Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form for Gainesville Regional Utilities (GRU), a Florida-based utility provider. The form is used to justify the selection of a single vendor or specified source for procurement rather than conducting a competitive bidding process. GRU is seeking to install a comprehensive security fencing system at its Administrative Building to enhance physical security and access control following two independent professional security vulnerability assessments. The project aims to create a hardened perimeter that deters unauthorized entry, maintains 24/7 operational continuity, integrates with existing electronic access control systems, and protects executive parking areas and high-value infrastructure entry points.

The form provides three justification pathways for sole source selection: replacement parts available only from the original equipment manufacturer (OEM), services requiring copyrighted drawings or specifications available only from the OEM or authorized distributor, or unique goods or services covered under active U.S. patent or copyright protection. Requestors must provide supporting documentation, such as explanation letters from manufacturers and patent or trademark numbers as applicable. The form requires signatures from the requestor, department head, and executive team to authorize the specified or sole source procurement method. No pricing information, set-asides, incumbent data, funding sources, or contract term details are provided in this form, as it serves solely as a justification and approval mechanism for non-competitive procurement selection.