SPECs MATOC Draft 12 Feb 2024.docx

SPECIFICATIONS

MATOC

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

For MAXWELL AIR FORCE BASE, ALABAMA 12 February 2024

Maxwell AFB MATOC Specifications

INDEX

DIVISION 1

General Requirements………………………….……..1 Summary………………………………………….…….1 Work Restrictions…………………………………..…..1 Administrative Requirements…………………….…...7 Submittal Procedures…………………………………13 Regulatory Requirements…………………………….24 Construction Facilities and Temporary Controls……27 Storm Water Pollution Prevention Measures……….29

DIVISION 2-48…………………………………………39

SAMPLE SPECFICATION……………………………44

Maxwell AFB MATOC Specifications

1 GENERAL REQUIREMENTS

1.1 SUMMARY:

Work shall be defined in individual Task Orders (TO) and may consist of multiple disciplines in design and construction categories. It may involve design services for all aspects of general construction including construction, modifications, and renovations of existing facilities, roads, and utilities. Work may include but is not limited to construction, repair, alteration, demolition, of facilities, roads, and infrastructure. All divisions of MasterFormat may be used. The Contractor shall furnish all design, labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish the design and/or repair/construction of each TO written under this contract for all work that is defined for each project. Work may be accomplished at Maxwell/Gunter AFB, Lake Martin recreational site, or Vigilant Warrior training site. All future references to Maxwell shall be construed to include Maxwell. Gunter, Lake Martin, and Vigilant Warrior unless specifically stated otherwise. TOs will be completed as required per attached IDIQ specifications, referenced documents, and as identified on any TOs project drawings as applicable. The Contract will govern in the case of any conflicts with this section.

1.2 WORK RESTRICTIONS

A. Maxwell Air Force Base (AFB) work hours are 7:00 a.m. to 5:00 p.m. all days of the week except Saturday, Sunday, and Federal Holidays. Contractor shall not perform any work outside of these work hours without obtaining written approval from the Contracting Officer. If weekend or evening work is required due to utility outages or other requirements, such work shall not be performed without prior written approval of the Contracting Officer and such work shall be accomplished at no additional cost to the Government. The Contracting Officer requires at least seven (7) calendar days’ notice, in writing, from the Contractor to provide written approval or disapproval.

B. Observed federal holidays include:

1.2.1 UTILITIES

A. Utility interruptions shall be approved by the Contracting Officer. The following shall apply:

1. Electrical primary power outages will be performed by 42nd Civil Engineer Squadron and shall be fully coordinated with the Contracting Officer’s Representative. The Contractor shall submit to the Contracting Officer a written request for such work at least two (2) weeks prior to the desired date. Electrical primary outages shall be limited to four (4) hours.

2. Water outages will be performed by the 42nd Civil Engineer Squadron and shall be fully coordinated with the Contracting Officer’s Representative. The Contractor shall submit to the Contracting Officer a written request for such work at least two (2) weeks prior to the desired date.

3. Communications Utilities The Contractor shall not disturb communication wiring to facilities. Where such facilities require removal of communication equipment and wiring to accomplish the work involved, the Contractor shall notify the Contracting Officer at least five (5) workdays in advance of the requirement, for scheduling such removals by the Government. The Contractor shall allow for the accomplishment of such removals by the telephone company or communications personnel for the systems they service. If construction activities damage any communication equipment or wiring, the Contractor shall restore services as soon as possible, but no later than 24-hours, and at no cost to the Government.

4. Excavation Around or Locating Existing Utilities Prior to the start of work, the Contractor shall identify and locate all valve or utility shut-off locations for use in the event of accidental damage. To preclude accidental damage, the Contractor shall locate all known utilities (i.e., communication, natural gas, fuel supply, etc.) by hand digging prior to any excavation with power equipment. The Contractor shall note any utilities discovered during excavations that are missing or incorrect on the contract drawings (including any erroneous dimensions on Government record drawings), or those utilities staked by the user, and clearly identify those discoveries on the as-built drawings.

1.2.2 PROTECTION OF EXISTING FACILITIES

A. The Contractor shall conduct and schedule all work in a manner to cause as little disruption as possible to the existing facilities and operation. Phased work as may be indicated on drawings or required by this contract.

B. The Contractor shall ensure that the existing building is maintained weatherproof at all times. The buildings’ HVAC system shall also be maintained in full operating order by the Contractor.

