and subcontractor employees must be trained in and adhere to the accepted Lockout /Tagout or Safe Clearance Program procedures. Project Control Room personnel must be notified of all actions involving clearing and switching energy sources.

Contractor Lockout/Tagout Procedures: Contractors may utilize their own Lockout/Tagout procedures for elevator equipment work completed within a single work shift, provided the Government reviews and accepts those procedures. Annual NWW Hazardous Energy Control Program training is also required for all authorized employees utilizing this option.

Walla Walla District Safe Clearance Program: If a Contractor’s Lockout/Tagout procedures are not approved, or if equipment requires a clearance for longer than one shift, the Contractor must operate under the Walla Walla District Safe Clearance Program

7.0 WARRANTY

All supplied components must be covered by the manufacturer’s standard warranty on all parts, labor, and workmanship from factory defects. Warranty period must be a minimum one-year warranty on all parts and labor, but longer warranty periods that are standard offerings from the manufacturer for specific components must also apply.

8.0 SHIPMENT, DELIVERY, AND INSTALLATION COORDINATION

The successful offeror must contact the Contract Performance Specialist at least 1 week in advanced for coordinating and scheduling the installation and commissioning work. All items must be delivered FOB, installed, and commissioned within 4 weeks of contract award. The Contractor must be responsible for packing and shipping all items in a manner that will ensure undamaged and complete arrival to the Project site. No shipments are allowed other than normal business hours of Monday – Thursday between 7:00 a.m. to 4:00 p.m., excluding federal holidays.

All shipments must be delivered to:

Lower Monumental Lock and Dam ATTN: Contract Performance Specialist 5520 Devils Canyon Road Kahlotus, WA 99335

POC: Michael Votaw

(509) 282-7270

BID ITEM LIST

* Shipping FOB to destination should be included in total price.