Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form from Gainesville Regional Utilities (GRU), a Florida-based government agency. The form is designed to document the justification for procuring goods or services through either a sole source or specified source selection method rather than through competitive bidding. GRU is soliciting bids for the annual purchase of three-phase pad-mounted transformers, and this form serves as the official documentation for the procurement method selection process.

The form provides three primary justification options for sole source procurement: replacement parts available only from the original equipment manufacturer (OEM), services requiring copyrighted drawings or specification documents exclusive to the OEM or authorized distributors, or a unique good or service covered under active U.S. patent or copyright protection. The form requires supporting documentation, such as explanation letters from the manufacturer that include relevant patent, trademark, or copyright numbers. The document requires signatures from the requestor, department head, and executive team to authorize the procurement method selection, ensuring appropriate levels of approval within the organizational hierarchy.