1.2.3 SITE VISITATION

A. The Contractor shall be responsible to visit the project site prior to, and during, the course of construction to verify existing conditions, actual sizes, and other requirements outlined in the other sections of the specifications.

B. Existing Facilities/Job Site Verification Record drawings, showing existing facilities and underground utilities, are available to the Contractor through the Base Civil Engineer office. The Government does not guarantee the accuracy, availability or adequacy of existing as built/record drawings. The Contractor is responsible to verify all dimensions and actual conditions when developing their contract proposal. Failure to verify the dimensions and locations will be at the Contractor’s risk and shall not relieve the Contractor from accomplishing the work required by the contract at the price awarded by the Government. The Contractor shall immediately repair any utility line shown on a record drawing (or made known to the Contractor) and damaged during construction work, at no cost to the Government.

1.2.4 BASE REGULATIONS

The Contractor shall conform to all base regulations and directives pertaining to security, safety, debris removal, fire, traffic, and personnel clearances, insofar as they pertain to the Contractor’s activities on Maxwell AFB. The Contractor shall ensure conformance by all employees and Subcontractors.

1.2.5 FIRE PROTECTION

The Contractor shall be responsible for conformance with base fire regulations and NFPA 241, including Appendix A. These regulations are available for review during duty hours at the Base Fire Station located in Building 1092. Fire extinguishers required during the construction period shall be furnished and maintained by the Contractor and removed by the Contractor upon acceptance of the facility by the Contracting Officer. No welding/cutting and open flame operation shall be allowed in facilities when automatic fire detection and suppression systems are out of service unless the Contractor posts a fire guard for 24 hours after welding/cutting and open flame operation or certifies the facility fire safe.

1.2.6 WORK CLEARANCE PERMIT (DIGGING PERMIT)

i. A properly completed AF Form 103, Base Civil Engineering Work Clearance Request, shall be obtained by the Contractor prior to performing any excavation.

ii. A separate AF Form 103 shall be obtained by the Contractor for each excavation to be accomplished.

iii. Contractor shall submit a request for AF Form 103 a minimum of 14 calendar days and a maximum of 28 days prior to desired start of excavation. The Contractor shall allow a minimum of 14 calendar days for processing.

iv. Each request shall be in writing and designate the location of the proposed excavation and the scheduled date.

v. The completed AF Form 103 will contain information for locating existing utilities and telephone lines. The Contractor shall keep the AF Form 103 at the excavation site and shall comply with instructions for hand excavation and with other methods of safeguarding the buried utilities.

END OF SECTION

SECTION 01 30 00 ADMINISTRATIVE REQUIREMENTS

1.3 COORDINATION:

A. Coordinate construction operations included in different sections of the specifications to ensure efficient and orderly completion of each part of the work. Coordinate construction operations that depend on each other for proper installation, connection, and operation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the work. Such administrative activities include, but are not limited to, the following:

1. Preparation of the schedule of values if required.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings if required.

5. Closeout activities.

C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.3.1 SITE PROJECT SUPERINTENDENT: The contractor must have at least one qualified project designated superintendent capable of reading, writing, and conversing fluently in the English language on the job site at all times while work is in progress. In addition, if a quality control (QC) representative is required on the contract, then that individual shall also have fluent English communication skills. The site project superintendent is responsible for the quality of the work on the job and ensuring that all work performed by the contractor’s forces and by subcontractor(s) is in full compliance with the construction documents. The site project superintendent is responsible for the overall construction activities at the site, including scheduling, quality, and production. The site project superintendent must maintain a physical presence at the site during all construction activities. Prior to the preconstruction conference, the contractor shall provide the name and cell phone number of the designated on-site project superintendent in writing to the CO. This information shall remain on file with the CO throughout the duration of the contract and shall be updated in writing by the contractor in the event of and at least two (2) calendar days prior to a personnel change. The designated on-site project superintendent shall be required to attend the pre- construction conference.

1.3.2 CHARACTER OF WORK AND MECHANICS: The contractor shall execute the work in the most professional manner by qualified, careful, and efficient mechanics skilled in the trade. The Contractor’s work must be executed in strict accordance with the contract documents and prevailing industry standards. Only certified journeymen in respective trades, or apprentices under the direct supervision of certified journeymen, may install, supervise installation of, or alter or repair electrical and mechanical systems. Electrical and mechanical systems include, but are not limited to: pipe, plumbing, HVAC systems, electrical wiring, fire protection systems, welding, equipment and devices. The CO will recognize as certification a current state or municipal tested and issued plumbing/gas/air conditioning and electrical license upon approval. The license must be available for government inspection at the pre-work conference and from mechanics and electricians at the jobsite throughout contract operations. For those trades not requiring a license, the contractor shall have a minimum of three (3) years’ experience in the trade. The government reserves the right to request work references.

1.3.3 AVAILABILITY OF CADD DRAWING FILES: After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files will only be made available to the contractor for use in preparation of construction data related to the referenced contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the contractor and without liability or legal exposure to the government. The contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The contractor shall, to the fullest extent permitted by law, indemnify and hold the government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the contractor’s hardware or software.

In the event that a conflict arises between the signed and sealed construction documents prepared by the government and the furnished CADD files, the signed and sealed construction documents shall govern. The contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.3.4 PROJECT CORRESPONDENCE: All project correspondence with MAFB personnel and all contractual issues/questions shall be coordinated with the CO.

1.3.5 ELECTRONIC MAIL (E-MAIL) ADDRESS: The contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft® Office®, Adobe® Acrobat®, and other similar formats. Within ten (10) calendar days after contract award, the contractor shall provide the CO a single (only one) e-mail address for electronic communications from the CO related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The CO may also use email to notify the contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email addresses will not be allowed.

It is the contractor's responsibility to make timely distribution of all CO initiated e-mail with its own organization including field office(s).

The contractor shall promptly notify the CO, in writing, of any changes to this email address.

1.3.6 REQUEST FOR INFORMATION (RFI):

1.3.6.1 General: Immediately on discovery of the need for additional information or interpretation, the contractor shall prepare and submit an RFI in the form specified. Coordinate and submit RFIs in a prompt manner so as to avoid delays in the work.

1.3.6.2 Content of the RFI: Include a detailed, legible description of item needing information or interpretation.

1.3.6.2.1 Project name.

1.3.6.2.2 Project number.

1.3.6.2.3 Date.

1.3.6.2.4 Name of contractor.

1.3.6.2.5 RFI number, numbered sequentially.

1.3.6.2.6 RFI subject.

1.3.6.2.7 Specification section number and title and related paragraphs, as appropriate.

1.3.6.2.8 Drawing number and detail references, as appropriate.

1.3.6.2.9 Field dimensions and conditions, as appropriate.

1.3.6.3 Contractor's suggested resolution. If contractor's solution(s) impacts the date of completion or has a cost impact, the contractor shall state impact in the RFI.

1.3.6.4 Attachments: Include sketches, descriptions, measurements, photos, product data, coordination drawings, and other information necessary to fully describe items needing interpretation.

1.3.6.4.1 Include dimensions and details of affected materials and assemblies on attached sketches.

1.3.7 Government’s Response: The government technical representative will review each RFI, determine action required, and respond appropriately. Allow a reasonable amount of working days for the response for each RFI.

1.3.7.1 The government technical representative’s action may include a request for additional information, in which case the time for response will date from time of receipt of additional information.

1.3.7.2 If the contractor believes the RFI response warrants change in the date of completion or the contract amount, notify the CO in writing within ten (10) calendar days of receipt of the RFI response.

1.3.7.3 An RFI received from the contractor that does not contain at minimum items 1, 2, 3, 4, 5, 6, and if applicable 7, 8, or 9 above will be returned to the contractor without response.

1.4 MEETINGS:

1.4.1 Preconstruction Conference: The government will schedule and conduct a preconstruction conference at a time convenient to the government. The meeting will be conducted by the CO and will include briefings to the contractor by MAFB agencies.

1.4.1.1 Attendees: The government’s representatives, the contractor, the project superintendent, the major subcontractors, and other concerned parties shall attend the meeting.

1.4.1.2 The meeting intent is to review responsibilities and personnel assignments.

1.4.1.3 Agenda: The meeting agenda may include the following:

1.4.1.3.1 Notice to Proceed

1.4.1.3.2 Tentative construction schedule

1.4.1.3.3 Phasing

1.4.1.3.4 Work sequencing and long-lead items

1.4.1.3.5 Designation of key personnel and their duties

1.4.1.3.6 Lines of communications

1.4.1.3.7 Procedures for processing field changes and modifications

1.4.1.3.8 Procedures for RFIs

1.4.1.3.9 Submittal procedures

1.4.1.3.10 Preparation of as-built drawings and turnover documents

1.4.1.3.11 Use of the premises

1.4.1.3.12 Work restrictions

1.4.1.3.13 Working hours

1.4.1.3.14 Government’s occupancy requirements

1.4.1.3.15 Responsibility for temporary facilities and controls

1.4.1.3.16 Procedures for disruptions and shutdowns

1.4.1.3.17 Construction waste management and recycling

1.4.1.3.18 Parking availability

1.4.1.3.19 Office, work, and storage areas

1.4.1.3.20 Equipment deliveries

1.4.1.3.21 First aid

1.4.1.3.22 Security

1.4.1.3.23 Progress cleaning

1.4.1.3.24 Safety

1.4.1.3.25 Briefings by MAFB agencies

1.4.2 Progress Meetings: The government may request progress meetings at regular intervals depending on scope and length of a particular project.

1.4.2.1 Attendees: The governments representatives, each contractor, subcontractor, supplier, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the project.

1.4.2.2 Agenda:

1.4.2.2.1 Current work in progress

1.4.2.2.2 Review items of significance that could affect progress

1.4.2.2.3 Review of outstanding RFI’s, submittals, and progress schedule

1.4.2.2.4 Other topics for discussion as appropriate to status of the project

1.4.3 Beneficial Occupancy Inspection (BOI):

1.4.3.1 A BOI may be conducted when it is in the best interest of the government to occupy, use, or accept a portion of the work prior to closing out a project contract.

1.4.3.2 Submit request in writing for a BOI to the CO. BOI requests must be submitted a minimum of three (3) business days prior to the requested date. On receipt of the request, the government will coordinate the BOI with the contractor, using agency, Civil Engineering, and inspections and will note unfulfilled requirements. The government will prepare the BOI report. CO will notify the contractor of items identified by the government that must be completed or corrected.

1.4.3.2.1 Re-inspection: Request re-inspection when the work identified in previous inspections as incomplete is completed or corrected.

1.4.4 Final Inspection: Submit a request in writing for final inspection to the CO. On receipt of request, the government will coordinate the final inspection with the contractor, using agency, Civil Engineering and inspections and will note unfulfilled requirements. The government will prepare the final inspection report. The CO will notify the contractor of items identified by the government that must be completed or corrected before final inspection will be approved.

1.4.4.1 Re-inspection: Request re-inspection when the work identified in previous inspections as incomplete is completed or corrected.

SECTION 01 33 00 SUBMITTAL PROCEDURES

1.0 SUMMARY DESCRIPTION OF REQUIREMENTS

A. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work- related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract.

B. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification or statement of work.

C. Definition: For the purposes of this section, the term “Contractor” denotes the prime Contractor.

1.1 REFERENCES (Not Applicable)

1.2 SUBMITTAL CLASSIFICATION

A. Submittals are classified as follows:

1. Contracting Officer Approval: The Contracting Officer (CO) approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the CO. Within the terms of the Contract Clause entitled "Specifications and Drawings for Construction", they are considered to be "shop drawings.”

2. Information Only: All submittals not requiring the Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.3 APPROVED SUBMITTALS:

A. The approval of submittals by the CO shall not be construed as a complete check but will indicate only that the general method of construction, materials, detailing and other information are satisfactory.

B. Approval will not relieve the Contractor of the responsibility for any error, which may exist, as the Contractor is responsible for the dimensions and design of adequate connections, details, and satisfactory construction of all work. After submittals have been approved by the CO, no resubmittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary.

1.4 DISAPPROVED SUBMITTALS:

The Contractor shall make all corrections required by the CO and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice as required under the Contract Clause entitled "Changes" shall be given promptly to the CO.

1.5 GENERAL:

A. The Contractor shall submit all items listed on the Submittal Register (Material Submittal Schedule (MSS), or equivalent) or specified in the other sections of these specifications. The CO may request submittals in addition to those listed when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same used in the contract drawings. Submittals shall be made in four (4) copies unless otherwise noted on the Submittal Register to the CO. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Prior to submittal, all items shall be checked and approved, and each respective transmittal form or material approval submittal (AF 3000, Material Approval Submittal) shall be stamped, signed and dated by the Contractor certifying that the accompanying submittal complies with the contract requirements. Submittals shall include line number of item from Government-prepared Submittal Register. Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts, or curves; test reports; test cylinders; samples; O&M manuals including parts list; certifications; warranties and other such required submittals. Submittals requiring CO approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby.

1.6 SUBMITTAL REGISTER: Material Submittal Schedule (MSS):

A submittal register on the MSS shall be provided to the Contractor as an attachment to the awarded contract. During the pre-construction meeting, the Contractor shall meet with the CO to jointly review the CO prepared Submittal Register. The Contractor shall be responsible for providing all items listed on the Submittal Register in accordance with the scheduled submittal dates.

1.7 SCHEDULING:

A. Submittals covering component items forming a system or items that are interrelated, shall be scheduled to be coordinated and submitted concurrently. Certifications to be submitted with the pertinent drawings shall be so scheduled. The Contractor shall take special care to timely schedule the submittal date required for long lead-time items and shall allow 30 days for CO review action on all submittals except as noted below. No delays, damages, or time extensions will be allowed for time lost in late submittals.

B. All submittals will be made on AF 3000, Material Approval Submittal as specified below.

1. The number of days for CO action on the following submittals will be as indicated:

a. Submittals required on the MSS – 10 calendar days

b. Any submittal that requests or requires deviation from contract drawings or specifications – 14 calendar days

1.8 TRANSMITTAL FORM (AF 3000, Material Approval Submittal):

A. AF 3000, Material Approval Submittal shall be used for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor by the CO. This form shall be properly completed by filling out all the heading blank spaces and identifying each item submitted.

B. Special care will be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item.

1.9 CONTROL OF SUBMITTALS:

The Contractor shall carefully control his procurement operations to ensure that each individual submittals made on or before the Contractor scheduled submittal date shown on the provided Submittal Register.

1.10 CO APPROVED SUBMITTALS:

A. Upon completion of review of submittals requiring CO approval, the submittals will be identified as having received approval by being so noted on AF 3000, Material Approval Submittal. Such submittals shall be made in accordance with the Construction Contract Clause entitled "Specifications and Drawings for Construction" and the following: unless otherwise noted on the Submittal Register and when submitting physical documents, four (4) prints of all drawings; or, if catalog cuts, printed specifications or similar publications are used as submittals, three (3) original copies shall be submitted. One corrected copy shall be returned to the Contractor. When submitting documents for review and approval via email, only one copy is required. In cases where "trade names or equal" specifications are used, any equal substitution by the Contractor will be considered a deviation and will require approval. Any submittal requesting a deviation shall be considered as one requiring "approval" action. Payment for materials incorporated into the work will not be allowed if required approvals have not been obtained. Upon completion of review of submittals requiring CO approval, the submittals will be identified as having received approval by being so noted on AF 3000, Material Approval Submittal.

B. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

1.11 INFORMATION ONLY SUBMITTALS:

All other submittals are considered to be "Information Only" submittals and may be subject to review action by the CO or may be simply receipt acknowledged. Any submittal “For Information Only” shall be clearly marked “FIO”. Normally, submittals for information only will not be returned. Approval of the Contracting Officer (CO) is not required on information only submittals. These submittals will be used for information purposes. The CO reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications and will not prevent the CO from requiring removal and replacement if nonconforming material is incorporated in the work. This also does not relieve the Contractor of the requirement to furnish samples for testing by the CO laboratory or check testing by the CO, in those instances where the technical specifications so prescribe. It shall be the Contractor's responsibility of assuring that the materials and/or equipment covered by that submittal meets the contract requirements. Any such "For Information Only" submittal found to contain errors or omissions shall be resubmitted as one requiring "approval" action. All "For Information Only" submittals shall be made in triplicate unless otherwise specified.

1.12 PROCEDURES

A. Listing: At the end of this section is a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing is not all-inclusive and additional item submittals may be required. Within 10 calendar days after receiving contract award, Contractor shall submit a copy of the summarized submittal listing with calendar dates assigned to each item submittal indicating when submittal will be received by the Government. If contract requires a pre-construction conference, Contractor may submit completed submittal listing at the conference. The list will be supplemented by submittals required for each task delivery order.

B. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

C. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information. Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

D. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

E. Units: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

F. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 10 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

G. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

H. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals. Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

I. Approval Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance. The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist. After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

J. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days. If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the Contractor shall notify the Contracting Officer.

K. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

L. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.13 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS:

Submittal requirements for individual units of work are specified in the applicable specification section or Statement of Work (SOW). Except as otherwise indicated in the individual specification sections or SOW, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work. Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Samples: These are physical examples of work, including, swatches showing color, texture, and pattern, color-range sets, and units of work to be used for independent inspection and testing. Samples include fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project, and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work. Submit samples for the Contracting Officer's visual review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. Submit one (1) each.

D. Design Data: Design data includes design calculations, mix designs, analyses, or other data pertaining to a part of work. Refer to individual sections of the specification or statement of work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

E. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by- step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product. or system identical to the material, product, or system to be provided has been tested in accordance with the specified requirements. Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures. Furnish three hard copies and one electronic copy of each such report required.

F. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system, or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer, or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions. Certificates shall be dated after award of the project contract and clearly name the project. Furnish three hard copies and one electronic copy of each certificate required.

G. Manufacturer’s Instructions: Preprinted material describing installation of a product, system, or material, including special notices and Safety Data sheets concerning impedances, hazards, and safety precautions. Furnish three

(3) hard copies and one electronic copy.

H. Manufacturer’s Field Reports: Documentation of the testing and verification actions taken by a manufacturer’s representative at the jobsite, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with the manufacturer’s standards or instructions. The documentation shall be signed by an authorized official of a testing laboratory or agency and shall state the test results, and indicate whether the material, product, or system has passed or failed the test. Furnish three hard copies and one electronic copy.

I. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system. Furnish two hard copies and one electronic copy.

J. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates, and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Furnish a CD-ROM of all final design documentation, and drawings in AutoCAD 2020 format, to the Contracting Officer for approval prior to applying for final payment.

K. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished. Show all changes, additions, and deviations from the original contract drawings and documentation. If no changes occur, furnish certification to that effect. Drawings may be redlined hardcopies or electronic drawings and shall accurately show as-built conditions during the progress of the job. If electronic, furnish drawings on a CD-ROM, in AutoCAD 2020 format, including every associated component file of the drawings, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Submit to the Contracting Officer for approval prior to applying for final payment.

L. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one (1) electronic copy.

2. Survey data and reports. Furnish one hard copy and one (1) electronic copy.

3. Project photographs. Furnish both hard copies and digital files.

4. Keys and other security protection devices.

5. Maintenance tools, spare parts, and overrun or maintenance stock. Refer to individual sections of the specification for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

6. Qualification certificates. Furnish one hard copy and one (1) electronic copy.

7. Employee training certificates and documentation showing successful completion of training.

8. Documentation of percentage of recovered material content used during contract.

9. Contractor safety and work plans and schedules.

10. Warranties.

1.14 REQUIRED SUBMITTALS

Existing conditions report which could be construed as damage resulting from work

Before beginning work

SECTION 01 45 00 REGULATORY REQUIREMENTS

PART 1 GENERAL

1.1 This section lists regulations, codes, and standards which specify procedural and administrative requirements imposed upon the work.

1.2 The Contractor shall comply with provisions of the following documents to the extent referenced herein.

A. Government documents:

1. Air Force Federal Acquisition Regulation (AFFARS):

a. AFFARS 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items, 2008.

b. 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS), April2003.

2. Architectural Barriers Act, 1968

3. Code of Federal Regulations:

a. 29 CFR 1926.650 Excavation, 2008.through 652

b. 29 CFR 1926.1101 Asbestos, 2008.

4. Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD) for Sheets and Highways, Latest Edition.

5. Alabama Department of Environment Management:

a. Alabama Erosion and Sediment Control Handbook, Latest Edition.

6. Alabama Department of Transportation Standard Specifications for Road and Bridge Construction (SSRBC), Latest Edition.

7. Unified Facilities Criteria:

a. UFC 3-120-01-03 Air Force Sign Standard.

8. US Army Corp of Engineers:

a. USACE EM 385-1-1 Safety and Health Requirements Manual, 2014.

B. Non-Governmental documents:

1. American Architectural Manufacturers Association:

2. American Association of State Highway and Transportation Officials:

3. American Concrete Institute:

4. ASTM International:

C. Drawings: Furnished with each task order.

SECTION 01 50 00

CONSTRUCTION FACILITIES & TEMPORARY CONTROLS

1.0 CONTRACTOR’S…